Æ Æ. PROVYS TVoffice. management reporting. evaluation. planning. integrated workflow and information sharing environment. asset procurement costs

Transcription

1 PROVYS TV Office

2 PROVYS TVoffice 2 3 management reporting asset procurement costs asset value management planning acquisition & production programming and promotion content management media management scheduling transmission costs as run conciliation evaluation commercial sales traffic commercial revenues integrated workflow and information sharing environment

3 PROVYS Schema planning and budgeting PROVYS Transmission scheduling PROVYS TVoffice provides flexible and easy to use graphical schema scheduling and versioning PROVYS transmission scheduler is a graphical programme planning and scheduling tool integrated tools, integrated with presentation templates enabling editing and long-term programme (and with the schema planner for complex series and programme planning operations, while supporting series) planning functions in a multi-channel environment. Schematic period based budgeting automatic replay planning, run availability checking, and billing for multilanguage environments. functions support business planning based on transmission costs, amortization, production costs, It provides easy to use hierarchical transmission schedule (play-list) editing tool with direct links to and acquisition costs. Long-term programme planning operations and programming scenarios can content and media management libraries, commercial content downloads and synchronization, and 4 be built according to the schema requirements in order to verify the feasibility of the schema and frame precision time scheduling functions. Complete self-promotion workflow includes planning, its financial limits. production, and scheduling support and is an integral part of the transmission scheduler. 5 n graphical user interface with highly configurable schema presentation features and drag & drop operations n schema versioning for easy to use schema modifications and alternatives n flexible schema periods and schema alternatives for altering weeks n schema modifications for already running schemas with direct links to active transmission schedules for global changes n programme and series planning n financial planning functions n presentation template editing n flexible profile-based presentation of information and alert visualization n integrated access to content and media management libraries n immediate run availability checking n immediate media availability and tracking functions n series episode rescheduling n live-events and secondary events support n multilingual programme billing and EPG n self-promotion workflow n play-list consistency checking and automation interfaces

4 PROVYS Production management PROVYS Rights management PROVYS production management consists of three integrated functional areas which provide PROVYS rights management functionality covers the complete workflow related to rights and complete application support for production and post-production planning, resource dispatching, material acquisitions in a multilingual and multicurrency environment from title samples and and production cost management. Tight integration of production management functions with purchase requirements to rights deals and material shipment. The module provides accurate and channel management and planning creates an ideal environment for information sharing and highly optimized information for every person involved in the acquisition process. Strong financial for the exchanges between planning and production processes. Detailed budgeting and cost management features support a multicurrency environment with options to store information 6 management functions improve financial insight into the production processes and resource based on prices related to rights, materials, and services, track invoices and payment schedules, and utilization. apply multiple amortization rules at the same time. 7 n hierarchical production budgeting for both internal and external costs n production contracts, invoicing and cash-flow tracking n production project planning, documentation storage and reporting n resource shift management n production resource planning, costing, dispatching, and utilization tracking n advanced graphical scheduling, conflict alerts and warnings n materials management, personality and used music editing and reporting n royalty payments management n title samples, sample material tracking and storage, previews and evaluation, purchase requirements n acquisition contracts, license pricing, payment schedules, invoice tracking n TBA start dates, multichannel rights options and restrictions, bonus runs and other advanced features n language version licensing n shipping material requirements, delivery tracking, quality assurance support n flexible amortization models, multiple amortization rules per license n automatic run evaluation against transmission planning

5 PROVYS Content management PROVYS Media management Content management functions included in the PROVYS solution are the centerpieces of PROVYS media management functions are ready to support both tape and digital media a metadata storage related to the programming assets owned by the organization. They also workflow. All media metadata and functions are tightly integrated with the channel management represent a workflow management tool tracking all material movements, copying, archiving, and production management modules, providing for immediate updates on media status that searching and evaluation. Through its extensible data model the PROVYS metadata catalogue are necessary for the completion of transmission planning and production tasks. Included are is ready to support all custom requirements related to content identification, classification, and also generic interfaces to digital asset management solutions in order to track media creation, 8 description. Digital materials management and tracking functions are tightly integrated with all media copies, and to support unique media identification. Tape-based workflow for multi-site tape functions provided by the solution. libraries is supported by extensive bulk operations. 9 n multi-site programme library support n extensible content classification and description n used-music, personalities and used-materials editing, searching, and reporting n flexible asset identification support for House IDs, and material UMIDs n post-production clip management tasks and workflow support n material and programme versioning and preview n full-text searching options, user-defined querying and reporting n digital media workflow support n multi-site tape library n media versioning n music library n dual tape identification support n media check-in and check-out, location and personal responsibility tracking n tape bar-code printing and reading n media management and movement tasks n transmission materials workflow n production materials workflow n digital asset management interfaces

6 PROVYS Sales Stand alone air-time sales component of Provys TVoffice The PROVYS Sales product is a complete software solution covering all crucial processes of air-time sales departments operating in a multi-channel and multi-currency environment. 10 Implementation supporting independent air-time sales houses is also supported through multiple commercial units configuration having independent configuration, accounting and reporting rules. 11 PROVYS Sales product is fully integrated with the PROVYS TVOffice solution for channel management through tight interfaces and information exchange. The PROVYS Sales software solution provides functions for the following activities of sales departments: n commercial conditions arrangements and long-term agency and client agreements including price-lists, discounts, bonuses, general as well as agency and client specific price-lists n customer relationship management and communication tracking n order management divided into running, finished and commercial spot production orders with various spot placement and pricing criteria including price-list, block-price and GRP cost-per-point pricing n break-pattern and commercial block editing including legal limits and audience research forecasting n product spot placement supported by either individual spot operations or bulk spot placement based on various criteria for both order booking and revenue optimisation with immediate price calculation and GRP performance forecasting n commercial traffic including spot version management, spot material storage (both tape and digital materials are supported), spot version distribution through order placements n commercial block content finalization covering spot ordering, tandem spot placements, category exclusivity conflicts indication and mitigation, and transmission play-list upload functions n post-transmission log download and analysis with immediate recalculation of order performance using actual audience research data n deal and invoicing management including automatic creation and distribution of deal documents, contract approval workflow, invoice creation and cash-flow tracking n statistics and management reporting including various summarisation reports, graphs and data exports for further analysis in MS Excel and other analysis tools. PROVYS Sales Strategic planning Rating prediction Price list Break pattern COMMERCIAL TRAFFIC SPOT BOOKING Air-time sales proposals, product description and categorisation Commercial inventory management, Commercial tape tracking, Commercial block finalisation, Commercial day close Spot booking, Commercial order optimisation, Commercial time utilisation optimisation Deal completion and reporting Commercial running order TRANSMISSION SCHEDULER INVOICING CAMPAIGNS Composition of daily playlists in the PROVYS TVoffice database including commercial and self-promotion spots Commercial invoicing Commercial order and deal analysis Commercial booking optimisation Customer long-term contracts and conditions Customer bonuses CRM Invoice schedule ERP Financial management

7 PROVYS Sales Break-pattern and pricing rules PROVYS Sales Customer relationship management Orders management supporting direct and indirect (through media-buyers) commercial time ordering based on both price-list and GRP pricing options (or combined if required). Commercial campaigns specification (products, categories, conditions). Agency and client identification and communication tracking, complete agency and client revenue reporting, order, contract and invoicing tracking n multi-channel break-pattern editing n pricing rules definitions n multi-channel, product, duration and placement based price-lists n GRP based pricing rules n break-related individual pricing n product categories n discount options for placements, products, blocks n individual events block templates n agency and client identification with Internet verification support (through public commercial registers) n task based relationship management support n activity tracking support and document storage n client integration (direct client invocation) n complete information on commercial activities (orders, contracts, invoices) n commercial revenues statistics n long-term conditions for agencies and clients n agency representation for clients with individual conditions n agency bonus tracking n client rebate tracking

8 PROVYS Sales Proposals and campaign management PROVYS Sales Commercial inventory Orders management supporting direct and indirect (through media-buyers) commercial time ordering based on both price-list and GRP pricing options (or combined if required). Commercial campaigns specification (products, categories, conditions). Commercial inventory editing and management functions supporting all inventory operations from initialization (from break-pattern or channel management software), inventory editing, integration with channel management, inventory finalization, transmission upload and post-transmission download n commercial time orders for both media buyers and end-customers n multiple-product orders n campaign parameters specification (placement conditions, product version rotation, categories) n immediate commercial order fulfilment recalculation according to product placements and actual GRP data n multi-channel commercial inventory structure n inventory initialization support including break-pattern deriving and transmission plan commercial block download n inventory blocks deriving from individual event block pattern n commercial block-based pricing and discount support n inventory and commercial block status tracking n commercial block content management n transmission block deriving and transmission content editing n law regulation conditions checking and reporting

9 PROVYS Sales Commercial product placement PROVYS Sales Commercial traffic Individual as well as bulk (rule based) commercial product placement for both individual orders and products and commercial block filling based on inventory content Commercial product version library management and storage editing functions (including both tape and digital materials), product version placement support (including automatic version distribution) and transmission finalization n commercial order placement wizard n immediate commercial indicators calculation n immediate conditions evaluation and graphical indication n rules based bulk product placement n fixed and floating product placements n product placement cancelling support n product placement position enforcement and position induced pricing coefficients n product category checking and exclusivity enforcement n graphical product placement support n commercial inventory filling support n product version library management n tape and digital product version material storage description n tandem versions n manual as well as automatic tandem version placement (distribution with required rotation ratio) n transmission block content finalization support (spot ordering, spot positions, tandem spot placement) n automatic problem indication support n commercial block jingles n commercial block dividing spots

10 PROVYS Sales Sales contracts & invoicing PROVYS Sales Revenue statistics and evaluation Commercial contract document deriving, printing and distribution, automatic commercial contract status tracking and contract cancellation, commercial invoicing support Revenue statistics support on all levels (agency, client, general), data aggregation and individual filtering support, MS Excel download and printing support n commercial contract document deriving and storage n cash-flow tracking support n commercial revenue statistics gathering and reporting n client rebate and agency bonus tracking n commercial contract printing and distribution n automatic commercial contract status tracking and changes (automatic cancellation) n commercial invoicing advance invoices, tax documents, running invoices, final invoices n automatic client rebate calculation support n agency bonus calculation support n expected revenues (order based) n realized revenues (invoicing based) n cash-flow (payments before and after due date) n multilevel aggregation support (calendar levels, agencies, clients, sales representatives, channels) n data filtering support (calendar periods, agencies, clients, channels, sales representatives, )

11 PROVYS Financial management PROVYS TVoffice software solution covers the complete financial workflow in a multicurrency environment of a broadcasting organization, in particular: PROVYS Comes with outstanding services and support PROVYS TVoffice solution serves organizations operating in one of the most demanding business environments, running around the clock. Without proper services, however, the software purchased by the organization would yield only a fraction of it s potential value. The PROVYS team therefore concentrates not only on software development but also on it s services that have been consistently rated by its customers as one of the best in the industry n structured budgeting support related to the programming schema with configurable budgeting structure covering both expenses and revenues n programme production budgeting and evaluation support for both long-term production projects as well as individual productions n production resource usage costing with a flexible costing structure bound to the production budget, external resource usage invoicing, production cash-flow tracking, and royalty payments n financial management of acquisition contracts, license pricing, payment schedule specification and tracking, and invoice tracking n shipping materials tracking and financial management (including costs of materials, license valuation including material and post-production costs, etc) n multiple license asset valuation and amortization models run independently at the same time (both usage and time based models with various options are supported) n acquisition payment tracking in relation to the contract and acquisition invoices n post-transmission profit and loss analysis support and budget evaluation support All data entered into and processed by the PROVYS database can be provided either in a form of aggregate (cost of a transmission day) or detailed (programme cost amortization) printed reports or in a form of data exports for follow-up financial operations using 3rd party software solutions (ERP). PROVYS Integration PROVYS TVoffice provides features and functions for integrating asset and workflow management: What can a new user of your software expect when implementing your solution? Our implementation teams deploy the solution according to the PROVYS implementation methodology. Several successive stages of the implementation project cover all tasks and activities necessary to get the best value for money invested by the broadcaster. The most important activities involve process, workflow, and requirements analysis, product customization, legacy data migration, integration, end-user training, and roll-out support. Our implementation teams cooperate closely with the customer to define workflows and rules of collaboration among different roles within the station. Information sharing and exchange, workflow support, and integration can be advantageously employed by our customers to increase their productivity, predictability and manageability. How do you react to extension requirements? Which support services do you provide to your running installations? We have in-depth knowledge of the ever demanding environment in the media industry and of the mission critical position of the channel management solution. Every PROVYS installation is supported 24 hours a day, 7 days a week. We utilize a thoroughly implemented workflow to handle the customer requirements in guaranteed response times and quality. Thanks to the continuous implementation of new functions and extensions we are happy to provide annual software upgrades to all our customers in order to add to the value purchased through their initial investment. Answers were provided by Josef Vasica, Chief Operating Officer of PROVYS. n configurable asset numbering functions including programme IDs, tape IDs, media material IDs and others n extensible metadata structures n support for both tape and digital media workflow n off-air ingest planning and execution support n transmission play-list bound media handling requirements and tasks n task-based production and post-production workflow and digital media handling support n open and configurable data interfaces for easy integration with other IT solutions and broadcasting technologies n internal messaging support for change notification with gateways to solutions n XML and SOAP based application and data interfaces All of our professionals are trained to listen intently to all customer requirements and to identify all their needs related to the use of our software and to process optimization. Whenever possible, our teams apply our customization and software extension tools to customize the installation. Thanks to our profile based application configurations, extensible database schema, behaviour extension tools, and lots of parameters, the software can be thoroughly customized without changing a line of its software codes.

12 Contact us 22 DCIT, a.s., PROVYS Division 4D Center, Kodaňská 1441/ Prague 10 Czech Republic Phone: Fax:

13 DCIT, a.s., PROVYS Division Kodaňská 1441/ Prague 10 Czech Republic Phone: Fax: