Attachments Internet Explorer

Transcription

1 Attachments Internet Explorer Outlook Webmail allows you to share files with your correspondents through the use of s. This document discusses accessing s, attaching files, and deleting s using Outlook Webmail. Opening Attachments Often, you will receive messages that will have files attached for you to view using Word, Notepad, Excel, or other programs. Most s can be accessed directly, but some s must first be saved to your disk before opening them. If this is the case, a pop-up window will appear alerting you to this. Refer to Saving Attachments for instructions on saving an to your disk. 2. Click you want to open 3. Click OPEN The opens in the appropriate program. Saving Attachments You may not have time to view or work with an when you receive it. These steps show you how to save an without opening it. 2. In the message, from the Attachments section, right click the linked filename» select Save Target As... The Save As dialog box appears.

2 3. Using the Save in pull-down list, navigate to the appropriate save location 4. Click SAVE Opening Attachments as Web Pages This option allows you to view an even if you do not have the application which created it. For example, you can view an Excel spreadsheet even if you do not have Excel installed on your computer. While viewing in this way, you still have the option to print or save it or, if you have the related application, open it. 2. Next to, click OPEN AS WEB PAGE The opens in a viewing window. 3. To print from the viewing window a. Click PRINT... The Print dialog box appears. b. Make the desired selections c. Click PRINT 4. To open in its native application from the viewing window

3 a. Next to You are currently viewing, click the linked filename b. Click OPEN 5. To save from the viewing window a. Next to You are currently viewing, click the linked filename b. Click SAVE The Save As dialog box appears. c. Using the Look in pull-down list, navigate to the desired save location d. OPTIONAL: In the File name text box, type a new name for the file e. Click SAVE The Download Complete dialog box appears. f. Click CLOSE Attaching Files It is often necessary to attach files from Word, Notepad, Excel, or other programs to messages you send to people. 1. Compose a new mail message

4 2. When finished typing the message content, from the Message toolbar, click ATTACH FILE The Attach Files dialog box appears. 3. Under Include Attachments, type the path of (e.g. H:/Folder/file.doc) To select a. Click BROWSE... The Choose file dialog box appears. b. Using the Look in pull-down list, locate and select the file to attach c. Click OPEN The Attach Files dialog box reappears. 4. OPTIONAL: If you wish to attach additional files a. Click CHOOSE ME FILES An additional text box appears. b. Repeat step 3 5. Click ATTACH You are returned to the message. The (s) are listed next to Attachments. 6. Click SEND The message and (s) are sent together. Deleting Attachments

5 When composing a message, you may change your mind about sending an and wish to delete that so it is not sent with the corresponding message. However, s can be deleted only before the corresponding message is sent. 1. In the New Message window, select (s) to be deleted by clicking it The is highlighted. 2. Press [Delete] The (s) are now deleted from the message. 3. To send the message, click SEND