BOARD OF WATER AND POWER COMMISSIONERS SPECIAL MEETING AGENDA September 19, :00 AM

Transcription

1 BOARD OF WATER AND POWER COMMISSIONERS SPECIAL MEETING AGENDA September 19, :00 AM Service, Quality, Community CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER GARSTIN DRIVE BIG BEAR LAKE, CALIFORNIA Note: One Board member will participate from a remote location, located at: 1610 Ford St. Redlands, CA BOARD MEMBERS Don Smith, Chair Bob Tarras, Vice-Chair Craig Hjorth, Treasurer Alan Lee, Commissioner Kris Saukel, Commissioner OPEN SESSION CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PUBLIC FORUM The public may address the Board by completing a speaker card. All remarks shall be addressed to the Board as a body only. There is a three minute maximum time limit when addressing the Board. Please note that California law prohibits the Board from taking action on any item not appearing on the agenda. 1. CONSENT CALENDAR 1.1 Approve Minutes of a Regular Board Meeting Dated August 22, Authorize Vehicle Replacement Purchase (Service Truck) 2. DISCUSSION/ACTION ITEMS 2.1 Check Register 8/01/2017-8/31/2017 Board to review and consider authenticating the check register for August Resolution No. DWP 2017-XX - Bureau of Reclamation Grant Agreement R17AP00124 Division Well Field Solar Project Board to review and consider approving the resolution to accept the terms and conditions of the grant agreement and authorize staff to execute the agreement. 2.3 Resolution No. DWP 2017-XX - California Energy Commission Loan Application Board to review and consider approving the resolution to authorize staff to submit a loan application to the California Energy Commission to fund the Division Well Field Solar Project. 2.4 Resolution No. DWP 2017-XX - Bureau of Reclamation Grant Agreement R17AP00127 AMI Board to review and consider approving the resolution to accept the terms and conditions of the grant agreement and authorize staff to execute the agreement. 2.5 Bear Valley Water Sustainability Plan Update Board to review and consider additional funding for WSC to update the Bear Valley Water Sustainability Plan. 1 of 319

2 Special Meeting Agenda September 19, 2017 Page 2 of Approve Selection of Consultant for Water Conservation Management Plan Board to review and consider awarding the contract to develop the BBLDWP WCMP. 2.7 RESOLUTION NO. DWP 2017-XX Revision to Adding BBARWA to the BVBGSA Board to review and consider approving the revision to the agreement to include BBARWA into the Bear Valley Basin GSA for the agency to include all water related agencies in Bear Valley. ADJOURNMENT I herby certify under penalty of perjury, under the laws of the State of California that the foregoing agenda was posted in accordance with the applicable legal requirements. Dated this 15 th day of September, Jack Roberts, Secretary to the Board of Commissioners DWP Board of Commissioners The City of Big Bear Lake, Department of Water and Power strives to make all of its public meetings accessible to everyone. If you need any special assistance or disability-related accommodation in order to participate in this meeting, please contact the Board Secretary at (909) Notification 48 hours prior to the meeting will enable the DWP to make reasonable arrangements to ensure accessibility to this meeting. We are an equal opportunity provider and employer. 2 of 319

3 Item 1.1 MINUTES OF A REGULAR BOARD MEETING CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER BOARD OF WATER AND POWER COMMISSIONERS AUGUST 22, 2017 OPEN SESSION A Regular Meeting of the City of Big Bear Lake, Department of Water and Power Board of Water and Power Commissioners was called to order at 9:00 AM on August 22, 2017 by Chair Smith at Garstin Drive, Big Bear Lake, California BOARD MEMBERS PRESENT: Don Smith, Chair Bob Tarras, Vice Chair Craig Hjorth, Treasurer Alan Lee, Commissioner BOARD MEMBERS EXCUSED: Kristin Saukel, Commissioner PLEDGE OF ALLEGIANCE Alan Lee, Commissioner PUBLIC FORUM No public comments were received. 1. CONSENT CALENDAR 1.1 Approve Minutes of a Regular Board Meeting Dated July 25, 2017 Motion made by Commissioner Lee, seconded by Vice Chair Tarras and carried 4-0 to approve Consent Calendar item 1.1. AYES: Hjorth, Lee, Smith, Tarras NOES: - ABSTAIN: - ITEMS REMOVED FROM THE CONSENT CALENDAR 1.2 RESOLUTION NO. DWP Adopt DWP Policy No , Investment Policy 1.3 Big Bear Shores RV Park Pump Replacement and Division Well No. 8 Pump Repair 1.4 SEDARU License Invoice Payment 1.5 Vehicle Replacement Purchase Dump Truck Motion made by Treasurer Hjorth, seconded by Commissioner Lee and carried 4-0 to approve Consent Calendar item 1.2 with amendments and items 1.3, 1.4, and 1.5 as presented. AYES: Hjorth, Lee, Smith, Tarras NOES: - ABSTAIN: - 3 of 319

4 Item 1.1 Minutes of a Regular Board Meeting August 22, 2017 Page 2 of 2 2. DISCUSSION/ACTION ITEMS 2.1 Check Register 6/01/2017-6/30/2017 Motion made by Treasurer Hjorth, seconded by Vice Chair Tarras and carried 4-0 to authenticate the check register for June AYES: Hjorth, Lee, Smith, Tarras NOES: - ABSTAIN: Check Register 7/01/2017-7/31/2017 Motion made by Treasurer Hjorth, seconded by Vice Chair Tarras and carried 4-0 to authenticate the check register for July AYES: Hjorth, Lee, Smith, Tarras NOES: - ABSTAIN: Review Reserve Policy # Board directed staff to bring the Reserve Policy to the Investment Committee at the next committee meeting and the committee to provide recommendations to the full Board. 2.4 RESOLUTION NO. DWP Consider Adding BBARWA to the BVBGSA Motion made by Vice Chair Tarras, seconded by Commissioner Lee and carried 4-0 adopting Resolution No. DWP , to add BBARWA to the Bear Valley Groundwater Sustainability Agency. AYES: Hjorth, Lee, Smith, Tarras NOES: - ABSTAIN: - ADJOURNMENT No additional business came before the Board. At 10:24 AM Chair Smith adjourned the meeting. Jack P. Roberts, Board Secretary DWP Board of Commissioners Approved at meeting dated: 4 of 319

5 Item 1.2 AGENDA REPORT DATE: September 19, 2017 TO: FROM: PREPARED BY: RE: Background: Board of Commissioners Service, Quality, Community Reginald A. Lamson, General Manager Steve Wilson, Water Superintendent Authorize Vehicle Replacement Purchase (Service Truck) During the February 2015 Board meeting, the Board approved Resolution No. DWP , which amended the financial reserve policy. The amended policy included additional funding for the equipment and vehicle reserve and provided a tentative equipment and vehicle replacement schedule. The schedule included replacing a Service Truck during Fiscal Year 2017/18 and this purchase was included in this year s budget. Listed below are the bids: Fairview Ford: $77, Sunland Ford: $77, Sunrise Ford: Non Responsive Financial Impact: The FY 17/18 Budget included funding of $210,000 in account # (Capital Outlay- Machinery and Equipment) for a service truck and dump truck. The dump truck we purchased cost $127,548. The total cost of the new service truck under consideration is $77, Recommendation: 1. Authorize the purchase of a new Ford F-550 Truck with Service Body, in the amount of $77,159 from Fairview Ford. 2. Approve the surplus of 1995 Ford F-450 (95PO2) 5 of 319

6 Item of 319

7 Item of 319

8 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/03/2017 $ County Recorder San Bernardino 08/03/2017 $ Accent Computer Solutions 08/03/2017 $1, Accountemps Distribution Amount Distributions Total: $ Distributions Total: $ Distributions Total: $1, /03/2017 $ APPLE Administrator 08/03/2017 $15, Aqua-Metric Sales Company Distributions Total: $ GL Account Number Distributions Total: $15, Warning - Discrepancy 08/03/2017 $48.79 Kelle Barrette 08/03/2017 $30.00 Basic 08/03/2017 $2, Butchers Blocks & Building Mat Distributions Total: $48.79 Distributions Total: $30.00 GL Account Name Transaction Description $ Bank Charges and Misc Fees Lien Release Fees $ Maintenance-Hardware/Software Vmware vsphere Subsc 1 yr $ Professional Services - Data/Internet 1-Adobe Acrobat DC 2017 $ Contractual Services Temp Accounting AP $1, Contractual Services Temp Accounting AP $ Payroll Liabilities PPE 07/21/17 Contributions $17, Accrued Accounts Payable - Inv 227 5/8 Meters Invoiced ($1,924.74) Capital Outlay - Meters Credit for Scrap Meters $ Special Dept Expense Inventory Count Supplies $ Prof Svcs - Personnel & Safety Aug 2017 COBRA Admin (1st Mo.) $ Small Tools Rector Seal, Roofing Knife $ Maintenance - Pressure Valves 2-Teflon Tape,10-Misc Bolts,Nu $ Maintenance - Wells 10-Smart Panel 8" 8 of 319

9 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distribution GL Account GL Account Name Transaction Description Amount Number $ Safety Supplies Glove,Folding Knife,55 Gal Bag $ Small Tools Glove,Folding Knife,55 Gal Bag $ Special Dept Expense Glove,Folding Knife,55 Gal Bag $ Automotive Expense Ratchet Strap for Flatbed $ Small Tools Redwood CC S4S Dry $ Maint-Buildings And Grounds GE Ceiling Fan Bulb 2Pk $ Small Tools Pipe Thread Compound, Clamp $ Small Tools Anchor,2-Bolt,2-Nut Coupler $ Safety Supplies Hose, Hose Hanger &Clamp, Bags $ Special Dept Expense Hose, Hose Hanger &Clamp, Bags $ Small Tools Hose, Hose Hanger &Clamp, Bags $ Maintenance - Wells Husq Trimmer Line.105 $ Supplies Medium Bark Nuggets 2CF $ Supplies Deluxe Clear Vinyl 12GA 75' $ Small Tools Hedge Shear & Bypass Lopper $ Small Tools 1-1/4" Ice Hole Saw $ Capital Outlay - Meter Boxes 3-Coaxial Staples 100PK $ Small Tools 1-3/8" Hex Shank, 1-1/4" Saw $ Small Tools 1/2" Black Gas Pipe 35FT. $ Maintenance - Pump Equip Mis. Bolts, nuts, washers $ Small Tools ENER2PK 3V Lith Battery $ Maintenance - Wells Air Nail,4-Smart Panel, 12-Tri $ Vehicle Maintenance Decals, sign, banner, stickers $ Office Supplies Decals, sign, banner, stickers $ Maintenance - Wells Decals, sign, banner, stickers $ Vehicle Maintenance 90 Day Insp. 95C1 $ Vehicle Maintenance 90 Day Insp. 78-V1 $ Vehicle Maintenance 90 Day Insp. 90TR1 $ Vehicle Maintenance 90 Day Insp. 90DT1 $ Vehicle Maintenance 90 Day Insp. 91TR1 $ Vehicle Maintenance 90 Day Insp. 91DT1 $ Vehicle Maintenance 90 Day Insp Tow Master 9 of 319

10 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distributions Total: $2, /03/2017 $16, Bear Valley Electric 08/03/2017 $1, Robert L. Smith 08/03/2017 $ Canon Financial Services, Inc. Distributions Total: $16, Distributions Total: $1, Distribution GL Account GL Account Name Transaction Description Amount Number $ Vehicle Maintenance 90 Day Insp. 93DT1 $ Utilities - Electric 366 Glenwood Dr. $ Utilities - Electric East End Yosemite X Angels Cmp $ Utilities - Electric Dogwood Chlorination Station $ Utilities - Electric Clover/Club View Pump $ Utilities - Electric Lassen Well-A Booster $ Utilities - Electric Klamath Rd Pump Station $ Utilities - Electric Prv Station Moonridge Rd $3, Utilities - Electric /2 Big Bear Blvd $1, Utilities - Electric Mcalister Rd & Foxfarm $7, Utilities - Electric Div #6 Well Div/North Shore Dr $ Utilities - Electric Skyview Well Deadman Lk $ Utilities - Electric Onyx Way $ Utilities - Electric Well Monte Vista Dr $ Utilities - Electric Arrastre Creek Pump Station $ Utilities - Electric North End Of A Lane $ Utilities - Electric Seminole Well $ Utilities - Electric Cline Miller PI Reservoir $ Utilities - Electric Cherokee Well $ Utilities - Electric Division Booster Meter $ Utilities - Electric Coontank N/Pineyridge $ Utilities - Electric /2 Cedar Dell $ Maintenance - Telemetry Service Order: $1, Maintenance - Telemetry Service Order $ Rent/Lease Expense July 2017 Billing Copier/Print 10 of 319

11 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount 08/03/2017 $ California Assoc. of Public Info. Officials 08/03/2017 $1, Clinical Laboratory Vendor Name Distribution GL Account Amount Number Distributions Total: $ Distributions Total: $ Distributions Total: $1, /03/2017 $13.41 Donna & David Cowen 08/03/2017 $93.16 Diana Eichenlaub 08/03/2017 $61.51 Frontier Distributions Total: $13.41 Distributions Total: $93.16 Distributions Total: $ /03/2017 $39.96 Ginos Tire & Wheel, Inc. 08/03/2017 $1, Gregg Cornwell 08/03/2017 $ Alan Hay 08/03/2017 $16, Health Net Distributions Total: $39.96 Distributions Total: $1, Distributions Total: $ GL Account Name Transaction Description $ Memberships, Dues, Subcript Membership Renewal Pub. Info O $1, Professional Services June 2017 Testing $ Op Refunds Pending Lakeview #15 Ovr Pmt $ Special Dept Expense Reimb for bowls, plates, coffe $ Telephone 7/25-7/24/17 Services $ Automotive Expense Steer Tire Repair W16 $ Vehicle Maintenance Rpr Driver Dr Window 00P01 $ Vehicle Maintenance Chng Brks, Rpr Wndw CA $ Demand Offset Program Turf Buyback, 259 Eureka St. $3, Health and Wellness Benefits 08/17 HMO/PPO Premium BBU06A $1, Health and Wellness Benefit 08/17 HMO/PPO Premium BBU06A $3, Health and Wellness Benefi 08/17 HMO/PPO Premium BBU06A 11 of 319

12 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distributions Total: $16, /03/2017 $ Inland Water Works Supply Co. 08/03/2017 $45.00 Reginald Lamson Distributions Total: $ Distributions Total: $ /03/2017 $1.42 Regina & Brett Martinez Distribution GL Account GL Account Name Transaction Description Amount Number $4, Health and Wellness Benefits 08/17 HMO/PPO Premium BBU06A $2, Health and Wellness Benefits 08/17 HMO/PPO Premium BBU06A $ Accrued Accounts Payable - Inv 15-1x12" Brass Nipple $ Small Tools 1-Universal Mtr Nut Wrench $ Accrued Accounts Payable - Inv 4-GAL104, 6-GAL051, 2-BRS058 $ Telephone July 2017 Cell Phone Reimb Distributions Total: $ /03/2017 $2, McCalls Meters, Inc. 08/03/2017 $45.00 Danielle McGee 08/03/2017 $ Mission Linen & Uniform Service Distributions Total: $2, Distributions Total: $45.00 Distributions Total: $ /03/2017 $ Mobile Occupational Services, Inc. Distributions Total: $ $ Op Refunds Pending 1071 Cherokee St. Over Payment $2, Maintenance - Pump Equip 4" Water Mtr-Cherokee Well $ Telephone Jun/Jul 2017 Cell Phone Reimbu $ Laundry Uniform Services $ Laundry Uniform Services $ Medical Exams Random Testing W27 12 of 319

13 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/03/2017 $45.00 Kevin Moran Distribution Amount Distributions Total: $ /03/2017 $67.77 Nick's Auto Center, Inc. GL Account Number GL Account Name Transaction Description $ Telephone July 2017 Cell Phone Reimburse /03/2017 $44.80 OJs Donut House Distributions Total: $67.77 Distributions Total: $ /03/2017 $96.53 Hector Pedroza Lopez 08/03/2017 $ Pollard Water Distributions Total: $96.53 Distributions Total: $ /03/2017 $2, Reliance Standard Life Ins. Co. $ Fuel Fuel $ Fuel Fuel $ Special Dept Expense 1 Dozen Donuts $ Special Dept Expense 2 Doz Donuts, 5 Ham&Cheese $ Direct Benefits Boot Allowance $ Chemicals/Filter Material 5G Liq. Dchlr Solution $ Health and Wellness Benefits 08/17 Dental $ Health and Wellness Benefits 08/17 Dental $ Health and Wellness Benefits 08/17 Dental $ Health and Wellness Benefit 08/17 Dental $ Health and Wellness Benefi 08/17 Dental $ Health and Wellness Benefits 08/17 Dental $ Health and Wellness Benefits 08/17 Dental $ Health and Wellness Benefits 08/17 Vision $ Health and Wellness Benefits 08/17 Vision $ Health and Wellness Benefits 08/17 Vision $ Health and Wellness Benefit 08/17 Vision $ Health and Wellness Benefi 08/17 Vision 13 of 319

14 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/03/2017 $1, Ricoh USA, Inc. 08/03/2017 $ Jack Roberts 08/03/2017 $ Victoria Rose Distributions Total: $2, Distributions Total: $1, Distributions Total: $ Distributions Total: $ /03/2017 $2, South Coast AQMD 08/03/2017 $2, Shepard Bros Inc Distributions Total: $2, Distributions Total: $2, /03/2017 $1, South Point Hotel & Casino 08/03/2017 $54.55 Mark Stevens 08/03/2017 $1, Sylvia Stone Distributions Total: $1, Distributions Total: $54.55 Distributions Total: $1, Distribution GL Account GL Account Name Transaction Description Amount Number $ Health and Wellness Benefits 08/17 Vision $ Health and Wellness Benefits 08/17 Vision $ Maintenance-Hardware/Software Receivings Transaction Entry $ Rents And Leases - Equipment Receivings Transaction Entry $ Travel-Conferences And Meeting Expense Reimb CJPIA HR Trainin $ Demand Offset Program Turf Buyback, Moonridge $ Licenses & Permits Flat Fee Last FY Emiss $2, Licenses & Permits ICE Fees Garstin $2, Chemicals/Filter Material 30-SB Chlorinate II, 30 G Drum $1, Travel-Conferences And Meetings Tri-State Seminar Hotel Rooms $ Travel-Conferences And Meeting Tri-State Seminar Hotel Rooms $ Direct Benefits Boot Allowance $1, Op Refunds Pending 646 Riverside, Over Payment 14 of 319

15 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/03/2017 $1, Staples Credit Distribution Amount Distributions Total: $1, /03/2017 $ Tilley Crane Inspection Service Co., Inc. GL Account Number GL Account Name Transaction Description $ Office Supplies HON Blk Desk Chair w/fixed arm $ Memberships, Dues, Subcript Bus Rewards Plus membership $ Office Supplies Office Supplies $ Office Supplies 1 of 6 ipad Pro Screen FG $ Office Supplies 5 of 6 ipad Pro Screen FG $ Office Supplies La-Z-Boy Brwn Desk Chair w/arm /03/2017 $ Brian & Teena Tomlinson Distributions Total: $ Distributions Total: $ /03/2017 $68.39 Anna Bostelman Trust 08/03/2017 $ USA Blue Book Distributions Total: $68.39 Distributions Total: $ /03/2017 $3, US Bank Corporate Payment Systems $ Vehicle Maintenance Annual Insp. Hydraulic Crane $ Demand Offset Program Turf Buyback Marina Ct $ Op Refunds Pending 560 Edgemoor Rd. Over Payment $ Maintenance - Water Treatment 12-Sample Station Repair Parts $ Maintenance - Water Treatment 12-Sample Station Repair Parts $ Accrued Accounts Payable - Inv 12-Sample Station Repair Parts $ Maintenance - Water Treatment HYPO Rotary Drum,4-PVC Clear T $ Education / Training Water Education Seminar $ Education / Training Tri-State Registrations $ Education / Training Tri-State Registrations $ Travel-Conferences And Meetings Tri State Employee Rooms $ Travel-Conferences And Meeting Tri State Employee Rooms 15 of 319

16 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/03/2017 $ U.S. POSTAL SERVICE 08/03/2017 $ Village Plumbing 08/03/2017 $ Sierra Orr 08/03/2017 $ WW Grainger Inc Distributions Total: $3, Distributions Total: $ Distributions Total: $ Distributions Total: $ Distributions Total: $ /03/2017 $ Western Water Works 08/17/2017 $3, US Postal Service Distributions Total: $ Distributions Total: $3, Distribution GL Account GL Account Name Transaction Description Amount Number $ Professional Services - Data/Internet Intermedia Billing $ Memberships, Dues, Subcript Ca. Soc. of Mun. Fin. Memb. $ Travel-Conferences And Meeting Lunch with GM of AVRWC $ Special Dept Expense Board Meeting Snacks $ Special Dept Expense Rene Granillo, 10 Yrs. Award $ Special Dept Expense Rene Granillo, 10 Yrs. Award $ Special Dept Expense Rene Granillo, 10 Yrs. Award $ Special Dept Expense Todd Clanton, 5 Yrs. Award $ Special Dept Expense Rene Granillo, 10 Yrs. Award $ Education / Training Reg. for SB County Water Conf. $ Water Board Expense Reg. for SB County Water Conf. $ Education / Training Reg. SB County Wtr Conf. SW $ Postage Charges Postage due on account $ Maint-Buildings And Grounds Cleanout in connect to urinals $ Clothing And Personal Equipt Clothing Reimbursement $ Special Dept Expense Paper Towels & Toilet Paper $ Capital Outlay - Meters 75-8-SRG 3/4 Rubber Mtr Gasket $3, Postage Charges Postage - Permit # of 319

17 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $ Dept of Public Works San Bernardino County Distribution Amount GL Account Number GL Account Name Transaction Description Distributions Total: $ /17/2017 $4, Vehicle Svcs Dept San Bernardino County 08/17/2017 $4, Accent Computer Solutions 08/17/2017 $3, Accountemps 08/17/2017 $ AccuSource, Inc. Distributions Total: $4, Distributions Total: $4, Distributions Total: $3, Distributions Total: $ /17/2017 $ All Protection Alarm 08/17/2017 $ American Building Janitorial, Inc. Distributions Total: $ Distributions Total: $ $ Licenses & Permits 2017 Annual Fee 6-704/2.10 $4, Fuel July 2017 Fuel $4, Professional Services - Data/Internet 08/2017 IT Management $1, Contractual Services Temp Accounting AP $1, Contractual Services Temp Accounting AP $ Prof Svcs - Personnel & Safety 1-Background Check New Hire $ Prof Svcs - Personnel & Safety 2-Background Checks New Hires $ Prof Svcs - Personnel & Safety 1-Background Check New Hire $ Contractual Services Sept Monitoring Service $ Contractual Services Sept Answering Service $ Maint-Buildings And Grounds August 2017 Janitorial Service 17 of 319

18 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $1, AMERICAN FIDELITY ASSURANCE COMPANY Distribution Amount Distributions Total: $1, /17/2017 $ APPLE Administrator 08/17/2017 $3, Aqua-Metric Sales Company 08/17/2017 $43.58 Kelle Barrette 08/17/2017 $66.85 Martha Barrera Distributions Total: $ Distributions Total: $3, Distributions Total: $43.58 Distributions Total: $ /17/2017 $90.00 Richard A. Baumgartner, M.D. Distributions Total: $ /17/2017 $37.70 Big Bear Disposal, Inc. GL Account Number GL Account Name Transaction Description $1, Payroll Liabilities PP 08/15/17 Flex Premium $ Payroll Liabilities PPE 08/04/17 Contributions ($1.08) Capital Outlay - Meters 4-SEN /2" Meters $1, Accrued Accounts Payable - Inv 4-SEN /2" Meters $1, Accrued Accounts Payable - Inv 12-SEN002 1" Meters $ Office Supplies Storage Containers $ Special Dept Expense Misc Supp. Hot Coco, Tb Covers $ Op Refunds Pending 400 Maple Ln. $ Medical Exams 1-Medical Exam, New Employee Distributions Total: $ /17/2017 $2, Best Best & Krieger LLP $ Rent/Lease Expense Toilet Rentals Wabash & Magnol $1, Professional Services - Legal Matter # $ Professional Services - Legal Matter # A 18 of 319

19 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distributions Total: $2, /17/2017 $ Starbright Solutions, LLC. 08/17/2017 $ Steve Beauchamp 08/17/2017 $ Steve Blauer Distributions Total: $ Distributions Total: $ Distributions Total: $ /17/2017 $13, B L Wallace- Distributor Inc. Distributions Total: $13, /17/2017 $ Bear Valley Community Healthcare Distributions Total: $ /17/2017 $44, Bear Valley Electric Distribution GL Account GL Account Name Transaction Description Amount Number $1, Legal Fees - GSA Matter # $ Printing Business Cards, SO,MS,DM,KK,RF $ Demand Offset Program 743 Leonard, Toilet Rebate $ Demand Offset Program Turf Buyback-718 Snowbird Ct. $13, Accrued Accounts Payable - Inv BOX001/005/017 Meter Box/Lids $ Demand Offset Program Turf Buyback Garstin Dr. $1, Utilities - Electric 839 Knickerbocker Rd. $2, Utilities - Electric 561 Well Maple Ln. $10, Utilities - Electric 468 Magnolia (Well) $2, Utilities - Electric Well Bow Canyon Rd. $2, Utilities - Electric East End of Oak Rd. $ Utilities - Electric Ironwood Boosters A&B $ Utilities - Electric /2 Wolf Rd. $2, Utilities - Electric La Crescenta Dr. Well $1, Utilities - Electric /2 Sheephorn Rd. $ Utilities - Electric Goldmine Boosters-Brmtn $3, Utilities - Electric Oak Well / Jeffries 19 of 319

20 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $ Robert L. Smith 08/17/2017 $1, Charter Communications Distributions Total: $44, Distributions Total: $ Distributions Total: $1, Distribution GL Account GL Account Name Transaction Description Amount Number $1, Utilities - Electric Sand Canyon Well $ Utilities - Electric Garstin Dr. $ Utilities - Electric 200 S/Oak Conklin Rd. $ Utilities - Electric Cedar Lake Reservoir $ Utilities - Electric 10th Ln W/End #5 $ Utilities - Electric Barton Ln. Pump S/W Pine $ Utilities - Electric North Shore Dr. $ Utilities - Electric Lakewood #7 $ Utilities - Electric Magnolia Ln. Booster N/W Sun $ Utilities - Electric 10th Ln. - #27 Well $ Utilities - Electric Magnolia Ln. & Sunset Ln. $ Utilities - Electric 10th Ln. North $ Utilities - Electric Division #5 $ Utilities - Electric Division #4 $1, Utilities - Electric Lake Plant Well #5 Behind $2, Utilities - Electric Division #2 $ Utilities - Electric Booster Santa Barbara Ave. $ Utilities - Electric Lakewood #6 Well $3, Utilities - Electric North Shore Dr. Well #7 $4, Utilities - Electric Division #8 $ Utilities - Electric 370 Canvasback Rd. $ Maintenance - Telemetry Chckd Flow Mtr-Cherokee,Semino $ Contractual Services 08/16-09/15/17 Cable TV $ Contractual Services 8/16-9/15/17 Internet, Frwl,Vo $1, Telephone 8/16-9/15/17 Internet, Frwl,Vo 20 of 319

21 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $ Cintas Distribution Amount Distributions Total: $ /17/2017 $ Jeffrey & Ramona Clark GL Account Number GL Account Name Transaction Description $ Safety Supplies Safety Supplies /17/2017 $29.07 DIY Home Center Distributions Total: $ Distributions Total: $ /17/2017 $32.00 Department of Justice 08/17/2017 $ E.H. WACHS 08/17/2017 $45.00 David Emig 08/17/2017 $45.00 Rachel Franklin 08/17/2017 $45.70 Frontier 08/17/2017 $ Dina Fulgonid Distributions Total: $32.00 Distributions Total: $ Distributions Total: $45.00 Distributions Total: $45.00 Distributions Total: $45.70 Distributions Total: $ /17/2017 $ Ginos Tire & Wheel, Inc. $ Op Refunds Pending Mendocino Dr Overpayment $ Small Tools 2 - Ez Fold Step Stool $ Prof Svcs - Personnel & Safety 1-Fingerprint App, New Hire $ Automotive Expense 1-Elbow Vcm Wand, 12-Latch Pin $ Automotive Expense 2-Foam Outer Filter $ Telephone July 2017 Cell Phone Reimburse $ Telephone Cell Phone Reimb 7/1-7/31/17 $ Telephone August 2017 Service $ Op Refunds Pending 1485 Rockspray Overpayment $ Automotive Expense 2 New Tires & Mount 08BH01 21 of 319

22 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $ Tim Graham 08/17/2017 $ Gregg Cornwell 08/17/2017 $ Big Bear Grizzly 08/17/2017 $4, HDR Inc. Distributions Total: $ Distributions Total: $ Distributions Total: $ Distributions Total: $ Distributions Total: $4, /17/2017 $6, HD Supply Waterworks, LTD. Distributions Total: $6, Distribution GL Account GL Account Name Transaction Description Amount Number $ Automotive Expense Hand Mount Tires $ Op Refunds Pending 601 Pine Knot. Overpayment $ Automotive Expense Replace Alternator $ Advertising July 2017 Advertising $4, Professional Services Serv. & Water Study Task 1/2 $ Accrued Accounts Payable - Inv 4-SAD023, 4-SAD019 ($0.12) Maintenance - Mains And Svcs 24-ADP003, 12-SVC054 $ Maintenance - Mains And Svcs 24-ADP003, 12-SVC054 $ Accrued Accounts Payable - Inv 24-ADP003, 12-SVC054 $ Accrued Accounts Payable - Inv 12-SVC052 ($0.06) Maintenance - Mains And Svcs 6-SVC086, 12-SVC034 $ Maintenance - Mains And Svcs 6-SVC086, 12-SVC034 $ Accrued Accounts Payable - Inv 6-SVC086, 12-SVC034 $ Maintenance - Mains And Svcs 6-MF006, 5-SVC084 $ Maintenance - Mains And Svcs 6-MF006, 5-SVC084 $ Maintenance - Mains And Svcs 360-COP002 Copper Tubing $1, Accrued Accounts Payable - Inv 360-COP002 Copper Tubing $2, Accrued Accounts Payable - Inv 24- RESET01 6" Resetter $ Accrued Accounts Payable - Inv 12-SVC131 3/4" Meter Tail 22 of 319

23 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $1, Inland Water Works Supply Co. 08/17/2017 $25, Kaiser Permanente 08/17/2017 $ KBHR-FM Distribution Amount Distributions Total: $1, Distributions Total: $25, Distributions Total: $ /17/2017 $1, Lance Soll & Lunghard, LLP 08/17/2017 $2, Matt Chlor Inc Distributions Total: $1, Distributions Total: $2, /17/2017 $5, McCalls Meters, Inc. GL Account Number GL Account Name Transaction Description $ Small Tools 2-Universal Meter Nut Wrench $ Small Tools 2-Reed 1 1/4 One Hand Wrench $ Accrued Accounts Payable - Inv 2-GAL020 3x2" Bushing Invoiced $ Maintenance - Mains And Svcs 63 Ft 4" Steel Pipe $ Small Tools 4-Jaw for Uni Mtr Wrench $ Accrued Accounts Payable - Inv 1-CL063, 1CL065 Repair Clamps $2, Health and Wellness Benefits September Insurance Premium $5, Health and Wellness Benefits September Insurance Premium $2, Health and Wellness Benefit September Insurance Premium $7, Health and Wellness Benefi September Insurance Premium $6, Health and Wellness Benefits September Insurance Premium $1, Health and Wellness Benefits September Insurance Premium $ Advertising July 2017 Advertising $ Advertising July 2017 Advertising $ Advertising June 2017 Advertising $1, Prof Svcs - Audit 17 Government Audit-Field Work ($26.19) Maintenance - Water Treatment SOS214/200/193/194/227 Degassi $2, Accrued Accounts Payable - Inv SOS214/200/193/194/227 Degassi $ Maintenance - Wells 3-Isolation, 3-Sensus Boards 23 of 319

24 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distributions Total: $5, /17/2017 $ McMaster-Carr Supply Company 08/17/2017 $ Mile High Sports & Equip., Inc 08/17/2017 $ Mission Linen & Uniform Service 08/17/2017 $25.24 NAPA Auto Parts 08/17/2017 $ Official Payments Corporation 08/17/2017 $25.81 OJs Donut House 08/17/2017 $35.90 Online Collections 08/17/2017 $1, Pollard Water Distributions Total: $ Distributions Total: $ Distributions Total: $ Distributions Total: $25.24 Distributions Total: $ Distributions Total: $25.81 Distributions Total: $35.90 Distribution GL Account GL Account Name Transaction Description Amount Number $4, Maintenance - Pump Equip 2-2" Meters, Racc/Cdr Del $ Small Tools 10-Steel Blade Scrapers $ Basic Materials 25 Tons - 3/4" Crushed Rock $ Laundry Uniform Services 08/04/17 $ Laundry Uniform Services 08/11/17 $ Automotive Expense 2-Dex Cool $ Cash Clearing Pmt. Reversal PO $ Special Dept Expense 6 Croissant, Mix Dozen Donuts $ Bad Debt Expense Collection Agency Fees $ Maintenance - Mains And Svcs 30-Wtr Ball Mrkr Blue ($0.01) Maintenance - Water Treatment 1-SOS V Pump $ Accrued Accounts Payable - Inv 1-SOS V Pump 24 of 319

25 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount 08/17/2017 $ Bill Reilly 08/17/2017 $9.50 Sam Enterprises 08/17/2017 $81.90 Jeff Sayegh 08/17/2017 $92, SB COUNTY EMPLOYEES RETIREMENT ASSOCIATION Vendor Name Distribution GL Account Amount Number Distributions Total: $1, Distributions Total: $ Distributions Total: $9.50 Distributions Total: $81.90 Distributions Total: $92, /17/2017 $41.78 Mark & Victoria Steppan GL Account Name Transaction Description $ Demand Offset Program Turf Buyback-150 Stony Creek $ Chemicals/Filter Material Demerge $ Direct Benefits Boot Allowance $3, Accrued Accounts Payable - Inv GASB 68 - Actuary/Audit Fees $44, Payroll Liabilities PPE 07/21/17 Emp. Pensions $45, Payroll Liabilities PPE 08/04/17 Emp. Pensions Distributions Total: $ /17/2017 $30, SWRCB Accounting Office Distributions Total: $30, /17/2017 $1, TRANSACTION WAREHOUSE, INC. Distributions Total: $1, $ Op Refunds Pending 550 Waynoka Ln. Overpayment $1, Licenses & Permits Fawnskin Water System Fees $7, Licenses & Permits Sugarloaf/Erwin Water Sys Fees $21, Licenses & Permits BBL/Moonridge Water Sys Fees $1, Bank Charges and Misc Fees Web Pmt Trans Fee July of 319

26 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/17/2017 $ Underground Service Alert of Southern California 08/17/2017 $6, Verizon Wireless Distribution Amount Distributions Total: $ Distributions Total: $6, /17/2017 $ Western Water Works 08/17/2017 $ WW Grainger Inc 08/31/2017 $21.41 County of San Bernardino Distributions Total: $ Distributions Total: $ Distributions Total: $21.41 GL Account Number GL Account Name Transaction Description $ Contractual Services 154-New Ticket Charges $ Telephone 8/3-9/2/17 Services $ Telephone 8/3-9/2/17 Services $ Telephone 8/3-9/2/17 Services $ Telephone 8/3-9/2/17 Services $ Telephone 8/3-9/2/17 Services $ Telephone 8/3-9/2/17 Services $ Computer Equip And Software 1-Ipad Pro 12.9" 256 GB $2, Computer Equip And Software 5-Ipad Pro 12.9" 256 GB $1, Computer Equip And So 5-Ipad Pro 12.9" 256 GB $ Capital Outlay - Meters X1/8 Rubber Mtr Gasket $ Maintenance - Mains And Svcs 12-3/4 Redwood Plug $ Maint-Buildings And Grounds Air Filters $ Small Tools Pick-up Tool Mag $ Small Tools 24-Shelf Bins $ Small Tools 2-Pipe Wrench #31025, 1-Pipe W $ Capital Outlay - Meter Boxes Cable Tie Blk Pk50 $ Small Tools 6-Shlf Bin Red,12-Shlf Bin Blu $ Basic Materials July 2017 Trash/Dump Fees 26 of 319

27 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/31/2017 $5, Accent Computer Solutions 08/31/2017 $3, Accountemps Distribution Amount Distributions Total: $5, Distributions Total: $3, /31/2017 $2, AMERICAN FIDELITY ASSURANCE COMPANY Distributions Total: $2, /31/2017 $ APPLE Administrator 08/31/2017 $ Aqua-Metric Sales Company Distributions Total: $ Distributions Total: $ /31/2017 $51.72 Bad Bear Sportswear 08/31/2017 $ Butchers Blocks & Building Mat Distributions Total: $51.72 GL Account Number GL Account Name Transaction Description $5, Professional Services - Data/Internet 09/2017 IT Management $1, Contractual Services Temp Accounting AP $1, Contractual Services Temp Accounting AP $2, Payroll Liabilities August 2017 Ee Insurance $ Payroll Liabilities PPE 8/18/17 Contributions $ Capital Outlay - Meters Command Link Wall Chargers $ Clothing And Personal Equipt 8-Custom Embroidery $ Small Tools 4" Plunger w/9" Handle $ Maintenance - Pump Equip Rusto S/R GLS Smoke Gray $ Safety Supplies Tool & Slipon Gloves $ Small Tools 2-Fine Thread Backflo $ Small Tools 2-1/2RB FE Nokink w/bkflo $ Small Tools 2-Stl Bar, 1 Sealant, Bolts $ Small Tools 1-Haroer Corn Broom 27 of 319

28 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distributions Total: $ /31/2017 $14, Bear Valley Electric Distribution GL Account GL Account Name Transaction Description Amount Number $ Small Tools 3-Red Wire Connectors $ Vehicle Maintenance Oil Change 14VI $ Small Tools 1- J-B KWIK WELD 2 oz $ Safety Supplies 3- Earmuffs $ Maint-Buildings And Grounds 1-4 Burner SS Gas Grill $ Small Tools 1-Trimmer Line, 4-1 Gal Oil $ Maintenance - Wells 1- BRS 90 Deg EL 3/8" $ Maintenance - Wells 1- BRS Bushing 3/4x1/2" $ Small Tools 6pk Wire Connector & Tape $ Small Tools 2 - Nut Setter Magnetic $ Small Tools 20 - Astroturf Brown $3, Utilities - Electric /2 Big Bear Blvd. $1, Utilities - Electric Mcalister Rd & Foxfarm $ Utilities - Electric 366 Glenwood Dr. $ Utilities - Electric East End Tosemite X Angels $ Utilities - Electric Dogwood Chlorination Station $ Utilities - Electric Clover/Club View Pump $ Utilities - Electric Lassen Well-A Booster $ Utilities - Electric Klamath Rd. Pump Station $ Utilities - Electric Prv Station Moonridge Rd. $5, Utilities - Electric Div #6 Well Div/North Shore Dr $ Utilities - Electric Skyview Well Deadman Lk $ Utilities - Electric Onyx Way $ Utilities - Electric Well Monte Vista Dr. $ Utilities - Electric Arrastre Creek Pump Station $ Utilities - Electric North End Of A Lane $ Utilities - Electric Seminole Well $ Utilities - Electric Cline Miller PI Reservoir $ Utilities - Electric Cherokee Well $ Utilities - Electric Division Booster Meter 28 of 319

29 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/31/2017 $ Canon Financial Services, Inc. 08/31/2017 $ Cintas Distributions Total: $14, Distributions Total: $ Distributions Total: $ /31/2017 $10, Icon Enterprises, Inc. dba CivicPlus 08/31/2017 $9, Clinical Laboratory 08/31/2017 $45.00 David Emig 08/31/2017 $ Rachel Franklin 08/31/2017 $67.84 Jerome German Distributions Total: $10, Distributions Total: $9, Distributions Total: $45.00 Distributions Total: $ Distributions Total: $ /31/2017 $ Ginos Tire & Wheel, Inc. 08/31/2017 $ Gregg Cornwell Distributions Total: $ Distribution GL Account GL Account Name Transaction Description Amount Number $ Utilities - Electric Coontank N/Pineyridge $ Utilities - Electric /2 Cedar Dell $ Rent/Lease Expense Aug Billing Copier/Print $ Safety Supplies First Aid Supplies $10, Prof Svcs - Data/Internet Website Redesign/Content Optim $9, Professional Services July 2017 Testing $ Telephone August 2017 Cell Phone Reimbur $ Memberships, Dues, Subcript SHRM Memb. Reimbursement $ Op Refunds Pending 579 Vista/BBL Overpayment $ Automotive Expense Replace Tires, 05P01 $ Vehicle Maintenance 04P02 Replace EGR Valve 29 of 319

30 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/31/2017 $96.89 Ronald Haehn Distributions Total: $ Distributions Total: $ /31/2017 $43.11 Totalfunds by Hasler Distributions Total: $ /31/2017 $ HIGH DESERT MOUNTAIN WATER ASSOCIATION Distributions Total: $ /31/2017 $2, HD Supply Waterworks, LTD. 08/31/2017 $16, Health Net 08/31/2017 $41, ID Modeling Distributions Total: $2, Distributions Total: $16, Distributions Total: $41, /31/2017 $1, Inland Water Works Supply Co. Distribution GL Account GL Account Name Transaction Description Amount Number $ Vehicle Maintenance Chng Brks, Oil Chng 04P01 W28 $ Op Refunds Pending 528 Cottage Ln. Overpayment $ Office Supplies Postage Mtr Double Tape Strips $ Education / Training Wtr Dist. Operator Prep Class $2, Accrued Accounts Payable - Inv 12-RESET07, 12-RESET11 5/8" $ Accrued Accounts Payable - Inv 2-SVC130 L14-77 CPLG FIP $3, Health and Wellness Benefits 9/17 HMO/PPO Premium BBU06A $1, Health and Wellness Benefit 9/17 HMO/PPO Premium BBU06A $3, Health and Wellness Benefi 9/17 HMO/PPO Premium BBU06A $4, Health and Wellness Benefits 9/17 HMO/PPO Premium BBU06A $2, Health and Wellness Benefits 9/17 HMO/PPO Premium BBU06A $41, Maintenance-Hardware/Software Sedaru Platform, Modeling/Outa $ Maintenance - Mains And Svcs 12-6" Rubber Gaskets $ Accrued Accounts Payable - Inv 1-DI168 4x8 7/8" Spool 30 of 319

31 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name Distributions Total: $1, /31/2017 $91.20 Scott & Colleen Kline Distributions Total: $ /31/2017 $ Lakeview Pines MHP LLC 08/31/2017 $45.00 Reginald Lamson Distributions Total: $ Distributions Total: $ /31/2017 $1.20 Devra Morris-Larsen 08/31/2017 $ William & Jodie Leopardi 08/31/2017 $ Cynthia & Stephen Mattes 08/31/2017 $45.00 Danielle McGee Distributions Total: $1.20 Distributions Total: $ Distributions Total: $ Distributions Total: $45.00 Distribution GL Account GL Account Name Transaction Description Amount Number $ Accrued Accounts Payable - Inv 12-BLT001 4" Flange Bolt Kit $ Accrued Accounts Payable - Inv 60'-COP003 2"Copper Tubing $ Maintenance - Mains And Svcs 12-4" Full Face Rubber Gasket $ Accrued Accounts Payable - Inv 12-BRS BRS022 Red Brass $ Accrued Accounts Payable - Inv 1-SAD104 6"x7.5 1" Tap $ Op Refunds Pending 1123 Sugarpine Rd. Overpayment $ Op Refunds Pending Big Bear Blv Overpayment $ Op Refunds Pending Big Bear Blv Overpayment $ Telephone August 2017 Cell Phone Reimbur $ Op Refunds Pending North Shore Overpayment $ Demand Offset Program 123 Stony Creek Turf Buyback $ Op Refunds Pending 764 Moreno Av. Overpayment $ Telephone Jul/Aug 2017 Cell Phone Reimbu 31 of 319

32 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/31/2017 $1, McMaster-Carr Supply Company 08/31/2017 $ Mission Linen & Uniform Service 08/31/2017 $45.00 Kevin Moran Distribution Amount Distributions Total: $1, Distributions Total: $ Distributions Total: $ /31/2017 $94.63 Nick's Auto Center, Inc. GL Account Number GL Account Name Transaction Description $ Maintenance - Water Treatment 1-SOS229 1/4" Plastic Tubing $1, Accrued Accounts Payable - Inv 1-SOS229 1/4" Plastic Tubing $ Capital Outlay - Meter Boxes 25-Plated Steel Hex Head Screw $ Laundry Uniform Services 08/18/17 $ Laundry Uniform Services 08/25/17 $ Telephone August 2017 Cell Phone Reimbur /31/2017 $64.95 OJs Donut House Distributions Total: $94.63 Distributions Total: $ /31/2017 $6, Reliance Standard Life Ins. Co. $ Fuel Forklift Propane $ Fuel Vactor Fuel $ Fuel 14VI W9 Fuel $ Special Dept Expense Mixed Dozen Donuts $ Special Dept Expense Muffins, Donuts & Corssiants $ Health and Wellness Benefits 07/17 Dental $ Health and Wellness Benefits 07/17 Dental $ Health and Wellness Benefit 07/17 Dental $ Health and Wellness Benefi 07/17 Dental $ Health and Wellness Benefits 07/17 Dental $ Health and Wellness Benefits 07/17 Dental 32 of 319

33 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/31/2017 $1, Ricoh USA, Inc. Distributions Total: $6, Distributions Total: $1, /31/2017 $39, Romans Construction Co Distributions Total: $39, Distribution GL Account GL Account Name Transaction Description Amount Number $ Health and Wellness Benefits 07/17 Vision $ Health and Wellness Benefits 07/17 Vision $ Health and Wellness Benefits 07/17 Vision $ Health and Wellness Benefit 07/17 Vision $ Health and Wellness Benefi 07/17 Vision $ Health and Wellness Benefits 07/17 Vision $ Health and Wellness Benefits 07/17 Vision $ Health and Wellness Benefits 09/17 Dental $ Health and Wellness Benefits 09/17 Dental $ Health and Wellness Benefits 09/17 Dental $ Health and Wellness Benefit 09/17 Dental $ Health and Wellness Benefi 09/17 Dental $ Health and Wellness Benefits 09/17 Dental $ Health and Wellness Benefits 09/17 Dental $ Health and Wellness Benefits 09/17 Vision $ Health and Wellness Benefits 09/17 Vision $ Health and Wellness Benefits 09/17 Vision $ Health and Wellness Benefit 09/17 Vision $ Health and Wellness Benefi 09/17 Vision $ Health and Wellness Benefits 09/17 Vision $ Health and Wellness Benefits 09/17 Vision $ Maintenance-Hardware/Software Copier Lease 8/9-9/8/17 $ Rents And Leases - Equipment Copier Lease 8/9-9/8/17 $39, Capital Outlay-Basic Materials Trench Pavement 33 of 319

34 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name 08/31/2017 $41, SB COUNTY EMPLOYEES RETIREMENT ASSOCIATION 08/31/2017 $1, Staples Credit Distribution Amount Distributions Total: $41, Distributions Total: $1, /31/2017 $31.29 Southwest Gas Corp 08/31/2017 $2, Union Bank 08/31/2017 $ WW Grainger Inc 08/31/2017 $127, Rush Medium Duty Truck Center 08/01/2017 $ Paylocity Payroll Distributions Total: $31.29 Distributions Total: $2, Distributions Total: $ Distributions Total: $127, Distributions Total: $ GL Account Number GL Account Name Transaction Description $41, Payroll Liabilities PPE 8/18/17 Emp. Pensions $ Office Supplies Office Supples, Monitor $ Office Supplies Office Supplies $ Utilities - Gas 07/13-08/12/ Garstin $ Utilities - Gas 7/13-8/12/ Village Gas $2, Professional Services 96 Res Fund Fee 8/1/17-7/31/18 $ Maintenance - Pressure Valves Receivings Transaction Entry $ Small Tools 3-Shovel, 3-Wrench, 6-Cooler $ Safety Supplies 3-Shovel, 3-Wrench, 6-Cooler $ Accrued Accounts Payable - Inv 1-SOS012, 3/8" Tubing Invoiced $ Automotive Expense 2-Rubber Strips $ Maint-Buildings And Grounds 1- Mag. Sheet $127, Capital Outlay Machinery & Equipmen 2018 Peterbilt Dump Truck $ Prof Svcs - Personnel & Safety PPE 7/21/17 Payroll Processing 34 of 319

35 Item 2.1 Big Bear Lake DWP Check Register with Applied Document GL Distributions From 8/1/2017 to 8/31/2017 Check Number Check Date Payment Amount Vendor Name /15/2017 $ Paylocity Payroll /29/2017 $ Paylocity Payroll Distribution Amount Distributions Total: $ Distributions Total: $ Total $697, $697, GL Account Number GL Account Name Transaction Description $ Prof Svcs - Personnel & Safety PPE 8/4/17 Payroll Processing $ Prof Svcs - Personnel & Safety PPE 8/18/17 Payroll Processing 35 of 319

36 Item 2.2 AGENDA REPORT Service, Quality, Community DATE: September 19, 2017 TO: FROM: PREPARED BY: RE: Background Board of Commissioners Reginald A. Lamson, General Manager Jack Roberts, Secretary to the Board Resolution No. DWP 2017-XX - Bureau of Reclamation Grant Agreement R17AP00124 Division Well Field Solar Project On August 31, 2017, DWP was notified (see attached letter) that our application for a $300,000 grant to partially fund the Division Well Field Solar Project was being considered for award by the United States Bureau of Reclamation (USBR). Final award of the funding is contingent upon final review of the project and execution of a USBR grant agreement. On September 7, 2017, USBR staff, via conference call, discussed information required for the grant. USBR staff was interested in processing our grant agreement quickly because the federal fiscal year ends September 30. USBR has provided a sample agreement, which is significantly the same as last year s grant agreement that BB&K reviewed and had no concerns with the agreement. USBR intends to execute the agreement (attached) once the attached resolution is approved by the DWP Board. Financial Impact Potential addition of grant revenues of $300,000 to partially fund Account (Capital Outlay Wells and Boosters). Recommendation Approve Resolution No. DWP 2017-XX accepting the terms and conditions of USBR Grant Agreement R17AP00124 and authorizes the General Manager to execute the agreement. 36 of 319

37 Item of 319

38 Item of 319

39 Item ( ) Bureau of Reclamation 1A. AGREEMENT NUMBER R17AP ISSUING OFFICE Bureau of Reclamation Financial Assistance Services P.O. Box Denver Colorado UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION ASSISTANCE AGREEMENT 1B. MOD NUMBER 2. TYPE OF AGREEMENT GRANT COOPERATIVE AGREEMENT 5. RECIPIENT 3. CLASS OF RECIPIENT City or Township Government City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA GRANTS MANAGEMENT SPECIALIST Janeen Koza Bureau of Reclamation Financial Assistance Operations P.O. Box Denver, CO EIN #: County: San Bernadino DUNS #: Congress. Dist: CA RECIPIENT PROJECT MANAGER Reginald Lamson, General Manager City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA GRANTS OFFICER TECHNICAL REPRESENTATIVE Deb Whitney, Water Conservation Specialist Bureau of Reclamation, Southern California Area Office Jefferson Avenue, Suite 202 Temecula, CA A. INITIAL AGREEMENT EFFECTIVE DATE: See block 17.a below 10. COMPLETION DATE December 31, A. PROGRAM STATUTORY AUTHORITY Section 9504(a) of the Secure Water Act, Subtitle F of Title IX of the Omnibus Public Land Management Act of 2009, Public Law (42 United States Code 10364) 12. FUNDING INFORMATION RECIPIENT/OTHER RECLAMATION Total Estimated Amount of Agreement $300,000 This Obligation $300,000 Previous Obligation $0 Total Obligation $300,000 Cost-Share % 15. PROJECT TITLE 13. REQUISITION NUMBER 002 9B. MODIFICATION EFFECTIVE DATE: N/A 14A. ACCOUNTING AND APPROPRIATION DATA Fund: WBS: 14B. TREASURY ACCOUNT FUNDING SYMBOL 14X B. CFDA Number a. Acceptance of this Assistance Agreement in accordance with the terms and conditions contained herein is hereby made on behalf of the above-named recipient BY: 17a. Award of this Assistance Agreement in accordance with the terms and conditions contained herein is hereby made on behalf of the United States of America, Department of the Interior, Bureau of Reclamation BY: DATE: 16b. NAME, TITLE, AND TELEPHONE NUMBER OF SIGNER Additional signatures are attached DATE: 17b. NAME OF GRANTS OFFICER Irene Hoiby of 319

40 Item 2.2 Bureau of Reclamation Form, RF TABLE OF CONTENTS I. OVERVIEW AND SCHEDULE AUTHORITY PUBLIC PURPOSE OF SUPPORT OR STIMULATION BACKGROUND AND OBJECTIVES PERIOD OF PERFORMANCE AND FUNDS AVAILABILITY SCOPE OF WORK AND MILESTONES RESPONSIBILITY OF THE PARTIES BUDGET KEY PERSONNEL REPORTING REQUIREMENTS AND DISTRIBUTION REGULATORY COMPLIANCE AGRICULTURAL OPERATIONS [Public Law , Section 9504(a)(3)(B)] TITLE TO IMPROVEMENTS [Public Law , Section 9504(a)(3)(D)] OPERATION AND MAINTENANCE COSTS [Public Law , Section 9504(a)(3)(E)(iv.)] LIABILITY [Public Law , Section 9504(a)(3)(F)] II. RECLAMATION STANDARD TERMS AND CONDITIONS REGULATIONS PAYMENT PROCUREMENT STANDARDS (2 CFR through ) EQUIPMENT (2 CFR ) SUPPLIES (2 CFR ) INSPECTION AUDIT REQUIREMENTS (2 CFR Subpart F ) REMEDIES FOR NONCOMPLIANCE (2 CFR ) TERMINATION (2 CFR ) DEBARMENT AND SUSPENSION (2 CFR 1400) DRUG-FREE WORKPLACE (2 CFR 182 and 1401) ASSURANCES AND CERTIFICATIONS INCORPORATED BY REFERENCE COVENANT AGAINST CONTINGENT FEES TRAFFICKING VICTIMS PROTECTION ACT OF 2000 (2 CFR ) NEW RESTRICTIONS ON LOBBYING (43 CFR 18) Agreement No. R17AP00124, Division Well Field Solar Project 2 40 of 319

41 Item 2.2 Bureau of Reclamation Form, RF UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (URA) (42 USC 4601 et seq.) CENTRAL CONTRACTOR REGISTRATION AND UNIVERSAL IDENTIFIER REQUIREMENTS (2 CFR 25, APPENDIX A) PROHIBITION ON TEXT MESSAGING AND USING ELECTRONIC EQUIPMENT SUPPLIED BY THE GOVERNMENT WHILE DRIVING REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION (2 CFR 170 APPENDIX A) RECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) RECIPIENT INTEGRITY AND PERFORMANCE MATTERS (APPENDIX XII to 2 CFR Part 200) Agreement No. R17AP00124, Division Well Field Solar Project 3 41 of 319

42 Item 2.2 Bureau of Reclamation Form, RF Grant Agreement Between Bureau of Reclamation And City of Big Bear Lake Department of Water & Power For Division Well Field Solar Project I. OVERVIEW AND SCHEDULE 1. AUTHORITY This Grant Agreement (Agreement) is entered into between the United States of America, acting through the Department of the Interior, Bureau of Reclamation, hereinafter referred to as Reclamation, and City of Big Bear Lake Department of Water & Power, hereinafter referred to as the Recipient or Grantee, pursuant to the Section 9504(a) of the SECURE WATER ACT, Subtitle F of Title IX of the OMNIBUS PUBLIC LAND MANAGEMENT ACT OF 2009, Public Law (42 United States Code 10364) (the Act ). The following section, provided in full text, authorizes Reclamation to award this financial assistance agreement: SEC WATER MANAGEMENT IMPROVEMENT. (a) AUTHORIZATION OF GRANTS AND COOPERATIVE AGREEMENTS. (1) AUTHORITY OF SECRETARY. The Secretary may provide any grant to, or enter into an agreement with, any eligible applicant to assist the eligible applicant in planning, designing, or constructing any improvement (A) to conserve water; (B) to increase water use efficiency; (C) to facilitate water markets; (D) to enhance water management, including increasing the use of renewable energy in the management and delivery of water; (E) to accelerate the adoption and use of advanced water treatment technologies to increase water supply; (F) to prevent the decline of species that the United States Fish and Wildlife Service and National Marine Fisheries Service have proposed for listing under the Endangered Species Act of 1973 (16 U.S.C et seq.) (or candidate species that are being Agreement No. R17AP00124, Division Well Field Solar Project 4 42 of 319

43 Item 2.2 Bureau of Reclamation Form, RF considered by those agencies for such listing but are not yet the subject of a proposed rule); (G) to accelerate the recovery of threatened species, endangered species, and designated critical habitats that are adversely affected by Federal reclamation projects or are subject to a recovery plan or conservation plan under the Endangered Species Act of 1973 (16 U.S.C et seq.) under which the Commissioner of Reclamation has implementation responsibilities; or (H) to carry out any other activity (i) to address any climate-related impact to the water supply of the United States that increases ecological resiliency to the impacts of climate change; or (ii) to prevent any water-related crisis or conflict at any watershed that has a nexus to a Federal reclamation project located in a service area. 2. PUBLIC PURPOSE OF SUPPORT OR STIMULATION The Nation faces an increasing set of water resource challenges. Aging infrastructure, rapid population growth, depletion of groundwater resources, impaired water quality associated with particular land uses and land covers, water needed for human and environmental uses, and climate variability and change all play a role in determining the amount of fresh water available at any given place and time. Water shortages and water-use conflicts have become more commonplace in many areas of the United States, even in normal water years. As competition for water resources grows for crop irrigation, growing cities and communities, energy production, and the environment the need for information and tools to aid water resource managers also grows. Water issues and challenges are increasing across the Nation, but particularly in the West, due to prolonged drought. The proposed project achieves the following public purposes of the Secure Water Act : (D) to enhance water management, including increasing the use of renewable energy in the management and delivery of water: The project will provide power to the City s Division Well Pumping Plants, which provide over 20% or the City s water supply, by installing 700 solar panels. The solar panels will have a capacity of 220 kilowatts and are expected to generate over 400,000 kilowatt-hours of energy annually, which is approximately equivalent to the annual energy consumption of the Division Well Pumping Plants. 3. BACKGROUND AND OBJECTIVES Water conservation and efficiency are crucial to most Western States plans to ensure that water is available to meet demands into the future. WaterSMART Grants are an important part of the Department s implementation of the President s June 2013 Climate Action Plan and the November 1, 2013, Executive Order, Preparing the United States for the Impacts of Climate Agreement No. R17AP00124, Division Well Field Solar Project 5 43 of 319

44 Item 2.2 Bureau of Reclamation Form, RF Change. Through near-term improvements, projects carried out as WaterSMART Grants can increase water management flexibility, making our water supply more resilient and thereby helping to prepare for the impacts of climate change. WaterSMART: Water and Energy Efficiency Grants allow States, Indian tribes, irrigation districts, water districts, and other organizations with water or power delivery authority to leverage their money and resources by cost sharing with the Bureau of Reclamation (Reclamation) on projects that seek to conserve and use water more efficiently, increase the use of renewable energy and improve energy efficiency, benefit endangered and threatened species, facilitate water markets, or carry out other activities to address climate-related impacts on water or prevent any water-related crisis or conflict. The City of Big Bear Lake Department of Water and Power will also install 700 solar panels at the City's five Division Well Pumping Plants, which provide a significant portion of the City's water supply. The solar panels will have a capacity of 220 kilowatts and are expected to generate over 400,000 kilowatt-hours of energy annually, which is expected to reduce the City s electrical power costs by 25%. 4. PERIOD OF PERFORMANCE AND FUNDS AVAILABILITY This Agreement becomes effective on the date shown in Block 17a of Form , United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. The Agreement shall remain in effect until the date shown in Block 10 of Form , United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. The period of performance for this Agreement may only be modified through written modification of the Agreement by a Reclamation Grants Officer (GO). No legal liability on the part of the Government for any payment may arise until funds are made available, in writing, to the Recipient by the Grants Officer. The total estimated amount of federal funding for this agreement is $300,000 of which the initial amount of federal funds available is limited to $300,000 as indicated by this obligation within Block 12 of Form , United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. Subject to the availability of Congressional appropriations, subsequent funds will be made available for payment through written modifications to this agreement by a Reclamation Grants Officer. 5. SCOPE OF WORK AND MILESTONES Under this Agreement, the City of Big Bear Lake Department of Water and Power (DWP) will install 700 solar panels to provide power to DWP s Division Well Pumping Plant Nos. 2,5,6,7, & 8. The solar panels will be non-reflective and installed at a steep angle on ground-mounted stands approximately three feet above finished grade. Each solar panel will connect to an inverter and one master meter will be installed to deliver electricity to the Bear Valley Electrical Service. The solar panels will have a capacity of 220 kilowatts and are expected to generate 400,000 kilowatt-hours of energy annually. The Project site is located between the Big Bear Airport and Baker Pond. Major components of this project are anticipated to include 700 solar panels, 4-12 Agreement No. R17AP00124, Division Well Field Solar Project 6 44 of 319

45 Item 2.2 Bureau of Reclamation Form, RF inverters, one master meter, minor grading, and 1,200 linear feet of 6-foot high slatted chain link fence. The milestones for completing the scope of work are: Milestone / Task / Activity Planned Start Date Planned Completion Date Regulatory Compliance and Notice to Proceed September 2017 December 2017 Prepare and Distribute Request for Proposals September 2017 December 2017 Complete Design of Solar Facility December 2017 July 2018 Construction and Installation of Solar Facility July 2018 April 2019 Connection to Bear Valley Electrical Services March 2019 April RESPONSIBILITY OF THE PARTIES 6.1 Recipient Responsibilities The Recipient shall carry out the Scope of Work (SOW) in accordance with the terms and conditions stated herein. The Recipient shall adhere to Federal, state, and local laws, regulations, and codes, as applicable, and shall obtain all required approvals and permits. If the SOW contains construction activities, the Recipient is responsible for construction inspection, oversight, and acceptance. If applicable, the Recipient shall also coordinate and obtain approvals from site owners and operators Recipient will prepare and submit to Reclamation a final project performance report (Final Report) as required by Section 9 of this Agreement. The Final Report will include (but is not limited to) the information identified in paragraph 9.3 and will discuss the following: Whether the Project objectives and goals were met The amount of water conserved, if applicable, including information and/or calculations supporting that amount The amount of energy the renewable energy system is generating annually, if applicable How the Project demonstrated collaboration, if applicable 6.2 Reclamation Responsibilities Reclamation will monitor and provide Federal oversight of activities performed under this Agreement. Monitoring and oversight includes review and approval of financial status and performance reports, payment requests, and any other deliverables identified as part of the SOW. Additional monitoring activities may include site visits, conference calls, and other on-site and Agreement No. R17AP00124, Division Well Field Solar Project 7 45 of 319

46 Item 2.2 Bureau of Reclamation Form, RF off-site monitoring activities. At the Recipient s request, Reclamation may also provide technical assistance to the Recipient in support of the SOW and objectives of this Agreement. 7. BUDGET 7.1 Budget Estimate. The following is the estimated budget for this Agreement. As Federal financial assistance agreements are cost-reimbursable, the budget provided is for estimation purposes only. Final costs incurred under the budget categories listed may be either higher or lower than the estimated costs. All costs incurred by the Recipient under this agreement must be in accordance with any pre-award clarifications conducted between the Recipient and Reclamation, as well as with the terms and conditions of this agreement. Final determination of the allowability, allocability, or reasonableness of costs incurred under this agreement is the responsibility of the Grants Officer. Recipients are encouraged to direct any questions regarding allowability, allocability or reasonableness of costs to the Grants Officer for review prior to incurrence of the costs in question. INSERT BUDGET TABLE HERE FUNDING SOURCES PERCENT TOTAL PROJECT COST TOTAL COST BY SOURCE RECIPIENT FUNDING $ OTHER NON-FEDERAL FUNDING (SPECIFY SOURCE) $ RECLAMATION FUNDING $ OTHER FEDERAL FUNDING (SPECIFY SOURCE) $ TOTALS $ 7.2 Cost Sharing Requirement At least 50% non-federal cost-share is required for costs incurred under this Agreement. If preaward costs are authorized, reimbursement of these costs is limited to federal cost share percentage identified in this Agreement. The Federal share of allowable costs shall not be expended in advance of the Recipient's non- Federal share. It is expected that expenditure of Federal and non-federal funds shall occur concurrently based upon the cost share percentages reflected in Block 12 of Form United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. At the end of the period of performance, if the final costs are lower than the original estimate and the 50% nonfederal cost share is met, the final payment and financial report can reflect a lower Recipient cost share than the original budget estimate. If a bona fide need arises which requires the expenditure of Federal funds in advance of the Recipient share, then the Recipient must request written approval from the Grants Officer prior Agreement No. R17AP00124, Division Well Field Solar Project 8 46 of 319

47 Item 2.2 Bureau of Reclamation Form, RF to the expenditure. Recipient's may expend their agreed upon share of costs in advance of the expenditure of Federal funds without prior written approval. 7.3 Pre-Award Incurrence of Costs The Recipient is not authorized to incur costs prior to the award of this Agreement. Costs incurred prior to the award of this agreement are not allowable. 7.4 Allowable Costs (2 CFR Subpart E through ) Costs incurred for the performance of this Agreement must be allowable, allocable to the project, and reasonable. The following regulations, codified within the Code of Federal Regulations (CFR), governs the allowability of costs for Federal financial assistance: 2 CFR Subpart E, Cost Principles Expenditures for the performance of this Agreement must conform to the requirements within this CFR. The Recipient must maintain sufficient documentation to support these expenditures. Questions on the allowability of costs should be directed to the GO responsible for this Agreement. The Recipient shall not incur costs or obligate funds for any purpose pertaining to operation of the program or activities beyond the expiration date stated in the Agreement. The only costs which are authorized for a period of up to 90 days following the project performance period are those strictly associated with closeout activities for preparation of the final reports. 7.5 Revision of Budget and Program Plans (2 CFR ) In accordance with 2 CFR (g) the recipient must request prior written approval for any of the following changes: a) A change in the approved scope of work or associated tasks, even if there is no associated budget revisions. b) Revisions which require additional Federal funds to complete the project. c) Revisions which involve specific costs for which prior written approval requirements may be imposed consistent with OMB cost principles listed in 2 CFR 200 Subpart E Cost Principles. 7.6 Modifications Any changes to this Agreement shall be made by means of a written modification. Reclamation may make changes to the Agreement by means of a unilateral modification to address administrative matters, such as changes in address, no-cost time extensions, changes to Reclamation Key Personnel, or the addition of previously agreed upon funding. Additionally, a Agreement No. R17AP00124, Division Well Field Solar Project 9 47 of 319

48 Item 2.2 Bureau of Reclamation Form, RF unilateral modification may be utilized by Reclamation if it should become necessary to suspend or terminate the Agreement in accordance with 2 CFR All other changes shall be made by means of a bilateral modification to the Agreement. No oral statement made by any person, or written statement by any person other than the GO, shall be allowed in any manner or degree to modify or otherwise effect the terms of the Agreement. All requests for modification of the Agreement shall be made in writing, provide a full description of the reason for the request, and be sent to the attention of the GO. Any request for project extension shall be made at least 45 days prior to the expiration date of the Agreement or the expiration date of any extension period that may have been previously granted. Any determination to extend the period of performance or to provide follow-on funding for continuation of a project is solely at the discretion of Reclamation. 8. KEY PERSONNEL 8.1 Recipient s Key Personnel The Recipient's Project Manager for this Agreement shall be: Reginald Lamson, General Manager City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA , Ext. 201 rlamson@bbldwp.com Additional key personnel for this Agreement are identified as follows: Dani McGee, CFO City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA , Ext. 299 dmcgee@bbldwp.com Jack Roberts, Board Secretary City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA , Ext. 204 jroberts@bbldwp.com Agreement No. R17AP00124, Division Well Field Solar Project of 319

49 Item 2.2 Bureau of Reclamation Form, RF Reclamation s Key Personnel Grants Officer (GO): Irene Hoiby, Bureau of Reclamation Financial Assistance Operations P.O. Box Denver, CO ihoiby@usbr.gov (a) The GO is the only official with legal delegated authority to represent Reclamation. The GO s responsibilities include, but are not limited to, the following: (1) Formally obligate Reclamation to expend funds or change the funding level of the Agreement; (2) Approve through formal modification changes in the scope of work and/or budget; (3) Approve through formal modification any increase or decrease in the period of performance of the Agreement; (4) Approve through formal modification changes in any of the expressed terms, conditions, or specifications of the Agreement; (5) Be responsible for the overall administration, management, and other non-programmatic aspects of the Agreement including, but not limited to, interpretation of financial assistance statutes, regulations, circulars, policies, and terms of the Agreement; (6) Where applicable, ensures that Reclamation complies with the administrative requirements required by statutes, regulations, circulars, policies, and terms of the Agreement Grants Officer Technical Representative (GOTR): Deb Whitney, Water Conservation Specialist Bureau of Reclamation, Southern California Area Office Jefferson Avenue, Suite 202 Temecula, CA dwhitney@usbr.gov (a) The GOTR s authority is limited to technical and programmatic aspects of the Agreement. The GOTR s responsibilities include, but are not limited to, the following: Agreement No. R17AP00124, Division Well Field Solar Project of 319

50 Item 2.2 Bureau of Reclamation Form, RF (1) Assist the Recipient, as necessary, in interpreting and carrying out the scope of work in the Agreement; (2) Review, and where required, approve Recipient reports and submittals as required by the Agreement; (3) Where applicable, monitor the Recipient to ensure compliance with the technical requirements of the Agreement; (4) Where applicable, ensure that Reclamation complies with the technical requirements of the Agreement; (b) The GOTR does not have the authority to and may not issue any technical assistance which: (1) Constitutes an assignment of additional work outside the scope of work of the Agreement; (2) In any manner causes an increase or decrease in the total estimated cost or the time required for performance; or (3) Changes any of the expressed terms, conditions, or specifications of the Agreement Grants Management Specialist. The Grants Management Specialist is the primary administrative point of contact for this agreement and should be contacted regarding issues related to the day-to-day management of the agreement. Requests for approval regarding the terms and conditions of the agreement, including but not limited to modifications and prior approval, may only be granted, in writing, by a Reclamation Grants Officer. Please note that for some agreements, the Grants Officer and the Grants Management Specialist may be the same individual. Janeen Koza, Bureau of Reclamation Financial Assistance Operations P.O. Box Denver, CO jkoza@usbr.gov 9. REPORTING REQUIREMENTS AND DISTRIBUTION 9.1 Noncompliance. Failure to comply with the reporting requirements contained in this Agreement may be considered a material noncompliance with the terms and conditions of the award. Noncompliance may result in withholding of payments pending receipt of required reports, denying both the use of funds and matching credit for all or part of the cost of the activity or action not in compliance, whole or partial suspension or termination of the Agreement, recovery of funds paid under the Agreement, withholding of future awards, or other legal remedies in accordance with 2 CFR Agreement No. R17AP00124, Division Well Field Solar Project of 319

51 Item 2.2 Bureau of Reclamation Form, RF Financial Reports. Financial Status Reports shall be submitted by means of the SF-425 and shall be submitted according to the Report Frequency and Distribution schedule below. All financial reports shall be signed by an Authorized Certifying Official for the Recipient s organization. 9.3 Monitoring and reporting program performance (2 CFR ) (a) Monitoring by the non-federal entity. The non-federal entity is responsible for oversight of the operations of the Federal award supported activities. The non-federal entity must monitor its activities under Federal awards to assure compliance with applicable Federal requirements and performance expectations are being achieved. Monitoring by the non-federal entity must cover each program, function or activity. See also Requirements for pass-through entities. (b) Non-construction performance reports. The Federal awarding agency must use standard, OMB-approved data elements for collection of performance information (including performance progress reports, Research Performance Progress Report, or such future collections as may be approved by OMB and listed on the OMB Web site). (1) The non-federal entity must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Intervals must be no less frequent than annually nor more frequent than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes. Annual reports must be due 90 calendar days after the reporting period; quarterly or semiannual reports must be due 30 calendar days after the reporting period. Alternatively, the Federal awarding agency or pass-through entity may require annual reports before the anniversary dates of multiple year Federal awards. The final performance report will be due 90 calendar days after the period of performance end date. If a justified request is submitted by a non-federal entity, the Federal agency may extend the due date for any performance report. (2) The non-federal entity must submit performance reports using OMB-approved governmentwide standard information collections when providing performance information. As appropriate in accordance with above mentioned information collections, these reports will contain, for each Federal award, brief information on the following unless other collections are approved by OMB: (i) A comparison of actual accomplishments to the objectives of the Federal award established for the period. Where the accomplishments of the Federal award can be quantified, a computation of the cost (for example, related to units of accomplishment) may be required if that information will be useful. Where performance trend data and analysis would be informative to the Federal awarding agency program, the Federal awarding agency should include this as a performance reporting requirement. Agreement No. R17AP00124, Division Well Field Solar Project of 319

52 Item 2.2 Bureau of Reclamation Form, RF (ii) The reasons why established goals were not met, if appropriate. (iii) Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. (c) Construction performance reports. For the most part, onsite technical inspections and certified percentage of completion data are relied on heavily by Federal awarding agencies and passthrough entities to monitor progress under Federal awards and subawards for construction. The Federal awarding agency may require additional performance reports only when considered necessary. (d) Significant developments. Events may occur between the scheduled performance reporting dates that have significant impact upon the supported activity. In such cases, the non-federal entity must inform the Federal awarding agency or pass-through entity as soon as the following types of conditions become known: (1) Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the Federal award. This disclosure must include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. (2) Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. Reclamation requires Performance reporting for all financial assistance awards, both Construction and non-construction. Performance reports for Construction agreements shall meet the same minimum requirements outlined in 2 CFR (b)(2) above. 9.4 Report Frequency and Distribution. The following table sets forth the reporting requirements for this Agreement. Please note the first report due date listed for each type of report. Required Reports Interim Reports Final Report Performance Report Format Reporting Frequency Reporting Period No specific format required. See content requirements within Section 9.3 (2 CFR ) above. Semi-Annual October 1 through March 31 and April 1 through September 30. Summary of activities completed during the entire period of performance is required. See content requirements within Section 9.3 (2 CFR ) above. Final Report due after completion of Agreement s period of performance Entire period of performance Agreement No. R17AP00124, Division Well Field Solar Project of 319

53 Item 2.2 Bureau of Reclamation Form, RF Required Reports Interim Reports Final Report Due Date* Within 30 days after the end of the Reporting Period. Within 90 days after the completion date of the Agreement First Report Due Date The first performance report is due for reporting period ending March 31, 2018 Submit to: Federal Financial Report Format SF-425 (all sections must be completed) SF-425(all sections must be completed) Reporting Frequency Reporting Period Due Date* Semi-Annual For Semi-Annual Reporting: October 1 through March 31 and April 1 through September 30. Within 30 days after the end of the Reporting Period. N/A Final Report due after completion of Agreement s period of performance Entire period of performance Within 90 days after the completion date of the Agreement First Report Due Date The first Federal financial report is due for reporting period ending March 31, 2018 Submit to: sha-dro-faoperations@usbr.gov sha-dro-faoperations@usbr.gov * If the completion date is prior to the end of the next reporting period, then no interim report is due for that period. Instead, the Recipient is required only to submit the final financial and performance reports, which will cover the entire period of performance including the last abbreviated reporting period. N/A 10. REGULATORY COMPLIANCE The Recipient agrees to comply or assist Reclamation with all regulatory compliance requirements and all applicable state, Federal, and local environmental and cultural and paleontological resource protection laws and regulations as applicable to this project. These may include, but are not limited to, the National Environmental Policy Act (NEPA), including the Council on Environmental Quality and Department of the Interior regulations implementing NEPA, the Clean Water Act, the Endangered Species Act, consultation with potentially affected Tribes, and consultation with the State Historic Preservation Office. Certain environmental and other associated compliance are Federal responsibilities, and will occur as appropriate. Reclamation will identify the need for and will complete any appropriate environmental compliance requirements, as identified above, pertinent to Reclamation pursuant to activities specific to this assisted activity. Environmental and other associated compliance shall be completed prior to the start of this project. As such, notwithstanding any other provision of this Agreement, Reclamation shall not provide any funds to the Recipient for Agreement purposes, and the Recipient shall not begin implementation of the assisted activity described in Agreement No. R17AP00124, Division Well Field Solar Project of 319

54 Item 2.2 Bureau of Reclamation Form, RF this Agreement, until Reclamation provides written notice to the Recipient that all applicable environmental and regulatory compliance analyses and clearances have been completed and that the Recipient may begin implementation of the assisted activity. If the Recipient begins project activities that require environmental and other regulatory compliance approval, such as construction activities, prior to receipt of written notice from Reclamation that all such clearances have been obtained, then Reclamation reserves the right to unilaterally terminate this agreement for cause. 11. AGRICULTURAL OPERATIONS [Public Law , Section 9504(a)(3)(B)] The Recipient shall not use any associated water savings to increase the total irrigated acreage of the Recipient or otherwise increase the consumptive use of water in the operation of the Recipient, as determined pursuant to the law of the State in which the operation of Recipient is located. 12. TITLE TO IMPROVEMENTS [Public Law , Section 9504(a)(3)(D)] If the activities funded under this Agreement result in an infrastructure improvement to a federally owned facility, the Federal Government shall continue to hold title to the facility and improvements to the facility. 13. OPERATION AND MAINTENANCE COSTS [Public Law , Section 9504(a)(3)(E)(iv.)] The non-federal share of the cost of operating and maintaining any infrastructure improvement funded through this Agreement shall be 100 percent. 14. LIABILITY [Public Law , Section 9504(a)(3)(F)] (a) IN GENERAL. Except as provided under chapter 171 of title 28, United States Code (commonly known as the Federal Tort Claims Act ), the United States shall not be liable for monetary damages of any kind for any injury arising out of an act, omission, or occurrence that arises in relation to any facility created or improved under this Agreement, the title of which is not held by the United States. (b) TORT CLAIMS ACT. Nothing in this section increases the liability of the United States beyond that provided in chapter 171 of title 28, United States Code (commonly known as the Federal Tort Claims Act ). Agreement No. R17AP00124, Division Well Field Solar Project of 319

55 Item 2.2 Bureau of Reclamation Form, RF REGULATIONS II. RECLAMATION STANDARD TERMS AND CONDITIONS The regulations at 2 CFR Subtitle A, Chapter II, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, are hereby incorporated by reference as though set forth in full text. Failure of a Recipient to comply with any applicable regulation or circular may be the basis for withholding payments for proper charges made by the Recipient and/or for termination of support. 2. PAYMENT 2.1 Payment. (2 CFR ) (a) For states, payments are governed by Treasury-State CMIA agreements and default procedures codified at 31 CFR Part 205 Rules and Procedures for Efficient Federal-State Funds Transfers and TFM 4A-2000 Overall Disbursing Rules for All Federal Agencies. (b) For non-federal entities other than states, payments methods must minimize the time elapsing between the transfer of funds from the United States Treasury or the pass-through entity and the disbursement by the non-federal entity whether the payment is made by electronic funds transfer, or issuance or redemption of checks, warrants, or payment by other means. See also Financial management paragraph (b)(6). Except as noted elsewhere in this part, Federal agencies must require recipients to use only OMB-approved standard government-wide information collection requests to request payment. (1) The non-federal entity must be paid in advance, provided it maintains or demonstrates the willingness to maintain both written procedures that minimize the time elapsing between the transfer of funds and disbursement by the non-federal entity, and financial management systems that meet the standards for fund control and accountability as established in this part. Advance payments to a non-federal entity must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the non-federal entity in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the non-federal entity for direct program or project costs and the proportionate share of any allowable indirect costs. The non-federal entity must make timely payment to contractors in accordance with the contract provisions. (2) Whenever possible, advance payments must be consolidated to cover anticipated cash needs for all Federal awards made by the Federal awarding agency to the recipient. (i) Advance payment mechanisms include, but are not limited to, Treasury check and electronic funds transfer and must comply with applicable guidance in 31 CFR part 208. Agreement No. R17AP00124, Division Well Field Solar Project of 319

56 Item 2.2 Bureau of Reclamation Form, RF (ii) Non-Federal entities must be authorized to submit requests for advance payments and reimbursements at least monthly when electronic fund transfers are not used, and as often as they like when electronic transfers are used, in accordance with the provisions of the Electronic Fund Transfer Act (15 U.S.C r). (3) Reimbursement is the preferred method when the requirements in paragraph (b) cannot be met, when the Federal awarding agency sets a specific condition per Specific conditions, or when the non-federal entity requests payment by reimbursement. This method may be used on any Federal award for construction, or if the major portion of the construction project is accomplished through private market financing or Federal loans, and the Federal award constitutes a minor portion of the project. When the reimbursement method is used, the Federal awarding agency or pass-through entity must make payment within 30 calendar days after receipt of the billing, unless the Federal awarding agency or pass-through entity reasonably believes the request to be improper. (4) If the non-federal entity cannot meet the criteria for advance payments and the Federal awarding agency or pass-through entity has determined that reimbursement is not feasible because the non-federal entity lacks sufficient working capital, the Federal awarding agency or pass-through entity may provide cash on a working capital advance basis. Under this procedure, the Federal awarding agency or pass-through entity must advance cash payments to the non-federal entity to cover its estimated disbursement needs for an initial period generally geared to the non-federal entity's disbursing cycle. Thereafter, the Federal awarding agency or pass-through entity must reimburse the non- Federal entity for its actual cash disbursements. Use of the working capital advance method of payment requires that the pass-through entity provide timely advance payments to any subrecipients in order to meet the subrecipient's actual cash disbursements. The working capital advance method of payment must not be used by the pass-through entity if the reason for using this method is the unwillingness or inability of the pass-through entity to provide timely advance payments to the subrecipient to meet the subrecipient's actual cash disbursements. (5) Use of resources before requesting cash advance payments. To the extent available, the non-federal entity must disburse funds available from program income (including repayments to a revolving fund), rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments. (6) Unless otherwise required by Federal statutes, payments for allowable costs by non- Federal entities must not be withheld at any time during the period of performance unless the conditions of Specific conditions, Subpart D Post Federal Award Requirements of this part, Remedies for Noncompliance, or one or more of the following applies: (i) The non-federal entity has failed to comply with the project objectives, Federal statutes, regulations, or the terms and conditions of the Federal award. Agreement No. R17AP00124, Division Well Field Solar Project of 319

57 Item 2.2 Bureau of Reclamation Form, RF (ii) The non-federal entity is delinquent in a debt to the United States as defined in OMB Guidance A-129, Policies for Federal Credit Programs and Non-Tax Receivables. Under such conditions, the Federal awarding agency or passthrough entity may, upon reasonable notice, inform the non-federal entity that payments must not be made for obligations incurred after a specified date until the conditions are corrected or the indebtedness to the Federal Government is liquidated. (iii) A payment withheld for failure to comply with Federal award conditions, but without suspension of the Federal award, must be released to the non-federal entity upon subsequent compliance. When a Federal award is suspended, payment adjustments will be made in accordance with Effects of suspension and termination. (iv) A payment must not be made to a non-federal entity for amounts that are withheld by the non-federal entity from payment to contractors to assure satisfactory completion of work. A payment must be made when the non-federal entity actually disburses the withheld funds to the contractors or to escrow accounts established to assure satisfactory completion of work. (7) Standards governing the use of banks and other institutions as depositories of advance payments under Federal awards are as follows. (i) The Federal awarding agency and pass-through entity must not require separate depository accounts for funds provided to a non-federal entity or establish any eligibility requirements for depositories for funds provided to the non-federal entity. However, the non-federal entity must be able to account for the receipt, obligation and expenditure of funds. (ii) Advance payments of Federal funds must be deposited and maintained in insured accounts whenever possible. (8) The non-federal entity must maintain advance payments of Federal awards in interest-bearing accounts, unless the following apply. (i) The non-federal entity receives less than $120,000 in Federal awards per year. (ii) The best reasonably available interest-bearing account would not be expected to earn interest in excess of $500 per year on Federal cash balances. (iii) The depository would require an average or minimum balance so high that it would not be feasible within the expected Federal and non-federal cash resources. (iv) A foreign government or banking system prohibits or precludes interest bearing accounts. Agreement No. R17AP00124, Division Well Field Solar Project of 319

58 Item 2.2 Bureau of Reclamation Form, RF (9) Interest earned amounts up to $500 per year may be retained by the non-federal entity for administrative expense. Any additional interest earned on Federal advance payments deposited in interest-bearing accounts must be remitted annually to the Department of Health and Human Services Payment Management System (PMS) through an electronic medium using either Automated Clearing House (ACH) network or a Fedwire Funds Service payment. Remittances must include pertinent information of the payee and nature of payment in the memo area (often referred to as addenda records by Financial Institutions) as that will assist in the timely posting of interested earned on federal funds. Pertinent details include the Payee Account Number (PAN) if the payment originated from PMS, or Agency information if the payment originated from ASAP, NSF or another federal agency payment system. The remittance must be submitted as follows: (i) For ACH Returns: Routing Number: Account number: Bank Name and Location: Credit Gateway ACH Receiver St. Paul, MN (ii) For Fedwire Returns*: Routing Number: Account number: Bank Name and Location: Federal Reserve Bank Treas NYC/Funds Transfer Division New York, NY (* Please note organization initiating payment is likely to incur a charge from your Financial Institution for this type of payment) (iii) For International ACH Returns: Beneficiary Account: Federal Reserve Bank of New York/ITS (FRBNY/ITS) Bank: Citibank N.A. (New York) Swift Code: CITIUS33 Account Number: Bank Address: 388 Greenwich Street, New York, NY USA Payment Details (Line 70): Agency Name (abbreviated when possible) and ALC Agency POC: Michelle Haney, (301) (iv) For recipients that do not have electronic remittance capability, please make check** payable to: The Department of Health and Human Services. Mail Check to Treasury approved lockbox: HHS Program Support Center, P.O. Box , Atlanta, GA (** Please allow 4-6 weeks for processing of a payment by check to be applied to the appropriate PMS account) (v) Any additional information/instructions may be found on the PMS Web site at Agreement No. R17AP00124, Division Well Field Solar Project of 319

59 Item 2.2 Bureau of Reclamation Form, RF Payment Method Recipients must utilize the Department of Treasury Automated Standard Application for Payments (ASAP) payment system to request advance or reimbursement payments. ASAP is a Recipient-initiated payment and information system designed to provide a single point of contact for the request and delivery of Federal funds. ASAP is the only allowable method for request and receipt of payment. Recipient procedures must minimize the time elapsing between the drawdown of Federal funds and the disbursement for agreement purposes. Recipients must complete enrollment in ASAP for all active financial assistance agreements with Reclamation. ASAP enrollment is specific to each Agency and Bureau; meaning, if a Recipient organization has an existing ASAP account with another Federal agency or Department of the Interior bureau, but not with Reclamation, then the Recipient must initiate and complete enrollment in ASAP under Reclamation s Agency Location Code (1425) through submission of an enrollment form found at For information regarding ASAP enrollment, please visit or contact the Reclamation ASAP Help Desk BOR_ASAP_Enroll@usbr.gov. Further information regarding ASAP may be obtained from the ASAP website at In accordance with 2 CFR (b)(2) the Recipient shall Maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by an agency. If the Recipient allows their SAM registration to lapse, the Recipient s accounts within ASAP will be automatically suspended by Reclamation until such time as the Recipient renews their SAM registration. 3. PROCUREMENT STANDARDS (2 CFR through ) Procurements by states. When procuring property and services under a Federal award, a state must follow the same policies and procedures it uses for procurements from its non-federal funds. The state will comply with Procurement of recovered materials and ensure that every purchase order or other contract includes any clauses required by section Contract provisions. All other non-federal entities, including subrecipients of a state, will follow General procurement standards through Contract provisions General procurement standards. (a) The non-federal entity must use its own documented procurement procedures which reflect applicable State, local, and tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in this part. (b) Non-Federal entities must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. Agreement No. R17AP00124, Division Well Field Solar Project of 319

60 Item 2.2 Bureau of Reclamation Form, RF (c) (1) The non-federal entity must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-federal entity. (2) If the non-federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the non-federal entity must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, the non-federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. (d) The non-federal entity's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. (e) To foster greater economy and efficiency, and in accordance with efforts to promote costeffective use of shared services across the Federal Government, the non-federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. (f) The non-federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. (g) The non-federal entity is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost. (h) The non-federal entity must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public Agreement No. R17AP00124, Division Well Field Solar Project of 319

61 Item 2.2 Bureau of Reclamation Form, RF policy, record of past performance, and financial and technical resources. See also Suspension and debarment. (i) The non-federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. (j) (1) The non-federal entity may use a time and materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. Time and materials type contract means a contract whose cost to a non-federal entity is the sum of: (i) The actual cost of materials; and (ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. (2) Since this formula generates an open-ended contract price, a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the non-federal entity awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. (k) The non-federal entity alone must be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the non-federal entity of any contractual responsibilities under its contracts. The Federal awarding agency will not substitute its judgment for that of the non-federal entity unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state, or Federal authority having proper jurisdiction Competition. (a) All procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include but are not limited to: (1) Placing unreasonable requirements on firms in order for them to qualify to do business; Agreement No. R17AP00124, Division Well Field Solar Project of 319

62 Item 2.2 Bureau of Reclamation Form, RF (2) Requiring unnecessary experience and excessive bonding; (3) Noncompetitive pricing practices between firms or between affiliated companies; (4) Noncompetitive contracts to consultants that are on retainer contracts; (5) Organizational conflicts of interest; (6) Specifying only a brand name product instead of allowing an equal product to be offered and describing the performance or other relevant requirements of the procurement; and (7) Any arbitrary action in the procurement process. (b) The non-federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. (c) The non-federal entity must have written procedures for procurement transactions. These procedures must ensure that all solicitations: (1) Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a brand name or equivalent description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and (2) Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d) The non-federal entity must ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, the non-federal entity must not preclude potential bidders from qualifying during the solicitation period. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] Agreement No. R17AP00124, Division Well Field Solar Project of 319

63 Item 2.2 Bureau of Reclamation Form, RF Methods of procurement to be followed. The non-federal entity must use one of the following methods of procurement. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold ( Micro-purchase). To the extent practicable, the non-federal entity must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the non-federal entity considers the price to be reasonable. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) In order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) If sealed bids are used, the following requirements apply: (i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for state, local, and tribal governments, the invitation for bids must be publically advertised; (ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; Agreement No. R17AP00124, Division Well Field Solar Project of 319

64 Item 2.2 Bureau of Reclamation Form, RF (iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or costreimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; (3) The non-federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and (5) The non-federal entity may use competitive proposal procedures for qualificationsbased procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. (e) [Reserved] (f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: (1) The item is available only from a single source; Agreement No. R17AP00124, Division Well Field Solar Project of 319

65 Item 2.2 Bureau of Reclamation Form, RF (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-federal entity; or (4) After solicitation of a number of sources, competition is determined inadequate. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. (a) The non-federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section Procurement of recovered materials. A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds Agreement No. R17AP00124, Division Well Field Solar Project of 319

66 Item 2.2 Bureau of Reclamation Form, RF $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] Contract cost and price. (a) The non-federal entity must perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the non-federal entity must make independent estimates before receiving bids or proposals. (b) The non-federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. (c) Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-federal entity under Subpart E Cost Principles of this part. The non- Federal entity may reference its own cost principles that comply with the Federal cost principles. (d) The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used Federal awarding agency or pass-through entity review. (a) The non-federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. (b) The non-federal entity must make available upon request, for the Federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when: Agreement No. R17AP00124, Division Well Field Solar Project of 319

67 Item 2.2 Bureau of Reclamation Form, RF (1) The non-federal entity's procurement procedures or operation fails to comply with the procurement standards in this part; (2) The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation; (3) The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a brand name product; (4) The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or (5) A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. (c) The non-federal entity is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part. (1) The non-federal entity may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third party contracts are awarded on a regular basis; (2) The non-federal entity may self-certify its procurement system. Such selfcertification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from the non-federal entity that it is complying with these standards. The non-federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review Bonding requirements. For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-federal entity provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows: (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. Agreement No. R17AP00124, Division Well Field Solar Project of 319

68 Item 2.2 Bureau of Reclamation Form, RF (b) A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. (c) A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract Contract provisions. The non-federal entity's contracts must contain the applicable provisions described in Appendix II to Part 200 Contract Provisions for non-federal Entity Contracts Under Federal Awards. 4. EQUIPMENT (2 CFR ) See also Equipment and other capital expenditures. (a) Title. Subject to the obligations and conditions set forth in this section, title to equipment acquired under a Federal award will vest upon acquisition in the non-federal entity. Unless a statute specifically authorizes the Federal agency to vest title in the non-federal entity without further obligation to the Federal Government, and the Federal agency elects to do so, the title must be a conditional title. Title must vest in the non-federal entity subject to the following conditions: (1) Use the equipment for the authorized purposes of the project during the period of performance, or until the property is no longer needed for the purposes of the project. (2) Not encumber the property without approval of the Federal awarding agency or passthrough entity. (3) Use and dispose of the property in accordance with paragraphs (b), (c) and (e) of this section. (b) A state must use, manage and dispose of equipment acquired under a Federal award by the state in accordance with state laws and procedures. Other non-federal entities must follow paragraphs (c) through (e) of this section. (c) Use. (1) Equipment must be used by the non-federal entity in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by the Federal award, and the non-federal entity must not encumber the property without prior approval of the Federal awarding agency. When no longer needed for the original program or project, the equipment may be used in other activities supported by the Federal awarding agency, in the following order of priority: Agreement No. R17AP00124, Division Well Field Solar Project of 319

69 Item 2.2 Bureau of Reclamation Form, RF (i) Activities under a Federal award from the Federal awarding agency which funded the original program or project, then (ii) Activities under Federal awards from other Federal awarding agencies. This includes consolidated equipment for information technology systems. (2) During the time that equipment is used on the project or program for which it was acquired, the non-federal entity must also make equipment available for use on other projects or programs currently or previously supported by the Federal Government, provided that such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by Federal awarding agency that financed the equipment and second preference must be given to programs or projects under Federal awards from other Federal awarding agencies. Use for non-federally-funded programs or projects is also permissible. User fees should be considered if appropriate. (3) Notwithstanding the encouragement in Program income to earn program income, the non-federal entity must not use equipment acquired with the Federal award to provide services for a fee that is less than private companies charge for equivalent services unless specifically authorized by Federal statute for as long as the Federal Government retains an interest in the equipment. (4) When acquiring replacement equipment, the non-federal entity may use the equipment to be replaced as a trade-in or sell the property and use the proceeds to offset the cost of the replacement property. (d) Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. Agreement No. R17AP00124, Division Well Field Solar Project of 319

70 Item 2.2 Bureau of Reclamation Form, RF (5) If the non-federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. (e) Disposition. When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency, except as otherwise provided in Federal statutes, regulations, or Federal awarding agency disposition instructions, the non-federal entity must request disposition instructions from the Federal awarding agency if required by the terms and conditions of the Federal award. Disposition of the equipment will be made as follows, in accordance with Federal awarding agency disposition instructions: (1) Items of equipment with a current per unit fair market value of $5,000 or less may be retained, sold or otherwise disposed of with no further obligation to the Federal awarding agency. (2) Except as provided in Federally-owned and exempt property, paragraph (b), or if the Federal awarding agency fails to provide requested disposition instructions within 120 days, items of equipment with a current per-unit fair-market value in excess of $5,000 may be retained by the non-federal entity or sold. The Federal awarding agency is entitled to an amount calculated by multiplying the current market value or proceeds from sale by the Federal awarding agency's percentage of participation in the cost of the original purchase. If the equipment is sold, the Federal awarding agency may permit the non-federal entity to deduct and retain from the Federal share $500 or ten percent of the proceeds, whichever is less, for its selling and handling expenses. (3) The non-federal entity may transfer title to the property to the Federal Government or to an eligible third party provided that, in such cases, the non-federal entity must be entitled to compensation for its attributable percentage of the current fair market value of the property. (4) In cases where a non-federal entity fails to take appropriate disposition actions, the Federal awarding agency may direct the non-federal entity to take disposition actions. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75884, Dec. 19, 2014] 5. SUPPLIES (2 CFR ) See also Materials and supplies costs, including costs of computing devices. (a) Title to supplies will vest in the non-federal entity upon acquisition. If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other Federal award, the non-federal entity must retain the supplies for use on other activities or sell them, but must, in either case, compensate the Federal Government for its share. The amount of Agreement No. R17AP00124, Division Well Field Solar Project of 319

71 Item 2.2 Bureau of Reclamation Form, RF compensation must be computed in the same manner as for equipment. See Equipment, paragraph (e)(2) for the calculation methodology. (b) As long as the Federal Government retains an interest in the supplies, the non-federal entity must not use supplies acquired under a Federal award to provide services to other organizations for a fee that is less than private companies charge for equivalent services, unless specifically authorized by Federal statute. 6. INSPECTION Reclamation has the right to inspect and evaluate the work performed or being performed under this Agreement, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work. If Reclamation performs inspection or evaluation on the premises of the Recipient or a sub-recipient, the Recipient shall furnish and shall require sub-recipients to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties. 7. AUDIT REQUIREMENTS (2 CFR Subpart F ) (a) Audit required. A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this part. (b) Single audit. A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with Scope of audit except when it elects to have a program-specific audit conducted in accordance with paragraph (c) of this section. (c) Program-specific audit election. When an auditee expends Federal awards under only one Federal program (excluding R&D) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted in accordance with Program-specific audits. A program-specific audit may not be elected for R&D unless all of the Federal awards expended were received from the same Federal agency, or the same Federal agency and the same pass-through entity, and that Federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit. (d) Exemption when Federal awards expended are less than $750,000. A non-federal entity that expends less than $750,000 during the non-federal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in Relation to other audit requirements, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO). Agreement No. R17AP00124, Division Well Field Solar Project of 319

72 Item 2.2 Bureau of Reclamation Form, RF (e) Federally Funded Research and Development Centers (FFRDC). Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part. (f) Subrecipients and Contractors. An auditee may simultaneously be a recipient, a subrecipient, and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part. The payments received for goods or services provided as a contractor are not Federal awards. Section Subrecipient and contractor determinations sets forth the considerations in determining whether payments constitute a Federal award or a payment for goods or services provided as a contractor. (g) Compliance responsibility for contractors. In most cases, the auditee's compliance responsibility for contractors is only to ensure that the procurement, receipt, and payment for goods and services comply with Federal statutes, regulations, and the terms and conditions of Federal awards. Federal award compliance requirements normally do not pass through to contractors. However, the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also, when these procurement transactions relate to a major program, the scope of the audit must include determining whether these transactions are in compliance with Federal statutes, regulations, and the terms and conditions of Federal awards. (h) For-profit subrecipient. Since this part does not apply to for-profit subrecipients, the passthrough entity is responsible for establishing requirements, as necessary, to ensure compliance by for-profit subrecipients. The agreement with the for-profit subrecipient must describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for Federal awards made to for-profit subrecipients may include pre-award audits, monitoring during the agreement, and post-award audits. See also Requirements for pass-through entities. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75887, Dec. 19, 2014] 8. REMEDIES FOR NONCOMPLIANCE (2 CFR ) Remedies for noncompliance. If a non-federal entity fails to comply with Federal statutes, regulations or the terms and conditions of a Federal award, the Federal awarding agency or pass-through entity may impose additional conditions, as described in Specific conditions. If the Federal awarding agency or pass-through entity determines that noncompliance cannot be remedied by imposing additional conditions, the Federal awarding agency or pass-through entity may take one or more of the following actions, as appropriate in the circumstances: (a) Temporarily withhold cash payments pending correction of the deficiency by the non-federal entity or more severe enforcement action by the Federal awarding agency or pass-through entity. Agreement No. R17AP00124, Division Well Field Solar Project of 319

73 Item 2.2 Bureau of Reclamation Form, RF (b) Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. (c) Wholly or partly suspend or terminate the Federal award. (d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency regulations (or in the case of a pass-through entity, recommend such a proceeding be initiated by a Federal awarding agency). (e) Withhold further Federal awards for the project or program. (f) Take other remedies that may be legally available. 9. TERMINATION (2 CFR ) (a) The Federal award may be terminated in whole or in part as follows: (1) By the Federal awarding agency or pass-through entity, if a non-federal entity fails to comply with the terms and conditions of a Federal award; (2) By the Federal awarding agency or pass-through entity for cause; (3) By the Federal awarding agency or pass-through entity with the consent of the non- Federal entity, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; or (4) By the non-federal entity upon sending to the Federal awarding agency or passthrough entity written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal awarding agency or pass-through entity determines in the case of partial termination that the reduced or modified portion of the Federal award or subaward will not accomplish the purposes for which the Federal award was made, the Federal awarding agency or pass-through entity may terminate the Federal award in its entirety. (b) When a Federal award is terminated or partially terminated, both the Federal awarding agency or pass-through entity and the non-federal entity remain responsible for compliance with the requirements in Closeout and Post-closeout adjustments and continuing responsibilities. 10. DEBARMENT AND SUSPENSION (2 CFR 1400) The Department of the Interior regulations at 2 CFR 1400 Governmentwide Debarment and Suspension (Nonprocurement), which adopt the common rule for the governmentwide system of debarment and suspension for nonprocurement activities, are hereby incorporated by reference and made a part of this Agreement. By entering into this grant or cooperative Agreement with Agreement No. R17AP00124, Division Well Field Solar Project of 319

74 Item 2.2 Bureau of Reclamation Form, RF the Bureau of Reclamation, the Recipient agrees to comply with 2 CFR 1400, Subpart C, and agrees to include a similar term or condition in all lower-tier covered transactions. These regulations are available at DRUG-FREE WORKPLACE (2 CFR 182 and 1401) The Department of the Interior regulations at 2 CFR 1401 Governmentwide Requirements for Drug-Free Workplace (Financial Assistance), which adopt the portion of the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq, as amended) applicable to grants and cooperative agreements, are hereby incorporated by reference and made a part of this agreement. By entering into this grant or cooperative agreement with the Bureau of Reclamation, the Recipient agrees to comply with 2 CFR ASSURANCES AND CERTIFICATIONS INCORPORATED BY REFERENCE The provisions of the Assurances, SF 424B or SF 424D as applicable, executed by the Recipient in connection with this Agreement shall apply with full force and effect to this Agreement. All anti-discrimination and equal opportunity statutes, regulations, and Executive Orders that apply to the expenditure of funds under Federal contracts, grants, and cooperative Agreements, loans, and other forms of Federal assistance. The Recipient shall comply with Title VI or the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and any program-specific statutes with anti-discrimination requirements. The Recipient shall comply with civil rights laws including, but not limited to, the Fair Housing Act, the Fair Credit Reporting Act, the Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964, the Equal Educational Opportunities Act, the Age Discrimination in Employment Act, and the Uniform Relocation Act. Such Assurances also include, but are not limited to, the promise to comply with all applicable Federal statutes and orders relating to nondiscrimination in employment, assistance, and housing; the Hatch Act; Federal wage and hour laws and regulations and work place safety standards; Federal environmental laws and regulations and the Endangered Species Act; and Federal protection of rivers and waterways and historic and archeological preservation. 13. COVENANT AGAINST CONTINGENT FEES The Recipient warrants that no person or agency has been employed or retained to solicit or secure this Agreement upon an Agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide offices established and maintained by the Recipient for the purpose of securing Agreements or business. For breach or violation of this warranty, the Government shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement amount, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. Agreement No. R17AP00124, Division Well Field Solar Project of 319

75 Item 2.2 Bureau of Reclamation Form, RF TRAFFICKING VICTIMS PROTECTION ACT OF 2000 (2 CFR ) Trafficking in persons. (a) Provisions applicable to a recipient that is a private entity. (1) You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not (i) Engage in severe forms of trafficking in persons during the period of time that the award is in effect; (ii) Procure a commercial sex act during the period of time that the award is in effect; or (iii) Use forced labor in the performance of the award or subawards under the award. (2) We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity (i) Is determined to have violated a prohibition in paragraph a.1 of this award term; or (ii) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either: (A) Associated with performance under this award; or (B) Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), as implemented by our agency at 2 CFR part (b) Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity (1) Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or (2) Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either: (i) Associated with performance under this award; or Agreement No. R17AP00124, Division Well Field Solar Project of 319

76 Item 2.2 Bureau of Reclamation Form, RF (ii) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), as implemented by our agency at 2 CFR part (c) Provisions applicable to any recipient. (1) You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. (2) Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: (i) Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and (ii) Is in addition to all other remedies for noncompliance that are available to us under this award. (3) You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. (d) Definitions. For purposes of this award term: (1) Employee means either: (i) An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or (ii) Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. (2) Forced labor means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. (3) Private entity : (i) Means any entity other than a state, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR (ii) Includes: Agreement No. R17AP00124, Division Well Field Solar Project of 319

77 Item 2.2 Bureau of Reclamation Form, RF (A) A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR (b). (B) A for-profit organization. (4) Severe forms of trafficking in persons, commercial sex act, and coercion have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). 15. NEW RESTRICTIONS ON LOBBYING (43 CFR 18) The Recipient agrees to comply with 43 CFR 18, New Restrictions on Lobbying, including the following certification: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions. (c) The Recipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 16. UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (URA) (42 USC 4601 et seq.) (a) The Uniform Relocation Assistance Act (URA), 42 U.S.C et seq., as amended, requires certain assurances for Reclamation funded land acquisition projects conducted by a Recipient that cause the displacement of persons, businesses, or farm operations. Because Reclamation funds only support acquisition of property or interests in property from willing Agreement No. R17AP00124, Division Well Field Solar Project of 319

78 Item 2.2 Bureau of Reclamation Form, RF sellers, it is not anticipated that Reclamation funds will result in any displaced persons, as defined under the URA. (b) However, if Reclamation funds are used for the acquisition of real property that results in displacement, the URA requires Recipients to ensure that reasonable relocation payments and other remedies will be provided to any displaced person. Further, when acquiring real property, Recipients must be guided, to the greatest extent practicable, by the land acquisition policies in 42 U.S.C (c) Exemptions to the URA and 49 CFR Part 24 (1) The URA provides for an exemption to the appraisal, review and certification rules for those land acquisitions classified as voluntary transactions. Such voluntary transactions are classified as those that do not involve an exercise of eminent domain authority on behalf of a Recipient, and must meet the conditions specified at 49 CFR (b)(1)(i)-(iv). (2) For any land acquisition undertaken by a Recipient that receives Reclamation funds, but does not have authority to acquire the real property by eminent domain, to be exempt from the requirements of 49 CFR Part 24 the Recipient must: (i) provide written notification to the owner that it will not acquire the property in the event negotiations fail to result in an amicable agreement, and; (ii) inform the owner in writing of what it believes to be the market value of the property (d) Review of Land Acquisition Appraisals. Reclamation reserves the right to review any land appraisal whether or not such review is required under the URA or 49 CFR Such reviews may be conducted by the Department of the Interior s Appraisal Services Directorate or a Reclamation authorized designee. When Reclamation determines that a review of the original appraisal is necessary, Reclamation will notify the Recipient and provide an estimated completion date of the initial appraisal review. 17. CENTRAL CONTRACTOR REGISTRATION AND UNIVERSAL IDENTIFIER REQUIREMENTS (2 CFR 25, APPENDIX A) The Central Contractor Registration (CCR) has been migrated to the System for Award Management (SAM). Recipients must continue to comply with the CCR requirements below by maintaining current registration within A. Requirement for Central Contractor Registration (CCR) Unless you are exempted from this requirement under 2 CFR , you as the recipient must maintain the currency of your information in the CCR until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. Agreement No. R17AP00124, Division Well Field Solar Project of 319

79 Item 2.2 Bureau of Reclamation Form, RF B. Requirement for Data Universal Numbering System (DUNS) Numbers If you are authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. 2. May not make a subaward to an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1. Central Contractor Registration (CCR) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the CCR Internet site (currently at 2. Data Universal Numbering System (DUNS) number means the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (currently ) or the Internet (currently at 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is a state, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for-profit organization; and e. A Federal agency, but only as a subrecipient under an award or subaward to a non- Federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. ll.210 of the attachment to OMB Circular A 133, Audits of States, Local Governments, and Non-Profit Organizations ). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. Agreement No. R17AP00124, Division Well Field Solar Project of 319

80 Item 2.2 Bureau of Reclamation Form, RF Subrecipient means an entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. 18. PROHIBITION ON TEXT MESSAGING AND USING ELECTRONIC EQUIPMENT SUPPLIED BY THE GOVERNMENT WHILE DRIVING Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, was signed by President Barack Obama on October 1, 2009 (ref: This Executive Order introduces a Federal Government-wide prohibition on the use of text messaging while driving on official business or while using Government-supplied equipment. Additional guidance enforcing the ban will be issued at a later date. In the meantime, please adopt and enforce policies that immediately ban text messaging while driving company-owned or rented vehicles, governmentowned or leased vehicles, or while driving privately owned vehicles when on official government business or when performing any work for or on behalf of the government. 19. REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION (2 CFR 170 APPENDIX A) I. Reporting Subawards and Executive Compensation. a. Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L ) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.1. of this award term to ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial Agreement No. R17AP00124, Division Well Field Solar Project of 319

81 Item 2.2 Bureau of Reclamation Form, RF assistance subject to the Transparency Act, as defined at 2 CFR (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if i. in the subrecipient's preceding fiscal year, the subrecipient received (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you Agreement No. R17AP00124, Division Well Field Solar Project of 319

82 Item 2.2 Bureau of Reclamation Form, RF must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a non-federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec..210 of the attachment to OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations ). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR (c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans Agreement No. R17AP00124, Division Well Field Solar Project of 319

83 Item 2.2 Bureau of Reclamation Form, RF that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above-market earnings on deferred compensation which is not taxqualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10, RECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) (a) This award and employees working on this financial assistance agreement will be subject to the whistleblower rights and remedies in the pilot program on Award Recipient employee whistleblower protections established at 41 U.S.C by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub.L ). (b) The Award Recipient shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C (c) The Award Recipient shall insert the substance of this clause, including this paragraph (c), in all subawards or subcontracts over the simplified acquisition threshold. 48 CFR (as referenced in 48 CFR ). 21. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS (APPENDIX XII to 2 CFR Part 200) A. Reporting of Matters Related to Recipient Integrity and Performance 1. General Reporting Requirement If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law , as amended (41 U.S.C. 2313). As required by section 3010 of Public Law , all information posted in the designated Agreement No. R17AP00124, Division Well Field Solar Project of 319

84 Item 2.2 Bureau of Reclamation Form, RF integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report Submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent five year period; and c. Is one of the following: 3. Reporting Procedures (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded. Agreement No. R17AP00124, Division Well Field Solar Project of 319

85 Item 2.2 Bureau of Reclamation Form, RF Reporting Frequency During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. Agreement No. R17AP00124, Division Well Field Solar Project of 319

86 Item 2.2 RESOLUTION NO. DWP 2017-XX A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA ACCEPTING THE TERMS AND CONDITIONS OF A UNITED STATES BUREAU OF RECLAMATION GRANT ARRANGEMENT, AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO CARRY OUT SUCH TERMS AND CONDITIONS WHEREAS, the United States Bureau of Reclamation ( USBR ) is in the process of approving a grant in an amount not to exceed $300,000 to the City of Big Bear Lake Department of Water and Power (the DWP ) to enable the DWP to make certain efficiency improvements and modifications to the DWP s water distribution system via the Division Well Field Solar Project (the Project ); and WHEREAS, certain terms and conditions of such grant have been established in a Grant Agreement dated [DATE], from USBR to the DWP (the Grant Agreement ) which terms and conditions include compliance with certain laws and environmental reviews, and on-going reporting with respect to the Project; and establishing certain conditions with respect to the construction and acquisition of the Project all as more specifically set forth in the Grant Agreement; and WHEREAS, the DWP Board of Commissioners has determined that it is in its best interests to enter into the Grant Agreement and to authorize the general manager or his designee to comply with the provisions of the Grant Agreement; and WHEREAS, the DWP reasonably expects to use a portion of the proceeds of the Grant Agreement to reimburse the DWP for expenditures made prior to the date the Grant Agreement is entered into; NOW, THEREFORE BE IT RESOLVED as follows by the Board of Commissioners of the City of Big Bear Lake Department of Water and Power: SECTION 1. Approval of Grant Agreement. The Board of Commissioners hereby accepts the terms and conditions set forth in the Grant Agreement and hereby authorizes and directs the appropriate DWP officers to undertake any and all necessary or desirable action to satisfy the conditions set forth therein. The Board of Commissioners also hereby authorizes and directs the General Manager of the DWP, or his designee, to execute and deliver on behalf of the DWP any necessary or desirable documentation to proceed with the Grant Agreement. Any and all action taken by officers and employees of the DWP with respect to the Grant Agreement is hereby ratified and confirmed. SECTION 2. Other Approvals. The adoption of this Resolution shall not bind the DWP or the City of Big Bear Lake to proceed with execution and delivery of the Grant Agreement until and unless all other necessary actions and approvals are taken or received in accordance with all applicable laws. PASSED, APPROVED AND ADOPTED this 19 th day of September, AYES: NOES: ABSTAIN: ABSENT: Date V. Don Smith, Chair DWP Board of Commissioners 86 of 319

87 Item 2.2 Resolution No. DWP 2017-XX Page 2 of 2 Attest: Jack Roberts, Secretary DWP Board of Commissioners 87 of 319

88 Item 2.3 AGENDA REPORT Service, Quality, Community DATE: September 19, 2017 TO: Board of Commissioners FROM: Reginald A. Lamson, General Manager RE: Resolution No. DWP 2017-XX California Energy Commission Loan Application Background At the March, 2017 Board Meeting, the Board authorized staff to contract with WSC to pursue a low interest loan through the California Energy Commission to fund the Division Well Field Solar project. WSC has submitted a draft loan application for $1,700,000 to fully fund the project on DWP s behalf. However, with the $300,000 grant from USDA, the loan amount has been adjusted to $1,400,000. The tentative terms of the CEC loan are 1% for a 20-year term Financial Impact The preliminary estimate of principal and interest payments for this potential financing is $77,600 per year. Recommendation 1) Approve Resolution No. DWP 2017-XX 88 of 319

89 Item 2.3 RESOLUTION NO XX A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AUTHORIZING STAFF TO SUBMIT A LOAN APPLICATION TO THE CALIFORNIA ENERGY COMMISSION, FOR FINANCING TO FUND THE DIVISION WELL FIELD SOLAR PROJECT WHEREAS, the City of Big Bear Lake was incorporated on November 28, 1980; and WHEREAS, the City of Big Bear Lake did adopt its Charter in 1982; and WHEREAS, the electors of the City did in 1985 adopt an amendment to that Charter which created the City of Big Bear Lake, Department of Water and Power (DWP); and WHEREAS, the California Energy Commission provides loans to schools, hospitals, local governments, special districts, and public care institutions to finance energy efficiency improvements; NOW THEREFORE, BE IT RESOLVED, that the Board of Commissioners authorizes the City of Big Bear Lake Department of Water and Power to apply for an energy efficiency loan from the California Energy Commission to implement energy efficiency measures. BE IT ALSO RESOLVED, that in compliance with the California Environmental Quality Act (CEQA), the Board of Commissioners (Governing Body) finds that the activity funded by the loan is a project that is exempt under Class 1 as contained in Guidelines Section 15301, Existing Facilities in that it will modify the existing electrical power source to service the well field by connecting the electrical power to a series of solar panels. The Project has no significant adverse environmental impacts and does not trigger an exception. BE IT ALSO RESOLVED, that if recommended for funding by the California Energy Commission, the Board of Commissioners authorizes the City of Big Bear Lake Department of Water and Power to accept a loan up to $1,400,000. PASSED, APPROVED and ADOPTED this 19 th day of September, 2017 by the following vote: 1 89 of 319

90 Item 2.3 AYES: NOES: ABSENT: ABSTAIN: Date Attest: V. Don Smith, Chair DWP Board of Commissioners Jack Roberts, Secretary to the Board DWP Board of Commissioners 2 90 of 319

91 Item 2.4 AGENDA REPORT Service, Quality, Community DATE: September 19, 2017 TO: FROM: PREPARED BY: RE: Background Board of Commissioners Reginald A. Lamson, General Manager Jack Roberts, Secretary to the Board Resolution No. DWP 2017-XX - Bureau of Reclamation Grant Agreement R17AP00127 AMI On August 29, 2017, DWP was notified (see attached letter) that our application for a $300,000 grant to partially fund the meter replacement project was being considered for award by the United States Bureau of Reclamation (USBR). Final award of the funding is contingent upon final review of the project and execution of a USBR grant agreement. On September 7, 2017, USBR staff, via conference call, discussed information required for the grant. USBR staff was interested in processing our grant agreement quickly because the federal fiscal year ends September 30. USBR has provided a sample agreement, which is significantly the same as last year s grant agreement that BB&K reviewed and had no concerns with the agreement. USBR intends to execute the agreement (attached) once the attached resolution is approved by the DWP Board. If approved, the grant may allow for retro-active reimbursement of eligible pre-award costs incurred since the closeout of last year s grant on March 23, Financial Impact Potential addition of grant revenues of $300,000 to partially fund Accounts (Capital Outlay Meters) and (Capital Outlay Meter Boxes). Recommendation Approve Resolution No. DWP 2017-XX accepting the terms and conditions of USBR Grant Agreement R17AP00127 and authorizes the General Manager to execute the agreement. 91 of 319

92 Ui Item 2.4 P~~ENT` R TyP United States Department of the Interior BUREAU OF RECLAMATION P.O. Box CH ~ Denver, CO IN REPLY REFER TO: AUG VIA ELECTRONIC MAIL City of Big Bear Lake Reginald A. Lamson General Manager Garstin Drive PO Box 1929 Big Bear Lake, CA Subject: Funding Opportunity Announcement (FOA) No. BOR-DO-17-FO12 WaterSMART: Water and Energy Efficiency Grants for Fiscal Year (FY) 2017 Application Review Status, Your Application Titled, "Advanced Metering Infrastructure Program Phase III" Dear Mr. Lamson: Thank you for submitting a WaterSMART Water and Energy Efficiency Grant application. The Bureau of Reclamation is pleased to inform you that your application was among those receiving the highest ratings and is now being considered for award of a financial assistance agreement. Your application included a request for $300,000 to complete your proposal titled, "Advanced Metering Infrastructure Program Phase III." Reclamation anticipates awarding Federal funds in the amount of $300,000 for your proposed project. At this time, we anticipate that your agreement will be completed in the first quarter of FY 2018 (i.e., October December 2017). Please note that this letter is not a final commitment of funding. A financial assistance agreement will not be executed and funds will not be awarded until further information about your project is developed and all statutory and regulatory requirements have been met as described in Section E.2.5 of the FOA. In addition, Reclamation must have sufficient evidence prior to award that non-federal cost share will be available by the start of the project. The final funding amount may be adjusted if necessary. Federal statute (42 U.S.C (a)(3)(B)) requires that before any funds are awarded, you agree not to use any water savings resulting from your proposed project to increase your total irrigated acreage or to otherwise increase the consumptive use of water in your operations. This requirement, which was discussed in Section F.2.3 of the FOA, will be included in the financial assistance agreement for your project. 92 of 319

93 Item Please be advised that your application has been ranked, in part, based on your description of the benefits you expect to result from your project. Selection criteria placed an emphasis on conserving and using water more efficiently, increasing the use of renewable energy or otherwise addressing the energy-water nexus, addressing benefits to endangered and threatened species, and otherwise contribute to water sustainability. Revisions to the scope of the project described in your application can be made only after Reclamation determines that revisions would be consistent with the selection process and that the expected benefits of the project would not be reduced. Also please be advised as stated in Section F.4 of the FOA, we intend to post copies of successful Water and Energy Efficiency Grant applications as examples on Reclamation's website. While this generally does not raise any issues, we find it prudent to provide successful grant applicants with an opportunity to redact any sensitive information from their proposals prior to posting them on our website. As a rule, we remove the SF-424s; however, if there are any other items you would like to request be redacted, please let me know by Friday, September 29, Should we not hear from you by this date we will assume that there are no objections to posting the full application. Thank you for your interest and participation in the WaterSMART program. If you have any questions about the program, please contact Mr. Josh German, WaterSMART Grant Coordinator, at orjgerman@usbr.gov. The Grants Specialist that will be responsible for awarding and administering your agreement will contact you to finalize your award. If you have questions concerning the next steps in awarding this agreement, please contact me at rely, Vrene M. Hoiby Grants Officer 93 of 319

94 Item ( ) Bureau of Reclamation 1A. AGREEMENT NUMBER R17AP ISSUING OFFICE Bureau of Reclamation Financial Assistance Services P.O. Box Denver Colorado UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION ASSISTANCE AGREEMENT 1B. MOD NUMBER 2. TYPE OF AGREEMENT GRANT COOPERATIVE AGREEMENT 5. RECIPIENT 3. CLASS OF RECIPIENT City or Township Government City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA GRANTS MANAGEMENT SPECIALIST Janeen Koza Bureau of Reclamation Financial Assistance Operations P.O. Box Denver, CO EIN #: County: San Bernadino DUNS #: Congress. Dist: CA RECIPIENT PROJECT MANAGER Reginald Lamson, General Manager City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA GRANTS OFFICER TECHNICAL REPRESENTATIVE Deb Whitney, Water Conservation Specialist Bureau of Reclamation, Southern California Area Office Jefferson Avenue, Suite 202 Temecula, CA A. INITIAL AGREEMENT EFFECTIVE DATE: See block 17.a below 10. COMPLETION DATE September 30, A. PROGRAM STATUTORY AUTHORITY Section 9504(a) of the Secure Water Act, Subtitle F of Title IX of the Omnibus Public Land Management Act of 2009, Public Law (42 United States Code 10364) 12. FUNDING INFORMATION RECIPIENT/OTHER RECLAMATION Total Estimated Amount of Agreement $300,000 This Obligation $300,000 Previous Obligation $0 Total Obligation $300,000 Cost-Share % 15. PROJECT TITLE 13. REQUISITION NUMBER 002 9B. MODIFICATION EFFECTIVE DATE: N/A 14A. ACCOUNTING AND APPROPRIATION DATA Fund: WBS: 14B. TREASURY ACCOUNT FUNDING SYMBOL 14X B. CFDA Number a. Acceptance of this Assistance Agreement in accordance with the terms and conditions contained herein is hereby made on behalf of the above-named recipient BY: 17a. Award of this Assistance Agreement in accordance with the terms and conditions contained herein is hereby made on behalf of the United States of America, Department of the Interior, Bureau of Reclamation BY: DATE: 16b. NAME, TITLE, AND TELEPHONE NUMBER OF SIGNER Additional signatures are attached DATE: 17b. NAME OF GRANTS OFFICER Irene Hoiby of 319

95 Item 2.4 Bureau of Reclamation Form, RF TABLE OF CONTENTS I. OVERVIEW AND SCHEDULE AUTHORITY PUBLIC PURPOSE OF SUPPORT OR STIMULATION BACKGROUND AND OBJECTIVES PERIOD OF PERFORMANCE AND FUNDS AVAILABILITY SCOPE OF WORK AND MILESTONES RESPONSIBILITY OF THE PARTIES BUDGET KEY PERSONNEL REPORTING REQUIREMENTS AND DISTRIBUTION REGULATORY COMPLIANCE AGRICULTURAL OPERATIONS [Public Law , Section 9504(a)(3)(B)] TITLE TO IMPROVEMENTS [Public Law , Section 9504(a)(3)(D)] OPERATION AND MAINTENANCE COSTS [Public Law , Section 9504(a)(3)(E)(iv.)] LIABILITY [Public Law , Section 9504(a)(3)(F)] II. RECLAMATION STANDARD TERMS AND CONDITIONS REGULATIONS PAYMENT PROCUREMENT STANDARDS (2 CFR through ) EQUIPMENT (2 CFR ) SUPPLIES (2 CFR ) INSPECTION AUDIT REQUIREMENTS (2 CFR Subpart F ) REMEDIES FOR NONCOMPLIANCE (2 CFR ) TERMINATION (2 CFR ) DEBARMENT AND SUSPENSION (2 CFR 1400) DRUG-FREE WORKPLACE (2 CFR 182 and 1401) ASSURANCES AND CERTIFICATIONS INCORPORATED BY REFERENCE COVENANT AGAINST CONTINGENT FEES TRAFFICKING VICTIMS PROTECTION ACT OF 2000 (2 CFR ) NEW RESTRICTIONS ON LOBBYING (43 CFR 18) Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III 2 95 of 319

96 Item 2.4 Bureau of Reclamation Form, RF UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (URA) (42 USC 4601 et seq.) CENTRAL CONTRACTOR REGISTRATION AND UNIVERSAL IDENTIFIER REQUIREMENTS (2 CFR 25, APPENDIX A) PROHIBITION ON TEXT MESSAGING AND USING ELECTRONIC EQUIPMENT SUPPLIED BY THE GOVERNMENT WHILE DRIVING REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION (2 CFR 170 APPENDIX A) RECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) RECIPIENT INTEGRITY AND PERFORMANCE MATTERS (APPENDIX XII to 2 CFR Part 200) Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III 3 96 of 319

97 Item 2.4 Bureau of Reclamation Form, RF Grant Agreement Between Bureau of Reclamation And City of Big Bear Lake Department of Water & Power For Advanced Metering Infrastructure Program Phase III I. OVERVIEW AND SCHEDULE 1. AUTHORITY This Grant Agreement (Agreement) is entered into between the United States of America, acting through the Department of the Interior, Bureau of Reclamation, hereinafter referred to as Reclamation, and City of Big Bear Lake Department of Water & Power, hereinafter referred to as the Recipient or Grantee, pursuant to the Section 9504(a) of the SECURE WATER ACT, Subtitle F of Title IX of the OMNIBUS PUBLIC LAND MANAGEMENT ACT OF 2009, Public Law (42 United States Code 10364) (the Act ). The following section, provided in full text, authorizes Reclamation to award this financial assistance agreement: SEC WATER MANAGEMENT IMPROVEMENT. (a) AUTHORIZATION OF GRANTS AND COOPERATIVE AGREEMENTS. (1) AUTHORITY OF SECRETARY. The Secretary may provide any grant to, or enter into an agreement with, any eligible applicant to assist the eligible applicant in planning, designing, or constructing any improvement (A) to conserve water; (B) to increase water use efficiency; (C) to facilitate water markets; (D) to enhance water management, including increasing the use of renewable energy in the management and delivery of water; (E) to accelerate the adoption and use of advanced water treatment technologies to increase water supply; (F) to prevent the decline of species that the United States Fish and Wildlife Service and National Marine Fisheries Service have proposed for listing under the Endangered Species Act of 1973 (16 U.S.C et seq.) (or candidate species that are being considered by those agencies for such listing but are not yet the subject of a proposed rule); Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III 4 97 of 319

98 Item 2.4 Bureau of Reclamation Form, RF (G) to accelerate the recovery of threatened species, endangered species, and designated critical habitats that are adversely affected by Federal reclamation projects or are subject to a recovery plan or conservation plan under the Endangered Species Act of 1973 (16 U.S.C et seq.) under which the Commissioner of Reclamation has implementation responsibilities; or (H) to carry out any other activity (i) to address any climate-related impact to the water supply of the United States that increases ecological resiliency to the impacts of climate change; or (ii) to prevent any water-related crisis or conflict at any watershed that has a nexus to a Federal reclamation project located in a service area. 2. PUBLIC PURPOSE OF SUPPORT OR STIMULATION The Nation faces an increasing set of water resource challenges. Aging infrastructure, rapid population growth, depletion of groundwater resources, impaired water quality associated with particular land uses and land covers, water needed for human and environmental uses, and climate variability and change all play a role in determining the amount of fresh water available at any given place and time. Water shortages and water-use conflicts have become more commonplace in many areas of the United States, even in normal water years. As competition for water resources grows for crop irrigation, growing cities and communities, energy production, and the environment the need for information and tools to aid water resource managers also grows. Water issues and challenges are increasing across the Nation, but particularly in the West, due to prolonged drought. The proposed project achieves the following public purposes of the Secure Water Act : (A) to conserve water and (D) to enhance water management : The project will increase efficiency and reduce water loss and accountability for a sustainable potable water service through improved water resource management and overall system operation. This will help conserve a natural resource, water, and increase the financial stability of the utility and service reliability. Water conservation will be improved by increasing customer understanding of their water use compared to neighbors, and public education through water audits. Customer leaks caused by frozen pipes will be identified and stopped in a matter of hours, compared to up to sixty days with the existing manual read meters. This significantly reduces water waste and property damage. Almost 70% of the DWP s customers are part-time residents, so leaks running for weeks while the customer is away, is common place with conventional meters. The project is expected to result in annual water savings of 113 acre-feet, which will be made available to meet growing water user demand. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III 5 98 of 319

99 Item 2.4 Bureau of Reclamation Form, RF BACKGROUND AND OBJECTIVES Water conservation and efficiency are crucial to most Western States plans to ensure that water is available to meet demands into the future. WaterSMART Grants are an important part of the Department s implementation of the President s June 2013 Climate Action Plan and the November 1, 2013, Executive Order, Preparing the United States for the Impacts of Climate Change. Through near-term improvements, projects carried out as WaterSMART Grants can increase water management flexibility, making our water supply more resilient and thereby helping to prepare for the impacts of climate change. WaterSMART: Water and Energy Efficiency Grants allow States, Indian tribes, irrigation districts, water districts, and other organizations with water or power delivery authority to leverage their money and resources by cost sharing with the Bureau of Reclamation (Reclamation) on projects that seek to conserve and use water more efficiently, increase the use of renewable energy and improve energy efficiency, benefit endangered and threatened species, facilitate water markets, or carry out other activities to address climate-related impacts on water or prevent any water-related crisis or conflict. The City of Big Bear Lake Department of Water and Power will continue implementation of an Advanced Metering Infrastructure (AMI) program, involving the installation of 3,500 new AMI water meters for residential and commercial water users, which will provide real-time water use data to the City and customers. The project is expected to result in annual water savings of 113 acre-feet, which will be made available to meet growing demands. The project implements adaptation strategies that were identified in the completed WaterSMART Santa Ana River Basin Study. 4. PERIOD OF PERFORMANCE AND FUNDS AVAILABILITY This Agreement becomes effective on the date shown in Block 17a of Form , United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. The Agreement shall remain in effect until the date shown in Block 10 of Form , United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. The period of performance for this Agreement may only be modified through written modification of the Agreement by a Reclamation Grants Officer (GO). No legal liability on the part of the Government for any payment may arise until funds are made available, in writing, to the Recipient by the Grants Officer. The total estimated amount of federal funding for this agreement is $300,000 of which the initial amount of federal funds available is limited to $300,000 as indicated by this obligation within Block 12 of Form , United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. Subject to the availability of Congressional appropriations, subsequent funds will be made available for payment through written modifications to this agreement by a Reclamation Grants Officer. 5. SCOPE OF WORK AND MILESTONES Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III 6 99 of 319

100 Item 2.4 Bureau of Reclamation Form, RF Under this agreement, the City of Big Bear Lake Department of Water and Power (DWP) will purchase and install 3,500 Advanced Meter Infrastructure (AMI) meters and appurtenances for residential and commercial customers. The purpose of the AMI Program is to increase water conservation and water use efficiency by providing real-time water consumption data to the DWP and its customers. The Project shall increase efficiency and reduce water loss and accountability for a sustainable potable water service through improved water resource management and overall system operation. This will help conserve a natural resource, water, and increase the financial stability of the utility and service reliability. Water conservation will be improved by increasing customer understanding of their water use compared to neighbors, and public education through water audits. Customer leaks caused by frozen pipes will be identified and stopped in a matter of hours, compared to up to sixty days with the existing manual read meters. This significantly reduces water waste and property damage. Major components of this project will include purchase and installation of radio read meters, radio transmitters, ABS plastic brackets to hold radio transmitters, and Meter Box Frost Lid Sport Mats to protect the meter boxes from freezing temperatures. DWP s overall AMI project is to replace 15,548 meters by The scope of this agreement is limited to the purchase and installation of 3,500 meters. Based upon the schedule to date, DWP will continue to purchase meters at a rate of about 1,750/year and the DWP s staff will continue installation over a two year period. The project will comply with standards established by the American Water Works Association (AWWA) for drinking water systems, and the meters will be lead free. After review of the methodology used to estimate water conservation savings, consideration of the supporting documentation provided by Recipient, and adjustments made during the evaluation of the Project, it was determined that these improvements are expected to result in annual water savings of 113 acre-feet. Milestone / Task / Activity Regulatory Compliance and Notice to Proceed Planned Start Date September 2017 Planned End Date September 2017 Purchase and Installation of 1,750 Meters (Year 1) October 2017 September 2018 Purchase and Installation of 1,750 Meters (Year 2) October 2018 September RESPONSIBILITY OF THE PARTIES 6.1 Recipient Responsibilities Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

101 Item 2.4 Bureau of Reclamation Form, RF The Recipient shall carry out the Scope of Work (SOW) in accordance with the terms and conditions stated herein. The Recipient shall adhere to Federal, state, and local laws, regulations, and codes, as applicable, and shall obtain all required approvals and permits. If the SOW contains construction activities, the Recipient is responsible for construction inspection, oversight, and acceptance. If applicable, the Recipient shall also coordinate and obtain approvals from site owners and operators Recipient will prepare and submit to Reclamation a final project performance report (Final Report) as required by Section 9 of this Agreement. The Final Report will include (but is not limited to) the information identified in paragraph 9.3 and will discuss the following: Whether the Project objectives and goals were met The amount of water conserved, if applicable, including information and/or calculations supporting that amount The amount of energy the renewable energy system is generating annually, if applicable How the Project demonstrated collaboration, if applicable 6.2 Reclamation Responsibilities Reclamation will monitor and provide Federal oversight of activities performed under this Agreement. Monitoring and oversight includes review and approval of financial status and performance reports, payment requests, and any other deliverables identified as part of the SOW. Additional monitoring activities may include site visits, conference calls, and other on-site and off-site monitoring activities. At the Recipient s request, Reclamation may also provide technical assistance to the Recipient in support of the SOW and objectives of this Agreement. 7. BUDGET 7.1 Budget Estimate. The following is the estimated budget for this Agreement. As Federal financial assistance agreements are cost-reimbursable, the budget provided is for estimation purposes only. Final costs incurred under the budget categories listed may be either higher or lower than the estimated costs. All costs incurred by the Recipient under this agreement must be in accordance with any pre-award clarifications conducted between the Recipient and Reclamation, as well as with the terms and conditions of this agreement. Final determination of the allowability, allocability, or reasonableness of costs incurred under this agreement is the responsibility of the Grants Officer. Recipients are encouraged to direct any questions regarding allowability, allocability or reasonableness of costs to the Grants Officer for review prior to incurrence of the costs in question. INSERT BUDGET TABLE HERE FUNDING SOURCES PERCENT TOTAL PROJECT COST TOTAL COST BY SOURCE Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

102 Item 2.4 Bureau of Reclamation Form, RF RECIPIENT FUNDING $ OTHER NON-FEDERAL FUNDING (SPECIFY SOURCE) $ RECLAMATION FUNDING $ OTHER FEDERAL FUNDING (SPECIFY SOURCE) $ TOTALS $ 7.2 Cost Sharing Requirement At least 50 % non-federal cost-share is required for costs incurred under this Agreement. If preaward costs are authorized, reimbursement of these costs is limited to federal cost share percentage identified in this Agreement. The Federal share of allowable costs shall not be expended in advance of the Recipient's non- Federal share. It is expected that expenditure of Federal and non-federal funds shall occur concurrently based upon the cost share percentages reflected in Block 12 of Form United States of America, Department of the Interior, Bureau of Reclamation, Assistance Agreement. At the end of the period of performance, if the final costs are lower than the original estimate and the 50% nonfederal cost share is met, the final payment and financial report can reflect a lower Recipient cost share than the original budget estimate. If a bona fide need arises which requires the expenditure of Federal funds in advance of the Recipient share, then the Recipient must request written approval from the Grants Officer prior to the expenditure. Recipient's may expend their agreed upon share of costs in advance of the expenditure of Federal funds without prior written approval. 7.3 Pre-Award Incurrence of Costs The Recipient is not authorized to incur costs prior to the award of this Agreement. Costs incurred prior to the award of this agreement are not allowable. 7.4 Allowable Costs (2 CFR Subpart E through ) Costs incurred for the performance of this Agreement must be allowable, allocable to the project, and reasonable. The following regulations, codified within the Code of Federal Regulations (CFR), governs the allowability of costs for Federal financial assistance: 2 CFR Subpart E, Cost Principles Expenditures for the performance of this Agreement must conform to the requirements within this CFR. The Recipient must maintain sufficient documentation to support these expenditures. Questions on the allowability of costs should be directed to the GO responsible for this Agreement. The Recipient shall not incur costs or obligate funds for any purpose pertaining to operation of the program or activities beyond the expiration date stated in the Agreement. The only costs Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

103 Item 2.4 Bureau of Reclamation Form, RF which are authorized for a period of up to 90 days following the project performance period are those strictly associated with closeout activities for preparation of the final reports. 7.5 Revision of Budget and Program Plans (2 CFR ) In accordance with 2 CFR (g) the recipient must request prior written approval for any of the following changes: a) A change in the approved scope of work or associated tasks, even if there is no associated budget revisions. b) Revisions which require additional Federal funds to complete the project. c) Revisions which involve specific costs for which prior written approval requirements may be imposed consistent with OMB cost principles listed in 2 CFR 200 Subpart E Cost Principles. 7.6 Modifications Any changes to this Agreement shall be made by means of a written modification. Reclamation may make changes to the Agreement by means of a unilateral modification to address administrative matters, such as changes in address, no-cost time extensions, changes to Reclamation Key Personnel, or the addition of previously agreed upon funding. Additionally, a unilateral modification may be utilized by Reclamation if it should become necessary to suspend or terminate the Agreement in accordance with 2 CFR All other changes shall be made by means of a bilateral modification to the Agreement. No oral statement made by any person, or written statement by any person other than the GO, shall be allowed in any manner or degree to modify or otherwise effect the terms of the Agreement. All requests for modification of the Agreement shall be made in writing, provide a full description of the reason for the request, and be sent to the attention of the GO. Any request for project extension shall be made at least 45 days prior to the expiration date of the Agreement or the expiration date of any extension period that may have been previously granted. Any determination to extend the period of performance or to provide follow-on funding for continuation of a project is solely at the discretion of Reclamation. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

104 Item 2.4 Bureau of Reclamation Form, RF KEY PERSONNEL 8.1 Recipient s Key Personnel The Recipient's Project Manager for this Agreement shall be: Reginald Lamson, General Manager City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA , Ext. 201 rlamson@bbldwp.com Additional key personnel for this Agreement are identified as follows: Dani McGee, CFO City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA , Ext. 299 dmcgee@bbldwp.com Jack Roberts, Board Secretary City of Big Bear Lake Department of Water & Power Garstin Drive P.O. Box 1929 Big Bear Lake, CA , Ext. 204 jroberts@bbldwp.com 8.2 Reclamation s Key Personnel Grants Officer (GO): Irene Hoiby, Bureau of Reclamation Financial Assistance Operations P.O. Box Denver, CO ihoiby@usbr.gov (a) The GO is the only official with legal delegated authority to represent Reclamation. The GO s responsibilities include, but are not limited to, the following: (1) Formally obligate Reclamation to expend funds or change the funding level of the Agreement; Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

105 Item 2.4 Bureau of Reclamation Form, RF (2) Approve through formal modification changes in the scope of work and/or budget; (3) Approve through formal modification any increase or decrease in the period of performance of the Agreement; (4) Approve through formal modification changes in any of the expressed terms, conditions, or specifications of the Agreement; (5) Be responsible for the overall administration, management, and other non-programmatic aspects of the Agreement including, but not limited to, interpretation of financial assistance statutes, regulations, circulars, policies, and terms of the Agreement; (6) Where applicable, ensures that Reclamation complies with the administrative requirements required by statutes, regulations, circulars, policies, and terms of the Agreement Grants Officer Technical Representative (GOTR): Deb Whitney, Water Conservation Specialist Bureau of Reclamation, Southern California Area Office Jefferson Avenue, Suite 202 Temecula, CA (a) The GOTR s authority is limited to technical and programmatic aspects of the Agreement. The GOTR s responsibilities include, but are not limited to, the following: (1) Assist the Recipient, as necessary, in interpreting and carrying out the scope of work in the Agreement; (2) Review, and where required, approve Recipient reports and submittals as required by the Agreement; (3) Where applicable, monitor the Recipient to ensure compliance with the technical requirements of the Agreement; (4) Where applicable, ensure that Reclamation complies with the technical requirements of the Agreement; (b) The GOTR does not have the authority to and may not issue any technical assistance which: (1) Constitutes an assignment of additional work outside the scope of work of the Agreement; Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

106 Item 2.4 Bureau of Reclamation Form, RF (2) In any manner causes an increase or decrease in the total estimated cost or the time required for performance; or (3) Changes any of the expressed terms, conditions, or specifications of the Agreement Grants Management Specialist. The Grants Management Specialist is the primary administrative point of contact for this agreement and should be contacted regarding issues related to the day-to-day management of the agreement. Requests for approval regarding the terms and conditions of the agreement, including but not limited to modifications and prior approval, may only be granted, in writing, by a Reclamation Grants Officer. Please note that for some agreements, the Grants Officer and the Grants Management Specialist may be the same individual. Janeen Koza, Bureau of Reclamation Financial Assistance Operations P.O. Box Denver, CO jkoza@usbr.gov 9. REPORTING REQUIREMENTS AND DISTRIBUTION 9.1 Noncompliance. Failure to comply with the reporting requirements contained in this Agreement may be considered a material noncompliance with the terms and conditions of the award. Noncompliance may result in withholding of payments pending receipt of required reports, denying both the use of funds and matching credit for all or part of the cost of the activity or action not in compliance, whole or partial suspension or termination of the Agreement, recovery of funds paid under the Agreement, withholding of future awards, or other legal remedies in accordance with 2 CFR Financial Reports. Financial Status Reports shall be submitted by means of the SF-425 and shall be submitted according to the Report Frequency and Distribution schedule below. All financial reports shall be signed by an Authorized Certifying Official for the Recipient s organization. 9.3 Monitoring and reporting program performance (2 CFR ) (a) Monitoring by the non-federal entity. The non-federal entity is responsible for oversight of the operations of the Federal award supported activities. The non-federal entity must monitor its activities under Federal awards to assure compliance with applicable Federal requirements and performance expectations are being achieved. Monitoring by the non-federal entity must cover each program, function or activity. See also Requirements for pass-through entities. (b) Non-construction performance reports. The Federal awarding agency must use standard, OMB-approved data elements for collection of performance information (including performance progress reports, Research Performance Progress Report, or such future collections as may be approved by OMB and listed on the OMB Web site). Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

107 Item 2.4 Bureau of Reclamation Form, RF (1) The non-federal entity must submit performance reports at the interval required by the Federal awarding agency or pass-through entity to best inform improvements in program outcomes and productivity. Intervals must be no less frequent than annually nor more frequent than quarterly except in unusual circumstances, for example where more frequent reporting is necessary for the effective monitoring of the Federal award or could significantly affect program outcomes. Annual reports must be due 90 calendar days after the reporting period; quarterly or semiannual reports must be due 30 calendar days after the reporting period. Alternatively, the Federal awarding agency or pass-through entity may require annual reports before the anniversary dates of multiple year Federal awards. The final performance report will be due 90 calendar days after the period of performance end date. If a justified request is submitted by a non-federal entity, the Federal agency may extend the due date for any performance report. (2) The non-federal entity must submit performance reports using OMB-approved governmentwide standard information collections when providing performance information. As appropriate in accordance with above mentioned information collections, these reports will contain, for each Federal award, brief information on the following unless other collections are approved by OMB: (i) A comparison of actual accomplishments to the objectives of the Federal award established for the period. Where the accomplishments of the Federal award can be quantified, a computation of the cost (for example, related to units of accomplishment) may be required if that information will be useful. Where performance trend data and analysis would be informative to the Federal awarding agency program, the Federal awarding agency should include this as a performance reporting requirement. (ii) The reasons why established goals were not met, if appropriate. (iii) Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs. (c) Construction performance reports. For the most part, onsite technical inspections and certified percentage of completion data are relied on heavily by Federal awarding agencies and passthrough entities to monitor progress under Federal awards and subawards for construction. The Federal awarding agency may require additional performance reports only when considered necessary. (d) Significant developments. Events may occur between the scheduled performance reporting dates that have significant impact upon the supported activity. In such cases, the non-federal entity must inform the Federal awarding agency or pass-through entity as soon as the following types of conditions become known: Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

108 Item 2.4 Bureau of Reclamation Form, RF (1) Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the Federal award. This disclosure must include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation. (2) Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned. Reclamation requires Performance reporting for all financial assistance awards, both Construction and non-construction. Performance reports for Construction agreements shall meet the same minimum requirements outlined in 2 CFR (b)(2) above. 9.4 Report Frequency and Distribution. The following table sets forth the reporting requirements for this Agreement. Please note the first report due date listed for each type of report. Required Reports Interim Reports Final Report Performance Report Format No specific format required. See content requirements within Section 9.3 (2 CFR ) above. Reporting Frequency Reporting Period Semi-Annual October 1 through March 31 and April 1 through September 30. Summary of activities completed during the entire period of performance is required. See content requirements within Section 9.3 (2 CFR ) above. Final Report due after completion of Agreement s period of performance Entire period of performance Due Date* Within 30 days after the end of the Reporting Period. Within 90 days after the completion date of the Agreement First Report Due Date The first performance report is due for reporting period ending March 31, 2018 Submit to: sha-dro-faoperations@usbr.gov sha-dro-faoperations@usbr.gov Federal Financial Report Format SF-425 (all sections must be completed) SF-425(all sections must be completed) Reporting Frequency Reporting Period Semi-Annual October 1 through March 31 and April 1 through September 30. N/A Final Report due after completion of Agreement s period of performance Entire period of performance Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

109 Item 2.4 Bureau of Reclamation Form, RF Required Reports Interim Reports Final Report Due Date* Within 30 days after the end of the Reporting Period. Within 90 days after the completion date of the Agreement First Report Due Date The first Federal financial report is due for reporting period ending March 31, 2018 Submit to: * If the completion date is prior to the end of the next reporting period, then no interim report is due for that period. Instead, the Recipient is required only to submit the final financial and performance reports, which will cover the entire period of performance including the last abbreviated reporting period. N/A 10. REGULATORY COMPLIANCE The Recipient agrees to comply or assist Reclamation with all regulatory compliance requirements and all applicable state, Federal, and local environmental and cultural and paleontological resource protection laws and regulations as applicable to this project. These may include, but are not limited to, the National Environmental Policy Act (NEPA), including the Council on Environmental Quality and Department of the Interior regulations implementing NEPA, the Clean Water Act, the Endangered Species Act, consultation with potentially affected Tribes, and consultation with the State Historic Preservation Office. Certain environmental and other associated compliance are Federal responsibilities, and will occur as appropriate. Reclamation will identify the need for and will complete any appropriate environmental compliance requirements, as identified above, pertinent to Reclamation pursuant to activities specific to this assisted activity. Environmental and other associated compliance shall be completed prior to the start of this project. As such, notwithstanding any other provision of this Agreement, Reclamation shall not provide any funds to the Recipient for Agreement purposes, and the Recipient shall not begin implementation of the assisted activity described in this Agreement, until Reclamation provides written notice to the Recipient that all applicable environmental and regulatory compliance analyses and clearances have been completed and that the Recipient may begin implementation of the assisted activity. If the Recipient begins project activities that require environmental and other regulatory compliance approval, such as construction activities, prior to receipt of written notice from Reclamation that all such clearances have been obtained, then Reclamation reserves the right to unilaterally terminate this agreement for cause. 11. AGRICULTURAL OPERATIONS [Public Law , Section 9504(a)(3)(B)] The Recipient shall not use any associated water savings to increase the total irrigated acreage of the Recipient or otherwise increase the consumptive use of water in the operation of the Recipient, as determined pursuant to the law of the State in which the operation of Recipient is located. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

110 Item 2.4 Bureau of Reclamation Form, RF TITLE TO IMPROVEMENTS [Public Law , Section 9504(a)(3)(D)] If the activities funded under this Agreement result in an infrastructure improvement to a federally owned facility, the Federal Government shall continue to hold title to the facility and improvements to the facility. 13. OPERATION AND MAINTENANCE COSTS [Public Law , Section 9504(a)(3)(E)(iv.)] The non-federal share of the cost of operating and maintaining any infrastructure improvement funded through this Agreement shall be 100 percent. 14. LIABILITY [Public Law , Section 9504(a)(3)(F)] (a) IN GENERAL. Except as provided under chapter 171 of title 28, United States Code (commonly known as the Federal Tort Claims Act ), the United States shall not be liable for monetary damages of any kind for any injury arising out of an act, omission, or occurrence that arises in relation to any facility created or improved under this Agreement, the title of which is not held by the United States. (b) TORT CLAIMS ACT. Nothing in this section increases the liability of the United States beyond that provided in chapter 171 of title 28, United States Code (commonly known as the Federal Tort Claims Act ). Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

111 Item 2.4 Bureau of Reclamation Form, RF REGULATIONS II. RECLAMATION STANDARD TERMS AND CONDITIONS The regulations at 2 CFR Subtitle A, Chapter II, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, are hereby incorporated by reference as though set forth in full text. Failure of a Recipient to comply with any applicable regulation or circular may be the basis for withholding payments for proper charges made by the Recipient and/or for termination of support. 2. PAYMENT 2.1 Payment. (2 CFR ) (a) For states, payments are governed by Treasury-State CMIA agreements and default procedures codified at 31 CFR Part 205 Rules and Procedures for Efficient Federal-State Funds Transfers and TFM 4A-2000 Overall Disbursing Rules for All Federal Agencies. (b) For non-federal entities other than states, payments methods must minimize the time elapsing between the transfer of funds from the United States Treasury or the pass-through entity and the disbursement by the non-federal entity whether the payment is made by electronic funds transfer, or issuance or redemption of checks, warrants, or payment by other means. See also Financial management paragraph (b)(6). Except as noted elsewhere in this part, Federal agencies must require recipients to use only OMB-approved standard government-wide information collection requests to request payment. (1) The non-federal entity must be paid in advance, provided it maintains or demonstrates the willingness to maintain both written procedures that minimize the time elapsing between the transfer of funds and disbursement by the non-federal entity, and financial management systems that meet the standards for fund control and accountability as established in this part. Advance payments to a non-federal entity must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the non-federal entity in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the non-federal entity for direct program or project costs and the proportionate share of any allowable indirect costs. The non-federal entity must make timely payment to contractors in accordance with the contract provisions. (2) Whenever possible, advance payments must be consolidated to cover anticipated cash needs for all Federal awards made by the Federal awarding agency to the recipient. (i) Advance payment mechanisms include, but are not limited to, Treasury check and electronic funds transfer and must comply with applicable guidance in 31 CFR part 208. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

112 Item 2.4 Bureau of Reclamation Form, RF (ii) Non-Federal entities must be authorized to submit requests for advance payments and reimbursements at least monthly when electronic fund transfers are not used, and as often as they like when electronic transfers are used, in accordance with the provisions of the Electronic Fund Transfer Act (15 U.S.C r). (3) Reimbursement is the preferred method when the requirements in paragraph (b) cannot be met, when the Federal awarding agency sets a specific condition per Specific conditions, or when the non-federal entity requests payment by reimbursement. This method may be used on any Federal award for construction, or if the major portion of the construction project is accomplished through private market financing or Federal loans, and the Federal award constitutes a minor portion of the project. When the reimbursement method is used, the Federal awarding agency or pass-through entity must make payment within 30 calendar days after receipt of the billing, unless the Federal awarding agency or pass-through entity reasonably believes the request to be improper. (4) If the non-federal entity cannot meet the criteria for advance payments and the Federal awarding agency or pass-through entity has determined that reimbursement is not feasible because the non-federal entity lacks sufficient working capital, the Federal awarding agency or pass-through entity may provide cash on a working capital advance basis. Under this procedure, the Federal awarding agency or pass-through entity must advance cash payments to the non-federal entity to cover its estimated disbursement needs for an initial period generally geared to the non-federal entity's disbursing cycle. Thereafter, the Federal awarding agency or pass-through entity must reimburse the non- Federal entity for its actual cash disbursements. Use of the working capital advance method of payment requires that the pass-through entity provide timely advance payments to any subrecipients in order to meet the subrecipient's actual cash disbursements. The working capital advance method of payment must not be used by the pass-through entity if the reason for using this method is the unwillingness or inability of the pass-through entity to provide timely advance payments to the subrecipient to meet the subrecipient's actual cash disbursements. (5) Use of resources before requesting cash advance payments. To the extent available, the non-federal entity must disburse funds available from program income (including repayments to a revolving fund), rebates, refunds, contract settlements, audit recoveries, and interest earned on such funds before requesting additional cash payments. (6) Unless otherwise required by Federal statutes, payments for allowable costs by non- Federal entities must not be withheld at any time during the period of performance unless the conditions of Specific conditions, Subpart D Post Federal Award Requirements of this part, Remedies for Noncompliance, or one or more of the following applies: (i) The non-federal entity has failed to comply with the project objectives, Federal statutes, regulations, or the terms and conditions of the Federal award. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

113 Item 2.4 Bureau of Reclamation Form, RF (ii) The non-federal entity is delinquent in a debt to the United States as defined in OMB Guidance A-129, Policies for Federal Credit Programs and Non-Tax Receivables. Under such conditions, the Federal awarding agency or passthrough entity may, upon reasonable notice, inform the non-federal entity that payments must not be made for obligations incurred after a specified date until the conditions are corrected or the indebtedness to the Federal Government is liquidated. (iii) A payment withheld for failure to comply with Federal award conditions, but without suspension of the Federal award, must be released to the non-federal entity upon subsequent compliance. When a Federal award is suspended, payment adjustments will be made in accordance with Effects of suspension and termination. (iv) A payment must not be made to a non-federal entity for amounts that are withheld by the non-federal entity from payment to contractors to assure satisfactory completion of work. A payment must be made when the non-federal entity actually disburses the withheld funds to the contractors or to escrow accounts established to assure satisfactory completion of work. (7) Standards governing the use of banks and other institutions as depositories of advance payments under Federal awards are as follows. (i) The Federal awarding agency and pass-through entity must not require separate depository accounts for funds provided to a non-federal entity or establish any eligibility requirements for depositories for funds provided to the non-federal entity. However, the non-federal entity must be able to account for the receipt, obligation and expenditure of funds. (ii) Advance payments of Federal funds must be deposited and maintained in insured accounts whenever possible. (8) The non-federal entity must maintain advance payments of Federal awards in interest-bearing accounts, unless the following apply. (i) The non-federal entity receives less than $120,000 in Federal awards per year. (ii) The best reasonably available interest-bearing account would not be expected to earn interest in excess of $500 per year on Federal cash balances. (iii) The depository would require an average or minimum balance so high that it would not be feasible within the expected Federal and non-federal cash resources. (iv) A foreign government or banking system prohibits or precludes interest bearing accounts. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

114 Item 2.4 Bureau of Reclamation Form, RF (9) Interest earned amounts up to $500 per year may be retained by the non-federal entity for administrative expense. Any additional interest earned on Federal advance payments deposited in interest-bearing accounts must be remitted annually to the Department of Health and Human Services Payment Management System (PMS) through an electronic medium using either Automated Clearing House (ACH) network or a Fedwire Funds Service payment. Remittances must include pertinent information of the payee and nature of payment in the memo area (often referred to as addenda records by Financial Institutions) as that will assist in the timely posting of interested earned on federal funds. Pertinent details include the Payee Account Number (PAN) if the payment originated from PMS, or Agency information if the payment originated from ASAP, NSF or another federal agency payment system. The remittance must be submitted as follows: (i) For ACH Returns: Routing Number: Account number: Bank Name and Location: Credit Gateway ACH Receiver St. Paul, MN (ii) For Fedwire Returns*: Routing Number: Account number: Bank Name and Location: Federal Reserve Bank Treas NYC/Funds Transfer Division New York, NY (* Please note organization initiating payment is likely to incur a charge from your Financial Institution for this type of payment) (iii) For International ACH Returns: Beneficiary Account: Federal Reserve Bank of New York/ITS (FRBNY/ITS) Bank: Citibank N.A. (New York) Swift Code: CITIUS33 Account Number: Bank Address: 388 Greenwich Street, New York, NY USA Payment Details (Line 70): Agency Name (abbreviated when possible) and ALC Agency POC: Michelle Haney, (301) (iv) For recipients that do not have electronic remittance capability, please make check** payable to: The Department of Health and Human Services. Mail Check to Treasury approved lockbox: HHS Program Support Center, P.O. Box , Atlanta, GA (** Please allow 4-6 weeks for processing of a payment by check to be applied to the appropriate PMS account) (v) Any additional information/instructions may be found on the PMS Web site at Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

115 Item 2.4 Bureau of Reclamation Form, RF Payment Method Recipients must utilize the Department of Treasury Automated Standard Application for Payments (ASAP) payment system to request advance or reimbursement payments. ASAP is a Recipient-initiated payment and information system designed to provide a single point of contact for the request and delivery of Federal funds. ASAP is the only allowable method for request and receipt of payment. Recipient procedures must minimize the time elapsing between the drawdown of Federal funds and the disbursement for agreement purposes. Recipients must complete enrollment in ASAP for all active financial assistance agreements with Reclamation. ASAP enrollment is specific to each Agency and Bureau; meaning, if a Recipient organization has an existing ASAP account with another Federal agency or Department of the Interior bureau, but not with Reclamation, then the Recipient must initiate and complete enrollment in ASAP under Reclamation s Agency Location Code (1425) through submission of an enrollment form found at For information regarding ASAP enrollment, please visit or contact the Reclamation ASAP Help Desk BOR_ASAP_Enroll@usbr.gov. Further information regarding ASAP may be obtained from the ASAP website at In accordance with 2 CFR (b)(2) the Recipient shall Maintain an active SAM registration with current information at all times during which it has an active Federal award or an application or plan under consideration by an agency. If the Recipient allows their SAM registration to lapse, the Recipient s accounts within ASAP will be automatically suspended by Reclamation until such time as the Recipient renews their SAM registration. 3. PROCUREMENT STANDARDS (2 CFR through ) Procurements by states. When procuring property and services under a Federal award, a state must follow the same policies and procedures it uses for procurements from its non-federal funds. The state will comply with Procurement of recovered materials and ensure that every purchase order or other contract includes any clauses required by section Contract provisions. All other non-federal entities, including subrecipients of a state, will follow General procurement standards through Contract provisions General procurement standards. (a) The non-federal entity must use its own documented procurement procedures which reflect applicable State, local, and tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in this part. (b) Non-Federal entities must maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

116 Item 2.4 Bureau of Reclamation Form, RF (c) (1) The non-federal entity must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the non-federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-federal entity. (2) If the non-federal entity has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the non-federal entity must also maintain written standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest means that because of relationships with a parent company, affiliate, or subsidiary organization, the non-federal entity is unable or appears to be unable to be impartial in conducting a procurement action involving a related organization. (d) The non-federal entity's procedures must avoid acquisition of unnecessary or duplicative items. Consideration should be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. (e) To foster greater economy and efficiency, and in accordance with efforts to promote costeffective use of shared services across the Federal Government, the non-federal entity is encouraged to enter into state and local intergovernmental agreements or inter-entity agreements where appropriate for procurement or use of common or shared goods and services. (f) The non-federal entity is encouraged to use Federal excess and surplus property in lieu of purchasing new equipment and property whenever such use is feasible and reduces project costs. (g) The non-federal entity is encouraged to use value engineering clauses in contracts for construction projects of sufficient size to offer reasonable opportunities for cost reductions. Value engineering is a systematic and creative analysis of each contract item or task to ensure that its essential function is provided at the overall lower cost. (h) The non-federal entity must award contracts only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. Consideration will be given to such matters as contractor integrity, compliance with public Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

117 Item 2.4 Bureau of Reclamation Form, RF policy, record of past performance, and financial and technical resources. See also Suspension and debarment. (i) The non-federal entity must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. (j) (1) The non-federal entity may use a time and materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. Time and materials type contract means a contract whose cost to a non-federal entity is the sum of: (i) The actual cost of materials; and (ii) Direct labor hours charged at fixed hourly rates that reflect wages, general and administrative expenses, and profit. (2) Since this formula generates an open-ended contract price, a time-and-materials contract provides no positive profit incentive to the contractor for cost control or labor efficiency. Therefore, each contract must set a ceiling price that the contractor exceeds at its own risk. Further, the non-federal entity awarding such a contract must assert a high degree of oversight in order to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. (k) The non-federal entity alone must be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, source evaluation, protests, disputes, and claims. These standards do not relieve the non-federal entity of any contractual responsibilities under its contracts. The Federal awarding agency will not substitute its judgment for that of the non-federal entity unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state, or Federal authority having proper jurisdiction Competition. (a) All procurement transactions must be conducted in a manner providing full and open competition consistent with the standards of this section. In order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals must be excluded from competing for such procurements. Some of the situations considered to be restrictive of competition include but are not limited to: (1) Placing unreasonable requirements on firms in order for them to qualify to do business; Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

118 Item 2.4 Bureau of Reclamation Form, RF (2) Requiring unnecessary experience and excessive bonding; (3) Noncompetitive pricing practices between firms or between affiliated companies; (4) Noncompetitive contracts to consultants that are on retainer contracts; (5) Organizational conflicts of interest; (6) Specifying only a brand name product instead of allowing an equal product to be offered and describing the performance or other relevant requirements of the procurement; and (7) Any arbitrary action in the procurement process. (b) The non-federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state, local, or tribal geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. (c) The non-federal entity must have written procedures for procurement transactions. These procedures must ensure that all solicitations: (1) Incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The description may include a statement of the qualitative nature of the material, product or service to be procured and, when necessary, must set forth those minimum essential characteristics and standards to which it must conform if it is to satisfy its intended use. Detailed product specifications should be avoided if at all possible. When it is impractical or uneconomical to make a clear and accurate description of the technical requirements, a brand name or equivalent description may be used as a means to define the performance or other salient requirements of procurement. The specific features of the named brand which must be met by offers must be clearly stated; and (2) Identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. (d) The non-federal entity must ensure that all prequalified lists of persons, firms, or products which are used in acquiring goods and services are current and include enough qualified sources to ensure maximum open and free competition. Also, the non-federal entity must not preclude potential bidders from qualifying during the solicitation period. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

119 Item 2.4 Bureau of Reclamation Form, RF Methods of procurement to be followed. The non-federal entity must use one of the following methods of procurement. (a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of supplies or services, the aggregate dollar amount of which does not exceed the micro-purchase threshold ( Micro-purchase). To the extent practicable, the non-federal entity must distribute micro-purchases equitably among qualified suppliers. Micro-purchases may be awarded without soliciting competitive quotations if the non-federal entity considers the price to be reasonable. (b) Procurement by small purchase procedures. Small purchase procedures are those relatively simple and informal procurement methods for securing services, supplies, or other property that do not cost more than the Simplified Acquisition Threshold. If small purchase procedures are used, price or rate quotations must be obtained from an adequate number of qualified sources. (c) Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The sealed bid method is the preferred method for procuring construction, if the conditions in paragraph (c)(1) of this section apply. (1) In order for sealed bidding to be feasible, the following conditions should be present: (i) A complete, adequate, and realistic specification or purchase description is available; (ii) Two or more responsible bidders are willing and able to compete effectively for the business; and (iii) The procurement lends itself to a firm fixed price contract and the selection of the successful bidder can be made principally on the basis of price. (2) If sealed bids are used, the following requirements apply: (i) Bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids, for state, local, and tribal governments, the invitation for bids must be publically advertised; (ii) The invitation for bids, which will include any specifications and pertinent attachments, must define the items or services in order for the bidder to properly respond; Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

120 Item 2.4 Bureau of Reclamation Form, RF (iii) All bids will be opened at the time and place prescribed in the invitation for bids, and for local and tribal governments, the bids must be opened publicly; (iv) A firm fixed price contract award will be made in writing to the lowest responsive and responsible bidder. Where specified in bidding documents, factors such as discounts, transportation cost, and life cycle costs must be considered in determining which bid is lowest. Payment discounts will only be used to determine the low bid when prior experience indicates that such discounts are usually taken advantage of; and (v) Any or all bids may be rejected if there is a sound documented reason. (d) Procurement by competitive proposals. The technique of competitive proposals is normally conducted with more than one source submitting an offer, and either a fixed price or costreimbursement type contract is awarded. It is generally used when conditions are not appropriate for the use of sealed bids. If this method is used, the following requirements apply: (1) Requests for proposals must be publicized and identify all evaluation factors and their relative importance. Any response to publicized requests for proposals must be considered to the maximum extent practical; (2) Proposals must be solicited from an adequate number of qualified sources; (3) The non-federal entity must have a written method for conducting technical evaluations of the proposals received and for selecting recipients; (4) Contracts must be awarded to the responsible firm whose proposal is most advantageous to the program, with price and other factors considered; and (5) The non-federal entity may use competitive proposal procedures for qualificationsbased procurement of architectural/engineering (A/E) professional services whereby competitors' qualifications are evaluated and the most qualified competitor is selected, subject to negotiation of fair and reasonable compensation. The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms are a potential source to perform the proposed effort. (e) [Reserved] (f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is procurement through solicitation of a proposal from only one source and may be used only when one or more of the following circumstances apply: (1) The item is available only from a single source; Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

121 Item 2.4 Bureau of Reclamation Form, RF (2) The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; (3) The Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-federal entity; or (4) After solicitation of a number of sources, competition is determined inadequate. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] Contracting with small and minority businesses, women's business enterprises, and labor surplus area firms. (a) The non-federal entity must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. (b) Affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section Procurement of recovered materials. A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

122 Item 2.4 Bureau of Reclamation Form, RF $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75885, Dec. 19, 2014] Contract cost and price. (a) The non-federal entity must perform a cost or price analysis in connection with every procurement action in excess of the Simplified Acquisition Threshold including contract modifications. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the non-federal entity must make independent estimates before receiving bids or proposals. (b) The non-federal entity must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. (c) Costs or prices based on estimated costs for contracts under the Federal award are allowable only to the extent that costs incurred or cost estimates included in negotiated prices would be allowable for the non-federal entity under Subpart E Cost Principles of this part. The non- Federal entity may reference its own cost principles that comply with the Federal cost principles. (d) The cost plus a percentage of cost and percentage of construction cost methods of contracting must not be used Federal awarding agency or pass-through entity review. (a) The non-federal entity must make available, upon request of the Federal awarding agency or pass-through entity, technical specifications on proposed procurements where the Federal awarding agency or pass-through entity believes such review is needed to ensure that the item or service specified is the one being proposed for acquisition. This review generally will take place prior to the time the specification is incorporated into a solicitation document. However, if the non-federal entity desires to have the review accomplished after a solicitation has been developed, the Federal awarding agency or pass-through entity may still review the specifications, with such review usually limited to the technical aspects of the proposed purchase. (b) The non-federal entity must make available upon request, for the Federal awarding agency or pass-through entity pre-procurement review, procurement documents, such as requests for proposals or invitations for bids, or independent cost estimates, when: Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

123 Item 2.4 Bureau of Reclamation Form, RF (1) The non-federal entity's procurement procedures or operation fails to comply with the procurement standards in this part; (2) The procurement is expected to exceed the Simplified Acquisition Threshold and is to be awarded without competition or only one bid or offer is received in response to a solicitation; (3) The procurement, which is expected to exceed the Simplified Acquisition Threshold, specifies a brand name product; (4) The proposed contract is more than the Simplified Acquisition Threshold and is to be awarded to other than the apparent low bidder under a sealed bid procurement; or (5) A proposed contract modification changes the scope of a contract or increases the contract amount by more than the Simplified Acquisition Threshold. (c) The non-federal entity is exempt from the pre-procurement review in paragraph (b) of this section if the Federal awarding agency or pass-through entity determines that its procurement systems comply with the standards of this part. (1) The non-federal entity may request that its procurement system be reviewed by the Federal awarding agency or pass-through entity to determine whether its system meets these standards in order for its system to be certified. Generally, these reviews must occur where there is continuous high-dollar funding, and third party contracts are awarded on a regular basis; (2) The non-federal entity may self-certify its procurement system. Such selfcertification must not limit the Federal awarding agency's right to survey the system. Under a self-certification procedure, the Federal awarding agency may rely on written assurances from the non-federal entity that it is complying with these standards. The non-federal entity must cite specific policies, procedures, regulations, or standards as being in compliance with these requirements and have its system available for review Bonding requirements. For construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold, the Federal awarding agency or pass-through entity may accept the bonding policy and requirements of the non-federal entity provided that the Federal awarding agency or pass-through entity has made a determination that the Federal interest is adequately protected. If such a determination has not been made, the minimum requirements must be as follows: (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

124 Item 2.4 Bureau of Reclamation Form, RF (b) A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. (c) A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract Contract provisions. The non-federal entity's contracts must contain the applicable provisions described in Appendix II to Part 200 Contract Provisions for non-federal Entity Contracts Under Federal Awards. 4. EQUIPMENT (2 CFR ) See also Equipment and other capital expenditures. (a) Title. Subject to the obligations and conditions set forth in this section, title to equipment acquired under a Federal award will vest upon acquisition in the non-federal entity. Unless a statute specifically authorizes the Federal agency to vest title in the non-federal entity without further obligation to the Federal Government, and the Federal agency elects to do so, the title must be a conditional title. Title must vest in the non-federal entity subject to the following conditions: (1) Use the equipment for the authorized purposes of the project during the period of performance, or until the property is no longer needed for the purposes of the project. (2) Not encumber the property without approval of the Federal awarding agency or passthrough entity. (3) Use and dispose of the property in accordance with paragraphs (b), (c) and (e) of this section. (b) A state must use, manage and dispose of equipment acquired under a Federal award by the state in accordance with state laws and procedures. Other non-federal entities must follow paragraphs (c) through (e) of this section. (c) Use. (1) Equipment must be used by the non-federal entity in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by the Federal award, and the non-federal entity must not encumber the property without prior approval of the Federal awarding agency. When no longer needed for the original program or project, the equipment may be used in other activities supported by the Federal awarding agency, in the following order of priority: Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

125 Item 2.4 Bureau of Reclamation Form, RF (i) Activities under a Federal award from the Federal awarding agency which funded the original program or project, then (ii) Activities under Federal awards from other Federal awarding agencies. This includes consolidated equipment for information technology systems. (2) During the time that equipment is used on the project or program for which it was acquired, the non-federal entity must also make equipment available for use on other projects or programs currently or previously supported by the Federal Government, provided that such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by Federal awarding agency that financed the equipment and second preference must be given to programs or projects under Federal awards from other Federal awarding agencies. Use for non-federally-funded programs or projects is also permissible. User fees should be considered if appropriate. (3) Notwithstanding the encouragement in Program income to earn program income, the non-federal entity must not use equipment acquired with the Federal award to provide services for a fee that is less than private companies charge for equivalent services unless specifically authorized by Federal statute for as long as the Federal Government retains an interest in the equipment. (4) When acquiring replacement equipment, the non-federal entity may use the equipment to be replaced as a trade-in or sell the property and use the proceeds to offset the cost of the replacement property. (d) Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

126 Item 2.4 Bureau of Reclamation Form, RF (5) If the non-federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. (e) Disposition. When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program or for other activities currently or previously supported by a Federal awarding agency, except as otherwise provided in Federal statutes, regulations, or Federal awarding agency disposition instructions, the non-federal entity must request disposition instructions from the Federal awarding agency if required by the terms and conditions of the Federal award. Disposition of the equipment will be made as follows, in accordance with Federal awarding agency disposition instructions: (1) Items of equipment with a current per unit fair market value of $5,000 or less may be retained, sold or otherwise disposed of with no further obligation to the Federal awarding agency. (2) Except as provided in Federally-owned and exempt property, paragraph (b), or if the Federal awarding agency fails to provide requested disposition instructions within 120 days, items of equipment with a current per-unit fair-market value in excess of $5,000 may be retained by the non-federal entity or sold. The Federal awarding agency is entitled to an amount calculated by multiplying the current market value or proceeds from sale by the Federal awarding agency's percentage of participation in the cost of the original purchase. If the equipment is sold, the Federal awarding agency may permit the non-federal entity to deduct and retain from the Federal share $500 or ten percent of the proceeds, whichever is less, for its selling and handling expenses. (3) The non-federal entity may transfer title to the property to the Federal Government or to an eligible third party provided that, in such cases, the non-federal entity must be entitled to compensation for its attributable percentage of the current fair market value of the property. (4) In cases where a non-federal entity fails to take appropriate disposition actions, the Federal awarding agency may direct the non-federal entity to take disposition actions. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75884, Dec. 19, 2014] 5. SUPPLIES (2 CFR ) See also Materials and supplies costs, including costs of computing devices. (a) Title to supplies will vest in the non-federal entity upon acquisition. If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other Federal award, the non-federal entity must retain the supplies for use on other activities or sell them, but must, in either case, compensate the Federal Government for its share. The amount of Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

127 Item 2.4 Bureau of Reclamation Form, RF compensation must be computed in the same manner as for equipment. See Equipment, paragraph (e)(2) for the calculation methodology. (b) As long as the Federal Government retains an interest in the supplies, the non-federal entity must not use supplies acquired under a Federal award to provide services to other organizations for a fee that is less than private companies charge for equivalent services, unless specifically authorized by Federal statute. 6. INSPECTION Reclamation has the right to inspect and evaluate the work performed or being performed under this Agreement, and the premises where the work is being performed, at all reasonable times and in a manner that will not unduly delay the work. If Reclamation performs inspection or evaluation on the premises of the Recipient or a sub-recipient, the Recipient shall furnish and shall require sub-recipients to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties. 7. AUDIT REQUIREMENTS (2 CFR Subpart F ) (a) Audit required. A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this part. (b) Single audit. A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with Scope of audit except when it elects to have a program-specific audit conducted in accordance with paragraph (c) of this section. (c) Program-specific audit election. When an auditee expends Federal awards under only one Federal program (excluding R&D) and the Federal program's statutes, regulations, or the terms and conditions of the Federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted in accordance with Program-specific audits. A program-specific audit may not be elected for R&D unless all of the Federal awards expended were received from the same Federal agency, or the same Federal agency and the same pass-through entity, and that Federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit. (d) Exemption when Federal awards expended are less than $750,000. A non-federal entity that expends less than $750,000 during the non-federal entity's fiscal year in Federal awards is exempt from Federal audit requirements for that year, except as noted in Relation to other audit requirements, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO). Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

128 Item 2.4 Bureau of Reclamation Form, RF (e) Federally Funded Research and Development Centers (FFRDC). Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part. (f) Subrecipients and Contractors. An auditee may simultaneously be a recipient, a subrecipient, and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part. The payments received for goods or services provided as a contractor are not Federal awards. Section Subrecipient and contractor determinations sets forth the considerations in determining whether payments constitute a Federal award or a payment for goods or services provided as a contractor. (g) Compliance responsibility for contractors. In most cases, the auditee's compliance responsibility for contractors is only to ensure that the procurement, receipt, and payment for goods and services comply with Federal statutes, regulations, and the terms and conditions of Federal awards. Federal award compliance requirements normally do not pass through to contractors. However, the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also, when these procurement transactions relate to a major program, the scope of the audit must include determining whether these transactions are in compliance with Federal statutes, regulations, and the terms and conditions of Federal awards. (h) For-profit subrecipient. Since this part does not apply to for-profit subrecipients, the passthrough entity is responsible for establishing requirements, as necessary, to ensure compliance by for-profit subrecipients. The agreement with the for-profit subrecipient must describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for Federal awards made to for-profit subrecipients may include pre-award audits, monitoring during the agreement, and post-award audits. See also Requirements for pass-through entities. [78 FR 78608, Dec. 26, 2013, as amended at 79 FR 75887, Dec. 19, 2014] 8. REMEDIES FOR NONCOMPLIANCE (2 CFR ) Remedies for noncompliance. If a non-federal entity fails to comply with Federal statutes, regulations or the terms and conditions of a Federal award, the Federal awarding agency or pass-through entity may impose additional conditions, as described in Specific conditions. If the Federal awarding agency or pass-through entity determines that noncompliance cannot be remedied by imposing additional conditions, the Federal awarding agency or pass-through entity may take one or more of the following actions, as appropriate in the circumstances: (a) Temporarily withhold cash payments pending correction of the deficiency by the non-federal entity or more severe enforcement action by the Federal awarding agency or pass-through entity. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

129 Item 2.4 Bureau of Reclamation Form, RF (b) Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of the activity or action not in compliance. (c) Wholly or partly suspend or terminate the Federal award. (d) Initiate suspension or debarment proceedings as authorized under 2 CFR part 180 and Federal awarding agency regulations (or in the case of a pass-through entity, recommend such a proceeding be initiated by a Federal awarding agency). (e) Withhold further Federal awards for the project or program. (f) Take other remedies that may be legally available. 9. TERMINATION (2 CFR ) (a) The Federal award may be terminated in whole or in part as follows: (1) By the Federal awarding agency or pass-through entity, if a non-federal entity fails to comply with the terms and conditions of a Federal award; (2) By the Federal awarding agency or pass-through entity for cause; (3) By the Federal awarding agency or pass-through entity with the consent of the non- Federal entity, in which case the two parties must agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated; or (4) By the non-federal entity upon sending to the Federal awarding agency or passthrough entity written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if the Federal awarding agency or pass-through entity determines in the case of partial termination that the reduced or modified portion of the Federal award or subaward will not accomplish the purposes for which the Federal award was made, the Federal awarding agency or pass-through entity may terminate the Federal award in its entirety. (b) When a Federal award is terminated or partially terminated, both the Federal awarding agency or pass-through entity and the non-federal entity remain responsible for compliance with the requirements in Closeout and Post-closeout adjustments and continuing responsibilities. 10. DEBARMENT AND SUSPENSION (2 CFR 1400) The Department of the Interior regulations at 2 CFR 1400 Governmentwide Debarment and Suspension (Nonprocurement), which adopt the common rule for the governmentwide system of debarment and suspension for nonprocurement activities, are hereby incorporated by reference and made a part of this Agreement. By entering into this grant or cooperative Agreement with Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

130 Item 2.4 Bureau of Reclamation Form, RF the Bureau of Reclamation, the Recipient agrees to comply with 2 CFR 1400, Subpart C, and agrees to include a similar term or condition in all lower-tier covered transactions. These regulations are available at DRUG-FREE WORKPLACE (2 CFR 182 and 1401) The Department of the Interior regulations at 2 CFR 1401 Governmentwide Requirements for Drug-Free Workplace (Financial Assistance), which adopt the portion of the Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq, as amended) applicable to grants and cooperative agreements, are hereby incorporated by reference and made a part of this agreement. By entering into this grant or cooperative agreement with the Bureau of Reclamation, the Recipient agrees to comply with 2 CFR ASSURANCES AND CERTIFICATIONS INCORPORATED BY REFERENCE The provisions of the Assurances, SF 424B or SF 424D as applicable, executed by the Recipient in connection with this Agreement shall apply with full force and effect to this Agreement. All anti-discrimination and equal opportunity statutes, regulations, and Executive Orders that apply to the expenditure of funds under Federal contracts, grants, and cooperative Agreements, loans, and other forms of Federal assistance. The Recipient shall comply with Title VI or the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and any program-specific statutes with anti-discrimination requirements. The Recipient shall comply with civil rights laws including, but not limited to, the Fair Housing Act, the Fair Credit Reporting Act, the Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964, the Equal Educational Opportunities Act, the Age Discrimination in Employment Act, and the Uniform Relocation Act. Such Assurances also include, but are not limited to, the promise to comply with all applicable Federal statutes and orders relating to nondiscrimination in employment, assistance, and housing; the Hatch Act; Federal wage and hour laws and regulations and work place safety standards; Federal environmental laws and regulations and the Endangered Species Act; and Federal protection of rivers and waterways and historic and archeological preservation. 13. COVENANT AGAINST CONTINGENT FEES The Recipient warrants that no person or agency has been employed or retained to solicit or secure this Agreement upon an Agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide offices established and maintained by the Recipient for the purpose of securing Agreements or business. For breach or violation of this warranty, the Government shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement amount, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

131 Item 2.4 Bureau of Reclamation Form, RF TRAFFICKING VICTIMS PROTECTION ACT OF 2000 (2 CFR ) Trafficking in persons. (a) Provisions applicable to a recipient that is a private entity. (1) You as the recipient, your employees, subrecipients under this award, and subrecipients' employees may not (i) Engage in severe forms of trafficking in persons during the period of time that the award is in effect; (ii) Procure a commercial sex act during the period of time that the award is in effect; or (iii) Use forced labor in the performance of the award or subawards under the award. (2) We as the Federal awarding agency may unilaterally terminate this award, without penalty, if you or a subrecipient that is a private entity (i) Is determined to have violated a prohibition in paragraph a.1 of this award term; or (ii) Has an employee who is determined by the agency official authorized to terminate the award to have violated a prohibition in paragraph a.1 of this award term through conduct that is either: (A) Associated with performance under this award; or (B) Imputed to you or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), as implemented by our agency at 2 CFR part (b) Provision applicable to a recipient other than a private entity. We as the Federal awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that is a private entity (1) Is determined to have violated an applicable prohibition in paragraph a.1 of this award term; or (2) Has an employee who is determined by the agency official authorized to terminate the award to have violated an applicable prohibition in paragraph a.1 of this award term through conduct that is either: (i) Associated with performance under this award; or Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

132 Item 2.4 Bureau of Reclamation Form, RF (ii) Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), as implemented by our agency at 2 CFR part (c) Provisions applicable to any recipient. (1) You must inform us immediately of any information you receive from any source alleging a violation of a prohibition in paragraph a.1 of this award term. (2) Our right to terminate unilaterally that is described in paragraph a.2 or b of this section: (i) Implements section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), as amended (22 U.S.C. 7104(g)), and (ii) Is in addition to all other remedies for noncompliance that are available to us under this award. (3) You must include the requirements of paragraph a.1 of this award term in any subaward you make to a private entity. (d) Definitions. For purposes of this award term: (1) Employee means either: (i) An individual employed by you or a subrecipient who is engaged in the performance of the project or program under this award; or (ii) Another person engaged in the performance of the project or program under this award and not compensated by you including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing or matching requirements. (2) Forced labor means labor obtained by any of the following methods: the recruitment, harboring, transportation, provision, or obtaining of a person for labor or services, through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, peonage, debt bondage, or slavery. (3) Private entity : (i) Means any entity other than a state, local government, Indian tribe, or foreign public entity, as those terms are defined in 2 CFR (ii) Includes: Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

133 Item 2.4 Bureau of Reclamation Form, RF (A) A nonprofit organization, including any nonprofit institution of higher education, hospital, or tribal organization other than one included in the definition of Indian tribe at 2 CFR (b). (B) A for-profit organization. (4) Severe forms of trafficking in persons, commercial sex act, and coercion have the meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102). 15. NEW RESTRICTIONS ON LOBBYING (43 CFR 18) The Recipient agrees to comply with 43 CFR 18, New Restrictions on Lobbying, including the following certification: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Recipient, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying in accordance with its instructions. (c) The Recipient shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 16. UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (URA) (42 USC 4601 et seq.) (a) The Uniform Relocation Assistance Act (URA), 42 U.S.C et seq., as amended, requires certain assurances for Reclamation funded land acquisition projects conducted by a Recipient that cause the displacement of persons, businesses, or farm operations. Because Reclamation funds only support acquisition of property or interests in property from willing Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

134 Item 2.4 Bureau of Reclamation Form, RF sellers, it is not anticipated that Reclamation funds will result in any displaced persons, as defined under the URA. (b) However, if Reclamation funds are used for the acquisition of real property that results in displacement, the URA requires Recipients to ensure that reasonable relocation payments and other remedies will be provided to any displaced person. Further, when acquiring real property, Recipients must be guided, to the greatest extent practicable, by the land acquisition policies in 42 U.S.C (c) Exemptions to the URA and 49 CFR Part 24 (1) The URA provides for an exemption to the appraisal, review and certification rules for those land acquisitions classified as voluntary transactions. Such voluntary transactions are classified as those that do not involve an exercise of eminent domain authority on behalf of a Recipient, and must meet the conditions specified at 49 CFR (b)(1)(i)-(iv). (2) For any land acquisition undertaken by a Recipient that receives Reclamation funds, but does not have authority to acquire the real property by eminent domain, to be exempt from the requirements of 49 CFR Part 24 the Recipient must: (i) provide written notification to the owner that it will not acquire the property in the event negotiations fail to result in an amicable agreement, and; (ii) inform the owner in writing of what it believes to be the market value of the property (d) Review of Land Acquisition Appraisals. Reclamation reserves the right to review any land appraisal whether or not such review is required under the URA or 49 CFR Such reviews may be conducted by the Department of the Interior s Appraisal Services Directorate or a Reclamation authorized designee. When Reclamation determines that a review of the original appraisal is necessary, Reclamation will notify the Recipient and provide an estimated completion date of the initial appraisal review. 17. CENTRAL CONTRACTOR REGISTRATION AND UNIVERSAL IDENTIFIER REQUIREMENTS (2 CFR 25, APPENDIX A) The Central Contractor Registration (CCR) has been migrated to the System for Award Management (SAM). Recipients must continue to comply with the CCR requirements below by maintaining current registration within A. Requirement for Central Contractor Registration (CCR) Unless you are exempted from this requirement under 2 CFR , you as the recipient must maintain the currency of your information in the CCR until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

135 Item 2.4 Bureau of Reclamation Form, RF B. Requirement for Data Universal Numbering System (DUNS) Numbers If you are authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. 2. May not make a subaward to an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1. Central Contractor Registration (CCR) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the CCR Internet site (currently at 2. Data Universal Numbering System (DUNS) number means the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (currently ) or the Internet (currently at 3. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is a state, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for-profit organization; and e. A Federal agency, but only as a subrecipient under an award or subaward to a non- Federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec. ll.210 of the attachment to OMB Circular A 133, Audits of States, Local Governments, and Non-Profit Organizations ). c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

136 Item 2.4 Bureau of Reclamation Form, RF Subrecipient means an entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. 18. PROHIBITION ON TEXT MESSAGING AND USING ELECTRONIC EQUIPMENT SUPPLIED BY THE GOVERNMENT WHILE DRIVING Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, was signed by President Barack Obama on October 1, 2009 (ref: This Executive Order introduces a Federal Government-wide prohibition on the use of text messaging while driving on official business or while using Government-supplied equipment. Additional guidance enforcing the ban will be issued at a later date. In the meantime, please adopt and enforce policies that immediately ban text messaging while driving company-owned or rented vehicles, governmentowned or leased vehicles, or while driving privately owned vehicles when on official government business or when performing any work for or on behalf of the government. 19. REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION (2 CFR 170 APPENDIX A) I. Reporting Subawards and Executive Compensation. a. Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more in Federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L ) for a subaward to an entity (see definitions in paragraph e. of this award term). 2. Where and when to report. i. You must report each obligating action described in paragraph a.1. of this award term to ii. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the information about each obligating action that the submission instructions posted at specify. b. Reporting Total Compensation of Recipient Executives. 1. Applicability and what to report. You must report total compensation for each of your five most highly compensated executives for the preceding completed fiscal year, if i. the total Federal funding authorized to date under this award is $25,000 or more; ii. in the preceding fiscal year, you received (A) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

137 Item 2.4 Bureau of Reclamation Form, RF assistance subject to the Transparency Act, as defined at 2 CFR (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at 2. Where and when to report. You must report executive total compensation described in paragraph b.1. of this award term: i. As part of your registration profile at ii. By the end of the month following the month in which this award is made, and annually thereafter. c. Reporting of Total Compensation of Subrecipient Executives. 1. Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award term, for each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if i. in the subrecipient's preceding fiscal year, the subrecipient received (A) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR (and subawards); and (B) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and ii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at 2. Where and when to report. You must report subrecipient executive total compensation described in paragraph c.1. of this award term: i. To the recipient. ii. By the end of the month following the month during which you make the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

138 Item 2.4 Bureau of Reclamation Form, RF must report any required compensation information of the subrecipient by November 30 of that year. d. Exemptions If, in the previous tax year, you had gross income, from all sources, under $300,000, you are exempt from the requirements to report: i. Subawards, and ii. The total compensation of the five most highly compensated executives of any subrecipient. e. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR part 25: i. A Governmental organization, which is a State, local government, or Indian tribe; ii. A foreign public entity; iii. A domestic or foreign nonprofit organization; iv. A domestic or foreign for-profit organization; v. A Federal agency, but only as a subrecipient under an award or subaward to a non-federal entity. 2. Executive means officers, managing partners, or any other employees in management positions. 3. Subaward: i. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. ii. The term does not include your procurement of property and services needed to carry out the project or program (for further explanation, see Sec..210 of the attachment to OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations ). iii. A subaward may be provided through any legal agreement, including an agreement that you or a subrecipient considers a contract. 4. Subrecipient means an entity that: i. Receives a subaward from you (the recipient) under this award; and ii. Is accountable to you for the use of the Federal funds provided by the subaward. 5. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR (c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

139 Item 2.4 Bureau of Reclamation Form, RF that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above-market earnings on deferred compensation which is not taxqualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10, RECIPIENT EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (SEP 2013) (a) This award and employees working on this financial assistance agreement will be subject to the whistleblower rights and remedies in the pilot program on Award Recipient employee whistleblower protections established at 41 U.S.C by section 828 of the National Defense Authorization Act for Fiscal Year 2013 (Pub.L ). (b) The Award Recipient shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C (c) The Award Recipient shall insert the substance of this clause, including this paragraph (c), in all subawards or subcontracts over the simplified acquisition threshold. 48 CFR (as referenced in 48 CFR ). 21. RECIPIENT INTEGRITY AND PERFORMANCE MATTERS (APPENDIX XII to 2 CFR Part 200) A. Reporting of Matters Related to Recipient Integrity and Performance 1. General Reporting Requirement If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872 of Public Law , as amended (41 U.S.C. 2313). As required by section 3010 of Public Law , all information posted in the designated Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

140 Item 2.4 Bureau of Reclamation Form, RF integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available. 2. Proceedings About Which You Must Report Submit the information required about each proceeding that: a. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the Federal Government; b. Reached its final disposition during the most recent five year period; and c. Is one of the following: 3. Reporting Procedures (1) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition; (2) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; (3) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or (4) Any other criminal, civil, or administrative proceeding if: (i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition; (ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and (iii) The requirement in this award term and condition to disclose information about the proceeding does not conflict with applicable laws and regulations. Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

141 Item 2.4 Bureau of Reclamation Form, RF Reporting Frequency During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you must report proceedings information through SAM for the most recent five year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings. 5. Definitions For purposes of this award term and condition: a. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. b. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. c. Total value of currently active grants, cooperative agreements, and procurement contracts includes (1) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and (2) The value of all expected funding increments under a Federal award and options, even if not yet exercised. Agreement No. R17AP00127, Advanced Metering Infrastructure Program Phase III of 319

142 Item 2.4 RESOLUTION NO. DWP 2017-XX A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF BIG BEAR LAKE, DEPARTMENT OF WATER AND POWER, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA ACCEPTING THE TERMS AND CONDITIONS OF A UNITED STATES BUREAU OF RECLAMATION GRANT ARRANGEMENT, AUTHORIZING THE GENERAL MANAGER OR HIS DESIGNEE TO CARRY OUT SUCH TERMS AND CONDITIONS WHEREAS, the United States Bureau of Reclamation ( USBR ) is in the process of approving a grant in an amount not to exceed $300,000 to the City of Big Bear Lake, Department of Water and Power (the DWP ) to enable the DWP to make certain necessary improvements and modifications to the DWP s water meter reading system (the Project ); and WHEREAS, certain terms and conditions of such Grant Agreement have been established in a Grant Agreement dated [DATE], from USBR to the DWP (the Grant Agreement ) which terms and conditions include compliance with certain laws and environmental reviews, and on-going reporting with respect to the Project; and establishing certain conditions with respect to the construction and acquisition of the Project all as more specifically set forth in the Grant Agreement; and WHEREAS, the DWP Board of Commissioners has determined that it is in its best interests to enter into the Grant Agreement and to authorize the general manager or his designee to comply with the provisions of the Grant Agreement; and WHEREAS, the DWP reasonably expects to use a portion of the proceeds of the Grant Agreement to reimburse the DWP for expenditures made prior to the date the Grant Agreement is entered into; NOW, THEREFORE BE IT RESOLVED as follows by the Board of Commissioners of the City of Big Bear Lake Department of Water and Power: SECTION 1. Approval of Grant Agreement. The Board of Commissioners hereby accepts the terms and conditions set forth in the Grant Agreement and hereby authorizes and directs the appropriate DWP officers to undertake any and all necessary or desirable action to satisfy the conditions set forth therein. The Board of Commissioners also hereby authorizes and directs the General Manager of the DWP, or his designee, to execute and deliver on behalf of the DWP any necessary or desirable documentation to proceed with the Grant Agreement. Any and all action taken by officers and employees of the DWP with respect to the Grant Agreement is hereby ratified and confirmed. SECTION 2. Declaration of Official Intent. The Board of Commissioners hereby declares its official intent, to use up to $300,000 of the proceeds of the Grant Agreement to reimburse itself for the Reimbursement Expenditures. SECTION 3. Other Approvals. The adoption of this Resolution shall not bind the DWP or the City of Big Bear Lake to proceed with execution and delivery of the Grant Agreement until and unless all other necessary actions and approvals are taken or received in accordance with all applicable laws. PASSED, APPROVED AND ADOPTED this 19 th day of September, AYES: NOES: ABSTAIN: ABSENT: Date V. Don Smith, Chair DWP Board of Commissioners 142 of 319

143 Item 2.4 Resolution No. DWP 2017-XX Page 2 of 2 Attest: Jack Roberts, Secretary DWP Board of Commissioners 143 of 319

144 Item 2.5 AGENDA REPORT DATE: September 19, 2017 TO: FROM: RE: Background: Board of Commissioners Service, Quality, Community Reginald A. Lamson, General Manager Bear Valley Water Sustainability Plan Update The DWP in conjunction with lead agency, BBARWA, plus CSD and MWD funded the completion of the facilities plan for the Bear Valley Water Sustainability Project (BVWSP). The total cost for the plan was $167,080; however grant funding of $75,000 was secured through the efforts of WSC to support this project. The DWP contributed 25% toward the costs and received back 25% of the grant funding for a net cost to the DWP of $23,020. The DWP recently learned that the $15,000,000, 2007 WRDA Authorization may still be available to help fund the proposed tertiary wastewater treatment facilities. With this in mind, the BVWSP needs to be updated to include options to discharge the treated water into the lake and artificial recharge of Sand Canyon aquifer in the Bear Valley Basin. The proposed updated project is expected to cost significantly less than the projects listed in the final facilities plan for the BVWSP. WSC will meet with the regulators to verify that the new concept is acceptable, and then prepare revised cost estimates. WSC will then prepare a Project Summary document ( leave behind ) that the Bear Valley Agencies can use to apply for loans and grants. BBARWA is the lead agency for the BVWSP and is requesting the DWP Board provide 25% of the funding for the update. Financial Impact: The cost to update the study is expected to total $55,716. The DWP would be responsible for 25% of this or ($13,929). If approved funding would come from unrestricted reserves. Recommendation: Authorize a budget adjustment from unrestricted reserves to account Capital Outlay - Engineering. Authorize staff to open a purchase order to repay BBARWA for 25% of the costs incurred, not to exceed $14, of 319

145 Item 2.5 9/7/2017 David Lawrence General Manager Big Bear Area Regional Wastewater Agency SUBJECT: PROPOSAL TO EVALUATE A LAKE DISCHARGE AND RECHARGE ALTERNATIVE FOR THE BEAR VALLEY WATER SUSTAINABILITY PROJECT Dear David, Water Systems Consulting, Inc. (WSC) is pleased to present the following proposal to evaluate a new Lake Discharge and Recharge alternative for the Bear Valley Water Sustainability Project (BVWSP). Our meeting on August 15 th with BBARWA, BBLDWP, BBCCSD and BBMWD General Managers was dynamic and collaborative and resulted in the development of a new concept that maximizes the use of existing infrastructure and keeps all the treated effluent in the Big Bear Valley. We are energized to work with this team to help move this project forward and secure outside funding. The next step is to document and evaluate this new concept to quantify the costs and benefits. This scope includes evaluation of the Lake Discharge and Recharge project concept and meetings with relevant regulators to discuss the project and confirm the feasibility of the proposed regulatory strategy. To help support the Project Team in your near term efforts to secure grant funding for the project, we have included an item in the scope (Task 3.1) to prepare a Project Overview Infographic that will enable you to clearly present the proposed project features, benefits, costs, and funding needs to stakeholders and potential funding agencies. This supporting document can be produced quickly based on preliminary information so you can pursue funding while the remaining technical analysis is completed. An example infographic our team recently prepared for another client is attached for reference. Once the project concepts and regulatory strategy are confirmed, the remaining scope of work for project implementation can be developed and the Project Team will be poised to move forward with obtaining outside funding and project implementation. If you have any questions, please contact Laine at (909) ext. 201 or by at lcarlson@wsc inc.com. Sincerely, Water Systems Consulting, Inc. Jeffery Szytel, PE President Laine Carlson, PE Project Manager 145 of Archibald Ave, #200 l Rancho Cucamonga, CA l Phone: (909) l Fax: (909)

146 Item 2.5 Attachment 1. Scope 9/7/2017 Attachment 1. Scope PROJECT MANAGEMENT & COORDINATION 1.1 Project Administration Provide project administration and coordination, including monthly progress reports. 1.2 Draft TM Review Meeting Conduct a 1 hour meeting via conference call with the Project Team to discuss the draft TM (see Task 6.1 below) and receive comments and feedback. 1.3 Quality Control Perform comprehensive quality control reviews of the work items being prepared. DATA COLLECTION AND REVIEW 2.1 Data Collection and Review WSC will review relevant background documentation to be provided by the Bear Valley Agencies, including: (1) Plans or other information pertaining to the exisitng pipeline from the BBARWA plant to Baker Pond, including location, diameter, material, age, and condition, if available. (2) 1977 Judgement (3) In Lieu Agreement (4) 1991 Geoscience Report Geohydrologic Characteristics and Artificial Recharge Potential of the Sand Canyon Area (5) Other relevant studies or reports FUNDING OUTREACH SUPPORT 3.1 Project Overview Infographic Review available background information on proposed funding program(s). Conduct a conference call with members of the Project Team and their funding lobbyist to discuss the prospective funding program(s) and identify strategic messaging that may improve perception of the project and chances of success. Prepare a draft 2 page infographic on 8.5x11 format that conveys the proposed project message, context, features, benefits, costs, and funding needs. Conduct a conference call with the Project Team to review the draft infographic and discuss refinements and prepare a final infographic based on feedback from the Project Team. Due to the schedule drivers for this task, the project concept and cost information presented in this infographic will be based on preliminary information. Following the completion of Tasks 3 5, it is anticipated that refined project concepts and costs will be available and the infographic could be updated for future use if necessary of 319

147 Item 2.5 Attachment 1. Scope 9/7/2017 Provide twenty five (25) double sided high quality copies of the info graphic for distribution by the Project Team to prospective stakeholders and funding agencies. REGULATORY OUTREACH 4.1 Conference Calls with Regulators Schedule and conduct two (2) 1 hour conference calls with Regional Water Quality Control Board (RWQCB) staff and Department of Drinking Water (DDW) staff, respectively, to present the project concept and begin discussions about potential permitting strategies. The goal of these meetings is to begin a dialogue about the project and give the regulators an opportunity to consider the permitting requirements prior to the joint meeting described in Task 5.2. If possible, WSC will schedule these calls prior to the Project Team conducting funding outreach in late October Joint Meeting with Regulators Schedule and conduct a joint meeting with the RWQCB and DDW to present the Lake Discharge and Recharge alternative. The goal of this meeting is to confirm the feasibility of the proposed permitting approach using surface water discharge and groundwater recharge with surface water regulations. If possible, WSC will schedule this meeting prior to the Project Team conducting funding outreach in late October If the permitting strategy cannot be confirmed at this meeting, additional meetings may be required, which are not included in this scope. ALTERNATIVE ANALYSIS 5.1 Develop Lake Discharge and Recharge Alternative Develop and describe a new alternative that includes treatment and discharge of all BBARWA flows to Big Bear Lake and recharge in Sand Canyon using surface water extracted from Big Bear Lake. The alternative will be based on the assumption that the project can be permitted as a surface water discharge and groundwater recharge with surface water project. The alternative will also include a pipeline to the Stickleback pond to provide an alternate source of water. Depict the alternative components on a map. Develop a representative site layout for treatment upgrades to identify footprint requirements at the BBARWA plant. Identify benefits and beneficiaries of the new alternative and develop supporting information to describe and quantify the benefits, where possible. Benefits are anticipated to include: (1) Community and Recreation. Describe the positive impact that the project would have on lake levels and access to recreational facilities, such as boat ramps, based on information provided by BBMWD. (2) Water Supply. Quantify the volume of water to be recharged in Sand Canyon and the expected portion that can be recovered at exisitng downstream wells to supplement potable water supply of 319

148 Item 2.5 Attachment 1. Scope 9/7/2017 (3) Big Bear Lake water quality. Identify potential positive impacts to lake water quality and assess whether the project may facilitate compliance with the TMDL established in the Basin Plan and which agencies may benefit. 5.2 Develop Representative Treatment Strategy Perform a high level screening of potential biological, chemical and physical treatment processes to reduce concentrations of TDS, Total Phosphorus, and Total Inorganic Nitrogen to levels that comply with the Basin Plan water quality objectives for Big Bear Lake. Compare potential processes on the basis of performance, reliability, advantages and disadvantages. Using a mass balance analysis, identify one (1) representative treatment train that is expected to be able to achieve the desired water quality objectives. The goal is to minimize the portion of the effluent that requires Reverse Osmosis (RO) treatment to minimize the resulting brine waste stream. Treatment process sizing will accommodate peak flows to enable all the effluent to be discharged to the Lake. It is assumed that an appropriate treatment process can be designed to meet the water quality objectives for the Lake and that an offset program will not need to be developed to accommodate the proposed recycled water discharge to the lake. 5.3 Evaluate Representative Brine Disposal Alternatives Prepare updated capital and operating costs for brine concentration using Vibratory Shear Enhanced Processing (VSEP), which was the preferred alternative from a prior brine disposal study conducted for BBARWA in Evaluate two (2) brine concentrate disposal options: (1) Discharge of concentrated brine to solar drying ponds in Lucerne Valley for drying. This alternative includes lining the exisitng discharge pipeline to Lucerne Valley and construction of lined solar drying ponds on property owned by BBARWA. The operations and maintenance (O&M) costs will include periodic pond maintenance and hauling off precipitated salt to a landfill. (2) Discharge of concentrated brine to solar drying ponds at or near the BBARWA site for drying. This alternative includes construction of seasonal storage and lined solar drying ponds that would be used during the summer season. The O&M costs will include periodic pond maintenance and hauling off precipitated salt to a landfill. Develop preliminary capital and operating costs for each brine concentrate disposal alternative. Summarize advantages and disadvantages of each brine concentrate disposal alternative and recommend a representative brine disposal alternative to be included in the alternative cost developed in Task of 319

149 Item 2.5 Attachment 1. Scope 9/7/ Sand Canyon Recharge Feasibility Thomas Harder & Co. (TH&Co.) will conduct a review of available documentation related to the proposed Sand Canyon recharge area and provide an opinion as to the feasibility of managed recharge within the Sand Canyon area. Review documents related to the geology/hydrogeology of Sand Canyon including reports for the Sand Canyon Well and the Sheephorn Well. Review observations collected by BBLWDP during an informal field recharge test in Sand Canyon. Evaluate a suitable location in Sand Canyon for the recharge of the water in the context of regulatory requirements. Conduct a 2D analytical modeling analysis to estimate the approximate travel time from the recharge location to the exisitng extraction wells and to estimate the expected portion of recharged water that can be recovered at existing downstream wells to supplement potable water supply. Consider potential in channel improvements that may be needed to optimize recharge and prevent runoff losses, such as a rubber dam. Prepare a planning level cost estimate for representative in channel improvements. 5.5 Preliminary Cost Estimates Conduct vendor outreach to obtain current treatment equipment prices and prepare preliminary estimates of capital and O&M costs. Estimate present worth life cycle cost of the new alternative. PREPARE TECHNICAL MEMORANDUM (TM) 6.1 Prepare Draft TM Prepare a draft TM summarizing: (1) Project components, depicted on a map (2) Project benefits and beneficiaries (3) Brine disposal alternatives (4) Preliminary capital and O&M costs (5) Conclusions and recommendations for next steps The draft TM will be delivered via in pdf format. 6.2 Prepare Final TM Prepare a final TM incorporating the Project Team s comments on the draft TM. The final TM will be delivered via in pdf format of 319

150 Item 2.5 Attachment 1. Scope 9/7/2017 Elements from this TM and the 2016 Recycled Water Facilities Planning Study can be incorporated into future funding applications as needed to meet technical report requirements for the respective funding programs. ASSUMPTIONS This alternative evaluation will be based on surface water discharge and groundwater recharge with surface water regulations. Modifications to the project components and analysis will be required if the project is ultimately required to be permitted as a surface water augmentation and/or recycled water recharge project. PROPOSED SCHEDULE WSC will deliver a draft Project Overview InfoGraphic (see Task 3.1) within 2 weeks of notice to proceed. WSC will deliver a final Infographic within 1 week of receiving comments on the draft from the Project Team. WSC will deliver the Draft TM (see Task 6.1) within 12 weeks of notice to proceed of 319

151 Item 2.5 Attachment 2. Fee Estimate 9/7/ of 319

152 Item 2.6 AGENDA REPORT Service, Quality, Community DATE: September 19, 2017 TO: FROM: PREPARED BY: RE: Board of Commissioners Reginald A. Lamson, General Manager Sierra Orr, Water Conservation and Public Information Supervisor Approve Selection of Consultant for Water Conservation Management Plan Background: At the March 28, 2017 Board Meeting, the Board adopted Resolution No. DWP authorizing staff to pursue grant funding for the DWP to develop a Water Conservation Management Plan (WCMP). On May 18, 2017 the Department of the Interior, Bureau of Reclamation (Bureau) notified the BBLDWP (DWP) that the DWP application was selected for a financial assistance agreement in the amount of $50,000 to complete the WCMP as part of the Lower Colorado Region Water Conservation Field Services Program (Program). The WCMP, a demand-side planning document, will complement the Water Master Plan, enabling the DWP to review all current and potential conservation measures for feasibility and efficacy. Water use efficiency measures will be evaluated based upon cost-effectiveness, ease of implementation, public perception, staff resources, quantifiable water savings, ratepayer impacts and budgetary considerations. A RFP was published on our website and in the Big Bear Grizzly. We received four proposals from firms interested in developing the WCMP for DWP. One proposal was non-conforming. After a review and scoring of the proposals by senior staff, we recommend authorization for the General Manager, Reginald A. Lamson, to negotiate a contract with Maddaus Water Management Inc. to develop the BBLDWP WCMP. Maddaus demonstrated the most comprehensive experience and tool set for this type of planning document. Staff contacted references for Maddaus and the feedback was very favorable. Maddaus total cost proposal including travel is $94,190, which is slightly greater than the other two proposals, however staff believes the number of trips can be reduced to make the cost more in line with the other two proposals. Assuming only one trip is needed the total cost would be $91,565. Financial Impact: At the July 25, 2017 meeting, the Board approved a $44,420 transfer from Unrestricted Reserves to Conservation: Operations and Maintenance Professional Services to fund DWP s portion of the cost for contracting the WCMP. Staff is requesting an additional $1,500 be transferred from unrestricted reserves to Conservation: Operations and Maintenance Professional Services to fund the cost differential from the original estimate. 152 of 319

153 Item 2.6 Approve Selection of Consultant for WCMP June 27, 2017 Page 2 of 2 Recommendation: Staff recommends selecting Maddaus Water Management Inc. because the proposed team possesses the depth and breadth of experience needed to create the most comprehensive plan. Authorize staff to contract with Maddaus Water Management Inc. for the proposed BBLDWP WCMP. Authorize staff to process a budget adjustment to transfer $1,500 from unrestricted reserves to Conservation: Operations and Maintenance Professional Services to cover the balance needed for this project. 153 of 319

154 Item 2.6 Proposal to Provide Consulting Services for the City of Big Bear Lake Department of Water & Power s Water Conservation Management Plan September 13, 2017 Submitted by: 154 of 319

155 Item 2.6 TRANSMITTAL LETTER September 13, 2017 Ms. Sierra Orr City of Big Bear Lake Department of Water & Power Garstin Drive Big Bear Lake, CA Subject: Submission of Proposal for the City of Big Bear Lake s Water Conservation Management Plan Dear Ms. Orr: Maddaus Water Management Inc. (MWM) is pleased to submit this proposal to develop the City of Big Bear Lake Department of Water & Power s Water Conservation Management Plan (WCMP). We have created a project approach, schedule, and budget for your consideration. Under the direction of the City of Big Bear Lake Department of Water & Power (BBLDWP), we will develop a WCMP, analysis and inventory your existing water conservation programs, and identify additional water conservation opportunities. The MWM Project Team consists of national experts in water conservation methodologies with over 150 years of combined experience in water resource planning and economic analysis. Our vast experience in the water efficiency industry includes the methodologies used by the California Department of Water Resources (DWR), State Water Resources Control Board (SWRCB), California Water Efficiency Partnership (CalWEP, formerly California Urban Water Conservation Council or CUWCC), and Senate Bill X7-7 (SB X7-7). This knowledge is critical for the successful completion of this project in a timely and cost-effective manner. The benefits of selecting our Project Team for preparing BBLDWP s Water Conservation Management Plan are as follows: We have worked in numerous communities with part-time resident populations and/or tourist populations, and thus have a solid approach to addressing BBLDWP planning needs. We have a thorough understanding of new pending State regulations centered around Making Water Conservation a California Way of Life. Maddaus Water Management developed the DSS Model in 1999, endorsed by CUWCC in 2004, and continually updates and enhances model features and usability. Lisa Maddaus, MWM Project Manager, is Vice Chair of CalWEP and well informed on the new standards being discussed. 155 of 319

156 Item 2.6 Our other key personnel include national experts who will further support the development of a WCMP that aligns with BBLDWP priorities and community needs: o Michelle Maddaus, MWM, technical QA/QC o Bill Maddaus, MWM, senior consultant available to advise on low water use analyses o Tess Kretschmann, MWM, modeling expertise o Chris Matyas, MWM, software developer and lead modeler for DSS Model o Anthony Herda, KWC Engineers, water resources engineering and conservation outreach We have aligned our technical approach and methodology with the requirements in the Request for Proposal (RFP) and by extension the requirements of the USBR Grant Agreement and Big Bear Lake community needs, including part-time residences. Maddaus Water Management is a California certified S-Corporation, Women Owned Business and Small Business Enterprise. We receive excellent recommendations from current and past clients; references are included in this proposal, and more are available upon request. Thank you for reviewing our proposal. We believe it meets the requirements set forth in your RFP. We acknowledge that we have received and reviewed all addenda related to the RFP including the Addendum posted on September 11, 2017 at 1:45pm. We also confirm that this proposal shall remain valid for a period of at least 90 days from the date of submittal. Our project manager, Lisa Maddaus, MWM s Chief Financial Officer and Michelle Maddaus, MWM s President, are both authorized to negotiate and sign contracts. Please feel free to contact Lisa Maddaus for any additional information or further correspondence on this proposal. Sincerely, Michelle Maddaus, President Maddaus Water Management, Inc. Lisa Maddaus, Project Manager & CFO Maddaus Water Management, Inc Dullanty Way Sacramento, CA Phone: (916) lisa@maddauswater.com Website: Enclosures: 5 hard copies and 1 electronic, searchable PDF provided on a USB drive 156 of 319

157 Item 2.6 SECTION A. PROJECT UNDERSTANDING AND WORK PLAN Project Understanding Since Big Bear Lake declared its Water Shortage Emergency in 2002, there has been a substantial increase in the challenges facing California water utilities, including a severe drought, an economic recession, increases to regulations and many more related issues. MWM specializes in working with California water agencies to develop conservation plans that meet State water conservation regulations and we have experience working with communities with large vacation homeowner populations and other sporadic water users. From our office in California, we track California regulation changes and legislative efforts as they develop. A key goal of the development of this new Plan would be to align conservation methodology, planning, and implementation with Executive Orders (EOs) B and B-40-17, as well as the pending new Water Conservation Performance Standard. We seek to work with BBLDWP staff, management and community leaders to efficiently update BBLDWP s conservation program business case analysis and water savings projections. Figure 1 details the key features of our approach. Figure 1. Key Features of Project Approach Capitalize on Local and State Conservation Experience Leverage All Existing Data/ Information Utilize Team Knowledge of Conservation Breakdown Water Use by End Use Quantify Water Savings by Conservation Measure Develop a Pragmatic Water Conservation Plan Capitalize on Local and Statewide Conservation Experience MWM has experience working with water usage patterns among southern California water utilities, including Liberty Utilities/Apple Valley Ranchos Water and we have worked with numerous part-time vacation communities including South Lake Tahoe Public Utilities District and Cambria Community Services District, both in California, and Lake Powell and Kane County, Utah. In addition, our teaming partner, KWC Engineers, has experience in the region previously working with Big Bear City Community Services District. Our vision for this project is to help draft the key strategies for discussion among BBLDWP staff, other stakeholders, and for buy-in during the planned public meetings and one public forum workshop. Additionally, MWM can be flexible and adapt to the State s regulation timing while also adhering to USBR requirements. Leverage all Existing Data/Information The Project Team will efficiently gather BBLDWP s data, past plans, and rebate tracking information required for the conservation planning. Specific data needs include: Recent water use changes and trends understanding the part-time resident conundrum. Using data analytics and billing data, MWM will prepare a robust, reliable cost Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 157 of 319 1

158 Item 2.6 effectiveness analysis. We have addressed similar challenges in many California communities where water use has plummeted in the past decade. Though it is rebounding with water supply conditions improving, water use remains low, masked by the severe drought impact; 2015 UWMP and other planning documents; New technologies and methods for conserving water (new demand management measures) and landscape area measurement approaches; Passive savings, including CALGreen (starting in 2011), AB 715, and SB 407; DSS Model set up a model using MWM proprietary software, for current conservation measures and potentially for new future measures depending BBLDWP staff direction; Updates to climate change, environmental, and other planning considerations; and SB 555 related water audit submissions due by October 1, Utilize Team Knowledge of Conservation MWM will maximize the knowledge already gained and leverage the additional experts on the Project Team and BBLDWP staff. This will assist the development of a conservation strategy that not only addresses low water use condition and adheres to State regulations and GPCD targets, but also is implementable having achieved buy-in from stakeholders. Lisa Maddaus is a current Board member of the California Water Efficiency Partnership and will provide valuable insight into State requirements and compliance matters. Breakdown Water Use by End Use The DSS Model is an end-use model that breaks down total water production (water demand in the service area) to specific water end uses. The model uses a bottom-up approach that allows for multiple criteria to be considered when estimating future demands, such as the effects of natural fixture replacement, plumbing codes, and conservation efforts. The DSS Model may also use a top-down approach with a utility prepared water demand forecast. Quantify Water Savings by Conservation Measure The DSS Model evaluates conservation measures using benefit-cost analysis with the present value of the cost of water saved ($/Million- Gallons). Benefits are based on savings in water operations and maintenance (O&M). The figures above and to the left illustrate the processes for forecasting conservation water savings, including the impacts of fixture replacement due to plumbing codes and standards already in place. Develop a Pragmatic Water Conservation Plan The development of this WCMP will incorporate the knowledge gained from MWM s experience creating numerous conservation implementation plans. We will use this experience to design pragmatic implementation strategies for BBLDWP to utilize going forward. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 158 of 319 2

159 Item 2.6 Detailed Scope of Work The project team has created the following tasks to complete the scope of work summarized in the RFP and the Addenda dated September 11, Our work plan will engage BBLDWP s staff at each step of the project. This support is considered in addition to the planned online GoToMeeting web conferences and in-person meetings shown in the proposed schedule in Section D. Task 1 Preparatory Work and Research Task 1-A: Kick Off Meeting and Developing of Draft Work Plan Key members of the Project Team will meet in person with representatives from BBLDWP staff to discuss the project. At this meeting, our Project Team will be open to ideas that streamline the flow of project tasks, improve the project budget and minimize the impact on busy BBLDWP staff. MWM will work with BBLDWP staff to develop a draft work plan, detailed timeline and task list. The following will be a part of the timeline development process: The timeline may be updated based on the timing of the State s process and mutually agreed upon. This proposal assumes the Final Plan will be completed by March 2019 in line with USBR Grant requirements. A timeline for BBLDWP to send data to the Project Team. A detailed timeline for the demand analysis update report indicating project milestones to complete work tasks. The schedule is dependent on timely responses by BBLDWP staff. MWM will work closely to assist BBLDWP staff in a timely manner, aiming to provide a minimum of two weeks for responses to informational and/or data requests and draft deliverables. Adhere to federal, state, and local laws, regulations, and codes After a comprehensive review of State Board regulations and the regulatory environment, MWM will incorporate USBR requirements, BBLDWP s Water Conservation Policy, other local objectives, goals, regulations, and related other requirements into the production of the Plan. Furthermore, we will review current and proposed conservation legislation and identify current requirements. We will review and summarize policies and actions; including adherence with SB 407 Retrofit on Resale; the Model Water Efficiency Landscape Ordinance and other related laws, regulations and codes. Task 1-B: Identify Current and Potential WUE Measures The Project Team will collect, document and review the BBLDWP s relevant current conservation measures. MWM will also utilize a library of potential conservation measures to screen for new potential measures. Collect data, document and review measures Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 159 of 319 3

160 Item 2.6 The Project Team will use our MWM template data collection workbook in MS Excel to help guide the data collection effort. The effort is envisioned to include, but not be limited to, the following list of measures: Leak detection and follow-up Mandatory prohibitions on water waste Retrofit on change of service Residential and commercial water use surveys (indoor and outdoor) High use letters Toilet rebates Turf buybacks Landscape regulations Promotional giveaways (aerators, showerheads, moisture sensors, hose nozzles, leak tabs) Public education and outreach Youth outreach Commercial outreach City Ordinances and DWP Regulations or Resolutions (Water Conservation Policy) Review all existing BBLDWP practices and procedures The Project Team will review all existing BBLDWP practices and procedures to create a comprehensive list of water use efficiency measures currently in place. We will review relevant literature and practices of other agencies to determine potential measures that could be implemented at BBLDWP. Measures that include both qualitative and quantitative data will be categorized. MWM will follow the process outlined in the AWWA M52 Manual Water Conservation Programs A Planning Manual using our master potential measures database, and work with BBLDWP to screen for potential measures based on qualitative criteria developed with staff. It is assumed that the up to 25 measures selected in the screening process will populate the DSS Model during Task 3. Feedback on new measures will be solicited during Task 2 after the initial Task 1 modeling effort on the current program is completed. Task 1-C: Determine Full Cost of Current WUE Measures The Project Team s preferred conservation program analysis tool is the DSS Model, an end use model that works from a baseline demand projection, so the evaluation can be conducted over a future planning period (i.e., 30 years). The Project Team can use previously adopted demand projections or develop new projections for the purposes of conducting the conservation evaluation. It is assumed that existing demand projections are to be used, as directed by the BBLDWP, as found in 2015 Urban Water Management Plan (UWMP). In preparation for the DSS Model development in Task 1-D, the Project Team will review the time and materials for the selected measures and help determine the full cost of implementation for each measure. The Project Team and BBLDWP staff will consider marketing, rebates, labor, administration and materials as well as the anticipated costs (time and materials) of any existing and potential measures. It is assumed that the outcome of this task will be inputted into the DSS Model. The BBLDWP will provide data to quantify the value reduced water system operating costs, avoided capital outlay for new facilities, customer energy savings, and costs of building any new infrastructure. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 160 of 319 4

161 Item 2.6 Task 1-D: Conduct Cost-Effectiveness/ROI Analysis on WUE Measures For each measure, the Project Team will estimate unit costs and expected water savings for the selected implementation method. Estimates will include labor and material costs to run the program on an annual basis over the life of the measure. Key assumptions and inputs will be reviewed with the BBLDWP, such as anticipated incentives (rebates), planned participation rate and duration of the implementation period. The benefit cost analysis will be performed from various perspectives including the utility and utility plus customer perspectives using MWM proprietary software, the DSS Model. Non-quantifiable costs, impacts, or benefits will also be discussed, such as environmental and societal parameters. The outcome for this task will further include a general understanding of the BBLDWP s procedures to ensure any newly proposed measures could be implemented under present staffing and financial conditions. As appropriate, MWM may propose staffing and funding methods. Task 1 Deliverable The deliverable for this task will be a project timeline (with BBLDWP staff s concurrence) and a brief transcript summarizing the discussion during the kick-off meeting and any necessary laws, regulations and codes applicable to the project. This task will also include the initial set-up of the DSS Model and the results of modeling plumbing codes and the current conservation program using the DSS Model. Results will be presented in Technical Memorandum No. 1 (TM- 1). It is assumed that MWM will receive one consolidated set of comments on TM-1 for inclusion in a presentation by MWM to the BBLDWP Board. It is envisioned that the TM-1 results will be available for the public involvement forum planned in Task 2. Additional feedback beyond Task 1 will be incorporated into the Draft Water Conservation Management Plan. Task 2 Goal Development Task 2-A: Set Goals and Priorities The Project Team will collaborate with BBLDWP to develop a community involvement work plan. It is currently proposed that there will be a public forum (perhaps called a Water Conservation Summit) that is a formally facilitated session lead by KWC Engineers. This task will include a survey component, a community meeting (with location and logistics provided by BBLDWP), and a summary report. Task 2-B: Identify Strengths and Weaknesses for Current and Potential WUE Measures Based on the outcomes of Task 1-B, reviewing existing and potential WUE measures, a process for collecting further community input into the measures will be completed. It is envisioned that the measures list provided will be refined based on the community s input. The measures will be scored based upon BBLDWP goals and priorities as well as cost-effectiveness. The Project Team s modeling results using the DSS Model will calculate 30-year water savings, benefit-cost ratios, and the cost of water saved for the evaluated measures. Measures will be chosen and categorized for existing, near-term implementation and long-term implementation as a phased approach is planned for program implementation over time. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 161 of 319 5

162 Item 2.6 Task 2 Deliverable The deliverable for this task will be a summary report of the public forum facilitated by KWC Engineers, Anthony Herda. Task 3 Identify and Prioritize WUE Projects and Programs Task 3-A: Prioritize WUE Programs and Project Recommendations BBLDWP and the Project Team will collaborate to determine the key priorities and project recommendations for the WCMP that correspond with measures and community contributions. This will include a modest update to the DSS Model with existing or added measures refined in the model. It is still assumed that up to 25 measures will be prepared in the DSS Model, including both current and potential measures. This number of measures has been proven effective in generating robust conservation program designs. The Project Team will prepare a brief memorandum along with supporting a BBLDWP staff presentation to the BBLDWP Board to ensure buy-in on the final program recommendations. Task 3-B: Develop Action Plan for Implementation and Track Methods Based on the recommended conservation program approved by the Board, the Project Team will work with BBLDWP staff to develop an Action Plan to be incorporated into the Draft WCMP. This effort will equip BBLDWP with the means to track and monitor the selected measures for on-going efficiency and refinement. The action plan and WCMP will be evaluated and updated based on a defined schedule as directed by BBLDWP staff. Task 3 Deliverable The deliverable for this task will be a brief TM-2 (less than 10 pages) focused on the results and outcomes of the planning process, including community contributions and a summary of the results of Task 3. It is assumed that some or all of BBLDWP key management and elected officials are included in the public meeting planned in Task 2 and that this task will be an update to solicit approval for the recommended program via a brief staff presentation prepared with MWM assistance (approximately 10 MS PowerPoint slides). Task 4 Water Conservation Management Plan Development Task 4-A: Prepare Draft Water Conservation Management Plan The Project Team will produce the Administrative Draft WCMP for review based on a cameraready electronic copy for comment using track changes. Modest revisions to the text of the draft WCMP are expected at this stage in a consolidated format from BBLDWP staff. It is assumed that the DSS Modeling effort will not be revisited. It is assumed there would be one meeting with staff to review the Administrative Draft WCMP. MWM will address one set of consolidated tracked changes to the Administrative Draft WCMP and support in the preparation of a brief MS PowerPoint Presentation to present the Draft WCMP to the Board of Commissioners, or a committee thereof, for review and comment. This Draft WCMP will meet the requirements for USBR for acceptance and compliance with the grant requirements with a robust QA/QC process developed through extensive experience on past USBR projects. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 162 of 319 6

163 Item 2.6 Task 4-B: Conservation Management Plan Revisions MWM will prepare the initial revisions to Draft WCMP based on public comment. MWM will have a call with the BBLDWP staff to clarify Draft WCMP comments, as necessary. BBLDWP staff will review and provide one set of consolidated comments to the Project Team based on the revised Draft WCMP that incorporates any additional community input. MWM will prepare a camera-ready electronic version of the document for the final adoption board packet. Task 4-C: Final WCMP and Board Presentation MWM will produce the Final WCMP for formal Board adoption. The Project Manager or KWC Engineers will attend and/or assist with presentation to the Board when seeking adoption of the Plan. MWM assumes only one Board presentation of the Final WCMP. MWM is willing to provide additional presentations based on budget availability. Task 4-D: Implement, Monitor and Evaluate Based on the Project Team s Action Plan for implementation, evaluation and tracking, BBLDWP staff will begin to implement the strategy and WCMP. The Project Team will be on-call for assistance during this phase of the project. BBLDWP staff will evaluate the chosen measures for ongoing efficiency and refinement. Task 4 Deliverable The deliverable for this task will be a Draft, Revised Draft and Final WCMP summarizing the results of Task 1, Task 2 and Task 3. In addition, the Project Team may support preparation of two brief MS PowerPoint Presentations for Board comment on the Draft WCMP and adoption of the Final WCMP. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 163 of 319 7

164 Item 2.6 SECTION B. RELEVANT WORK EXPERIENCE This section contains a few of the most recent projects successfully completed by MWM. Water Use Efficiency Plan, Liberty Utilities (Apple Valley Ranchos Water) Corporation, Apple Valley, California Team Project Manager: Michelle Maddaus Value of Contract: $40,000 Project Completed: August 2017 This Water Use Efficiency Plan identified programs and projects to most effectively meet Liberty Utilities water use requirements. With the use of MWM s DSS Model, the plan provided detailed information for 19 individual conservation measures, giving Liberty the flexibility to use this plan as a guide to implement additional measures to manage water savings. This Plan illustrated that expanded water conservation efforts by Liberty Utilities/Apple Valley were a feasible and cost-effective means of assuring adequate future water supplies. Liberty Utilities/Apple Valley plans to continue to use conservation to meet their per capita consumption targets as reported in their 2015 Urban Water Management Plan. This Plan outlined a program that will focus on following the Best Management Practices as defined in the original California Urban Water Conservation Council (now California Water Efficiency Partnership or CalWEP) Memorandum of Understanding (MOU), Exhibit 1, along with Liberty Utilities/Apple Valley s Public Utility Commission regulations and water use targets for the year 2020 as set forth in Senate Bill X7-7 (SB X7-7). Urban Water Management Plan, Water Conservation Master Plan and Training, EIR Technical Services Support, Cambria Community Services District, Cambria, California Project Manager: Lisa Maddaus Projects Completed and Value of Contracts: 2015 UWMP: $24,500, completed in September-December EIR Technical Services Support: $24,900, completed in June- July Technical Assistance on Points Policy: $17,500 completed in August Water Conservation Master Plan: $97,300, completed in February 2013 In 2016, MWM produced the 2015 UWMP for Cambria Community Services District (CCSD), completing the project in December The intent of the UWMP was to provide DWR and the public with information on present and future water sources and demands and to provide an assessment of CCSD s water resource needs. Specifically, the UWMP provided water supply planning for a 20-year planning period in 5-year increments; identified and quantified adequate Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 164 of 319 8

165 Item 2.6 water supplies for existing and future demands during normal, dry and drought years; and assured efficient use of urban water supplies. MWM provided services to assist Cambria Community Services District with the completion of an Environmental Impact Report (EIR). Services involved a review of Cambria s historical demands, historical conservation activity including local plumbing codes, and the collaborative development of projected water use and demand management measures creating an update to Cambria s DSS Model. A detailed review of Cambria s population and employment status and local codes and ordinances was also conducted. In 2013, MWM assisted CCSD with their Water Conservation Master Plan for adopting the water conservation program scenarios for maximizing future water conservation for the community. The work effort included MWM directing CCSD staff in performing an assessment of remaining conservation potential for large customers. MWM also prepared a supplemental technical analysis using County assessor data of water use by property size and other demographic data to support an update to CCSD municipal code for its retrofit points system for approval of new developments. Water Conservation Master Plan, City of Santa Cruz, California Project Manager: Lisa Maddaus Technical Lead (DSS Model): Tess Kretschmann Technical Review (QA/QC): William Maddaus Project Completed: Value of Contracts: Baseline Survey Technical Assistance: $5,000 Conservation Master Plan Project: $354,310 Modeling Series Public Workshop DSS Model: $15,000 Water Supply and Conservation Alternatives Committee Technical Assistance: $37,000 After 10 years of implementation based on its prior Plan, the City was ready to update its Water Conservation Master Plan. Prior to initiation of the master planning effort, the City undertook a Water Use Baseline Survey to establish the market penetration of water efficient plumbing fixtures, appliances, and devices in both the residential and commercial sectors. MWM had a small role advising on the initial design of the survey. The results proved invaluable when MWM was successfully selected to develop the Water Conservation Master Plan. The Water Conservation Master Plan project was initiated in January The City s Water Commission had an important role as public meetings were the primary means to solicit community input throughout the planning process. The City shared more than 90 conservation measure ideas with the public based on a master measure database provided by MWM. The City also solicited ideas from the public via its web site and had a strong showing of submissions from residents. A total of 50 measures to-date have been modeled in the City s DSS Model. In 2016, the master plan development became active again. It had been on hold while MWM and other consultants were assisting with the City s goal of reframing its future integrated Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 165 of 319 9

166 Item 2.6 resource portfolio being debated by the City Council appointed 14-member Water Supply Alternatives Committee. The Water Conservation Master Plan was completed in 2017 with 5 new conservation measures added based on Committee input. The City s Water Use Baseline Survey can be found at: The City s Water Conservation Master Plan web page can be found at: The Water Supply Alternatives Committee web page can be found at: Water Use Efficiency Strategic Plan, Castaic Lake Water Agency, Santa Clarita Valley, California Project Manager: Lisa Maddaus MWM Technical Analyst: Tess Kretschmann MWM Technical Reviewer: Michelle Maddaus MWM QA/QC: William Maddaus Subcontractor: Anil Bamezai, Western Policy Research Project Completion and Value of Contracts: $94,000 Water Use Efficiency Plan Update (to reflect 2015 UWMPs); completed June 2017 $344,000; Water Use Efficiency Strategic Plan, completed July 2015 MWM worked with Castaic Lake Water Agency (CLWA) and the CLWA Retailers to develop a Water Use Efficiency Strategic Plan (Plan) that provided a comprehensive approach supported by a thorough economic analysis that will guide CLWA s and the Retailers water conservation efforts in the coming years. The Plan was designed to help optimize the operational programs and decision-making process as staff continue to monitor progress in meeting the Senate Bill X7-7 (SB X7-7) mandate. The Plan is directly connected to the 2015 Urban Water Management Plan and is consistent with CLWA s and the Retailers Strategic Plan Objectives, including the following: Ensure long-term average water supply meets current and future demand Meet local Retailers water demands Achieve the water conservation target of 20% per capita by 2020 MWM just completed the Strategic Plan post drought conditions update which was unanimously adopted by the CLWA Board on June 29, The budget for the new plan was $6 million per year of combined CLWA and retailer funding. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 166 of

167 Item 2.6 Water Conservation Master Plan, City of Oceanside, California MWM Project Manager: Michelle Maddaus MWM Technical Lead (DSS Model): Chris Matyas MWM Technical Review (QA/QC): William Maddaus Value of Contract(s): $178,000 completed June 2011, $35,000 Conservation Plan update, completed June 2016 The plan included detailed demand and conservation analysis. The project included technical analysis and public involvement. The technical analysis involved creating and analyzing the top 100 largest users, review of population and employment forecasts, and benefit cost analysis for the conservation measures using the DSS Model. The conservation analysis included an analysis of over 45 individual conservation measures. The plan included six different program options (Programs A-F). For the original plan development, Maddaus Water Management facilitated a measure screening workshop and was the key presenter at the public involvement workshop in February The final Water Conservation Master Plan developed measures and an implementation plan that will achieve water conservation goals and comply with the California Water Efficiency Partnership (formerly CUWCC) Best Management Practices (BMPs). The final plan was adopted by the City of Oceanside in June Maddaus Water Management was selected to update the plan to incorporate additional data and activities (5 years after the original plan was completed). MWM completed the plan update in The 2011 Final City of Oceanside Conservation Master Plan can be found at the following link: The 2016 Plan Update can be found here: References Following is a list of relevant project references by company. Further references are available upon request. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 167 of

168 Item 2.6 Maddaus Water Management Inc. References Cambria Community Services District Robert Gresens, P.E. District Engineer Phone: (805) Castaic Lake Water Agency Stephanie Anagnoson Phone: (661) City of Santa Cruz Water Department Toby Goddard Administrative Services Manager Phone: (831) Liberty Utilities/Apple Valley Ranchos Water Tony Penna Phone Number: (760) City of Oceanside Teresa Gomez Phone Number: (760) Work Products/Service Description 2015 Urban Water Management Plan, 2013 Water Conservation Master Plan & 2013 & 2016 DSS Models Water Use Efficiency Master Plan, Demand Forecast Update, Population Assessment and GPCD Review ( ) Water Conservation Master Plan Water Use Efficiency Plan (2017) Water Conservation Master Plan (2011) Update (2016) KWC Engineers References City of Corona Mohammed Ibrahim Phone Number: (951) Santa Clarita Water Julian Lee Phone Number: (562) City of Vernon Scott Rigg Phone Number: (805) Work Products/Service Description 2017 Reclaimed Water Master Plan 2015 Urban Water Management Plan SCWD 2013 Water Master Plan Update SCWD 2008 Water Master Plan 2015 Urban Water Management Plan 2010 Urban Water Management Plan Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 168 of

169 Item 2.6 SECTION C. PROPOSED PROJECT TEAM, ORGANIZATION CHART, AND STAFF RESUMES Following are detailed descriptions of each element of the Project Team. Table 2 below presents specific individual qualifications for the key personnel proposed to work on this project. Full resumes of the Project Team are included in Appendix A. Maddaus Water Management Inc. (MWM) Maddaus Water Management Inc. has extensive knowledge of demand analysis and water conservation. MWM is an internationally recognized authority in the field of water conservation. MWM is a certified Micro Small Business Enterprise and Women Owned Business in California and has completed over 370 projects in the past 21 years. MWM brings an unparalleled understanding of water conservation to this project including robust expertise in Commercial, Industrial, and Institutional (CII) conservation programs. Over 95% of our clients are municipal agencies or governmental entities, with over 90% of our work coming from repeat clients. This illustrates not only our in-depth knowledge of the technical, regulatory, and stakeholder challenges facing these agencies, but also our willingness to listen and respond to individual client needs. Our company is widely recognized for its expertise and capabilities in water resources management and for our innovative contributions in advancing demand management technology and integrated water resources planning. A sample of recent relevant projects is provided in the following section. Further information on Maddaus Water Management Inc. can be found online at KWC Engineers (KWC) KWC Engineers has been in business for over 30 years providing professional civil engineering, planning, and surveying consulting services to our public and private clients in Riverside, San Bernardino, and Orange County. Our in-house staff of 25 experienced and talented people including Registered Professional Engineers, EITs and LSITs, as well as support staff can provide practical, long and short term design solutions for land development, potable water, recycled water, wastewater and storm water interests and assets. Because of our longstanding ties with the community, our team has a personal investment to make sure that our services are completed on time, on budget and with no surprises. KWC has developed a company culture that values a high level of service, responsiveness, and consistent communication with our clients. We believe that our local knowledge of the area, understanding of our client s expectations, and relationships with the community will provide you with superior services. Further information on KWC Engineers can be found online at: Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 169 of

170 Item 2.6 Key Personnel Table 1 presents our Project Team key personnel. A more detailed resume for each team member can be found in Appendix A. Table 1. Project Team Roles, Experience, and Responsibility Person Project Role/Deliverable Service/Discipline Lisa Maddaus Michelle Maddaus Christopher Matyas Tess Kretschmann Andrea Pacheco William Maddaus Anthony Herda Project Manager Lead for Plan Development Conservation Strategy Development, Review of all Deliverables Cost Effectiveness QA/QC, Software Development Technical Analyst, Modeler Technical Editor Technical Advisor, Program Strategist for All Tasks Technical Review, Community Outreach Water Conservation Planning and Management Water Conservation Planning and Management Software for Water Efficiency Water Resource Planning and Management Documentation Editing and Formatting Water Conservation Expert Water Resources Engineering Education/ Degree M.S. Engineering M.B.A., B.S. Engineering B.S. Engineering B.S. Engineering B.A. English -- M.S. Engineering M.B.A, B.S. Engineering License /Cert. Our Project Team will work under the direction of BBLDWP with Lisa Maddaus (MWM) serving as the Project Manager (see proposed organization chart in Figure 4). Lisa has developed practical knowledge and perspective in water efficiency. She has worked with numerous agencies on individual programs and regional conservation programs to review, quantify, and recommend water conservation measures on different projects. P.E. P.E. E.I.T. E.I.T. P.E. P.E. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 170 of

171 Item 2.6 Figure 4. Proposed Organizational Chart Sierra Orr BBLDWP BBLDWP Stakeholders Lisa Maddaus MWM Project Manager, State Regs Advisor MWM Project Team Michelle Maddaus Conservation Planning Chris Matyas Project Support, Software Engineer Tess Kretschmann Conservation Analyst, Modeler Andrea Pacheco Technical Editor William Maddaus Program Strategist Anthony Herda Analyst, Community Outreach Lisa Maddaus, P.E., Maddaus Water Management Lisa Maddaus, P.E., is a senior water resources engineer with 22 years of experience preparing water resources planning studies for water suppliers across the country. Her passion is integrated water resources planning, and her specialty is in conservation, drought, and climate change planning. Lisa is currently on the Board of Directors for the California Water Efficiency Partnership (formerly CUWCC) and was previously on staff as a Technical Advisor. Lisa has used her knowledge of State planning to enhance her conservation work and recommendations. Lisa has completed more than 150 conservation planning studies and takes an especially pragmatic approach given her experience managing the Regional Water Authority s (RWA) Water Efficiency Program in the Northern California Sacramento region. During her three years with RWA, Lisa helped the 22 water provider members fulfill best management practices for water conservation and was responsible for the daily management of a $2 million budget. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 171 of

172 Item 2.6 Lisa is the principal co-author of the first edition AWWA s Manual of Water Supply Practices, M52, Water Conservation Programs A Planning Manual and was on the team to update it from She also was a supporting author for AWWA s Manual of Water Supply Practices, M60, Drought Preparedness and Response Manual. In 2013, she led the MWM team in authoring Preparing Urban Water Efficiency Plans A Best Practice Guide published by the International Water Association. Lisa has a B.S. and M.S. in Civil and Environmental Engineering from University of California, Davis. Michelle Maddaus, P.E., Maddaus Water Management Michelle Maddaus, P.E., is a registered civil engineer in California with 18 years of experience, a wide variety of which is in the water resources field. Michelle has been Project Manager for dozens of water conservation plans since Some of the California plans completed in the past few years include Sonoma-Marin Water Agencies, Liberty Utilities (formerly Park Water co.) in Downey, City of Anaheim, City of Oceanside, City of Corona, and the City of Santa Barbara. Michelle has conducted over 200 CII audits and currently leads the brand new Regional CII Water Network group which focuses on commercial water efficiency with utilities throughout the Bay Area. Michelle has a B.S. in Civil and Environmental Engineering and an M.B.A. from University of California, Davis. Chris Matyas, E.I.T., Maddaus Water Management Chris Matyas, E.I.T., is a computer software engineer with 18 years of experience in the software and civil engineering fields along with a wide variety of work experience in both software design and water resources. Chris completed a thirty-year water demand forecast for the wholesale customers of the Sonoma County Water Agency, which included working with nine different water utilities (nine individual water demand forecasting DSS Models). Water demand forecasts were prepared and three levels of conservation program savings were evaluated. Chris developed a Water Audit Tool in 2011 for commercial audits that is currently in use by multiple water agencies including the San Francisco Public Utilities Commission, City of Santa Barbara and San Jose Water Company. Chris is an expert in multiple programming languages, including C++, C#, Java, Python, and VBA (for programming Excel workbooks). Chris has a B.S. in Civil and Environmental Engineering from University of California, Davis. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 172 of

173 Item 2.6 Tess Kretschmann, E.I.T., Maddaus Water Management Tess Kretschmann, E.I.T., is a water resources engineer with more than 12 years of experience preparing water resources planning studies for urban water suppliers. Tess is experienced in preparing water efficiency and master planning studies, which include water demand projections and costeffectiveness evaluations. She has created strategic visioning models representing regional water supplies and demands, simulating various drought, supply, demand, and climate change scenarios. Tess has prepared and evaluated drought plans, integrated water resource plans, groundwater management plans, and agricultural and urban water management plans. Tess s academic background includes a B.S. in Civil and Environmental Engineering from Duke University. William Maddaus National Water Star Award Winner 2011 William Maddaus, P.E., Maddaus Water Management Bill Maddaus is a registered civil engineer with 55 years of experience in water resource planning and management. In 1995, he founded Maddaus Water Management, an independent consulting practice. He offers technical assistance to water utilities in developing and evaluating water conservation programs. In October 2011, he was awarded the Alliance for Water Efficiency Water Star Award, the Alliance s most respected nationwide honor for his five decades of dedication to the water conservation field. Bill pioneered comprehensive conservation planning for water utilities, using cost-effectiveness analysis, and evaluating water savings from completed programs. Bill s academic background includes a B.S. in Civil Engineering from University of California, Berkeley and an M.S. and C.E. from MIT, where he specialized in water resources. Anthony Herda, P.E., M.B.A., KWC Engineers Anthony Herda offers ten years of experience in water resources engineering, specializing in water master planning, capital planning, urban water management planning, forensics and peer review, conceptual design, preliminary design and multi-disciplinary studies. In 2009, Anthony provided water master planning services for the Big Bear City Community Services District on a project team led by Daniel B. Stephens & Associates. He has firsthand knowledge of the vicinity s hydrology and demographics as well as engineering challenges related to weather, topography, supply management and local water quality issues. Anthony is a certified business consultant through the Genysys Group, Inc. offering stakeholder facilitation and vision-based strategic planning services to organizations and in support of engineering projects. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 173 of

174 Item 2.6 Lisa Maddaus, P.E. SECTION D. SCHEDULE AND DEADLINES Below in Table 4 is a preliminary schedule. A final project schedule will be developed with BBLDWP staff as part of the kick-off meeting. Table 4. Proposed Project Schedule for Each Task and Deliverable Task Activities / Milestones 1 Preparatory Work and Research 1-A Prepare Draft Work Plan and Review Timeline 1-B Identify Current and Potential WUE Measures 1-C Determine Full Cost of Current WUE Measures 1-D Conduct Cost Effectiveness/ROI Analysis on WUE Measures 2 Goal Development 2-A Set Goals and Priorities 2-B Identify Strengths and Weaknesses for Current and Potential WUE Measures 3 Identification and Prioritization of WUE Projects and Programs 3-A Prioritize WUE Programs and Project Recommendations 3-B Develop Action Plan for Implementation and Tracking Methods Big Bear Lake DWP Water Conservation Management Plan Proposed Schedule Oct Nov Dec Jan Jun Jul Aug Sep Oct Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 4 Conservation Management Plan Revisions 4-A Prepare Draft Conservation Management Plan 4-B Conservation Management Plan Revisions 4-C Final Conservation Management Plan Adoption 4-D Implement, Monitor and Evaluate Measures Ongoing Deliverables In person meeting Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

175 Item 2.6 Lisa Maddaus, P.E. SECTION E. COST PROPOSAL AND CERTIFICATE OF INSURANCE A complete cost summary per task of the estimated number of consulting hours and total notto-exceed cost, which includes ancillary charges (e.g., direct/reimbursable expenses, travel, copies) is included as a separate document in a sealed envelope. It is understood that this cost proposal is based on a fixed fee based with progress billings based on the completion of objectives. Please find below a copy of the current certificate of insurance for Maddaus Water Management that aligns with BBLDWP s Professional Services Agreement (RFP Exhibit B). Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

176 Item 2.6 Lisa Maddaus, P.E. SECTION F. PROFESSIONAL SERVICES AGREEMENT AND USBR COMPLIANCE I certify that Maddaus Water Management is prepared to sign the City of Big Bear Lake Department of Water and Power s Professional Services Agreement (Exhibit B of the RFP) and that we meet all USBR requirements included in the Assistance Agreement between the City of Big Bear Lake Department of Water and Power and USBR (Agreement Number R17AP00059, Exhibit A of the RFP). We do have a summary of requested changes as noted below. Signed: Michelle Maddaus Name Signature President Title Date Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

177 Item 2.6 APPENDIX A. PROJECT TEAM RESUMES Lisa Maddaus, P.E. Maddaus Water Management, Inc. Managing Partner, Senior Water Resources Engineer Education 2001 M.S., Civil Engineering, University of California, Davis 1995 B.S., Civil Engineering, University of California, Davis Recent Relevant Work History/Accomplishments Water Conservation Master Plan, City of Santa Cruz, California Lisa was Project Manager for the Water Conservation Master Plan, which was finalized utilizing MWM s DSS Model. The involved public planning process included attendance at over 12 water commission meetings to make the plan a very open and integrated process. ( ) City of Santa Cruz 2016 United States Bureau of Reclamation (USBR) Water and Efficiency Grant Application Lisa led the MWM team for this grant application in which the City of Santa Cruz proposes to implement a Surf City Water Wise Rebate Program (Surf City Saves) to accelerate program participation for existing water conservation rebate programs. The determination of the Surf City Saves program conservation measure costs and savings was completed using Maddaus Water Management s Decision Support System (DSS) Model. MWM used the DSS Model s top-down approach (used when given a utility prepared water demand forecast, as was provided for this analysis) for the City of Santa Cruz along with M.Cubed s Econometric Model. (2016) Water Conservation Master Plan and Training, Cambria Community Services District, California Lisa was Project Manager for the water conservation program scenarios for maximizing future water conservation for the community. The work effort included MWM directing CCSD staff performing an assessment of remaining conservation potential for large customers. MWM also prepared a supplemental technical analysis using County assessor data of water use by property size and other demographic data to support an update to CCSD municipal code for its retrofit points system for approval of new developments. (2013) Urban Water Management Plans (UWMPs) Lisa has been on involved in the development of models and the summary of portfolios of supplies and demand alternatives included in UWMPs since She has been involved in UWMPs with the City of Sacramento (2000), Calistoga (2005), Suisun-Solano Water Authority (2005, 2010, 2016), South Tahoe Public Utilities (2010), Cambria Community Services District (2016) and the technical demand analysis portion of the UWMPs for over 57 agencies, including Marin Municipal Water District, North Marin County Water District, City of Santa Rosa, City of Petaluma, City of Rohnert Park, Town of Windsor, City of Sonoma, Valley of the Moon, and the City of Cotati. ( ) West Basin Municipal Water District, Shared Vision for Strategic Plan Update, Carson, California 177 of 319

178 Item 2.6 Lisa Maddaus, P.E. Lisa guided staff through an initial phase of a strategic planning process to create a vision and scope for the future water use efficiency program. The effort included a remapping of West Basin s Water Use Efficiency Program Goals to guide the next steps in their pending 2017 Water Use Efficiency (WUE) Strategic Plan. This also involved working with stakeholders from 17 cities served by 8 water retailers in support of West Basin s USBR Grant award, which included Lisa conducting a workshop held at West Basin and designing an online survey to seek input. The final deliverable was a white paper to describe the vision into the next phase of the 2017 WUE Strategic Plan development. (2016) Santa Clarita Valley Water Suppliers Water Use Efficiency Strategic Plan, Santa Clarita, California Lisa was Project Manager for this Water Use Efficiency Strategic Plan (WUE SP) that was prepared on behalf of and in support of Castaic Lake Water Agency (CLWA) and the four-retailer agency water use efficiency programs. This was an update to the prior plan published in 2008 and was developed as a collaborative effort among staff at CLWA, the Retailers, and MWM. The WUE SP was prepared in close coordination with the Water Conservation Coordinators Committee and received CLWA and Retailer management buy-in through the Water Committee. The WUE SP was prepared per United States Environmental Protection Agency and American Water Works Association guidelines for the development of Water Conservation Plans. The deliverables included: (1) data collection and historical water use analysis; (2) review of current water use efficiency efforts; (3) identification and development of future water use efficiency measures; (4) analysis of cost effectiveness of measures using the DSS Model; (5) creation of program scenarios of measures; (6) optimization of recommended measures to meet goals including GPCD targets; (7) achievement of buy-in on recommended program; (8) preparation of Plan document; and (9) Plan adoption. ( ) Castaic Lake Water Agency Demand Forecast Update Project, Santa Clarita, California Lisa was Project Manager for this project, which updated the projected demands for the four water retailer agencies in the Santa Clarita Valley served by Castaic Lake Water Agency. This project was implemented in a two-phase approach. The first phase included a top-down approach to review and update the forecast of future demand using revised population estimates from the 2010 Urban Water Management Plan (UWMP) and the population validated from the Population Assessment project completed in June Phase 1 demand forecasts were also adjusted to normalize for the influencing factors of the economy and weather. A second phase was performed to review a different planning perspective using a land-use-based demand forecast with a bottom-up approach based on retail agency provided information. The goal of this effort was to finalize demand forecasts for each retailer agency and CLWA to comply with the 2015 Urban Water Management Plan Act. ( ) AWWA and IWA Training Experience, California and International Lisa has conducted trainings across the country and internationally on the topic of water conservation, including water loss control for water utilities and government planners. Lisa has been an approved instructor for AWWA California Nevada Section since 2008, focused on training an estimated more than 500 individuals in preparation for the Water Use Efficiency Practitioner Exam. The training includes aspects of the AWWA M36 as source material for the WUE Practitioner Exam course. Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

179 Item 2.6 Lisa Maddaus, P.E. Regional Water Efficiency Program Management, Regional Water Authority, California As Program Manager of this project, Lisa managed a regional water efficiency program for 19 water utilities to meet best management practice implementation commitments. She was involved in conducting public outreach, school education, and various incentive programs for a total budget of $2 million. Work also included implementing projects from state and federal funding sources. Lisa continues to periodically support the Regional Water Authority under contract for technical assistance. Selected Recent Publications and Papers International and National Publications Water Conservation Programs A Planning Manual (AWWA Manual M52), with W. Maddaus, American Water Works Association, co-authored with W. Maddaus in 2006 and was on the MWM team to update M52 in , with update pending publication in late Pursuing More Efficient Water Use: The History and Future of Water Conservation in the United States, with W. Maddaus, M. Maddaus, and C. Matyas, Journal AWWA, August Preparing Urban Water Use Efficiency Plans A Best Practice Guide, with W. Maddaus and M. Maddaus, International Water Association (IWA), Paris, France, Water Resources Planning, Manual of Water Supply Practices (M50), with W. Maddaus, American Water Works Association, 2nd Edition, Drought Preparedness and Response Plans (M60), with W. Maddaus, American Water Works Association, A Guide to Preparing Urban Water-Use Efficiency Plans (United Nations Water Resources Manual, No. 83), with W. Maddaus, United Nations, Water System Audits and Leak Detection (M36), American Water Works Association, Impact of National Plumbing Efficiency Standards on Water Infrastructure Investments, with W. Maddaus and M. Dickinson, California Urban Water Conservation Council, National Presentations California Water Efficiency Partnership (Cal-WEP), Association of California Water Agencies (ACWA) Water Management Committee Meeting, Monterey, California, May Water Conservation Program Benefit-Cost Analysis Workshop, with M. Maddaus, Peer to Peer Conference, San Diego, California, May Cost-Benefit Analysis Workshop, with M. Maddaus, AWWA Sustainable Water Management Conference, New Orleans, Louisiana, March Saving Water Beyond the Golden State: International Outlook, California Irrigation Institute, Sacramento, California, January What Works, What Doesn't and Why Sacramento Regional Drought Response, Water Smart Innovations Conference, Las Vegas, Nevada, October Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

180 Item 2.6 Lisa Maddaus, P.E. How Low Can We Go? Codes and Measures Push Beyond 20% Savings by 2020, Water Smart Innovations Conference, Las Vegas, Nevada, October Commercial, Industrial and Institutional Audits 101, Peer to Peer Conference, San Francisco, California, June Sharing One Vision: Building Wholesaler and Retailer Partnerships, with S. Anagnoson, Proceedings Water Smart Innovations Conference, Las Vegas, Nevada, October What is Normal Water Demand? Building More Realistic Future Demand Forecasts During Uncertain Times, with A. Bamezai, American Water Works Association Annual Conference, Anaheim, California, June Improving Water Use Efficiency History and Future of Water Conservation in the United States, with W. Maddaus, M. Maddaus, C. Matyas, M. Rashid, Proceedings AWWA Annual Conference, Anaheim, California, June Preventing the Taps from Running Dry: The Benefits of Contingency Planning for Water Shortages, with T. Davis (City of Sacramento in California), Proceedings AWWA Water Sources Conference, Portland, Oregon, March Where Do We Go from Here as a Region? Case Study on Quantifying the Economic Recovery and Future Conservation Strategy, with A. Johnson, W. Maddaus, A. Bamezai, C. Matyas, and M. Maddaus, Proceedings Water Smart Innovations Conference, Las Vegas, Nevada, October Certification and Training 2000 Professional Civil Engineer License, State of California, License No. C Present Instructor, AWWA California Nevada Section, Water Use Efficiency Practitioner 2011-Present Trainer, California Water Efficiency Partnership (formerly CUWCC), Cost-Effectiveness Tools and Conservation Coordinator Workshops 2012 Irrigation Auditor Training, Irrigation Association Positions Held Maddaus Water Management, Senior Water Resources Engineer 2011-Present Brown & Caldwell, Principal Engineer California Water Efficiency Partnership (formerly CUWCC), Technical Advisor University of California, Davis, Graduate Research Assistant Dames & Moore (purchased by URS Corporation), Engineer Association Memberships Alliance for Water Efficiency, Member 2008-Present American Water Works Association, Member 2003-Present California Water Efficiency Partnership (formerly CUWCC) 2004-Present California Water Efficiency Partnership, Board Member California Water Efficiency Partnership, Vice Chair 2017-Present WateReuse Association 2016-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

181 Item 2.6 Michelle Maddaus, P.E., M.B.A. Maddaus Water Management, Inc. President, Senior Water Resources Engineer Education 2003 M.B.A., Masters in Business Administration, University of California, Davis 2003 Study Abroad University of New South Wales, Sydney, Australia 1999 B.S., Civil and Environmental Engineering, University of California, Davis 1997 Study Abroad University of Oxford, St. Edmund Hall, United Kingdom Recent Relevant Work History/Accomplishments Water Use Efficiency Plan, Liberty Utilities (Apple Valley Ranchos Water) Corporation, Apple Valley, California Michelle was Project Manager for the Liberty Utilities (Apple Valley Ranchos Water) Corp. Water Use Efficiency Plan, which identified programs that would be most effective and efficient in meeting Liberty Utilities water use requirements. MWM s DSS Model was utilized to provide detailed information for 19 individual conservation measures, giving Liberty the flexibility to use this plan as a guide to implement additional measures to manage water savings. Through this plan, it was clear that expanded water conservation efforts by Liberty Utilities/Apple Valley were a feasible and cost-effective means of assuring adequate future water supplies, thereby confirming that they would continue to use conservation to meet their per capita consumption targets as reported in their 2015 Urban Water Management Plan. (2017) Water Use Efficiency Master Plan for the City of Anaheim, California Michelle was project manager for this WUE that MWM completed in conjunction with Arcadis. The WUE process included review of past documentation and data analyses while the final Plan documented cost effective water use efficiency strategies that could aid the City of Anaheim in further reducing water consumption within the Anaheim Public Utilities service area. The Plan identified several cost effective, water use efficiency projects and programs that businesses, residents, and the City of Anaheim could implement over the short term ( ) to reach the mandated 2020 per capita water consumption goal as well as for the long term (2020 and beyond). (2014) Demand Forecasts and Conservation Savings Evaluation for BAWSCA Members, California Michelle was on the project team that developed future water demand projections for agencies served by the San Francisco Public Utilities Commission. The project utilized the DSS software to model 30 different cities and water agencies that currently supply 1.7 million people. ( ). The Demand forecasts were recently updated for all the agencies with individual DSS Models incorporating regression analysis to explain trends of the economy, weather, price increases, and population growth. (2014) Water Use Efficiency Master Plan for the City of Corona, California Michelle was project manager for this Water Use Efficiency Master Plan that was developed in conjunction with Arcadis and based on input from the City of Corona and all stakeholders. The Plan included comprehensive strategies to improve efficiency of the City's largest water consumers, water use efficiency capital improvement projects, and new and proposed water use efficiency programs. 181 of 319

182 Item 2.6 Michelle Maddaus, P.E., M.B.A. Plan recommendations included revisions to existing programs; tracking methods to measure effectiveness; standards for consistent sources of reliable and valid information and data; expanded tiered-rates, including equitable rates for sewer customers; and a recognition/reward program for businesses and residents who are continually under budget. The Plan also suggested targeted marketing programs and outreach for specific communities as well as new innovations and technologies. (2014) Bay Area Water Supply and Conservation Agency (BAWSCA) Water Conservation Implementation Plan, California Michelle was Project Manager for the Bay Area Water Supply and Conservation Agency (BAWSCA) Water Conservation Implementation Plan (WCIP). The initial goal of the WCIP was to develop an implementation plan for BAWSCA and its member agencies to attain the water efficiency goals that the agencies committed to achieving in 2004 as part of the Program Environmental Impact Report for the Water System Improvement Program. The goal of the WCIP was later expanded to include identifying how BAWSCA member agencies could use water conservation to continue to provide reliable water supplies to their customers through 2018 given the 184 MGD Interim Supply Limitation. (2009) City of Oceanside Water Use Efficiency Master Plan Michelle was Project Manager for this plan. The plan identified programs and projects to most effectively meet water use requirements and the SB X7-7 water use reduction targets. This included an open process with workshops for community members. Many of the workshop attendees formed a committee called the 20x2020 work group to help track and implement the conservation measures included in the plan. The 2016 Plan update built on the 2015 UWMP prepared by the City of Oceanside in accordance with the California Urban Water Management Planning Act. With the use of MWM s DSS Model, the plan provided detailed information for more than 20 individual conservation measures, giving Oceanside the flexibility to use this plan as a guide to implement additional measures to help increase water savings should the statewide drought worsen significantly. (2011, updated in 2016) Liberty Utilities (formerly Park Water Company) Water Use Efficiency Master Plan Michelle was Project Manager for this plan. The plan identified programs and projects to most effectively meet water use requirements. It built on the 2010 Urban Water Management Plan (UWMP) prepared by Liberty Utilities in accordance with the California Urban Water Management Planning Act. With the use of MWM s DSS Model, the plan provided detailed information for 20 individual conservation measures, giving Liberty the flexibility to use this plan as a guide to implement additional measures to help increase water savings should the statewide drought worsen significantly. To determine Liberty s target per capita water use, baseline per capita water use was refined by determining Liberty s 2010 service area population using GIS techniques to align water service area and 2010 census block boundaries. (2014 and updated in 2016 to reflect their Urban Water Management Plan) Castaic Lake Water Agency Commercial Demand Factor Study, Santa Clarita, California Michelle was Project Manager for the analysis of water demand factors (gallon per square foot) for different types of commercial customers, including restaurants, hotels, medical/dental/veterinary, offices, laundromats, industrial/manufacturing and retail. The study used a combination of analysis of 5 years of individual account water use data along with knowledge gained from conducting commercial water audits to develop reasonable water use estimations by business type. (2016) Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

183 Item 2.6 Michelle Maddaus, P.E., M.B.A. Selected Publications and Papers International and National Publications AWWA s Water Conservation Programs A Planning Manual (AWWA Manual M52) Michelle led the MWM team to update M52 in The manual is scheduled to be published in International Water Association s Preparing Urban Water Efficiency Plans A Best Practice Guide Michelle co-authored this publication with William and Lisa Maddaus in The guide is designed for developing countries and features over 25 case studies from around the world. Pursuing More Efficient Water Use: The History and Future of Water Conservation in the United States, with W. Maddaus, L. Maddaus, and C. Matyas, Journal AWWA, August Recent National Presentations Water Conservation Program Benefit-Cost Analysis Workshop, with L. Maddaus, Peer to Peer Conference, San Diego, California, May Get REAL Savings! Energy & Water Utilities Team on CII Water Efficiency, with R. Stroupe, AWWA Sustainable Water Management Conference, New Orleans, Louisiana, March Cost-Benefit Analysis Workshop, with L. Maddaus, AWWA Sustainable Water Management Conference, New Orleans, Louisiana, March 2017; Water Smart Innovations Conference, Las Vegas, Nevada, October World Water Leaders Innovative National/International Program Strategies, with W. Maddaus and C. Matyas, Water Smart Innovations Conference, Las Vegas, Nevada, October How do we become Climate Smart? Case Studies on Planning for water futures using climate experiences into future decisions, Water Smart Innovations Conference, Las Vegas, Nevada, October Value of Water: Highlights of the Current Water Shortage Impact to California and Ideas for the Food Industry to Improve Efficiency, Southern California Food Industry Conference, March Certification and Training Awards 2003 Professional Engineering License, State of California, License No. C AWWA Outstanding Achievement Service and Initiative in Sustainability of Water Resources Positions Held Maddaus Water Management, Senior Water Resources Engineer 2003-Present Psomas, Design Engineer Owen Ayres Associates, Water Resources Engineer Office of the Attorney General, Engineering Technical Advisor Association Memberships Alliance for Water Efficiency, Member 2008-Present Alliance for Water Efficiency College Water Efficiency Group, Chair 2012-Present American Society of Civil Engineers, Special Programs Director American Water Works Association, Member 2003-Present American Water Works Association, Climate Change Committee Chair Bay Area Water Works Association, Member 2004-Present California Water Efficiency Partnership (formerly CUWCC) 2004-Present WateReuse Association 2016-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

184 Item 2.6 Christopher Matyas Maddaus Water Management, Inc. Water Resources Engineer/Software Engineer Education 2000 B.S., Civil and Environmental Engineering, Minor in Computer Science, University of California, Davis Recent Relevant Work History/Accomplishments Water Use Efficiency Plan, Liberty Utilities (Apple Valley Ranchos Water) Corporation, Apple Valley, California Chris was Lead Modeler for MWM s DSS Model on this project that was utilized to provide detailed information for 19 individual conservation measures, giving Liberty the flexibility to use this plan as a guide to implement additional measures to manage water savings. The plan, which identified programs that would be most effective and efficient in meeting Liberty Utilities water use requirements, made it apparent that expanded water conservation efforts by Liberty Utilities/Apple Valley were a feasible and cost-effective means of assuring adequate future water supplies. As a result, Liberty Utilities/Apple Valley decided to continue to use conservation to meet their per capita consumption targets as reported in their 2015 Urban Water Management Plan. (2017) Demand Forecasts Using DSS Model, California Chris developed the 30-year water demand forecasts for over 100 utilities in California, including the Marin Municipal Water District, City of Santa Barbara, City of Mountain View, City of Palo Alto, Coastside Water District, City of Anaheim, City of Corona, City of Oceanside, and the Los Osos service area using the DSS Model. He is currently updating the model for Marin Municipal Water District and the Town of Windsor with planned completion in early ( ) Water Demand and Conservation Projection Analysis Software (DSS Model), BAWSCA, California Chris completed an update to the MWM DSS model software using VBA to improve the previous model, then used that model to project demands for 27 agencies in the San Francisco Bay Area. The new DSS model shrunk the size of the model and increased the speed and improved the usability of the software while implementing the same methodology as used by the previous versions of the MWM DSS model. This update also included the new ability to create multiple, different demand projections within the same model. The different demand projections were then used with a suite of conservation measures to project demands with savings from multiple conservation programs. ( ) Water Use Report Cards Software, Stanford, California Chris has developed a custom software tool for Stanford University to automate the generation of their monthly water use report cards. The software was developed in C# and uses data automatically collected from over 2,000 water meters throughout the campus. The software imports the data into an SQL database, which enables the user to review, group, and update meter data, then generate monthly report cards that are output into Excel spreadsheets. These report cards include historical water use from the previous years and compare it to current year water use. The report cards give monthly water use goals for the remaining months. Stanford is currently using the tool to help meet 184 of 319

185 Item 2.6 Christopher Matyas their drought water use reduction goals. Each water user has a water use reduction goal published on each of their monthly report cards. ( ) Water Auditor Software, SFPUC, California Chris created a software tool to enable San Francisco Public Utilities Commission (SFPUC) commercial and residential water auditors to start using computer tablets to record water audit data and automatically generate reports. He worked closely with SFPUC staff to create a custom tool that runs in Excel and enables water auditors to quickly inventory water using fixtures and their characteristics. The software enables water auditors to note potential water saving projects and to quickly generate and deliver reports for customer education. The software also interfaces with SFPUC s existing conservation tracking database so that data can be uploaded to SFPUC s servers and tracked upon completion of a water audit. Using tablet computers and custom software has increased the speed and accuracy of SFPUC s water audits and reduced the time it takes to deliver results to customers. ( ) Water Supply Assessment Modeling, California Chris developed a standardized model for determining water supply demand for multiple proposed communities in California, including Alamo, Dublin, and Foster City. The custom models were used to project the effects of new development on water demand for these communities. The models considered planned structures, landscaping, population, and many other factors to determine the water supply impacts of these projects. ( ) Selected Publications and Papers Get REAL Savings! Energy & Water Utilities Team on CII Water Efficiency, with R. Stroupe, W. Maddaus, M. Maddaus, and L. Maddaus, Water Smart Innovations Conference, Las Vegas, Nevada, October World Water Leaders Innovative National/International Program Strategies, with W. Maddaus and M. Maddaus, Water Smart Innovations Conference, Las Vegas, Nevada, October Water Use Report Cards: An Essential Tool for Drought Water Management, with J. Fitch (from Stanford University), Water Smart Innovations Conference, Las Vegas, Nevada, October CII and Residential Surveys Case Studies on How to Effectively use Tablet Software, with W. Maddaus, L. Maddaus, C. Matyas, J. Ortiz, and K. Galvin, Proceedings Water Smart Innovations Conference, Las Vegas, Nevada, October Improving Water Use Efficiency - History and Future of Water Conservation in the United States, with W. Maddaus, L. Maddaus, C. Matyas, M. Rashid, Proceedings AWWA Annual Conference, Anaheim, California, June Pursuing More Efficient Water Use: The History and Future of Water Conservation in the United States, with W. Maddaus, M. Maddaus, and L. Maddaus, Journal AWWA, August How Running Multiple Demand Forecast and Conservation Scenarios Can Help Plan for the Future Case Study Using the DSS Model, with M. Maddaus, W. Maddaus, and I. Macias, Water Smart Innovations Conference, Las Vegas, Nevada, October Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

186 Item 2.6 Christopher Matyas Certification and Training 1999 Engineer in Training License, State of California Positions Held Maddaus Water Management, Water Resources Engineer 2010-Present PC-Doctor, Software Engineer Majors Engineering, Civil Engineer Association Memberships Alliance for Water Efficiency, Member American Water Works Association, Member California Water Efficiency Partnership (formerly CUWCC), Member WateReuse Association 2008-Present 2003-Present 2004-Present 2016-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan of 319

187 Item 2.6 Tess Kretschmann Maddaus Water Management, Inc. Water Resources Analyst Education 2004 B.S., Civil Engineering, Duke University Recent Relevant Work History/Accomplishments Water Use Efficiency Plan, Liberty Utilities (Apple Valley Ranchos Water) Corporation, Apple Valley, California Tess was part of the project team for the Liberty Utilities (Apple Valley Ranchos Water) Corp. Water Use Efficiency Plan, which identified programs that would be most effective and efficient in meeting Liberty Utilities water use requirements. Tess was part of the modeling effort using MWM s DSS Model, which provided detailed information for 19 individual conservation measures, giving Liberty the flexibility to use this plan as a guide to implement additional measures to manage water savings. (2017) Water Conservation Master Plan, City of Santa Cruz, California Tess was on the MWM project team for the Water Conservation Master Plan, which was finalized utilizing MWM s DSS Model. This involved a heavy public planning process to make the plan a very open and integrated process. The plan included analysis for the City and consisted of two main parts: (1) create a demand and conservation analysis for 2015 to 2035 and (2) evaluate conservation savings potential for the years 2015 to 2035 with a variety of different measures and conservation programs. ( ) Liberty Utilities (formerly Park Water Company) Water Use Efficiency Master Plan Tess was project engineer for this plan. The plan identified programs and projects to most effectively meet water use requirements. It built on the 2010 Urban Water Management Plan (UWMP) prepared by Park Water Company in accordance with the California Urban Water Management Planning Act. With the use of MWM s DSS Model, the plan provided detailed information for 20 individual conservation measures, giving Park the flexibility to use this plan as a guide to implement additional measures to help increase water savings should the statewide drought worsen significantly. To determine Park s target per capita water use, baseline per capita water use was refined by determining Park s 2010 service area population using GIS techniques to align water service area and 2010 census block boundaries. (2014 and updated in 2016 to reflect their Urban Water Management Plan). Regional Demand Forecasts and Conservation Evaluations for 16 Metro Atlanta, Georgia Counties Tess was part of the team that worked on developing future water demand projections for the Metropolitan North Georgia Water Planning District. The project utilized the DSS software to model 16 different counties, including 93 different cities and water agencies that plan to supply a population of 7.5 million in (2016) Tennessee Duck River Development Agency Regional Water Data Collection and Demand Projection Analysis 187 of 319

188 Item 2.6 Tess Kretschmann As water resources analyst for this collaboration between MWM, Duck River Agency (DRA) and the DRA Water Systems, Tess helped develop a Demand Projection Analysis Report to update the projected demands for all seven Water Systems. For the water demand projections (2015 through 2050) in this study, Tess worked with MWM s Demand Side Management Least Cost Planning Decision Support System (DSS) Model, which was used to forecast water demand for each of the Water Systems. (2016) Sonoma Marin Water Saving Partnership 2015 Urban Water Management Plan Water Demand Analysis and Water Conservation Measures Update Tess was Project Engineer on this update that developed forecasts of demand and conservation savings for the 2015 Urban Water Management Plan for the local water utility retail Water Contractors of the Sonoma-Marin Saving Water Partnership (SMSWP): City of Cotati, Marin Municipal Water District, North Marin Water District, City of Petaluma, City of Rohnert Park, City of Santa Rosa, City of Sonoma, Valley of the Moon Water District, and Town of Windsor. This project included the development of transparent, defensible, and uniform demand and conservation projections for the nine Water Contractors. The objectives of the project were: (1) quantify the total average-year water demand for each Water Contractor to the year 2040 using the DSS Model (Decision Support System); (2) quantify the passive and active conservation water savings potential for each Water Contractor through 2040; (3) identify conservation programs for further consideration for regional implementation; and (4) provide each Water Contractor with a user-friendly model that could be used to support ongoing demand and conservation planning efforts. ( ) City of Oceanside Water Use Efficiency Master Plan Tess was the primary Project Engineer for this plan. The plan identified programs and projects to most effectively meet water use requirements. It built on the 2015 Urban Water Management Plan (UWMP) prepared by the City of Oceanside in accordance with the California Urban Water Management Planning Act. With the use of MWM s DSS Model, the plan provided detailed information for 20 individual conservation measures, giving Park the flexibility to use this plan as a guide to implement additional measures to help increase water savings should the statewide drought worsen significantly. To determine Oceanside s target per capita water use, baseline per capita water use was refined by determining Park s 2010 service area population using GIS techniques to align water service area and 2010 census block boundaries. (2011 and updated in 2016 to reflect their Urban Water Management Plan) Water Conservation Plan, City of Sacramento, California Tess and MWM collaborated with the City staff and Sacramento Water Conservation Advisory Group (SWCAG) to define the future goals of the City s water conservation program. This project involved a DSS Model developed to optimize the cost effectiveness of conservation measures meeting SB X7-7 gallon per capita per day (GPCD) targets. In October 2013, the City Council adopted the City s Water Conservation Plan to guide the future of the City s water use efficiency efforts. (2013) City of Santa Cruz 2016 United States Bureau of Reclamation (USBR) Water and Efficiency Grant Application Tess, as part of the MWM team, assisted with this grant application in which the City of Santa Cruz proposes to implement a Surf City Water Wise Rebate Program (Surf City Saves) to accelerate program participation for existing water conservation rebate programs. The determination of the Surf Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 188 of

189 Item 2.6 Tess Kretschmann City Saves program conservation measure costs and savings was completed using Maddaus Water Management s Decision Support System (DSS) Model. The MWM team used the DSS Model s topdown approach (used when given a utility prepared water demand forecast, as was provided for this analysis) for the City of Santa Cruz along with M.Cubed s Econometric Model. (2016) Urban Drought Assistance Grant Program Application Writing, Placer County Water Agency, California Tess was a Project Engineer on this effort. This project involved two competitive grant applications. Tess supported design and the developement of scope of work and provided direction on the economic evaluation for the urban water efficiency projects. The goal of the Hot Water on Demand Rebate Program was to install hot water on demand devices on Placer County Water Agency (PCWA) residential and commercial customers homes and businesses. The total cost for this project is $115,200 with the application requesting $52,000. The main goal of A Care-free, Water-free Grass Alternative for California's Foothills was to replace currently irrigated turf with synthetic grass at PCWA homes and businesses. The objective of this project is to dramatically reduce PCWA customers outdoor irrigation water use. The total cost for this project is $210,320, with the application requesting $80,000 from the State. (2008) Selected Presentations and Papers World Water Leaders-Innovative National/International Program Strategies, Water Smart Innovations, Las Vegas, Nevada, October Get REAL Savings! Energy & Water Utilities Team on CII Water Efficiency, Water Smart Innovations Conference, Las Vegas, Nevada, October Water Conservation Benefit-Cost Analysis Workshop, AWWA Sustainable Water Management Conference, Providence, Rhode Island, March Setting Up Your Sustainable Funding Portfolio for Successful Conservation Programs, panel member, Water Smart Innovations, Las Vegas, Nevada, October Certification and Training 2005 Engineer-In-Training, State of California, License No Relevant Positions Held Maddaus Water Management, Water Resources Engineer 2013-Present Brown & Caldwell (Sacramento Office), Engineer Duke University, Civil Engineering Department Research Assistant Association Memberships Alliance for Water Efficiency, Member 2013-Present American Water Works Association, Member 2013-Present California Water Efficiency Partnership (formerly CUWCC), Member 2013-Present WateReuse Association 2016-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 189 of

190 Item 2.6 Andrea Pacheco Maddaus Water Management, Inc. Technical Editor/Executive Administrator Education 1992 B.A., English, St. Mary s College of California Recent Relevant Work History/Accomplishments Water Use Efficiency Plan, Liberty Utilities (Apple Valley Ranchos Water), Apple Valley, California Andrea had the role of Technical Editor for the Liberty Utilities (Apple Valley Ranchos Water) Corp. Water Use Efficiency Plan, which identified programs that would be most efficient in meeting Liberty Utilities water use requirements. Andrea developed, edited and formatted the documentation for the plan, which was used as a guide for Liberty Utilities/Apple Valley to implement additional measures to manage water savings. Through this plan, it was clear that expanded water conservation efforts by Liberty Utilities/Apple Valley were a feasible and cost-effective means of assuring adequate future water supplies, thereby confirming that they would continue to use conservation to meet their per capita consumption targets as reported in their 2015 Urban Water Management Plan. (2017) Water Conservation Plan and CII Water Rate Survey, Jordan Valley Water Conservation District, Utah Andrea was the Technical Editor on the MWM team that conducted a survey of water utilities on the West Coast regarding formulation of current CII rate structures. Based on this survey, MWM provided conclusions and recommendations regarding JVWCD future rate structure implementation in the form of a Technical Memorandum, which Andrea helped produce, edit, and format for final delivery. (2017) West Basin Municipal Water District Water Use Efficiency Strategic Plan, Carson, California Andrea was a part of the MWM team that supported a remapping and update of West Basin s Water Use Efficiency Strategic Plan. Andrea served as Technical Editor for the written report. She also assisted in the creation of a SurveyMonkey survey for a workshop that was held by West Basin to provide information to Retailers and stakeholders as to what direction West Basin should be heading regarding water conservation. (2016) Urban Water Management Plans, Northern California Region As Technical Editor, Andrea assisted with preparation of UWMPs for 5 cities and water districts in California. California Department of Water Resources (DWR) requires water suppliers to forecast water supplies and demands through The plans described the water system and existing and planned sources of water available; projected water demands for residential, commercial and industrial users; evaluated water conservation measures; presented water supply reliability data for normal and dry years; and quantified current and projected amounts of wastewater and potential recycled water uses. Clients include: Suisun-Solano Water Authority, Cambria Community Services District, Mid-Peninsula Water District, City of Sonoma and Liberty Utilities (Park Water Corp.) She also helped develop the technical demand analysis portion of the UWMPs for numerous agencies, including Marin Municipal Water District, North Marin County Water District, City of Santa Rosa, City of Petaluma, City of Rohnert Park, Town of Windsor, City of Sonoma, Valley of the Moon, and the City of Cotati. ( ) 190 of 319

191 Item 2.6 Andrea Pacheco Regional Demand Forecasts and Conservation Evaluations, 16 County Atlanta Metro Areas, Georgia Andrea was editor on the update team that developed future water demand projections for the Metropolitan North Georgia Water Planning District. The project utilized the DSS software to model 16 different counties, including 93 different cities and water agencies that plan to supply a population of 7.5 million in (2016) Updated Water Use Efficiency Strategic Plan Report, Santa Clarita Valley Water Suppliers, California Andrea was Technical Editor on the conservation analysis for Santa Clarita Valley Water Suppliers, including 5 DSS Models, with large user evaluation. (2015) Water Conservation Master Plan, City of Santa Cruz, California Andrea was editor on the project team for the Water Conservation Master Plan, which was finalized utilizing MWM s DSS Model. This involved a heavy public planning process to make the plan a very open and integrated process. ( ) Liberty Utilities (formerly Park Water Company) Water Use Efficiency Master Plan Andrea was editor for this plan, which identified programs and projects to most effectively meet water use requirements. It built on the 2010 Urban Water Management Plan (UWMP) prepared by Park Water Company in accordance with the California Urban Water Management Planning Act. With the use of MWM s DSS Model, the plan provided detailed information for 20 individual conservation measures, giving Park the flexibility to use this plan as a guide to implement additional measures to help increase water savings should the statewide drought worsen significantly. (2015) Foster City Water Supply Assessments, including Lincoln Center Biotechnology Center Andrea is Technical Editor for the new WSA that is currently being produced by MWM for Foster City and builds on previous water demand projections. The new demands from the BAWSCA study were approved by Estero Municipal Improvement District (EMID) and were used as a basis for the 2015 UWMP submitted by EMID in June This current WSA is due to be completed in (2017) Rancho Murieta Community Services District Water Supply Assessment (WSA) Andrea was a key part of the MWM team that prepared the WSA to determine whether there was adequate water supply to meet the needs of a newly proposed development project within the Rancho Murieta Community Services District service area. MWM provided estimated calculations for the water demand of the project and assisted with presenting the WSA report for the Project Environmental Impact Report. (2016) Relevant Positions Held Maddaus Water Management, Technical Editor/Executive Administrator 2015-Present Kaiser Permanente, Contract Project Manager, Family Fun Fest Lucent Technologies, Technical Communications Project Coordinator Diablo Publications, Advertising Production Coordinator Association Memberships Alliance for Water Efficiency, Member 2015-Present American Water Works Association, Member 2015-Present California Water Efficiency Partnership (formerly CUWCC), Member 2015-Present WateReuse Association 2016-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 191 of

192 Item 2.6 William Maddaus, P.E. Maddaus Water Management, Inc. Founder and Technical Advisor Education 1969 M.S., Civil Engineering, Massachusetts Institute of Technology, Cambridge, MA 1969 C.E., Civil Engineering, Massachusetts Institute of Technology, Cambridge, MA 1967 B.S., Civil Engineering, University of California, Berkeley Recent Relevant Work History/Accomplishments Water Conservation Master Plan, City of Santa Cruz, California William was Project Director and later Technical Review for the Water Conservation Master Plan, which is currently being finalized utilizing the DSS Model. The involved public planning process included attendance at over 12 water commission meetings to make the plan a very open and integrated process. It is planned to be completed by early ( ) Demand Forecasts and Conservation Savings Evaluation for BAWSCA Members, California William was Project Director for studies to forecast water demand and water conservation savings for 31 cities that purchase water from the San Francisco Public Utilities Commission. Forecasts extended 30years and were prepared using the DSS Model (Least Cost Planning Decisions Support System) originally by MWM in the year The Demand forecasts were recently updated for all the agencies with individual DSS Models incorporating regression analysis to explain trends of the economy, weather, price increases, and population growth. (2014) Water Use Efficiency Plan and Training, Cambria Community Services District, California William was Project Director for the water conservation program scenarios for maximizing future water conservation for the community. The work effort included MWM directing CCSD staff performing an assessment of remaining conservation potential for large customers. MWM also prepared a supplemental technical analysis using County assessor data of water use by property size and other demographic data to support an update to CCSD municipal code for its retrofit points system for approval of new developments. (2013) Water Conservation Plan, City of Sacramento, California William was Project Director and collaborated with the City staff and Sacramento Water Conservation Advisory Group (SWCAG) to define the future goals of the City s water conservation program. This project involved a DSS Model developed to optimize the cost effectiveness of conservation measures meeting SB X7-7 gallon per capita per day (GPCD) targets. In October 2013, the City Council adopted the City s Water Conservation Plan to guide the future of the City s water use efficiency efforts. (2013) Regional Demand Forecasts and Conservation Evaluations for 16 County Atlanta Metro Areas, Georgia 192 of 319

193 Item 2.6 William Maddaus, P.E. William was Project Director for preparation of a regional water conservation plan for the metro Atlanta area. The project involved application of the DSS Model to evaluate conservation opportunities for 16 counties surrounding Atlanta consisting of a population of nearly 4 million people. The analysis and models were written in 2003 and updated two separate times in 2008 and An update to this project is planned in ( ) Technical Director for 30 San Francisco Public Utilities Commission Agencies William served as Technical Director for studies to forecast water demand and water conservation savings for 30 agencies that purchase water from the San Francisco Public Utilities Commission. Forecasts extended 30-years and were prepared using the DSS Model, developed in-house. Consultant Designer for Shapell Homes and East Bay Water William created a Zero Footprint design for a 1,400-housing unit development in Danville, California area for Shapell Homes and East Bay Municipal Utility District including water efficient housing, offsite mitigation, and annual water budgets. Technical Advisor for Washington Suburban Sanitary Commission, Maryland William served as Technical Advisor on a Total Water Management Study for Washington Suburban Sanitary Commission, Maryland. Technical Director for Water Conservation Assessment for Newport News Water Works, Virginia William consulted with Newport News Water Works in Virginia as Technical Director for a water conservation assessment. Project Manager for Sonoma County Water Agency s Avoided Cost Study William was the Project Manager for Sonoma County Water Agency s Avoided Cost Study, deferring or eliminating water and wastewater capital facility expansion projects, as a part of an Environmental Impact Report (EIR) on a water system expansion project. Consultant for U.S. Department of Housing and Urban Development William developed a 3-year field demonstration of water conservation devices for the U.S. Department of Housing and Urban Development and published the landmark HUD Study, which became an industry standard. Selected Publications and Papers International and National Publications Water Conservation Programs A Planning Manual (AWWA Manual M52), American Water Works Association, co-authored with L. Maddaus in 2006 and was on the MWM team to update M52 in , with update pending publication in late Pursuing More Efficient Water Use: The History and Future of Water Conservation in the United States, with M. Maddaus, L. Maddaus, and C. Matyas, Journal AWWA, August Progress in US Water Conservation Planning and Implementation , with MD. Mamunur Rashid and M. Maddaus, Journal AWWA, June Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 193 of

194 Item 2.6 William Maddaus, P.E. Drought Preparedness and Response Plans (M60), with L. Maddaus, American Water Works Association, Water Resources Planning, Manual of Water Supply Practices (M50), with L. Maddaus, American Water Works Association, 2nd Edition, Innovative Water Conservation Supports Sustainable Housing Development, with M. Maddaus, M. Torre, and R. Harris, Journal AWWA Vol. 100-No. 5, May Forecasting Wholesale Demand Conservation Savings, with E. Levin, H. Pohl, and N. Sandkulla, Journal AWWA, Vol. 98-No. 2, February A Guide to Preparing Urban Water-Use Efficiency Plans (United Nations Water Resources Manual, No. 83), with L. Maddaus, United Nations, Recently Selected National Presentations World Water Leaders Innovative National/International Program Strategies, Water Smart Innovations Conference, Las Vegas, October Improving Water Use Efficiency - History and Future of Water Conservation in the United States, with M. Maddaus, L. Maddaus, C. Matyas, M. Rashid, Proceedings AWWA Annual Conference, Anaheim, California, June How Running Multiple Demand and Conservation Forecast Scenarios Can Help Plan for the Future, with M. Maddaus, C. Matyas, I. Macias, Proceedings AWWA Annual Conference, Anaheim, California, June New IWA Best Practice Guide for Preparing Urban Water Use Efficiency Plans, with L. Maddaus, M. Maddaus, and B. Rhodes (Manager Water Resources, Melbourne Water, Melbourne, Australia), Proceedings Water Smart Innovations Conference, Las Vegas, Nevada, October Where s the Water Savings? Setting and Meeting Targets for Achieving Cost Effective Conservation, with L. Maddaus and M. Maddaus, Proceedings AWWA Sustainable Water Resources, Denver, Colorado, April Preparing Urban Water Use Efficiency Plans A Best Practice Guide, with L. Maddaus and M. Maddaus, International Water Association, Paris, France, Planning in a Perfect Storm: Poor Economy, Wet Weather, and Budget Cuts, with M. Maddaus, Proceedings Water Smart Innovations Conference, Las Vegas, Nevada, October Practical Approach to Incorporate Uncertainty in Benefit Cost Analysis of Water Conservation Option, with MD. Mamunur Rashid and M. Maddaus, Proceedings AWWA Sustainable Water Resources, Nashville, Tennessee, April Modeling Innovative Conservation Measures, with M. Maddaus, Proceedings AWWA Sustainable Water Resources, Nashville, Tennessee, April Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 194 of

195 Item 2.6 William Maddaus, P.E. Certification and Training 1973 Professional Engineering License, State of Pennsylvania, PE19426E 1991 Professional Engineering License, State of California, No Professional Engineering License, State of Arizona, No Awards 1990 American Water Association Camel Award 2008 California Urban Water Conservation Council, Michael Moynahan Award Alliance for Water Efficiency, Water Star Award Positions Held Maddaus Water Management, Founder, Technical Director, Principal 1995-Present Montgomery Watson, Principal Engineer Brown & Caldwell, Managing Engineer Engineering Science, Water Resource Engineer Association Memberships Alliance for Water Efficiency, Member 2008-Present American Water Works Association, Member 2003-Present California Water Efficiency Partnership (formerly CUWCC), Research & Evaluation 2004-Present Committee California Water Efficiency Partnership (formerly CUWCC), Member 2004-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 195 of

196 Item 2.6 Anthony Herda, P.E., M.B.A. Water Resources & Environmental Engineering Planning Manager Education 2014 M.B.A., Azusa Pacific University, Azusa, California 2007 B.S. Civil Engineering, California State University Sacramento 1991 Bachelor of Music in Music Composition, University of Southern California, Los Angeles Selected Publications and Papers Application of Just-in-Time Inventory Management Strategy to Reclaimed Water Distribution as a Cost Reducing Measure to Improve Viability of Project Implementation Current research project co-authored by Mohammed Ibrahim, PE Normalization of External Factors Impacting Water Conservation Monitoring American Water Works Association 2015 Annual Conference and Exposition Approach to Cylindrical Steel Tank Design to Accommodate Sloshing Effects American Society of Civil Engineer s 2013 EWRI World Environmental & Water Resources Congress RECENT WATER RESOURCES PLANNING AND PROJECT MANAGEMENT EXPERIENCE City of Monrovia 2015 Water Master Plan City of Arcadia 2015 Water Master Plan San Antonio Water Company 2015 Strategic Plan City of Corona 2015 Urban Water Management Plan City of Hemet 2015 Urban Water Management Plan City of Vernon 2015 Urban Water Management Plan Sunny Slope Water Company 2014 Water Master Plan Arizona Water Company 2014 Pinetop-Lakeside Water Master Plan Santa Clarita Water Division 2013 Water Master Plan Sativa Los Angeles County Water District 2013 Water Master Plan Valley County Water District 2013 Water Master Plan 2013 Groundwater Reliability Improvement Project (GRIP) Feasibility Study Jet Propulsion Laboratory 2011 Facility Master Plan Fontana Water Company 2011 Sandhill Water Treatment Plant Assessment 2011 Feasibility Study for the Multi-Agency Regional Groundwater Recovery Project La Habra Heights County Water District 2011 Water Master Plan San Antonio Water Company 2010 Urban Water Management Plan City of Vernon 2010 Urban Water Management Plan City of La Verne 2010 Urban Water Management Plan Orchard Dale Water District 2010 Urban Water Management Plan Recent Relevant Work History/Accomplishments San Antonio Water Company 2015 Strategic Plan Anthony Herda facilitated visioning and strategic planning for the SAWCo Water Master Plan. Facilitation involved application of proprietary methods for diagnosing the organizational capacity of 196 of 319

197 Item 2.6 Anthony Herda, P.E., M.B.A the water company in terms of leadership, vision, planning, opportunity, partnering and energy. Participants included shareholders and representatives from management, engineering and operations. City of Corona 2015 Urban Water Management Plan Anthony Herda prepared the 2015 Urban Water Management Plan (UWMP) for the City of Corona. An UWMP is a planning document projecting a water purveyor s supply and demand for 25 years for statelevel and regional planning purposes pursuant to the Urban Water Management Planning Act, the California Water Conservation Act of 2009, SB 610 (Water Supply Assessment) and SB 221 (Water Supply Verification). An UWMP accounts for water supply and demand from the perspectives of availability, sustainability and water use efficiency. Mr. Herda worked in coordination with the City, the California Department of Water Resources, the local water wholesaler Western Municipal Water District, and other water supply stakeholders to prepare a comprehensive document. This project included the review and reference of multiple planning sources such as the City s General Plan, adopted specific plans, two groundwater management plans, City ordinances pertaining to water conservation and water shortage contingency planning, and City engineering planning documents for the water, sewer and reclaimed water systems. The UWMP serves as a reference for the City water resources, demonstrates City compliance with state water supply and water conservation statutes, and establishes City eligibility for water related grants and other financing instruments. Arcadia 2015 Water Master Plan Update Anthony Herda prepared the City of Arcadia 2015 Water Master Plan, which focused on the synergy between hydraulic capacity and asset performance culminated in a multi-phased capital improvement and replacement program. The water system was evaluated against design criteria (i.e. criteria focused on hydraulic requirements and preferences) to identify areas where greater capacity was needed. The water system was also evaluated against planning criteria (i.e. criteria used in asset management to determine the benefits of replacement due to age and condition) to identify areas of vulnerability, inefficiency and waste. Prioritization for improvements and replacements incorporated the conclusions of both the capacity and performance evaluations. One chapter of the master plan was devoted to water conservation and featured (1) modeling of conservation efficiency and (2) development of a costeffective conservation program. The evaluation of conservation efficiency served as a case study and basis for a white paper published by AWWA entitled Normalization of External Factors Impacting Water Conservation Monitoring. The study of cost-effective conservation resulted in development of a genetic algorithm in Visual Basic for cost optimization at varying levels of target water use efficiency. The genetic algorithm considers the cost of implementation, revenue impacts, and practical limitations of each conservation project or program. This water master plan serves as the blueprint for water system budgeting, water conservation coordination, asset management reporting and supply portfolio management. City of Vernon 2010 and 2015 Urban Water Management Plan The Urban Water Management Plans for the City of Vernon were prepared by Anthony Herda in 2011 and 2016, respectively. The City of Vernon presents a unique challenge for Urban Water Management Planning since water demand and population do not correlate. The City has approximately 200 residents; however, an estimated 50,000 people come to the City for work each day. In addition, the industrial and commercial nature of the City means that peaks in water demand are essentially unimpacted by temperature and precipitation; rather, fluctuation in water demand is more closely tied Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 197 of

198 Item 2.6 Anthony Herda, P.E., M.B.A to economic trends than response to weather. Mr. Herda took an aggressive approach regarding downplaying the importance of population growth in favor of interpreting the City s economic model with respect to projecting future demand. The City s goal for occupancy of industrial and commercial space was used as a threshold for verifying adequacy of existing and future supply. Extensive analysis was performed related to opportunities for recycled water use including truck washing, domestic plumbing for toilets, cooling for energy production, street cleaning and irrigation. Wastewater service for the City is provided by the Joint Outfall of the Los Angeles County Sanitation Districts and recycled water service is provided by the Central Basin Municipal Water District. These agencies work cooperatively to assure reliability and availability of recycled water to the region. The City is one of the beneficiaries of this coordinated activity and the UWMPs provided a blueprint for continued implementation of recycled water distribution in the City and through the region via transmission pipelines crossing the City. Following adoption of the UWMPs, the City agreed to participate in the Gateway Regional Water Conservation Alliance for reporting of progress toward meeting water conservation targets on a regional basis. Mr. Herda worked cooperatively with GEI Consultants and Stetson Engineers, who prepared the Regional Alliance reports, to assure accurate transfer of data on behalf of the City. Monrovia 2015 Water Master Plan Anthony Herda prepared the City of Monrovia 2015 Water Master Plan, requested by new City Manager, Oliver Chi, as part of his ongoing efforts to restructure and modernize city government with a focus on revitalizing essential services and responding to community outreach goals. The water plan was closely coordinated with the sewer plan and the street resurfacing plan through the Public Works Department to take advantage of economies of scope and economies of scale; this was a highly collaborative process involving City management and operations as well as multiple engineering consultants. The water master plan paid special attention to securing groundwater supply independence including recommendations for sufficiency of well capacity, flexibility and redundancy of treatment capacity, and improvements to transmission efficiency between the wellfield and City s primary storage facilities. Additional facility recommendations focused on maximizing existing storage and booster pumping infrastructure and efficient utilization of City property for necessary upgrades. As a mature distribution system with pipelines ranging in age from 10 to 120 years old, recommended pipeline projects focused on identifying and replacing obsolete and undersized mains in alignments critical to the integrity of each pressure zone. Upon completion of the water master plan and in coordination with other responsibilities of the Public Works Department, implementation of the comprehensive capital improvement program was funded in its entirety by the city council. Groundwater Reliability Improvement Program (GRIP) Feasibility Study Anthony Herda prepared a feasibility study of the Groundwater Reliability Improvement Program (GRIP) in Mr. Herda was tasked as an impartial third party to facilitate the review of the GRIP Draft Environmental Impact Report (DEIR) prepared by the Water Replenishment District of Southern California (WRD) on behalf of the Southeast Water Coalition (SEWC) and the Gateway Water Management Authority (GWMA). SEWC and GWMA represent the interests of 43 cities with adjudicated groundwater extraction rights in the Central Basin. They understood that investment in GRIP by WRD would ultimately impact Central Basin pumping assessment fees; therefore, an evaluation of the environmental, economic and engineering feasibility of the project was required to determine whether to support or oppose it. The GRIP project involved the installation of advanced wastewater treatment equipment (i.e. micro-filtration, ultraviolet oxidation and reverse osmosis) at the San Jose Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 198 of

199 Item 2.6 Anthony Herda, P.E., M.B.A Creek Water Reclamation Plant in Whittier to create a blending source for tertiary treated wastewater to be used as groundwater replenishment in Central Basin at the Montebello Forebay spreading grounds in Pico Rivera. The feasibility study included a critique of the DEIR focusing on water quality degradation and impact to existing groundwater production infrastructure, an engineering estimate for construction and operation of the GRIP facility, an evaluation of cost escalation for imported water as an alternative blending source, a calculation of payback comparing GRIP water to imported water, an opinion on the implications for groundwater assessment fees, and a review of related replenishment projects in the region. The stakeholder facilitation process included meetings with SEWC and GWMA representatives, issuance of findings, solicitation and processing of comments, and drafting and presentation of formal comments on the DEIR to RWD, the project s lead agency. SCWD 2013 Water Master Plan Update Anthony Herda prepared the SCWD 2013 Water Master Plan, which culminated in a $54 million capital improvement program and implementation strategy. It also provided technical guidance for the implementation and monitoring of a development impact evaluation process, a comprehensive water conservation program, an operational efficiency program, and long-range supply acquisition requirements. The master plan was closely coordinated with established local and regional planning documents. The basis for recommending capital improvements was the application of a series of predictive models developed specifically for this effort, including a population growth model, a water demand model, a demographic demand model, a development impact model, a project cost estimating model and a computer hydraulic model. Ongoing preparation of this master plan featured regular executive meetings included top management (retail, engineering, operations, finance and compliance), members of the board s subcommittee on capital expenditures, and consultant. Feasibility Study for the Multi-Agency Regional Groundwater Recovery Project (2011) Anthony Herda provided research, analysis, site inspection, stakeholder outreach and technical writing for the preparation of this feasibility study. The study was a coordinated effort involving Three Valleys Municipal Water District, Rowland Water District, Azusa Light & Water, Walnut Valley Water District, and the City Glendora. The goals of the study included identifying wells in the Main San Gabriel Basin that had been shut down due to groundwater contamination, siting a centralized treatment facility to receive contaminated raw water from the existing wells, evaluating treatment options, estimating the capital and operating costs of alternative concepts, and recommending a preferred concept for consideration by the project sponsors. Certification and Training California Professional Civil Engineer P.E. No Positions Held KWC Engineers, Inc., Water Resources & Environmental Engineering Planning Manager 2015-Present Civiltec Engineering, Inc., Water Resources Engineer Association Memberships American Water Works Association, Member 2008-Present American Society of Civil Engineers, Member 2008-Present Maddaus Water Management Proposal The City of Big Bear Lake Department of Water and Power s Water Conservation Management Plan 199 of

200 Item of 319

201 Item of 319

202 Item Wilshire Boulevard, Suite 3920, Los Angeles, California P F September 14, 2017 City of Big Bear Lake Department of Water and Power Attn: Sierra Orr Garstin Drive Big Bear Lake, CA Subject: Proposal for City of Big Bear Lake Department of Water & Power - Water Conservation Management Plan Dear Ms. Orr: We are excited to present this proposal and project team to assist the City of Big Bear Lake Water and Power (City or DWP) with the development of the Water Conservation Management Plan. Elements of this project are obviously closely inter-tied with the 2010 & 2015 Urban Water Master Plans (UWMP) that our team recently prepared for DWP. We have really enjoyed working with your team and would be honored to continue our working relationship on this project. We understand the objectives of this important project and bring the depth and breadth of experience that is a direct match with your project needs. Some of the key benefits that the Carollo team brings to DWP are: National Water Conservation Expertise. Rachel Lanigan, leader of our water conservation practice, will be the lead in performing the tasks outlined in our proposed Work Plan. Rachel holds a wide breadth of conservation planning knowledge. She has gained this through her extensive water master planning and conservation planning experience for clients throughout the nation. She actively examines water conservation strategies and looks for state-of-the-art planning tools to maintain our leadership in this industry. She is excited about this opportunity to serve the City by delivering local and national perspectives to the project. Institutional Knowledge: Members of our project team have nearly a decade of experience working with the City. Our principal-in-charge, Inge Wiersema, has worked with the City on both the 2010 UWMP and 2015 UWMP projects. She leads the same team that prepared your 2015 Urban Water Master Plan with tremendous in-depth institutional knowledge of your unique demand patters and seasonal population changes. This not only allows our team to hit the ground running, but it also provides cost savings due to the lack of any learning curve and allows our team to complete the project approximately six (6) earlier than the proposed schedule in the RFP BBL Transmittal Letter.indd 202 of 319

203 Item 2.6 Ms. Sierra Orr Big Bear Lake DWP September 14, 2017 Page 2 Responsiveness & Availability: We understand that it is our job to make your life easier, stay on schedule, and be proactive in our communications. As proven in past projects for the City, we are responsive to your needs as that is just part of doing good business. Our team is readily available to be dedicated to this project and is committed to continue our long-term relationship. We hereby confirm that there was one addenda issued by the City as it relates to this RFP. Carollo is registered as a corporation in the State of Delaware. The proposal shall remain valid for a period of not less than 90 days from the date of submittal. Please do not hesitate to contact to contact me if you have any questions regarding this proposal or if you require further information. Sincerely, CAROLLO ENGINEERS, INC. Inge Wiersema, P.E. Principal-in-Charge 203 of 319 carollo.com

204 Item 2.6 City of Big Bear Lake Department of Water and Power WATER CONSERVATION MANAGEMENT PLAN BACKGROUND & PROJECT SUMMARY The City of Big Bear Lake Department of Water and Power (City or DWP) is located within Bear Valley and encompasses approximately 9 square miles. Currently, the City provides water to approximately 15,600 connections. Approximately 95 percent of the active connections are residential, while the remaining 5 percent are commercial and industrial users. The average annual population in the DWP service area in 2015 was estimated at 25,601 (including full time and temporary populations). Since the City of Big Bear is a vacation destination, approximately 70 percent of the connections provide water to part-time residents and vacation homeowners. This variation in seasonal population creates a unique demand pattern within DWP s service area and creates challenges when quantifying projected usage water and conservation potential. The City has been very proactive in achieving conservation targets despite the fact that the City has a high percentage of transient population and one of lowest water uses per capita in the State. The average per capita demand went from 77 gallons per capita per day (gpcd) in 2010 to an to a recent average of 56 gpcd. By implementing incentive programs such as turf rebates at $0.50 per square foot and proactively reducing water use by enforcing conservation policies, DWP has been very successful in achieving the conservation goals within the region. This is a necessity during times of drought since DWP solely relies on naturally charged groundwater for water supply. Since the DWP conservation staff has limited time and resources to analyze existing and future potential programs and legislation within the State, DWP has determined the need to develop a Water Conservation Management Plan that will identify attainable conservation goals, develop implementation strategies, and raise public awareness. Based on discussions with your staff and the knowledge our team has gained through the preparation of the 2010 and 2015 Urban Water Management Plans, we have identified some of the key project challenges that must be addressed to deliver this project successfully. These challenges are: 1. Understanding seasonal population fluctuations and conservation practices when analyzing projected demands and conservation potential. 2. Compiling and reviewing DWP s existing conservation policies, procedures, and data to identify cost-effective practices that can be continued into the future. 3. Developing implementation strategies to raise public awareness and participation in conservation programs and practices for a service area that primarily consists of part-time residents and vacation homeowners. Project Long Range Demands Develop Implementation Strategies Raise Public Awareness Identify Attainable Conservation Goals Our team s understanding of your seasonal population projections, unique demand patterns, and current conservation practices will allow us to hit the ground running to develop your Water Conservation Management Plan. WATER CONSERVATION MANAGEMENT 204 of PLAN 319 1

205 Item 2.6 PROJECT UNDERSTANDING AND WORK PLAN Based on our project understanding, we have identified three key project challenges that must be addressed to deliver a Water Conservation Management Plan that meets your expectations and that will successfully serve as a roadmap for DWP to implement future conservation practices. We have developed a customized technical approach that includes a work plan with seven (7) main tasks to address the requested items in your RFP and the USBR guidelines as outlined in the Achieving Efficient Water Management - A Guidebook for Preparing Municipal Water Conservation Plans, July Based on our understanding of the project scope and our prior experience of preparing conservation studies, we are proposing to organize the RFP tasks as presented in the Work Plan, which coincide with Section 6 of the RFP. The tasks outlined in our Work Plan are described in further detail below. We welcome the opportunity to discuss and negotiate the scope tasks listed below with you, if we are selected for this project. To align with the requirements of the RFP, we maintained the sequencing of the tasks listed in Section 6 of the RFP in the schedule and fee estimate (provided in a separate sealed envelope). If the organization of the new project tasks is accepted by DWP staff, adjustments to the organization of the budget and schedule can be completed. The overall fee estimate and project completion date will not be impacted. To address your challenges, Carollo has developed a customized Work Plan to provide DWP with a Conservation Management Plan that DWP staff can confidently and effectively use for years to come. RFP Tasks 1) Preparatory Work and Research & 2) Goal Development 3) Identify & Prioritize WUE Measures Proposed Tasks 4) Develop WCMP Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Project Kickoff & Data Collection Water Resources Summary Existing Water Conservation Program WUE Measures Evaluation Water Conservation Implementation Plan Plan Development Project Management Data Request Document Water Supplies and Projected Limitations Document Existing Program Identify Potential Measures Score BMPs against established criteria Preliminary Plan Deliverables Meetings Proposed Tasks Data Review Develop Community Involvement Workplan Meeting 1 - Project Kickoff & Data Collection Data Request Chapter 1 - Introduction Establish Cost of Supplies to Meet Demands Perform a Water End-Use Analysis Identify Conservation Potential Establish WUE Targets Chapter 2 - Water Resources Assess Costs of Existing Measures Meeting 2 - Existing Program Chapter 3 - Existing Water Conservation Program Establish True Cost of Existing & Potential Measures Assess Cost- Benefit of Each Measure Meeting 3 - WUE Measure Evaluation Chapter 4 - Evaluation of WUE Measures Estimate Staffing Needs Develop Implementation Schedule & Budget Meeting 4 - WUE Measures Scoring & Implementation Plan Chapter 5 - Selected Program Chapter 6 - Implementation Schedule & Budget Draft Plan Final Plan Ongoing Monitoring Procedures Meeting 5 - Review and Discuss Draft Plan Comments Draft & Final Plan General Project Management Team Coordination Progress Reports WATER CONSERVATION MANAGEMENT 205 of PLAN 319 2

206 Item 2.6 Task 1 - Project Kickoff & Data Collection At our Project Kickoff Meeting, we will come prepared with a data request list for DWP including documentation of existing water use efficiency (WUE) measures and programs, staff and administrative costs for your program, historic customer billing data, and supplemental water resources data. Our team has a head start in this task given our recent work on your 2015 Urban Water Management Plan, saving your staff time in data collection. We will review the available data, identify any data gaps, and work with DWP staff to adjust our scope as necessary. We propose to develop a Community Involvement Work Plan right at the beginning of the project to identify the strategic meetings to involve community members, and to provide ample time to schedule and notify the public. As part of Task 1, Chapter 1 - Introduction will be prepared. Deliverables for Task 1: Data Collection List (one electronic copy), Community Involvement Work Plan (one electronic copy), and Chapter 1 (one electronic copy) Our team brings a LONG HISTORY OF WORKING WITH DWP STAFF and has in-depth knowledge of your water supply challenges, unique seasonal population and demands, and conservation practices. Task 2 Water Resources Summary The USBR guidelines suggest that water resources, limitations, and goals be set early on in your Plan. In this task we will summarize your water supplies, leaning heavily on the 2015 UWMP recently completed, and identify peak existing and future supply needs. Based on our work on the 2010 and 2015 UWMPs, we have a good understanding of your seasonal supply needs and limited options to develop new wet local waters supplies and reliance on an effective water conservation portfolio to have sufficient water supplies during extreme conditions, such as hot days and future droughts. We will document the supply limitations identified in your UWMP to meet the guidelines of developing a Water Budget. Associated costs for supply improvements, in dollars per gallon, will be developed to use later in the project for a comparison of the cost of WUE measures. The next step involves, using your historic consumption data to establish your water end uses by comparing seasonal water use and estimating indoor and outdoor water use and industrystandard assumptions on indoor end uses. We anticipate this data analysis will be challenging given your fluctuating population. Based on our work for the 2010 and 2015 UWMP, we understand that the population in the City s service area can vary greatly, specifically on long weekends, during the summer, and in the winter when snow activities attract large amount of people. We will need to be creative and work with the City of Big Bear s Visitors Bureau to obtain best estimates of saturation rates of vacation rentals and privately owned vacation properties. Working closely with DWP staff and employing a variety of data sets and analysis methods, including GIS, will be required to quantify the water conservation potential of this customer group. Given the DWP s sound data management, estimating end uses for varying customer types will take little effort. Additionally, we will review the historic participation in past DWP WATER CONSERVATION MANAGEMENT 206 of PLAN 319 3

207 Item 2.6 programs to estimate the penetration of highefficiency appliances and fixtures, as well as other rebate programs. Using established metrics from the latest publications, we will estimate the conservation potential of indoor and outdoor end uses for varying customer types. This information will be assimilated into establishing conservation potential for each water use customer type in terms of percent reduction, per capita reduction, and total volume reduction. The new conservation strategy can then be targeted to end uses with the greatest potential for reducing water demands. Task 2 will culminate in establishing WUE goals that reduce demands and avoid the high cost of new supplies, and meet the USBR guidelines for establishing goals early on in the project. The results of Task 2 will be documented in Chapter 2 - Water Resources Summary. Deliverables: Chapter 2 Water Resources Summary (one electronic copy). Santa Barbara Supply Planning Study Our experience has shown that even after decades of implementing WUE measures, a surprising amount of water use inefficiency may still remain in water systems, further justifying additional investments in conservation programs. Task 3 Existing Water Conservation Program In this task, we will document your existing conservation program elements, listing all measures implemented, including a description of the measure, years of implementation, estimated penetration, estimated staff time, implementation costs, and estimated water savings. We will review standard supply and demand side measures to make sure we comprehensively identify all measures. This data will be reviewed with the DWP in Meeting 2 and documented in Chapter 3 Existing Water Conservation Program. Deliverables: Chapter 3 Existing Water Conservation Program (one electronic copy). Task 4 WUE Measures Evaluation Task 4 includes identifying potential WUE measures, and establishing the cost-benefit of existing and potential measures. Several agencies have developed comprehensive lists of potential WUE measures to support utilities in their conservation planning. We will review the latest publications and conservation programs from our past clients, in addition to lists we have developed in the past, to first identify lowhanging fruit supply- and demand-side measures. This list will be supplemented by more recent innovative measures such as using social media, requiring any new toilet installed to replace two low-efficiency toilets, and using hydrant flushing water for sewer cleaning. Most importantly, we will identify the measures that map correctly to areas of inefficiencies as established in the enduse analysis. Working with your staff, we will estimate the true costs of implementing these measures, including administrative costs, staff time, marketing materials, and rebate costs. These values, coupled with estimated water savings from historic and published data, will be used to perform a cost-benefit analysis for each measure. The results will be presented to the DWP for review in Meeting 3 and will be documented in Chapter 4 WUE Measures Evaluation. WATER CONSERVATION MANAGEMENT 207 of PLAN 319 4

208 Item 2.6 At this stage, it will be important to obtain public stakeholder input on the potential measures, so we suggest to hold a public meeting prior to Task 5. Deliverables: Chapter 4 WUE Measure Evaluation (one electronic copy). Task 5 Water Conservation Implementation Plan Once the individual cost-benefit value is developed for each measure, we can begin to evaluate measures for implementation. This will begin with establishing our evaluation criteria. Based on our review of your RFP, you would like to evaluate measures considering cost, community input, and your WUE goals. Additional criteria may be environmental impacts (to meet the USBR guidelines), staffing requirements, additional funding needed. We will help you confirm the criteria and a scoring methodology to weigh the measures against each other. The highest ranking measures will be considered as your next top-priority for implementation. Your implementation plan will begin with the highestranking measures and will develop a strategy for the existing, near-term, and long-term (30-year) planning periods to meet the WUE goals. We will assist you to develop a budget, schedule, and monitoring plan for implementing these measures over the next 30-years. We propose one meeting as part of this task: Meeting 4 WUE Measure Scoring and Implementation Plan. The results will be documented in Chapter 5 Selected Program and Chapter 6 - Implementation Schedule and Budget (to meet USBR guidelines). Deliverables: Chapter 5 Selected Program and Chapter 6 - Implementation Schedule and Budget (to meet USBR guidelines) (one electronic copy). Existing and new conservation measures will be mapped to targeted end uses to ensure no water conservation potential is overlooked and measures focus where the conservation potantial is highest. In the figure shown here, inefficient toilets comprise the largest potential conservation savings in residential indoor water use and should be heaviliy targeted. WHAT Sets Us Apart... One area of WATER CONSERVATION OUTREACH that we would like to explore with DWP staff is your transient population. Developing water conservation brochures, friendly signage for rental properties, and working with your Visitors Bureau may provide opportunities to influence behavior of your large amount of temporary visitors. Reducing the per capita demand of your transient population could have a significant impact on daily demand peaking and the associated water system operations challenges in Souther California. Water Audits Rebates Public Education Other? Water Audits Public Education Fix-A-Leak Week Other? Inefficient Dishwashers Inefficient Faucets Leaks Rebates Plumbing Code Other? Targeting Inefficient Water Use Residential Indoor End Uses Inefficient Washing Machines HET Rebates HET Direct Install Water Displacement Plumbing Code Public Education Other? Inefficient Toilets Toilets Inefficient Showerheads Showers Washing Machines Dishwashers Leaks Faucets Water Audits Rebates Plumbing Code Public Education Other? WATER CONSERVATION MANAGEMENT 208 of PLAN 319 5

209 Item 2.6 Task 6 Plan Development A draft and final Water Conservation Management Plan will be an essential tool as the DWP continues its conservation planning. The key to making this document useful is to integrate DWP input at each stage of the project. To efficiently integrate DWPs ideas, hands-on water conservation program experience, and local considerations, we propose a series of in-person meetings and conference calls with DWP staff to review the assumptions, methodologies, and results of each task. The schedule on the following page captures the general timing of these proposed meetings. The DWP s comments on the chapters previously provided in Tasks 1 through 5 will be incorporated into a Draft Plan, which will include an executive summary providing an overview of the importance and breadth of this study including the major findings and recommendations. At this stage, a second public meeting could be held and any comments from the public will be discussed with DWP staff and incorporated in the Final Plan. We propose one meeting as part of this task: Meeting 5 Discuss Comments on Draft Plan. Deliverables: Draft Plan (one electronic copy) and Final Plan (5 hard copies and one electronic copy) Task 7 Project Management and Meetings This task includes general project management for the duration of approximately twelve (12) months. As part of this task, Carollo will coordinate work effort, conduct project communications with the project team and DWP, and prepare monthly invoices with progress reports. In addition, Carollo will prepare for and attend up to five meetings (two in-person meetings and three conference calls/webex), including a kickoff meeting. As part of this task, meeting agendas and notes will be prepared by Carollo staff and delivered in electronic format. The meetings are assumed to take place at the following project milestones: X XMeeting No. 1 (in-person) Project kickoff meeting to introduce all team members, review project scope, discuss project expectations, communications, and schedule. In addition, the data collection list will be presented and discussed. X XMeeting No. 2 (conference call/webex) Existing Water Conservation Program X XMeeting No. 3 (conference call/webex) WUE Measures Evaluation X XMeeting No. 4 (in-person) WUE Measure Scoring & Implementation Plan X XMeeting No. 5 (conference call/webex) Discuss Draft Plan Comments Deliverables: Project schedule and up to five schedule updates, meeting agendas and notes (five each), and monthly progress reports WATER CONSERVATION MANAGEMENT 209 of PLAN 319 6

210 Item 2.6 FIRM QUALIFICATIONS Founded in 1933, Carollo has more than 1,000 employees in 42 offices throughout the United States. Seek out, hire, and hold onto the best people in the business. We recognize that the most critical element for a successful project is the project team. Carollo aggressively recruits the top candidates from the leading engineering schools across the country. We train and mentor these engineers to become the next generation of leaders for Carollo and the industry. This long-term commitment to developing excellent engineers has resulted in a depth of talent unmatched by other consulting firms. RELEVANT WORK EXPERIENCE Carollo is a national environmental engineering firm specializing in the planning, design, and construction of municipal water, wastewater, and reclaimed water facilities for more than 84 years. We currently maintain 42 offices across the nation and have more than 1,000 employees, including more than 450 registered engineers. We are a full service company with the experience and qualified professionals to successfully manage projects of any size. Carollo offers a full range of water system planning and water treatment plant evaluation services. Water planning has been an integral aspect of Carollo s experience for more than eight decades. Many of our long-term client relationships began with long-range planning projects. In the past 15 years alone, we have provided planning services for over 200 municipal clients with service area populations from 5,000 to more than 4.5 million. Including unique cities like Big Bear Lake with seasonal population fluctuations. These Carollo ranks number one, in California among all design firms who work solely in water, based on Engineering News- Record's May 24, 2016 "Top 500 Design Firms" ranking. projects have involved water supply and resource evaluations, water quality and treatment analyses, area characteristic studies, water conservation alternative evaluations, resource alternative studies, urban water management plans, and master plans. Our team members are experienced in all the elements identified in your Water Conservation Management Plan identifying and prioritizing conservation measures, enabling DWP to project long range demands, identifying attainable conservation goals, developing implementation strategies, and raising public awareness. Carollo is dedicated to responsive client service. We have demonstrated our quality of service by effectively managing conservation planning projects like yours. Our team combines decades of master planning knowledge with a proven record of accomplishment. The table below summarizes some of our key planning projects completed by Carollo. Just Ask Our Clients We invite you to contact the references contained in the project pages. These individuals will attest to the quality and responsiveness of our team s services on similar projects. Carollo has completed more planning studies, master plans, and hydraulic modeling projects in California than any other firm. WATER CONSERVATION MANAGEMENT 210 of PLAN 319 7

211 Item 2.6 Examples of Water Planning Projects Completed by Carollo Project Name Demand Analysis Water Supply Analysis Water Conservation Planning Grant Planning City of Big Bear Lake, CA, 2010 and 2015 Urban Water Management Plan (UWMP) City of Buena Park, CA, Urban Water Management Plan (UWMP) [California Client] 1 Water Business Plan Castaic Lake Water Authority, CA, Reconnaissance Study Service Area Water Resource Management Measures City of Corona, CA, Urban Water Management Plan (UWMP) Cucamonga Valley Water District, CA, 2017 Water System Master Plan City of Hesperia, CA, 2005 UWMP and Water, Wastewater, and Recycled Water Master Plans Indio Water Authority, CA, Recycled Water Distribution System Inland Empire Utilities Agency, CA, Recycled Water Facilities Planning Study Las Virgenes Muncipal Water District, CA, 2010 Urban Water Management Plan (UWMP) Mesa Water District, CA, 2014 Comprehensive Water Master Plan Palmdale Water District, CA, Urban Water Management Plan (UWMP) City of Oceanside, CA, 2015 Integrated Master Plans (Water, Wastewater, Recycled Water) City of Riverside, CA, Integrated Water Management Plan City of Santa Barbara, CA, Water Supply Planning Study Victor Valley Water District, CA, Urban Water Management Plan (UWMP) Victroville Water District, CA, 2005 and 2010 Urban Water Management Plan (UWMP) Orange County, FL, SJRWMD Water Conservation Grant Application Palm Beach County, FL, Water Conservation Study City of Ashland, OR, Water Conservation and Reuse Plan City of Tigard, OR, Water Master Plan (WMP) City of Renton, WA, Comprehensive Water Master Plan City of Lacey, WA, Comprehensive Water Master Plan City of Tukwila, WA, Comprehensive Water Master Plan City of Auburn, WA, Comprehensive Water Master Plan 1 Client name is unavailable for publication WATER CONSERVATION MANAGEMENT 211 of PLAN 319 8

212 Item 2.6 PROJECT REFERENCES Big Bear Lake DWP 2010 & 2015 Urban Water Master Plan CITY OF BIG BEAR LAKE, CA REFERENCE 2010 & 2015 Mr. Reginald Lamson, General Manager TELEPHONE SIMILAR PROJECT EXPERIENCE The City of Big Bear Lake Department of Water and Power (DWP), located next to Big Bear Lake in San Bernardino County, retained Carollo to prepare its 2010 and 2015 Urban Water Management Plan (UWMP). DWP retails water to a large portion the Bear Valley as well as various unincorporated areas around Big Bear Lake. DWP currently supplies water to approximately 15,600 active connections within its 9 square mile service area. The DWP s service area is primarily residential. Recreation has been the most important economic factor in the Valley for nearly a century, which creates a unique population fluctuation and water usage trend. Residential use composes 95 percent of the total service area. Commercial accounts make up approximately 5 percent and industrial accounts are less than one percent of the total accounts. The City s annual water production in 2015 was approximately 2,095 acre-feet per year (AFY) or about 1.9 million gallons per day (mgd), which is entirely supplied by groundwater. The City has been very proactive in achieving conservation targets despite the fact that the City has one of lowest water uses per capita in the State. The average per capita demand went from 77 gallons per capita per day (gpcd) in 2010 to a recent average of 56 gpcd. By implementing incentive programs such as turf rebates at $0.50 per square foot and pro actively reducing water use, the City has exceeded its current conservation targets. EWEB Water Conservancy Study EUGENE WATER AND ELECTRIC BOARD REFERENCE Ms. Jill Hoyenga, Water Resources and System Planner TELEPHONE jill.hoyenga@ewb.org SIMILAR PROJECT EXPERIENCE The Eugene Water and Electric Board (EWEB) has been successfully implementing water conservation programs for nearly twenty years. Carollo prepared the Water Conservation Recommendations Report Update that identified water conservation potential, water conservations measures, and potential funding sources. As part of the study, Carollo identified conservation potential by comparing historical water use for all customer types and comparing indoor water use to benchmarks and outdoor water use to an irrigation budget. Additionally, Carollo prepared a GIS tool for EWEB staff to use for ongoing conservation planning, progress monitoring, and their upcoming Water Master Plan Update. The tool connected customer addresses with billing data, historic water use, and benchmark water use and allowed the City to see a visual representation of neighborhoods with higher conservation potential. Carollo then developed a comprehensive list given the reconservation measures specifically targeted to remaining areas of inefficient water use determined from historic billing data. Given the results of the evaluation of measures, Carollo prepared a recommended program, including long-term monitoring using the GIS Tool. Carollo also reviewed potential state and local grant programs, such as from the Energy Trust of Oregon. WATER CONSERVATION MANAGEMENT 212 of PLAN 319 9

213 Item 2.6 Water Supply Planning Study CITY OF SANTA BARBARA, CA REFERENCE Ms. Catherine Taylor, P.E., Water System Manager TELEPHONE SIMILAR PROJECT EXPERIENCE Carollo prepared a Water Supply Planning Study report for the City of Santa Barbara that evaluates the City s water supply mix and assesses the City s opportunities to improve the overall water supply reliability. As part of this study, Carollo prepared ta variety of assessments, including but not limited to: X XState Water Project Supply Reliability. As part of this task, Carollo evaluated the impact of the recent developments in the Bay Delta on the City s imported water allocation. X XLocalize Climate Change Impact. This task included the assessment of the most recent climate change projections on weather patterns, storm frequency, storm duration, and water demands. X X Water Conservation Assessment. The effectiveness of current water conservation programs was evaluated to determine which best management practices will provide the best opportunities for the City to increase water conservation levels and reduce its water supply needs. The water conservation study included detailed demand analysis by customer class, evaluation of both indoor and outdoor BMPs, and recommendations based on existing BMP saturation rates. The findings of these key tasks were combined into an overall water supply management assessment that provides concrete and practical recommendations for the City to diversify its water supply mix and improve the reliability of the City s water supply. Water Conservation and Reuse Study and Comprehensive Master Plan CITY OF ASHLAND, OR REFERENCE Ms. Julie Smitherman, CLIA Water Conservation Specialist City of Ashland 51 Winburn Way, Ashland, OR TELEPHONE SIMILAR PROJECT EXPERIENCE Carollo was selected to assist the City of Ashland balance their long-term water supply and demand considering regional climate change and varying water conservation goals. Current indoor and outdoor water use was established to estimate average and peak day demands. With short-term peak capacity deficiencies at their water treatment plant, conservation goals were targeted towards reducing peak demands correlating to outdoor summer water use. Three conservation goals were proposed and evaluated by City staff and a public advisory committee. The conservation goal was applied to both annual and peak demands to establish the required future treatment capacity. Carollo also assisted the City in evaluating current and future conservation measures to help achieve the established goals. The study also included a comprehensive supply evaluation and a master plan update. The master plan included developing demand projections, evaluating pumping and storage capacity, and evaluating the system using a calibrated hydraulic model. All results and proposed improvements were presented to a public committee for review. The public committee was ultimately responsible for selecting the City s level of service goals, updating policies, selecting the future water supply source, approving a new Capital Improvements Plan, and approving new water rates. WATER CONSERVATION MANAGEMENT 213 of PLAN

214 Item 2.6 Our staff brings innovative ideas and THINKS differently... PROPOSED TEAM, ORGANIZATION CHART, AND STAFF RESUMES The Right Team for Your Project Our team brings a long history of working with the City and has an in-depth knowledge of your water systems. The team members selected for this project have worked with the City developing your 2010 and 2015 Urban Water Master Plans, which included the evaluation of SBx7-7 water conservation targets, updating population and water use projections, performing a water conservation analysis in compliance with the Water Conservation Act of 2009, and reviewing regional water supplies. Your Team of Specialists Carollo s team is led by our principal-incharge, Inge Wiersema, who brings almost a decade of experience working for the City of Big Bear Lake DWP on similar projects. Inge is a hydraulic modeling, water resources, and utility master planning expert. In fact, she was supported by the same team for the DWP s 2015 Urban Water Management Plan. Hence, our team brings tremendous in-depth institutional knowledge of DWP s water system. Our team has enjoyed working with the City on the UWMP s and has a good understanding of not only the water system but also understands your work culture. So in addition to our extensive technical skills presented in this section, our team brings the benefit of our established working relationship to promote smooth project execution. Simple, one-size-fits-all solutions won t meet your needs for an implementable Water Conservation Management Plan. You need a best-in-class team that can engage in meaningful collaboration to meet the challenges you face. We bring a proven team with direct experience in water resource management. Assigned personnel will be available for the project duration and will not be removed or replaced without the prior written concurrence of the DWP. Our combination of knowledgeable, highly motivated local staff, and dedicated firm-wide support makes certain the quality and responsiveness of our services are EXCEPTIONAL. The project team roles and experiences are presented in the team table on the following pages. In addition, we have included resumes for the team at the end of this proposal. Project Manager Amy Martin Project Staff Rachel Lanigan, P.E. Project Engineer Aimee Zhao Staff Engineer Seema Chavan, P.E. USBR Requirmeents & Grants Principal-in-Charge Inge Wiersema, P.E. WATER CONSERVATION MANAGEMENT 214 of PLAN

215 Item 2.6 Inge Wiersema, P.E. PRINCIPAL-IN-CHARGE Inge is an environmental engineer with 20 years of experience and is specialized in water system planning and water resources projects. She has been involved in more than 100 master planning and hydraulic modeling projects for water, recycled water, wastewater, and stormwater systems in Southern California. She has also worked on various groundwater management plans, watershed management plans, urban water management plans, sewer system management plans, water supply, and water conservation studies. Benefits to the City `Strong ` leadership skills to manage and alighn team activities with project objectives and schedule. `Brings ` an extensive exterience and a wide range of perspectives to water conservation management from agencies throughout Southern California. `Long ` history working with staff from BBLWD to promote smooth project execution. Amy Martin PROJECT MANAGER Amy has over ten years of engineering project management experience at a leading public agency in Southern California. She has managed large-scale recycled water infrastructure projects, feasibility reviews, database development projects, and coordinated with multiple owners and agencies. Her technical experience also includes recycled water infrastructure, wells, wastewater treatment plants, construction management, cost estimating, and permitting. Benefits to the City `In-depth ` knowledge of DWP s unique water demands and supplies. `Familiarity ` with DWP s working methods. `Local, ` hands-on, and proactive Project Manager with excellent communication skills. WATER CONSERVATION MANAGEMENT 215 of PLAN

216 Item 2.6 Rachel Lanigan, P.E. PROJECT ENGINEER Rachel is a civil engineer with 15 years of experience focused on water and wastewater master planning for public utilities. Her experience in demographics, demand projections, supply reliability and redundancy, water conservation and reuse has supported numerous water utilities to develop long-term supply strategies. She has developed several complex demand models with adjustable parameters for economic uncertainty, growth, water use, and conservation efforts. Rachel has performed multiple cost-benefit analyses of demand and supply side conservation measures and studies identifying total conservation potential. As Carollo s national water conservation specialist, Rachel brings strong technical experience and creative water conservation ideas and tools to BBLWD from throughout the U.S. Benefits to the City `Breadth ` of knowledge of industry standard Water Use Efficiency Measures and effective tools for assessing their effectiveness. `Creative ` problem-solving skills combined with relationships with other agencies to identify innovative WUE Measures. `Experience ` strategically tailoring conservation plans to target remaining areas of conservation potential. Aimee Zhao STAFF ENGINEER Aimee is an environmental engineer with diverse experience in potable water and recycled water system projects in Southern California. She has experience with master plans, urban water management plans, feasibility studies, water supply analyses, hydraulic modeling, and ArcGIS. Her experience in the water resource environment involves planning projects for various population sizes and complexity. Benefits to the City ` `Previously worked with BBLDWP staff on the 2015 Urban Water Management Plan (UWMP), which will promote a smooth and more efficient project execution. ` `Understands BBLDWP s water supply concerns, seasonal demand fluctuations, and conservation practices. ` `Experienced in performing complex demand analysis for unique water systems, such as the University of California, Irvine and LAX. Seema Chavan, P.E. USBR GUIDELIN COMPLIANCE AND GRANTS Seema a Senior Engineer with Carollo Engineers with over 13 years experience in environmental engineering. Her projects have focused on permitting (including agency coordination and permit acquisition), water quality and watershed issues, including TMDLs, water quality trading, modeling, drinking and receiving water quality studies, non-structural alternatives for water quality improvements and public involvement. Benefits to the City `Extensive ` experience in permitting. `Her ` in-depth understanding of USBR requirements promotes plan devleopment efficiency and streamlines reporting compliance. WATER CONSERVATION MANAGEMENT 216 of PLAN

217 Item 2.6 SCHEDULE AND DEADLINES Schedule The detailed schedule shown on the next page presents the tasks outlined in Section 6 of the RFP. To align with the required tasks within the RFP, we maintained the sequencing of Section 6. If the proposed reorganization of the project tasks is accepted by DWP staff, adjustments to the organization of the schedule will be completed. This will not impact the project completion. Based on our review of the Scope of Work within the RFP, we anticipate kicking off the project at the end of September Since our team is familiar with DWP s data and conservation practices, we anticipate completing the Water Conservation Management Plan by the end of September This is six (6) months earlier than the anticipated completion date of March 2019 listed in Section 6 of the RFP. Hence, the final report will take approximately twelve (12) months to complete. It is assumed that the typical review time for DWP staff is two (2) weeks. If the tasks are anticipated to take a shorter or longer duration based on complexity, the timeline is reflected in the schedule. Estimated Labor Hours The estimated effort to complete the four (4) tasks listed in Section 6 of the RFP is 456 hours. The fee estimate is provided separately. City of Big Bear Lake 2017 Water Conservation Management Plan Carollo Labor Hours Hours by Classification Work Plan Tasks Tasks 1, 2 & 3 Task 4 & Task 5 Tasks 6 Task 7 RFP Section 6 - Task Description Task 1 - Preparatory Work & Research A - Prepare Draft Work Plan & Review Timeline B - Identify Current and Potential WUE Measures C - Determine Full Cost of Current WUE Measures D - Conduct Cost Effectiveness/ROI Analysis on WUE Measures Task 2 - Goal Development A - Set Goals and Priorities B - Identify Strengths & Weaknesses for Current & Potential WUE Measures Task 3 - Identify and Prioritize WUE Projects and Programs A - Prioritize WUE Programs & Project Recommendations B - Develop Action Plan for Implementation & Tracking Methods Task 4 - Water Conservation and Management Plan Development A - Prepare Draft Conservation Management Plan (1 electronic copy) B - Conservation Management Plan Revisions (5 hard copies + 1 electronic) C - Final Conservation Management Plan Adoption D - Implement, Monitor, & Evaluate Measures Task 5 - Project Management and Meetings A - General Project Management & Coordination (12 months) B - Meetings (2) & Conference Calls (3) Total Principal-in-Charge Inge Wiersema Project Manager Amy Martin Project Engineer Rachel Lanigan Staff Engineer Aimee Zhao Grant Support Seema Chavan Administrative Total Hours WATER CONSERVATION MANAGEMENT 217 of PLAN

218 Item September October November December January February March April May June July August September Activitiy & Milestone Description 9/4 9/11 9/18 9/25 10/2 10/9 10/16 10/23 10/30 11/6 11/13 11/20 11/27 12/4 12/11 12/18 12/25 1/1 1/8 1/15 1/22 1/29 2/5 2/12 2/19 2/26 3/5 3/12 3/19 3/26 4/2 4/9 4/16 4/23 4/30 5/7 5/14 5/21 5/28 6/4 6/11 6/18 6/25 7/2 7/9 7/16 7/23 7/30 8/6 8/13 8/20 8/27 9/3 9/10 9/17 9/24 1A Prepare Draft Work Plan and Review Timeline Task 1 Preparatory Work & Research Task 2 Goal Devlopment Task 3 Identify & Prioritize WUE Project & Program Task 4 Water Conservation & Managementgmt Plan Development 1B 1C 1D 2A 2B 3A 3B 4A 4B 4C 4D Identify Current and Potential WUE Measures Determine Full Cost of Current WUE Measures Conduct Cost Effectiveness/ROI Analysis on WUE Measures Set Goals and Priorities Identify Strengths and Weaknesses for Current and Potential WUE Measures Prioritize QUE Programs and Project Recommendations Develop Action Plan for Implementation and Tracking Methods Prepare Draft Conservation Management Plan Conservation Management Plan Revisions Final Conservation Management Plan Adoption Implement, Monitor, and Evaluate Measures (Ongoing) Data List List of Measures Chapter 1: Introduction Cost Effectiveness Analysis Table Chapter 2: Water Resources Work Plan Chapter 3: Existing Water Conservation Program WUE Measure Evalaution Matrix Chapter 4: Evaluatio of WUE Measures Prioritized List of WUE Chapter 5: Selected Programs Ongoing Monitoring Procedures Chapter 6: Implementation Scedule & Budget Draft Plan Final Plan Task 5 PM & Meetings 5A 5B Project Management and Administration Project Meetings (2 Meetings & 3 Conference Calls) Project Task DWP Data Collection and Review Holiday Notice to Proceed Interim Submittal Final Submittal Meeting Public Hearing WATER CONSERVATION MANAGEMENT PLAN 218 of

219 Item 2.6 COST PROPOSAL / SCHEDULE OF COSTS As requested in the RFP a detailed Cost Proposal/ Schedule of Costs is being submitted in a separate sealed envelope. CERTIFICATE OF INSURANCE As requested in the RFP certificates of insurance are presented as an attachment to this proposal. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 9/12/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Risk Strategies Company NAME: Risk Strategies Company 2040 Main Street, Suite 450 PHONE FAX (A/C, No, Ext): (A/C, No): Irvine, CA ADDRESS: syoung@risk-strategies.com PROFESSIONAL SERVICES AGREEMENT In accordance with the requirements of the Request for Proposals, Carollo Engineers has reviewed the Professional Services Agreement (Exhibit B to the RFP) and suggests the following modifications/additions. Section Indemnification Delete the phrase: including without limitation the payment of all consequential damages, as this language in not insurable under Consultant s Professional Liability Insurance. INSURED Carollo Engineers, Inc Ygnacio Valley Road, #300 Walnut Creek CA CA DOI License No. 0F06675 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A : Massachusetts Bay Insurance Company INSURER B : INSURER C : Continental Casualty Company INSURER D : INSURER E : DED RETENTION $ $ A WORKERS COMPENSATION WDF /31/ /31/2017 AND EMPLOYERS' LIABILITY STATUTE PER OTH- ER Deductible: $0 Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ $1,000,000 OFFICER/MEMBER EXCLUDED? N N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ $1,000,000 C Professional Liability AEH /4/2017 7/4/2018 Each Claim: $1,000,000 Unlimited Prior Acts Aggregate: $1,000,000 Deductible: $400,000 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A COMMERCIAL GENERAL LIABILITY ZDF /31/ /31/2017 EACH OCCURRENCE $ $1,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ $1,000,000 Deductible $0 MED EXP (Any one person) $ $25,000 PERSONAL & ADV INJURY $ $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ $2,000,000 PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ADFA /31/ /31/2017 $1,000,000 ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE (Per accident) $ AUTOS ONLY AUTOS ONLY Ded: Comp/Collision $ $1,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Projects as on file with the insured including but not limited to: Water Conservation Management Plan - RFP. Carollo Project #: Not yet assigned. Dept of Water & Power and the City of Big Bear Lake, its officials, officers, employees, agents and volunteers are included as additional insureds on a primary & non-contributory basis with respects to general & auto liability. Waiver of subrogation is included with respects to workers' compensation. CERTIFICATE HOLDER City of Big Bear Lake Dept. of Water & Power Garstin Drive Big Bear Lake CA CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Michael Christian ACORD CORPORATION. All rights reserved PL ($1M/$1M), GL-AL-UL-WC Debbie Richie 9/12/2017 2:57:47 PM (PDT) Page 1 of 11 WATER CONSERVATION MANAGEMENT 219 of PLAN

220 Item 2.6 RESUMES 220 of 319

221 Item 2.6 RESUMES Inge Wiersema, P.E. PRINCIPAL-IN-CHARGE Benefits to the City ``Strong leadership skills to manage and alighn team activities with project objectives and schedule. ``Brings an extensive exterience and a wide range of perspectives to water conservation management from agencies throughout Southern California. ``Long history working with staff from BBLWD to promote smooth project execution. MEETING YOUR REQUIREMENTS Years of Experienece: 20 Education: MSc Environmental Engineering BS Environmental Engineering Professional Engineer: CA # C66123 Inge is an environmental engineer with 20 years of experience and is specialized in water system planning and water resources projects. She has been involved in more than 100 master planning and hydraulic modeling projects for water, recycled water, wastewater, and stormwater systems in Southern California. She has also worked on various groundwater management plans, watershed management plans, urban water management plans, sewer system management plans, water supply, and water conservation studies. A selection of her extensive planning experience includes: RELEVANT PROJECT EXPERIENCE Urban Water Management Plans, CA Project Manager X XProject manager for the 2015 Urban Water Management Plan for the City of Big Bear Lake Water Department, California. X XProject manager for the 2010 Urban Water Management Plan for the City of Buena Park, California. X XProject manager for the 2010 Urban Water Management Plan for the City of Camarillo, California. X XProject manager for the 2010 Urban Water Management Plan for the City of Victorville, California. X XProject manager for the 2010 Urban Water Management Plan for the City of Corona, California. X XProject manager for the 2010 Urban Water Management Plan for Las Virgenes Municipal Water District, California. X XProject manager for the 2010 Urban Water Management Plan for Walnut Valley Municipal Water District, California. X XProject manager for the 2005 Urban Water Management Plan for the City of Buena Park, California. X XProject manager for the 2005 Urban Water Management Plan for the City of Hughson, California. The project was developed as part of the integrated water, sewer, and storm drain master plan project. Integrated Water Management Plan, City of Riverside, CA Project Engineer This project identified a supply strategy to meet the City s potable and non-potable water demands, which will consider new wells, recycled water, groundwater recharge, salinity management, water conservation, stormwater, water treatment, and groundwater banking projects. The water supply evaluation identified 15 new water supply project WATER CONSERVATION MANAGEMENT 221 of 319 PLAN

222 Item 2.6 Inge Wiersema, P.E. (cont.) opportunities. Detailed project descriptions, conceptual layouts, facility sizing, and cost estimates were developed for each project. The projects were ranked and prioritized to identify the best mix of projects to serve the City s projected demands through The 3 water conservation options included the quantification of various levels of expanded water conservation based on a different set of BMPs and investment levels to achieve targeted saturation rates and goals. Water Supply Planning Study, City of Santa Barbara, CA Project Manager The project included the assessments of the reliability of State Water Project water supplies, the impact of climate change on local and regional water supplies, water conservation, and recycled water system expansion opportunities. The water conservation study included detailed demand analysis by customer class, evaluation of both indoor and outdoor BMPs, and recommendations based on existing BMP saturation rates. Inge was responsible for the coordination of tasks, budget, and schedule. She was also the technical lead on the recycled water system analysis task Comprehensive Integrated Master Plan, City of Oxnard, CA Technical Advisor This project resulted in a long-term strategy and capital improvement program for the City s water, wastewater, recycled water, and stormwater facilities, including a proposed aquifer storage and recovery (ASR) program. Inge was the technical lead on the water master plan portion of this project, which included water demand forecasting, water conservation program analysis, hydraulic modeling analysis using WaterGEMS, existing and future system analysis, development of a the water system CIP, including a rehabilitation and replacement program. One Water LA 2040 Plan, City of Los Angeles, CA Project Manager The Plan is a collaborative effort of the LA Sanitation (LASAN) and LA Department of Water and Power (LADWP) that takes a holistic approach to consider all types of water as One Water. The Plan is developed through a stakeholder driven process and will guide the City with strategic and multi-billion dollar decisions for water infrastructure projects to make LA a more water resilient and sustainable City. The One Water LA 2040 Plan includes a wide variety of deliverables, such as a city-wide Mass Balance Tool that tracks all major water flows and allows analysis through year 2040 under normal, wet, and dry year hydrologic conditions under various water conservation scenarios. Additionally, the Plan includes a wastewater facilities plan, stormwater & urban runoff facility plan, development of long-term policies, LA River Flow Study, Satellite Wastewater Treatment Feasibility Study, Financial Strategy, Policies, and all underlying data analysis. As Project Manager, Inge is responsible for the coordination of the work effort with City staff from multiple departments and more than 20 subconsultants 2017 Water System Master Plan, Cucamonga Valley Water District, CA Project Manager This ongoing project includes potable water demand forecasting, InfoWater hydraulic modeling updates, hydraulic model calibration using SCADA and pressure logger data, and the development of customer specific diurnal curves. As part of the model calibration process and condition assessment activities, coordination with operations and engineering staff has been conducted. In addition, the infrastructure upgrades for the existing and future systems will be evaluated and the findings will be combined in a capital improvement program and water master plan report. Water System Portion of the 2017 Utilitites Infrastructure Master Plan, Los Angeles World Airport, CA Project Manager The UIP included analyzing future water demand projections based on passenger counts. As part of this effort, As-builds were utilized to update the existing LAX hydraulic model. Alternatives were then developed in the model to analyze existing and future water and fire water system deficiencies. Improvement projects were then prioritized into a phased CIP within the UIP. Hydraulic model training was provided at the end of the project. WATER CONSERVATION MANAGEMENT 222 of 319 PLAN

223 Item 2.6 Amy Martin PROJECT MANAGER MEETING YOUR REQUIREMENTS Amy joined Carollo in May 2014 as an urban/regional planner. Years of Experienece: She has over ten years of engineering project management 10+ experience. She has managed complex planning projects, feasibility Education: reviews, database development projects, large-scale recycled water BS Civil Engineering infrastructure projects, and coordinated with multiple owners and agencies. Her technical experience also includes master planning, hydrualic modeling, cost estimating, construction management, and permitting. RELEVANT PROJECT EXPERIENCE 2015 Urban Water Management Plan, City of Big Bear Lake Water Department, CA Project Manager Project manager for the 2015 Urban Water Management Plan for the City of Big Bear Lake Water Department, California. Integrated Water Management Plan, City of Riverside, CA Project Engineer This project identified a supply strategy to meet the City s potable and non-potable water demands, which will consider new wells, recycled water, groundwater recharge, salinity management, water conservation, stormwater, water treatment, and groundwater banking projects. The water supply evaluation identified 15 new water supply project opportunities. Detailed project descriptions, conceptual layouts, facility sizing, and cost estimates were developed for each project. The projects were ranked and prioritized to identify the best mix of projects to serve the City s projected demands through The 3 water conservation options included the quantification of various levels of expanded water conservation based on a different set of BMPs and investment levels to achieve targeted saturation rates and goals. One Water LA 2040 Plan, City of Los Angeles, CA Staff Engineer The Plan is a collaborative effort of the LA Sanitation (LASAN) and LA Department of Water and Power (LADWP) that takes a holistic approach to consider all types of water as One Water. The Plan is developed through a stakeholder driven process and will guide the City with strategic and multi-billion dollar decisions for water infrastructure projects to make LA a more water resilient and sustainable City. In addition to the One Water LA 2040 Plan, this project includes the preparation of a wastewater facilities plan, stormwater facility master plan), development of long-term policies, various special studies (e.g. LA River Flow Study, Satellite Wastewater Treatment Feasibility Study, Rate Study), and a programmatic environmental impact report (EIR). As Staff Engineer, Amy was a Task Lead for the Existing and Future Flow analysis Water Master Plan, Cucamonga Valley Water District, CA Planning Lead This ongoing project includes potable water demand forecasting, InfoWater hydraulic modeling updates, hydraulic model calibration using SCADA and pressure logger data, and the development of customer specific diurnal curves. As part of the model calibration process and condition assessment activities, coordination with operations and WATER CONSERVATION MANAGEMENT 223 of 319 PLAN

224 Item 2.6 Amy Martin (cont.) engineering staff has been conducted. In addition, the infrastructure upgrades for the existing and future systems will be evaluated and the findings will be combined in a capital improvement program (CIP) and water master plan report Recycled Water Feasibility Study,, Inland Empire Utilities Agency, CA Project Planning Lead Project planning lead for the 2015 Recycled Water Feasibility Study to increase the region s water supply with the sustainable and reliable use of recycled water. Interconnection between the City of Pomona, Monte Vista Water District, and Inland Empire Utilities Agency were evaluated to develop water supply alternatives that would provide IEUA with regional water supply benefits. As part of this evaluation, seasonal flow data from multiple supply sources with variable water quality was analyzed, regulatory permit impacts were reviewed, groundwater impacts were evaluated, and advanced treatment alternatives were assessed. The final selected alternatives were analyzed utilizing InfoWater models from the City of Pomona and IEUA Recycled Water Feasibility Study, Indio Water Authority, CA Project Engineer This project involved the preparation of a feasibility that conformed to the Bureau of Reclamation s Title XVI requirements, which would be utilized to obtain project authorization for future grant funding opportunities. As part of this study, project alternatives from the 2009 recycled water mater plan were refined, cost estimates were prepared, and a proposed project schedule was developed Comprehensive Facilities Water Master Plan, Padre Dam Municipal Water District, CA Water System Master Planning Lead This integrated master plan involves the District s water, wastewater, and recycled water infrastructure. This project includes (recycled) water demand/sewer flows forecasting, water supply analysis, hydraulic modeling updates for the water and recycled water systems, development and calibration of a new sewer model, and field condition assessment of key facilities with operations staff. In addition, the feasibility of the wastewater plant expansion for an indirect potable reuse project was evaluated. The findings were combined in a comprehensive capital improvement program (CIP) and water master plan report Water Master Plan, City of Glendale, CA Project Engineer This project includes potable and recycled water demand forecasting, water supply analysis, hydraulic model updates for the water and recycled water systems using H2OMap. In addition, the infrastructure upgrades for the existing and future systems, including fire flow capacity upgrades, were evaluated. The findings were combined in a capital improvement program (CIP) and water master plan report. Water Element, Utiltiies Infrastructure Master Plan, Los Angeles International Airport, CA Staff Engineer The UIP included analyzing future water demand projections based on passenger counts. As part of this effort, As-Builts were utilized to update the existing LAX hydraulic model. Alternatives were then developed in the model to analyze existing and future water and fire water system deficiencies. Improvement projects were then prioritized into a phased CIP within the UIP. Recycled Water System Model Update and Calibration, City of Santa Barbara, CA Project Engineer The project involved updating and recalibrating the existing recycled water hydraulic model with 2013 SCADA data, billing records and facility controls. Various operational scenarios were evaluated and control strategies were developed to improve operational conditions to decrease pressure fluctuations throughout the system. WATER CONSERVATION MANAGEMENT 224 of 319 PLAN

225 Item 2.6 Rachel Lanigan, P.E. PROJECT ENGINEER MEETING YOUR REQUIREMENTS Rachel is a civil engineer with 15 years of experience focused on water and wastewater master planning for public utilities. Her experience in demographics, demand projections, supply reliability and redundancy, water conservation and reuse has supported numerous water utilities to develop long-term supply strategies. She has developed several complex demand models with adjustable parameters for economic uncertainty, growth, water use, and conservation efforts. Rachel has performed multiple cost-benefit analyses of demand and supply side conservation measures and Years of Experienece: 13 Education: BS Civil Engineering BA Engineering Physics Civil Engineer: CA #72872, OR studies identifying total conservation potential. Her more recent, complex demand model projects are described below. RELEVANT PROJECT EXPERIENCE Urban Water Management Plan Updates, Cities of Hanford, Merced, Ukiah, and Tulare, CA Staff Engineer Led efforts in evaluating numerous Demand Management Measures (DMMs), including Cost/ Benefit Analyses to meet the California Urban Water Conservation Council s (CUWCC) standards. For the City of Hanford, Ms. Lanigan developed a Residential Water Survey Program tailored to the City to meet the CUWCC standards. Water Conservation and Reuse Study and Water Master Plan, City of Ashland, OR Staff Engineer The study included reviewing several potential alternative water sources including reclaimed water, groundwater, reservoir expansion, and connecting to adjacent purveyors. Combinations of supply alternatives included the impacts of climate change on the local watershed. Ms. Lanigan assisted in demand projections, water use efficiency evaluation, identifying water reuse opportunities, water curtailment, and led the master plan modeling for the project. Oregon Water Conservation Potential Analysis, Eugene Water and Electric Board, OR Project Engineer The Eugene Water and Electric Board (EWEB) has been successfully implementing water conservation programs for over twenty years and has been involved in national efforts for water use efficiency. Ms. Lanigan assisted the City to identify the total potential reduction in water use due to conservation, evaluate specific conservation methods, and develop a GIS-based conservation tracking tool to continue to monitor the program s effectiveness. California Utility Water Conservation Cost-Benefit Analysis, CA Staff Engineer This utility, who wishes to remain unnamed, sought to compare water conservation as a potential supply to other long-term supply sources. The study addressed questions as to the cost of the existing program and actual water savings accrued, and how much additional supply is available. Ms. Lanigan led the evaluation to identify historical trends and potential future potential given available literature and regional conservation assumptions. WATER CONSERVATION MANAGEMENT 225 of 319 PLAN

226 Item 2.6 Rachel Lanigan, P.E. (cont.) Oregon s Water Master Plan, Tualatin Valley Water District, OR Project Engineer The Tualatin Valley Water District is the second largest water utility in the State of Oregon. This extensive water plan included detailed demand projections for accurately sizing a new regional $10B water supply project. Ms. Lanigan developed a 50-year range of demand projections consistent with regional planning assumptions, and reflecting historical and projected variability in demands. The plan also included establishing level of service goals for reliable, redundant, and resilient supply to all customers. Comprehensive Water System Plan Update, City of Vancouver, WA Project Engineer In addition to other tasks for this project, Ms. Lanigan led demand projection development and performed quality control for the City s updated demand model. The demands included low, medium, and high demand projections considering the rate of infill, water loss, lower water use for new customers, natural replacement of high water use fixtures for existing customers, and water conservation. Ms. Lanigan also reviewed existing water use efficiency measures and assisted in establishing supply and demand side water conservation goals for the City. New Water Treatment Plant and Capacity Studies Update, Springfield, MO Staff Engineer Developed a range of conservation demand projections for evaluating planned expansion of the City s water supply. Ms. Lanigan evaluated the effectiveness of existing City conservation efforts, reviewed indoor versus outdoor water use trends, and provided recommendations on future efficiency measures and water loss reduction goals. The study compared five unique demand projection methods to reflect future uncertainty, and included mild, moderate, and aggressive conservation programs. Water System Plan Update, City of Camas, WA Planning Lead Updating demographic and water use planning assumptions to identify a range of potential demands for 6-, 10-, and 20-year projections. This Plan is being developed in conjunction with an update to the City s Comprehensive Plan, creating a cohesive and complementary set of documents. The City anticipates close to doubling its demands with their North Shore Urban Reserve Area beyond the 20- year horizon. Washington Water Master Update, City of Renton, WA Project Engineer The Water System Plan Update was developed collaboratively between the City and Carollo. Carollo assisted with solving several key issues including identifying alternate sources of supply, development of a 60-year demand forecast, and updating and calibrating their hydraulic model. Water Reuse Master Plan, City of Scottsdale, AZ Staff Engineer Developed a water reuse demand model identifying potential recycled water demand in various locations in the City and surrounding areas. Several regional planning documents and historical demand data was reviewed for establishing the demand projections. The model also included a sensitivity analyses of growth and adjustable demand parameters providing flexibility while developing the reuse strategy. Comprehensive Water System Plan Update, City of Lacey, WA Staff Engineer Led an in-depth Source of Supply Analysis, including reclaimed water, desalination, shallow and deep wells, wholesale purchase, and purchasing neighboring water systems. Ms. Lanigan assisted the City in developing a Water Use Efficiency Program to meet the City s conservation goals. WATER CONSERVATION MANAGEMENT 226 of 319 PLAN

227 Item 2.6 Aimee Zhao STAFF ENGINEER Aimee is an environmental engineer with diverse experience in potable water and recycled water system projects in Southern California. She has experience with master plans, urban water management plans, feasibility studies, water supply analyses, hydraulic modeling, and ArcGIS. Her experience in the water resource environment involves planning projects for various population sizes and complexity. Her project experience includes: MEETING YOUR REQUIREMENTS Years of Experienece: 4+ Education: MS Environmental Engineering BS Earth and Environmental Sciences Minor in Educational Studies RELEVANT PROJECT EXPERIENCE 2015 Urban Water Management Plan, City of Big Bear Lake Water Department, CA Staff Engineer Staff engineer for the 2015 Urban Water Management Plan for the City of Big Bear Lake Water Department, California Water Master Plan, City of Glendale, CA Staff Engineer This project included potable and recycled water demand forecasting, water supply analysis, hydraulic model updates for the water and recycled water systems using H2OMap. In addition, the infrastructure upgrades for the existing and future systems, including fire flow capacity upgrades, were evaluated. The findings were combined in a capital improvement program (CIP) and water master plan report. Hydraulic Model Development, City of Pasadena, CA Staff Engineer As part of this project, a new hydraulic model was created from GIS by Innovyze. Carollo conducted technical review of the model network and enhanced the model topology and added water system controls based on communications with the City s operations staff. The model was calibrated for extended period simulation conditions. One Water LA 2040 Plan, City of Los Angeles, CA Staff Engineer The Plan is a collaborative effort of the LA Sanitation (LASAN) and LA Department of Water and Power (LADWP) that takes a holistic approach to consider all types of water as One Water. The Plan is developed through a stakeholder driven process and will guide the City with strategic and multi-billion dollar decisions for water infrastructure projects to make LA a more water resilient and sustainable City. In addition to the One Water LA 2040 Plan, this project includes the preparation of a wastewater facilities plan, stormwater facility master plan), development of long-term policies, various special studies (e.g. LA River Flow Study, Satellite Wastewater Treatment Feasibility Study, Rate Study), and a programmatic environmental impact report (EIR). On-Call Water System Modeling, City of Santa Barbara, CA Project Engineer As part of this on-call contract, various modeling studies were conducted related to the new desalination plant. Each study was summarized in separate technical memoranda. Studies completed to date include: 1) Energy Optimization Study for various production scenarios; 2) Extreme Drought Analysis with various supply options; and 3) Transmission Main analysis to serve Montecito Water District. WATER CONSERVATION MANAGEMENT 227 of 319 PLAN

228 Item 2.6 Aimee Zhao (cont.) On-Call Hydrualic Modeling Services, Expansion of the Los Angeles Interantional Airport, CA Staff Engineer Various fire flow and domestic water scenarios were analyzed using the Infowater hydraulic model developed by Carollo. The modeling results were used to advise the design team on layout and sizing of pipelines, valve configuration, and residual pressure Integrated Master Plan, City of Banning, CA Project Engineer The project includes and integrated approach to potable water, wastewater, and recycled water demand/flow forecasting, Infowater hydraulic model updates and model calibration for the potable water and wastewater systems, hydraulic model creation for the recycled water systems, and supply analysis. In addition, the infrastructure upgrades for the existing and future systems were evaluated for each system and included in an integrated capital improvement program (CIP) and report Water Master Plan, Cucamonga Valley Water District, CA Staff Engineer The project included potable water demand forecasting, Infowater hydraulic model updates, hydraulic model calibration using SCADA, and development of customer specific diurnals. In addition, the infrastructure upgrades for the existing and future systems will be evaluated and the findings will be combined in a capital improvement program (CIP) and water master plan report Water Master Plan, City of Colton, CA Staff Engineer This project included water demand forecasting, hydraulic model development and EPS calibration using field fire flow testing. Existing and future system analysis was conducted to develop a capital improvement program (CIP) including a rehabilitation and replacement program. The findings were presented in a comprehensive water master plan report Recycled Water Master Plan, Moulton Niguel Water District, CA Staff Engineer This project includes recycled water demand forecasting, modeling, and alignment alternatives analysis to evaluate the most cost-effective system expansions. In addition, a turf replacement analysis tool was developed and a field condition assessment of existing recycled water system facilities was conducted. Ms. Zhao was responsible for the recycled water customer market assessment, purple pipe expansion analysis in GIS, and the development of the turf removal tool and analysis. Water Element, Utiltiies Infrastructure Master Plan, Los Angeles International Airport, CA Staff Engineer The UIP included analyzing future water demand projections based on passenger counts. As part of this effort, As-Builts were utilized to update the existing LAX hydraulic model. Alternatives were then developed in the model to analyze existing and future water and fire water system deficiencies. Improvement projects were then prioritized into a phased CIP within the UIP. Various Tasks, Orage County Sanitation District, CA Assistant Engineer XXOrganized and input CCTV data to identify problematic areas in collections system. XXAssisted in the management of routine collection system cleaning, schedule, and data. XXCoordinated with other departments to establish a procedure to close out maintenance projects. Successfully worked with several project managers to close out completed projects. WATER CONSERVATION MANAGEMENT 228 of 319 PLAN

229 Item 2.6 Seema Chavan, P.E. GRANTS Seema a Senior Engineer with Carollo Engineers with over 13 years experience in environmental engineering. Her projects have focused on permitting (including agency coordination and permit acquisition), water quality and watershed issues, including TMDLs, water quality trading, modeling, drinking and receiving water quality studies, non-structural alternatives for water quality improvements and public involvement. Her project experience includes: MEETING YOUR REQUIREMENTS Years of Experienece: 13 Education: MS Environmental Engineer BS Civil Engineering Civil Engineer: CA #61867 RELEVANT PROJECT EXPERIENCE CIP Program, City of San Jose-Santa Clara Regional Wastewater Facility, CA SRF Program Coordinator Support the identification and application for SRF funding for the design/ engineering and construction of identified Capital Improvement Program projects. Project tasks include: coordination of communications between the Program and SRF staff; Development of an overall SRF Application Strategy for the multi-year, multi-project program; Assisting City Staff completing SRF Applications and reviewing applications for completeness/ consistency; Assisting City Staff on SWRCB discussions/ communications; Participation in meetings with Program and SRF staff; Support City staff in preparation of Grant Funding documents; Identification of Critical Issues; and training. U.S. Bureau of Reclaaation WaterSMART Title XVI Grant Application, 2016 South County Recycled Water Project, Santa Clara Valley Water District, CA Project Manager The project was awarded the maximum $4M grant for construction of Phases 1B/2A of the South County Recycled Water Project. Project Tasks included: Development of Grant Application, Coordination with Santa Clara Valley Water District Staff; Coordination with US Bureau of Reclamation Staff; Development of Responses to Information Requests during application review; and Review/ Comment of Draft Title XVI Grant Agreement. U.S. Bureau of Reclamation WaterSMART Title XVI Grant Application, 2017 South County Recycled Water Project, Santa Clara Valley Water District, CA Project Manager The District is apply for $1.7M for Phases 1B/2A in order to closeout its $7M USBR obligation. Clean Water Proposition 1 Grant and Start Revolving Fund Application, 2016 Santa Clara Valley Water District, CA Project Manager The District is applying for $6.7 million for Phases 1B/2A of the South County Recycled Water Project. Project tasks included: Development of the SRF Grant Application Packages and Supporting Information; Coordination with District staff; Coordination with SWRCB staff on the Application review; Identification and Resolution of issues impacting package review; and Review of Green Project Reserve Funding opportunities. Water Quality Control Plant CWSFR Loan Assistance and CEQA Documentation, City of South San Francisco, CA SRF Application Coordinator Project tasks include: Preparation of CWSRF loan application for $53,400,000 for two CIP projects - wet weather improvements and digester rehabilitation project; Coordination of environmental documentation which included Initial Study/ Mitigated Negative Declaration and Addendum to meet CEQA-Plus SRF requirements; Coordination with City and SWRCB staff. In addition, developed WATER CONSERVATION MANAGEMENT 229 of 319 PLAN

230 Item 2.6 Seema Chavan, P.E. (cont.) the Green Project Reserve Analysis Business Case, to demonstrate energy efficiency savings of the proposed project, to demonstrate project s categorization with the CWSRF Intended Use Plan Priority Project List. Water Quailty Control Plant, CWSRF Loan Assistance, City of South San Francisco, CA Program Manager WIFIA Letter of Intent submittal for the City of South San Francisco Water Quality Control Plant CWSRF Loan Assistance and CEQA Documentation. Project tasks include: Preparation of WIFIA Letter of Interest Package; Coordination with EPA and City Staff; Development of required documentation; and submittal of package Implementation Grant Application, San Luis Obispo Integrated Regional Water Management, CA Project Engineer The application was awarded the $4.9 million for the planning studies and construction of critical water supply projects in San Luis Obispo County, all designed to help alleviate severe drought impacts in the Central Coast and provide a sustainable water resource management. The application was awarded the highest score in the Central Coast funding area. Tasks included: Development of Overall Grant application package; Integration of three agency applications into one package U.S. Bureau of Reclamation WaterSMART XVI Water Recycling Under WIIN Act Grant Application, City of San Buenaventura and Pure Water Monterey, CA Project Engineer For each client, project tasks include: Identification of grant document requirements; Development of required grant project benefits; Preparation of the overall grant application package; Coordination and integration of multiple agency comments; and Client support for Grant document submittal. Evaluating and Identifying Grant and Funding Assistance Opportunities, City of Modesto, CA Project Engineer Tasks included review and identification of potential grant and loan funding opportunities for the implementation of planning, design, and construction activities associated with the proposed Direct Potable Reuse Project at the City of Modesto s Secondary and Tertiary Water Quality Control Plant. Tasks included the review of Federal, State and Local Funding programs; Coordination with Federal, State and Local agency staff; Identification of overall and specific funding opportunities as well as requirements (e.g. document readiness, application timelines, and project potential for award) applicable to the project; and identified two funding opportunities to pursue/track. Development of the Proposition 1 Pilot Study Grant Application Package, City of Modesto, CA Project Manager Tasks included identification of grant document requirements; coordination with SWRCB staff; review of technical documentation; and response to SWRCB review comments. WATER CONSERVATION MANAGEMENT 230 of 319 PLAN

231 Item 2.6 CERTIFICATE OF INSURANCE 231 of 319

232 9/12/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Risk Strategies Company NAME: Risk Strategies Company 2040 Main Street, Suite 450 PHONE (A/C, No, Ext): Irvine, CA ADDRESS: syoung@risk-strategies.com FAX (A/C, No): INSURER(S) AFFORDING COVERAGE NAIC # CA DOI License No. 0F06675 INSURER A : Massachusetts Bay Insurance Company INSURED Item 2.6 Carollo Engineers, Inc Ygnacio Valley Road, #300 Walnut Creek CA CERTIFICATE OF LIABILITY INSURANCE INSURER B : INSURER C : Continental Casualty Company INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. DED RETENTION $ $ A WORKERS COMPENSATION WDF /31/ /31/2017 AND EMPLOYERS' LIABILITY STATUTE OTH- ER Deductible: $0 Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ $1,000,000 OFFICER/MEMBER EXCLUDED? N N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ $1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ $1,000,000 C Professional Liability AEH /4/2017 7/4/2018 Unlimited Prior Acts INSR ADDL SUBR LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) LIMITS A COMMERCIAL GENERAL LIABILITY ZDF /31/ /31/2017 EACH OCCURRENCE $ $1,000,000 CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES (Ea occurrence) $ $1,000,000 Deductible $0 MED EXP (Any one person) $ $25,000 PERSONAL & ADV INJURY $ $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ $2,000,000 POLICY PRO- JECT LOC PRODUCTS - COMP/OP AGG $ $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ADFA /31/ /31/2017 (Ea accident) $ $1,000,000 ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS ONLY NON-OWNED AUTOS ONLY PROPERTY DAMAGE (Per accident) $ Ded: Comp/Collision $ $1,000 UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DATE (MM/DD/YYYY) Each Claim: Aggregate: Deductible: $1,000,000 $1,000,000 $400,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Projects as on file with the insured including but not limited to: Water Conservation Management Plan - RFP. Carollo Project #: Not yet assigned. Dept of Water & Power and the City of Big Bear Lake, its officials, officers, employees, agents and volunteers are included as additional insureds on a primary & non-contributory basis with respects to general & auto liability. Waiver of subrogation is included with respects to workers' compensation. CERTIFICATE HOLDER City of Big Bear Lake Dept. of Water & Power Garstin Drive Big Bear Lake CA CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) Michael Christian ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD PL ($1M/$1M), GL-AL-UL-WC Debbie Richie 9/12/2017 2:57:47 PM (PDT) Page 1 of of 319

233 Item 2.6 ZDF Carollo Engineers, Inc. 12/31/2016 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL GENERAL LIABILITY BROADENING ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SUMMARY OF COVERAGES 1. Additional Insured by Contract, Agreement or Permit Included 2. Additional Insured Primary and Non-Contributory Included 3. Blanket Waiver of Subrogation Included 4. Bodily Injury Redefined Included 5. Broad Form Property Damage Borrowed Equipment, Customers Goods & Use of Elevators Included 6. Knowledge of Occurrence Included 7. Liberalization Clause lncluded 8. Medical Payments Extended Reporting Period Included 9. Newly Acquired or Formed Organizations - Covered until end of policy period Included 10. Non-owned Watercraft 51 ft. 11. Supplementary Payments Increased Limits - Bail Bonds $2,500 - Loss of Earnings $ Unintentional Failure to Disclose Hazards Included 13. Unintentional Failure to Notify Included This endorsement amends coverages provided under the Commercial General Liability Coverage Part through new coverages, higher limits and broader coverage grants. 1. Additional Insured by Contract, Agreement or Permit The following is added to SECTION II WHO IS AN INSURED: Additional Insured by Contract, Agreement or Permit a. Any person or organization with whom you agreed in a written contract, written agreement or permit that such person or organization to add an additional insured on your policy is an additional insured only with respect to liability for bodily injury, property damage, or personal and advertising injury caused, in whole or in part, by your acts or omissions, or the acts or omissions of those acting on your behalf, but only with respect to: (1) "Your work" for the additional insured(s) designated in the contract, agreement or permit; (2) Premises you own, rent, lease or occupy; or (3) Your maintenance, operation or use of equipment leased to you. b. The insurance afforded to such additional insured described above: (1) Only applies to the extent permitted by law; and (2) Will not be broader than the insurance which you are required by the contract, agreement or permit to provide for such additional insured. 233 of 319

234 Item 2.6 ZDF Carollo Engineers, Inc. 12/31/2016 (3) Applies on a primary basis if that is required by the written contract, written agreement or permit. (4) Will not be broader than coverage provided to any other insured. (5) Does not apply if the bodily injury, property damage or personal and advertising injury is otherwise excluded from coverage under this Coverage Part, including any endorsements thereto. c. This provision does not apply: (1) Unless the written contract or written agreement was executed or permit was issued prior to the "bodily injury, property damage", or "personal injury and advertising injury". (2) To any person or organization included as an insured by another endorsement issued by us and made part of this Coverage Part. (3) To any lessor of equipment: (a) After the equipment lease expires; or (b) If the bodily injury, property damage, personal and advertising injury arises out of sole negligence of the lessor (4) To any: (a) Owners or other interests from. whom land has been leased which takes place after the lease for the land expires; or (b) Managers or lessors of premises if: (i) The occurrence takes place after you cease to be a tenant in that premises; or (ii) The "bodily injury", "property damage", "personal injury" or "advertising injury" arises out of structural alterations, new construction or demolition operations performed by or on behalf of the manager or lessor. (5) To bodily injury, property damage or personal and advertising injury arising out of the rendering of or the failure to render any professional services. This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage or the offense which caused the personal and advertising injury involved the rendering of or failure to render any professional services by or for you. d. With respect to the insurance afforded to these additional insureds, the following is added to SECTION III LIMITS OF INSURANCE: The most we will pay on behalf of the additional insured for a covered claim is the lesser of the amount of insurance: 1. Required by the contract, agreement or permit described in Paragraph a.; or 2. Available under the applicable Limits of Insurance shown in the Declarations. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. 2. Additional Insured Primary and Non- Contributory The following is added to SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 4. Other insurance: Additional Insured Primary and Non- Contributory If you agree in a written contract, written agreement or permit that the insurance provided to any person or organization included as an Additional Insured under SECTION II WHO IS AN INSURED, is primary and non-contributory, the following applies: If other valid and collectible insurance is available to the Additional Insured for a loss covered under Coverages A or B of this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is primary to other insurance that is available to the Additional Insured which covers the Additional Insured as a Named Insured. We will not seek contribution from any other insurance available to the Additional Insured except: (1) For the sole negligence of the Additional Insured; (2) When the Additional Insured is an Additional Insured under another primary liability policy; or (3) when b. below applies. If this insurance is primary, our obligations are not affected unless any of the other insurance is also primary. Then, we will share with all that other insurance by the method described in c. below. 234 of 319

235 Item 2.6 ZDF Carollo Engineers, Inc. 12/31/2016 b. Excess Insurance (1) This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builder's Risk, Installation Risk or similar coverage for "your work"; (b) That is Fire insurance for premises rented to the Additional Insured or temporarily occupied by the Additional Insured with permission of the owner; (c) That is insurance purchased by the Additional Insured to cover the Additional Insured s liability as a tenant for "property damage" to premises rented to the Additional Insured or temporarily occupied by the Additional with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I COVERAGE A BODILY INURY AND PROPERTY DAMAGE LIABILITY. (2) When this insurance is excess, we will have no duty under Coverages A or B to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. (3) When this insurance is excess over other Insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all of the other insurance permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers 3. Blanket Waiver of Subrogation The following is added to SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us: We waive any right of recovery we may have against any person or organization with whom you have a written contract that requires such waiver because of payments we make for damage under this coverage form. The damage must arise out of your activities under a written contract with that person or organization. This waiver applies only to the extent that subrogation is waived under a written contract executed prior to the occurrence or offense giving rise to such payments. 4. Bodily Injury Redefined SECTION V DEFINITIONS, Definition 3. bodily injury is replaced by the following: 3. Bodily injury means bodily injury, sickness or disease sustained by a person including death resulting from any of these at any time. Bodily injury includes mental anguish or other mental injury resulting from bodily injury. 5. Broad Form Property Damage Borrowed Equipment, Customers Goods, Use of Elevators a. SECTION I COVERAGES, COVERAGE A BODILIY INJURY AND PROPERTY DAMAGE LIABILITY, Paragraph 2. Exclusions subparagraph j. is amended as follows: Paragraph (4) does not apply to "property damage" to borrowed equipment while at a jobsite and not being used to perform operations. Paragraphs (3), (4) and (6) do not apply to "property damage" to "customers goods" while on your premises nor do they apply to the use of elevators at premises you own, rent, lease or occupy. b. The following is added to SECTION V DEFINTIONS: 24. "Customers goods" means property of your customer on your premises for the purpose of being: 235 of 319

236 Item 2.6 ZDF Carollo Engineers, Inc. 12/31/2016 a. worked on; or b. used in your manufacturing process. c. The insurance afforded under this provision is excess over any other valid and collectible property insurance (including deductible) available to the insured whether primary, excess, contingent 6. Knowledge of Occurrence The following is added to SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. Duties in the Event of Occurrence, Offense, Claim or Suit: e. Notice of an "occurrence", offense, claim or "suit" will be considered knowledge of the insured if reported to an individual named insured, partner, executive officer or an "employee" designated by you to give us such a notice. 7. Liberalization Clause The following is added to SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS: Liberalization Clause If we adopt any revision that would broaden the coverage under this Coverage Form without additional premium, within 45 days prior to or during the policy period, the broadened coverage will immediately apply to this Coverage Part. 8. Medical Payments Extended Reporting Period a. SECTION I COVERAGES, COVERAGE C MEDICAL PAYMENTS, Paragraph 1. Insuring Agreement, subparagraph a.(3)(b) is replaced by the following: (b) The expenses are incurred and reported to us within three years of the date of the accident; and b. This coverage does not apply if COVERAGE C MEDICAL PAYMENTS is excluded either by the provisions of the Coverage Part or by endorsement. 9. Newly Acquired Or Formed Organizations SECTION II WHO IS AN INSURED, Paragraph 3.a. is replaced by the following: a. Coverage under this provision is afforded until the end of the policy period. 10. Non-Owned Watercraft SECTION I COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Paragraph 2. Exclusions, subparagraph g.(2) is replaced by the following: g. Aircraft, Auto Or Watercraft (2) A watercraft you do not own that is: (a) Less than 51 feet long; and (b) Not being used to carry persons or property for a charge; This provision applies to any person who, with your consent, either uses or is responsible for the use of a watercraft. 11. Supplementary Payments Increased Limits SECTION I SUPPLEMENTARY PAYMENTS COVERAGES A AND B, Paragraphs 1.b. and 1.d. are replaced by the following: 1.b. Up to $2,500 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. 1.d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or suit", including actual loss of earnings up to $1000 a day because of time off from work. 12. Unintentional Failure to Disclose Hazards The following is added to SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 6. Representations: We will not disclaim coverage under this Coverage Part if you fail to disclose all hazards existing as of the inception date of the policy provided such failure is not intentional. 13. Unintentional Failure to Notify The following is added to SECTION IV COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. Duties in the Event of Occurrence, Offense, Claim or Suit: Your rights afforded under this policy shall not be prejudiced if you fail to give us notice of an "occurrence", offense, claim or "suit", solely due to your reasonable and documented belief that the "bodily injury" or "property damage" is not covered under this policy. ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED. 236 of 319

237 Item 2.6 Named Insured: Carollo Engineers, Inc. Policy No. ZDF NOTICE OF CANCELLATION TO DESIGNATED ENTITY(S) (Including Nonpayment of Premium) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL PROPERTY COVERAGE PART SCHEDULE Name of Designated Entity Mailing Address or Address Thirty (30) Days Notice City of Big Bear Lake Dept. of Water & Power Garstin Drive Big Bear Lake CA Information required to complete this Schedule,if not shown above, will be shown in the Declarations. If we cancel this policy for any reason, including nonpayment of premium, we will give written notice of such cancellation to the Designated Entity(s) shown in the Schedule. Such notice may be delivered or sent by any means of our choosing. The notice to the Designated Entity(s) will state theeffectivedateof cancellation. Unless otherwise noted in the Schedule above, such notice will be provided to the Designated Entity(s) no less than the number of days In advance of the effective date of cancellation that we are required to provide to the Named Insured for such cancellation. If the reason for cancellation is nonpayment of premium, however, we will provide ten days notice. Such notice of cancellation is solely for the purpose of Informing the Designated Entity(s) of the effective date of cancellation and doesnot grant,alter, or extend any rights or obligations under this policy. ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. Authorized Representative or countersignature (where required by law) Includes copyrighted materials from ISO, Inc.2003 Page 1 of of 319

238 Item 2.6 ADFA THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM A. The following is added to SECTION II LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured: Additional Insured if Required by Contract If you agree in a written contract, written agreement or written permit that a person or organization be added as an additional insured under this Coverage Part, such person or organization is an insured ; but only to the extent that such person or organization qualifies as an insured under paragraph A.1.c. of this Section. If you agree in a written contract, written agreement or written permit that a person or organization be added as an additional insured under this Coverage Part, the most we will pay on behalf of such additional insured is the lesser of: (1) The Limits of Insurance for liability coverage specified in the written contract, written agreement or written permit; or (2) The Limits of Insurance for Liability Coverage shown in the Declarations applicable to this Coverage Part. Such amount shall be part of and not in addition to the Limits of Insurance shown in the Declarations applicable to this Coverage Part. Regardless of the number of covered "autos", "insureds", premiums paid, claims made or vehicles involved in the "accident", the most we will pay for the total of all damages and "covered pollution cost or expense" combined resulting from any one "accident" is the Limit of Insurance for Liability Coverage shown in the Declarations. B. The following is added to SECTION IV BUSINESS AUTO CONDITIONS, Paragraph B. General Conditions, subparagraph 5. Other Insurance: Primary and Non-Contributory If you agree in a written contract, written agreement or written permit that the insurance provided to a person or organization who qualifies as an additional insured under SECTION II LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured, subparagraph Additional Insured if Required by Contract is primary and noncontributory, the following applies: The liability coverage provided by this Coverage Part is primary to any other insurance available to the additional insured as a Named Insured. We will not seek contribution from any other insurance available to the additional insured except: (1) For the sole negligence of the additional insured ; or (2) For negligence arising out of the ownership, maintenance or use of any auto not owned by the additional insured or by you, unless that auto is a trailer connected to an auto owned by the additional insured or by you; or (3) When the additional insured is also an additional insured under another liability policy. C. This endorsement will apply only if the accident occurs: 1. During the policy period; 2. Subsequent to the execution of the written contract or written agreement or the issuance of the written permit; and 3. Prior to the expiration of the period of time that the written contract, written agreement or written permit requires such insurance to be provided to the additional insured. D. Coverage provided to an additional insured will not be broader than coverage provided to any other insured under this Coverage Part. ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED. Page 1 of Includes copyrighted material of ISO Insurance Services Office, Inc., with its permission 238 of 319

239 Item 2.6 Carollo Engineers, Inc. NOTICE OF CANCELLATION TO DESIGNATED ENTITY(S) INSURED: Carollo Engineers, Inc. POLICY NO.: ADFA This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL LIABILITY UMBRELLA COVERAGE PART COMMERCIAL PROPERTY COVERAGE PART BUSINESS AUTO COVERAGE FORM BUSINESSOWNERS COVERAGE FORM SCHEDULE Name of Designated Entity Mailing Address or Address Number Days Notice 30 City of Big Bear Lake Dept. of Water & Power Garstin Drive Big Bear Lake CA Information required to complete this Schedule, if not shown above, will be shown in the Declarations. If we cancel this policy for any reason other than nonpayment of premium, we will give written notice of such cancellation to the Designated Entity(s) shown in the Schedule. Such notice may be delivered or sent by any means of our choosing. The notice to the Designated Entity(s) will state the effective date of cancellation. Unless otherwise noted in the Schedule above, such notice will be provided to the Designated Entity(s) no less than the number of days in advance of the effective date of cancellation that we are required to provide to the Named Insured for such cancellation. Such notice of cancellation is solely for the purpose of informing the Designated Entity(s) of the effective date of cancellation and does not grant, alter, or extend any rights or obligations under this policy. Failure to provide notice in accordance with the terms of this endorsement does not: a. Alter the effective date of policy cancellation; b. Render such cancellation ineffective; c. Grant, alter, or extend any rights or obligations under this policy; or d. Extend the insurance beyond the effective date of cancellation. ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED Includes copyrighted material of Insurance Services Office Inc., Page 1 of 1 with its permission 239 of 319

240 Item 2.6 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WAIVER OF OUR RIGHT TO RECOVERR FROM OTHERS ENDORSEMENT CA This endorsement changes the policy to which it is attached effective on the inception date of the policy unless otherwise stated. This endorsement effective on 12/31/2016 part of Policy No. WDF at 12: :01 am standard times forms a of the Massachusetts Bay Insurance Company issued to: Carollo Engineers, Inc. Premiumm (if any) $ Authorized Representative We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent thatt you perform work under a written contract that requires you to obtain this agreement from us) You must maintainn payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 2.000% of the California workers compensation premium otherwise due on such remuneration. Schedule Person or Organization ANY PERSON OR ORGANIZATION WITH WHOM YOU AGREE IN WRITING TO WAIVE YOUR RIGHT TO RECOVERR AGAINST THEM. YOU MUST AGREE TO THIS WAIVER PRIOR TO THE DATE OF LOSS Job Description: Projects as on file with the insured WC PL ($1M/$1M), GL-AL-UL-WC Debbie Richie 9/12/2017 2:57:47 PM (PDT) Page 9 of of 319

241 Item 2.6 City of Big Bear Lake Dept. of Water & Power Garstin Drive Big Bear Lake CA Carollo Engineers, Inc. 12/31/2016 WDF Massachusetts Bay Insurance Company PL ($1M/$1M), GL-AL-UL-WC Debbie Richie 9/12/2017 2:57:47 PM (PDT) Page 10 of of 319

242 Item 2.6 For All the Commitments you Make PROFESSIONAL LIABILITY AND POLLUTION INCIDENT LIABILITY INSURANCE POLICY INSURED: Carollo Engineers, Inc. Policy AEH Effective 7/4/2017 Endorsement Number NOTICE ENDORSEMENT CANCELLATION OR NON-RENEWAL We agree with you that your Policy is amended to include the following additional provisions. 1. Your Policy will not be: XX Cancelled by us until we provide at least: 10 days prior written notice if we cancel your Policy for Non-payment of Premium; 30 days prior written notice if we cancel your Policy for The following reasons: Any reason other than non-payment of premium. Non-renewed by us until at least days prior written notice is given to the person or entity named in 2. below. 2. Person or Entity: City of Big Bear Lake Dept. of Water & Power Garstin Drive Big Bear Lake CA All other terms and conditions of the Policy remain unchanged. This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy and expires concurrently with said Policy unless another effective date is shown above. By Authorized Representative James F. Willging (No signature is required if issued with the Policy or if it is effective on the Policy Effective Date) James F. Willging Countersigned by Authorized Representative (Ed. 10/05) 242 of 319

243 Item of 319

244 Item of 319

245 Item of 319

246 Item 2.6 Submitted to: City of Big Bear Lake Department of Water & Power 9/13/2017 BBLDWP Water Conservation Management Plan Big Bear Lake, 1956 Submitted by: A & N Technical Services, Inc. 839 Second Street, Suite 5 Encinitas, CA Tel: Fax: of 319

247 Item 2.6 This page left blank 247 of 319

248 Item 2.6 TRANSMITTAL LETTER Ms. Sierra Orr Water Conservation and Public Information Supervisor City of Big Bear Lake Department of Water and Power Garstin Drive. PO BOX 1929 Big Bear Lake, CA, Dear Ms. Sierra Orr: Please find enclosed our response to the Request for Proposal from the Big Bear Lake Department of Water and Power. The approach we propose results in a systemic evaluation of water-use efficiency programs that will help BBLDWP maximize the value of its conservation investments. A & N Technical Services has exceptionally strong skills and extensive experience in the field of water use efficiency program evaluation, empirical measurement of net water savings, and applied benefit cost analysis. We are also pleased to team with: Dr. Thomas Chesnutt Project Manager (A&N) for his expertise in water demand, conservation measurement, and integrated planning Dr. David Pekelney (A&N) for customer demand profiling and financial modeling David Mitchell (M. Cubed) for regulatory analysis Peter Mayer (WaterDM) for end use modeling, peak flow shaping, and flow analysis Maureen Erbeznik (MEA) for conservation program design and strategy development Wenda Alvarez (WSA) for process evaluation and communication planning. Dana Holt, (A&N) for data processing and overall program support. This proposal shall remain valid for a period of not less than 90 days from the date of submittal. We have received the RFP Addendum, dated September 11 th, Sincerely, Thomas W. Chesnutt, Ph.D., PSTAT, CAP President, A & N Technical Services, Inc nd St. Suite 5, Encinitas, CA tom@antechserv.com P.S. If we have not interpreted your requirements precisely, we would be pleased to modify our proposed approach to meet them explicitly. Should you have any questions or desire further information, please do not hesitate to contact us. i 248 of 319

249 Item 2.6 Legal Status of Contractor A & N Technical Services is a Corporation, incorporated under the laws of the State of Delaware. (State of California Certificate of Qualification Corporation Number ) Municipality: Encinitas, CA and Los Angeles, CA Business License No.: A & N Technical Services, Inc., is a Small Business Enterprise: A business enterprise that is independently owned and operated; organized for profit; and is not dominant in its field. Our State of California Certification reference number is ii 249 of 319

250 Item 2.6 TABLE OF CONTENTS Transmittal letter... i Project Understanding and Work Plan... 1 Task 1-A: Prepare Draft Work Plan and Review Timeline... 1 Task 1-B: Identify Current and Potential WUE Measures... 3 Task 1-C: Determine Full Cost of Current WUE Measures... 3 Task 1-D: Conduct Cost Effectiveness/ROI Analysis on WUE Measures... 5 Task 2-A: Set Goals and Priorities... 5 Task 2-B: Identify Strengths and Weaknesses for Current and Potential WUE Measures... 6 Task 3-A: Prioritize WUE Programs and Project Recommendations... 8 Task 3-B: Develop Action Plan for Implementation and Tracking Methods Task 4-A: Prepare Draft Conservation Management Plan Task 4-B: Conservation Management Plan Revisions Task 4-C: Final Conservation Management Plan Adoption Task 4-D: Implement, Monitor and Evaluate Measures Relevant Work Experience Proposed Team, Organization Chart, Staff Resumes Project Organization: Role and Project Focus of Key Personnel Key Personnel Schedule and Deadlines Cost Proposal/Schedule of Costs Certificates of Insurance Professional Services Agreement USBR Compliance Appendix A: Resumes iii 250 of 319

251 Item 2.6 This page left blank iv 251 of 319

252 Item 2.6 BBLDWP Water Conservation Management Plan PROJECT UNDERSTANDING AND WORK PLAN Managing limited water supply in the Big Bear Valley has particular importance during these times of economic growth and change. Among the diverse range of attractions to the Valley, most depend on Big Bear Lake. The beautiful vistas, water sports, fishing, and shoreline atmosphere depend on the lake being maintained at adequate levels throughout the dry summer months. The Big Bear Valley has become a popular year-round residential area, which has increased the number of properties that need water for summer irrigation. A Big Bear Lake DWP Water Conservation Management Plan that has been vetted and accepted by its stakeholders will serve this special mountain community. A & N Technical Services, Inc. is pleased to present a comprehensive process to support the development of Big Bear Lake DWP s (BBLDWP) Water Conservation Management Plan. Our team approach to this project builds on experience in analyzing water conservation with improving the water demand management efforts at other water agencies in California and elsewhere. Our firm and project team can meet the time schedule within budget and has demonstrated financial responsibility and technical ability. TASK 1-A: PREPARE DRAFT WORK PLAN AND REVIEW TIMELINE The first step will be meeting with BBLDWP staff to formulate the project draft work plan compliant with USBR and USEPA guidance. As depicted in the flow chart below, we envision a workplan broken into logical subtasks. Each task is progressive in nature and will be initiated to gather and process information in the most manageable and cost-effective manner possible. By taking the time up-front to develop a work plan, we achieve a better understanding of the work to be performed and have a tracking mechanism with which to manage our hours and our deliverables to the project manager. Gather Data ID WUE Measures Demand Assessment Screen Measures Delivery Mechanisms Economic Analysis WUE BC Analysis Utility Avoided Costs Customer Shortage Costs Formulate Draft WUE Programs Develop Evaluation Criteria Evaluate WUE Programs, Conservation Options, Prioritorize Stakeholder Involvement Water Conservation Management Plan Figure 1 Potential Workplan to Developing BBLDWP s Water Conservation Management Plan of 319

253 Item 2.6 BBLDWP Water Conservation Management Plan Before starting the data gathering activities, we will first conduct an initial meeting with BBLDWP staff and conduct staff interviews in order to carefully document the goals and objectives of the Water Conservation Management Plan (WCMP) and how it is to integrate into BBLDWP s planning and management. This information will help develop a plan that integrates seamlessly with the BBLDWP s planning and management programs. FINALIZE WORK PLAN AND TIMELINE The first order of business will be to outline a plan of attack for the development of the WCMP. We will create milestones for the project schedule, deliverable dates, review periods and meeting dates. This proposed work plan will be created in coordination with BBLDWP staff to ensure that the timeline works for all involved parties. FACILITATE STAKEHOLDER MEETINGS We will work with BBLDWP staff to identify an inclusive and active stakeholder group that potentially including representatives from sub-agencies, businesses, relevant agency and organization representatives, public advocacy groups, and others. Having a diverse set of views reflected among stakeholders is important to identify weak points of the WCMP. We will conduct up to three stakeholder meetings. We have conducted such meetings before in many contexts, including but not limited to EasternMWD, IEUA, MWDOC, California Water Services Company, West Basin MWD, Central Basin MWD, Elsinore Valley MWD, and the Upper San Gabriel Valley Water District. Typically, the first meeting provides an overview of the WCMP process, reviews evaluation criteria, and asks for input on ideas for future programs. The second meeting presents results of the programmatic and economic analysis and asks for feedback on noneconomic criteria. The third meeting reviews the recommended WUE programs and the 5-year implementation plan. While we will consult with the BBLDWP staff, we will be responsible for establishing a meeting agenda (at least one week in advance), providing meeting materials and brochures, and draft meeting minutes (within one week of the meeting). COMMUNICATION, BI-WEEKLY PROJECT UPDATES, AND PROGRESS REPORTS Coordination Conference Calls We will coordinate project coordination conference calls with BBLDWP staff. The consultant team project manager shall attend, along with other needed members of the consulting team. Project updates These brief written updates will summarize the progress of the work, list progress on data collection via a formal data collection log, identify any items impacting the project schedule, and note all other relevant project issues, and will be ed. Monthly Progress Reports will be submitted to summarize the project s progress. These reports will contain: a summary of work completed by task, a list of planned activities for the upcoming month, a list of any information required for the planned activities in the upcoming month, a of 319

254 Item 2.6 BBLDWP Water Conservation Management Plan budget status summary, and an updated project schedule showing work completed, and any revisions to the overall schedule. QUALITY CONTROL As part of our Quality Assurance, all draft and final deliverables will be reviewed by senior staff Tom Chesnutt, the Project Manager. TASK 1-A DELIVERABLES Consultant will submit agendas one (1) week prior to scheduled meetings and workshops. Consultant shall submit meeting minutes within one (1) week of a meeting or workshop. Project Progress Reports will be submitted monthly. Bi-Weekly Project Updates will be ed bi-weekly following the coordinating conference call. TASK 1-B: IDENTIFY CURRENT AND POTENTIAL WUE MEASURES We will collect and review data and reports that best describe BBLDWP and its sub-agencies. We will work with staff to develop a basic description of each program that BBLDWP has already implemented, including the target market, marketing approach, delivery mechanisms and customer incentives, the manner in which the programs have evolved over time, and activity levels to date. This review will include, at a minimum: a. Leak detection and follow up b. Mandatory prohibitions on water waste c. Retrofit on change of service d. Residential and commercial water use surveys (indoor and outdoor) e. High use letters f. Toilet rebates g. Turf buybacks h. Landscape regulations i. Promotional giveaways including faucet aerators, showerheads, soil moisture sensors, automatic shut off hose nozzles, leak detection tabs, etc. j. Public education and outreach k. Youth outreach l. Commercial outreach m. City Ordinances and DWP Regulations or Resolutions The project team will work closely with District staff to gather all available data and supplemental information on current programs and their proposed development trajectory. We want to take advantage of data that the staff has already developed, such as that which underlies the information presented in the current Urban Water Management Plan (UWMP). We will submit a formal data request to staff to fill in gaps in our knowledge. We will then conduct discussions with staff and review Department records and reports, including the most recent UWMP to document and assess Department program progress and of 319

255 Item 2.6 BBLDWP Water Conservation Management Plan achievements since program inception. In these discussions and reviews, we will be seeking the following data: Yearly participation and total cumulative participation to date with a consideration of trends in participation as a possible indicator of target market saturation or needed program changes. For education programs, frequency of events or broadcasts, attendance as applicable, and any data on follow-through by the target audience. Total market penetration to date for activities (e.g. audits) or technologies (e.g. low flush toilets). Where available, estimated savings per customer and/or for the program as a whole, both each program year and cumulatively. Yearly costs including marketing, delivery, allocated staff, incentives and rebates, equipment, and materials. These data will be used to populate an empirical model of program saturation for quantifiable activities. To the extent that time and budget allow, it may also be possible to retroactively model and track water savings for each historic program in the Alliance for Water Efficiency Water Conservation Tracking Tool. This will be discussed at the project kickoff meeting. For those programs for which participation rates and/or savings are substantially less than anticipated, we will explore and document why. This will provide the groundwork for the determination in subsequent tasks of which program changes are warranted and which of these programs should be terminated. The project team s close association with and knowledge of the MOU, and the CUWCC BMP database will be a distinct advantage in this and subsequent tasks. In addition to the review of all existing BBLDWP practices and procedures, we will review literature and the practice of other agencies to determine potential measures that could be implemented at BBLDWP. This will be based on the literature, project reports from other water utilities, and knowledge and our experience with WUE program planning, design, and implementation. The universe of measures will be screened for applicability to the service area based upon knowledge of customer water demand and cost-effectiveness. In addition, when considering various potentially applicable WUE measures, we will evaluate how the measures can best be delivered, and how they might be combined into implementable WUE programs that are acceptable and desirable by customers. A&N Technical Services has developed numerous Water Conservation Plans that have involved this kind of systematic development of WUE measures that are tailored to the service area to reflect local characteristics and priorities such as those of Big Bear Lake DWP. TASK 1-B DELIVERABLES We will submit a formal data request at the initial project meeting and maintain a formal data request completion log that will feed into our periodic reporting of 319

256 Item 2.6 BBLDWP Water Conservation Management Plan A & N Technical Services, Inc., will prepare a draft Technical Memorandum documenting the identification of current and potential WUE measures and respond to feedback in a final version. TASK 1-C: DETERMINE FULL COST OF CURRENT WUE MEASURES The A&N Team will review BBLDWP s time and materials costs to better assess the full cost of implementation for each measure. This review will include marketing costs, rebates, labor costs, administration, and materials. This granular cost data will be systematically included in the AWE Water Conservation Tracking Tool as an input to the following subtask. We are pleased to have Peter Mayer, P, E., Principal of WaterDM, who will prepare a water demand forecasting model for the project that leverages results from the Water Research Foundation's Residential End Uses of Water Study 2 (2016). This model will disaggregate annual water production into component sectors (residential, commercial, municipal, irrigation, etc.) and within the residential sector further disaggregate demands into component end uses including (but not limited to) toilets, showers, clothes washers, faucets, and irrigation. The model will be used to forecast future demands under different conservation and demand scenarios as required for the conservation planning effort. This will be a customized, spreadsheet-based model prepared specifically for the City of Big Bear Lake, but based on similar models WaterDM has developed for other communities. The A&N team, with David Mitchell as the task lead, will use the WRF avoided cost model (ACM), developed by Dr. Chesnutt, to derive a forecast of BBLDWP s supply costs required to meet anticipated demand. This model is designed to standardize and improve the accuracy of water utility calculations of avoided supply costs, and to meet the needs of utilities of different sizes, degrees of complexity, and levels of analytical sophistication. WRF ACM is an Excel spreadsheet that estimates two avoided cost components: Short-run Avoided Costs. These are the costs that are immediately avoided due to the reduced water production, treatment, and transport that result from conservation-induced demand reductions. Long-run Avoided Costs. Conservation-caused demand reductions may also allow the deferral and/or downsizing of planned supply or facility additions and expansions. The model estimates the economic value of these conservation-induced investment modifications. Each of these components is estimated for each year of a user-defined planning period. The model combines these to estimate each year s total avoided costs for user-defined peak and offpeak seasons. The avoided cost forecast will require key assumptions from BBLDWP staff in order to ensure that model inputs are correct. We will collaborate closely with staff to facilitate this process of 319

257 Item 2.6 BBLDWP Water Conservation Management Plan These avoided costs will be an input to the Alliance for Water Efficiency Water Conservation Tracking Tool, which will be the major modeling tool to perform benefit-cost analyses of the programs that survive the qualitative screen. Using key drivers from the BBLDWP service area, this model performs benefit-cost analyses of individual conservation programs and program groupings and produces yearly projections of savings and costs in user-friendly graphical form. This state-of-the-art model quickly estimates annual total water savings and costs by season, as well as economic benefits (a function of the avoided costs), unit costs, benefit-cost ratios, and water bill impacts for individual conservation programs or groups of programs. The model is designed to provide conservation professionals and financial managers with a common understanding of the economic and financial impacts of conservation on the utility and its ratepayers. It provides a quick and easy way to project savings and determine the costeffectiveness of conservation programs. It allows easy comparison of the savings and cost impacts of alternative conservation scenarios, and is designed to support decision makers as they choose among a variety of potential programs and alternative program designs. We will work closely with BBLDWP staff to develop the key program savings and cost model inputs. In particular, we will be looking for any BBLDWP specific information that has been generated. Where such information does not exist, we will take advantage of assumptions that consultant-team members and others have developed for particular types of programs. In developing the cost inputs, it is important to consider costs that will be incurred as a result of the WUE program would not be incurred if the program were not implemented. The AWE Water Conservation Tracking Tool is very sophisticated in its accounting of water conservation while emphasizing user friendliness. Though the AWE tool displays water demand, it is not a water demand forecasting model. The forecast of base water demand by customer class is required as an input to the AWE tool. Some key customization of this tool may be required to meet BBLDWP s needs. Figure 2 AWE Conservation Tracking Tool of 319

258 Item 2.6 BBLDWP Water Conservation Management Plan TASK 1-C DELIVERABLES We will deliver the BBLDWP demand forecasting model in Excel format. We will populate the AWE Conservation Tracking Tool v.3 and train staff in its use. TASK 1-D: CONDUCT COST EFFECTIVENESS/ROI ANALYSIS ON WUE MEASURES We will use the functionality of the AWE Conservation Tracking Tool to conduct the costeffectiveness analysis of current and future WUE measures. We will assess present staffing and financial conditions for implementation feasibility. If necessary, we will propose staffing and funding methods for cost-effective measures. TASK 1-D DELIVERABLES We will deliver the results of the cost effectiveness/roi analysis as an early deliverable in this project. TASK 2-A: SET GOALS AND PRIORITIES The A&N team will adapt the Work Plan co-developed with BBLDWP staff to ensure inclusion of community involvement and reflect community goals and priorities. We will work with BBLDWP to include all relevant organizational stakeholders with some overlapping interest and reason for cofounding WUE programs. According to our scorecard, the following are the key agencies that collectively manage water and wastewater activities in the Big Bear Valley: Big Bear Lake Department of Water and Power (BBLDWP) provides retail water service to the City of Big Bear Lake. BBLDWP also serves the Sugarloaf/Erwin Lake system in the unincorporated area and the Rim Forest area south of Lake Arrowhead. Water supply sources include gravity fed wells and vertical wells pumped from the local groundwater basin. Big Bear Area Regional Wastewater Agency (BBARWA) is the agency that provides wastewater treatment and reclamation. Its service territory includes the City of Big Bear Lake and the entire unincorporated area in the Big Bear Valley, including Big Bear City. Three collection systems feed BBARWA: The City of Big Bear Lake, the Big Bear City Community Services District, and County of San Bernardino Service Area 53B. Big Bear City Community Services District (BBCCSD) provides retail water services to the unincorporated area in the Big Bear Valley, including Big Bear City. Their supply sources include both gravity-fed and vertical groundwater wells. BBCCSD also provides sewer collection services in its territory. Big Bear Municipal Water District (BBMWD) is charged with the overall management of Big Bear Lake, including stabilization of lake level by managing the amount of water released from Bear Valley Dam. Their job also includes watershed/water quality management, recreation management, wildlife habitat preservation and enhancement, and maintenance of the dam of 319

259 Item 2.6 BBLDWP Water Conservation Management Plan Bear Valley Mutual Water Company owns the rights to the lake water including the rights to water in Bear Creek. The County of San Bernardino Service Area 53B provides sewer collection services for the territory not served by BBCCSD or The City of Big Bear Lake Department of Public Works. Meetings with BBLDWP staff and the first stakeholder workshop will develop community goals, priorities, and evaluation criteria against which to assess and prioritize WUE programs. TASK 2-A DELIVERABLES The A&N Team will deliver a summary of community goals, priorities, and evaluation criteria following the first stakeholder workshop. TASK 2-B: IDENTIFY STRENGTHS AND WEAKNESSES FOR CURRENT AND POTENTIAL WUE MEASURES The work of designing potential programs begins by casting a broad net to summarize a wide range of potential WUE programs that have been viable elsewhere or that have shown significant promise. It will be based on the literature, project reports from other water utilities, and knowledge and our experience with WUE program planning, design, and implementation. The universe of measures will be screened for applicability to the service area based upon knowledge of customer water demand and cost-effectiveness. In addition, when considering various potentially applicable WUE measures, we will evaluate how the measures can best be delivered, and how they might be combined into implementable WUE programs that are acceptable and desirable by customers. A&N Technical Services has developed numerous WUE Plans that have involved this kind of systematic development of WUE measures that are tailored to the service area to reflect local characteristics and priorities such as those of BBLDWP. The program universe will consider both measures and delivery mechanisms. It will include extensions of existing programs as well as new and innovative programs. Table 3.1 is an excerpt of what the program universe might look like. It is based on prior studies done by the project team. The components of this universe will be program concepts rather than fully-specified programs. Programs will be specified in detail following the qualitative screen (see below). The program universe will include both device-driven programs and programs that focus on customer behavior. Of course, we will work closely with DWP staff to ensure that the universe of programs makes sense for BBLDWPs service area of 319

260 Item 2.6 BBLDWP Water Conservation Management Plan Table 1 Program Universe Illustration Program Universe Illustration POTENTIAL CUSTOMER CLASS MEASURE/TECHNOLOGY DELIVERY MECHANISM Single Family Multi- Family CII Large Landscape Agricultu re INDOOR Customer rebates or vouchers X X X Vendor, distributor & contractor incentives X X X HE Toilets Urinals Food Steamers Retrofit on resale ordinance X X X Distribution (by utility, community group, vendor) X X X Direct install (low income) X X X Customer rebates or vouchers Vendor, distributor & contractor incentives X X X Retrofit on resale ordinance Distribution (by utility or vendor) Valve replacement Customer rebates New construction ordinance... X X X X X X Direct install X Spray valves Customer rebates X Audits X... OUTDOOR Public Landscape Program Survey, Direct Installation, Follow-up X Large Landscape Surveys Weather-Based Irrigation Controllers Survey & customer rebate X Direct Install X X X X X Customer rebate X X X X X Vendor, distributor & contractor incentives X X X X X Distribution X X X X X Turf buy back (Cash for Grass) Customer rebate X X X Provide Qualitative Screen of WUE Programs. Once we have finalized the universe of program concepts, we will work with staff to develop a set of criteria to screen each program of 319

261 Item 2.6 BBLDWP Water Conservation Management Plan concept. These criteria will be used to narrow the universe by eliminating inappropriate programs and ranking the remaining ones. Potential screening criteria include: Implementation feasibility. To what degree are the administrative, staffing, billing, institutional, legal, and/or political difficulties associated with implementing the program acceptable? Customer/stakeholder acceptability. Will the program be deemed acceptable by customers and/or other key program stakeholders? Match to service area. How well is the technology matched to the customers, appliance stocks, climate, building stock, and/or other characteristics of the BBLDWP service area? Relationship to existing programs. Does the program reinforce and not duplicate other existing or proposed WUE programs? Program costs and savings. Without detailed analysis, is it clear that the expected water savings from the program are not too small and the costs not too large to make the program viable? Certainty of savings. Are we able to forecast future program savings with a sufficient degree of certainty? Is our savings forecast sufficiently reliable? Ramp-up speed. Can the program ramp up quickly to produce savings to meet statewide targets or other requirements? Measures will be scored based upon community input, BBLDWP goals and priorities as well as cost effectiveness. The Consultant s model shall calculate thirty-year water savings, benefit-cost ratios, and the cost of water saved based on the evaluated measures. Measures will be chosen and categorized for existing, near term implementation and long-term implementation. TASK 2-B DELIVERABLES The A & N Team will document the screening analysis of the strengths and weaknesses for current and potential WUE measures as a draft Technical Memorandum. TASK 3-A: PRIORITIZE WUE PROGRAMS AND PROJECT RECOMMENDATIONS The A&N team will empirically depict costs and savings to potential WUE programs and develop a minimum of three alternative potential water saving portfolios with prioritized WUE programs. Representative portfolios can represent different objectives: different levels of investment, different degrees of compliance with state-wide targets, different levels of program diversity, etc. The goal of this task is to develop a set of fully-developed WUE program portfolios for BBLDWP. Each program concept will be fully specified along the following dimensions: Basic program descriptors. These include the target customers and the targeted device(s) (if any), as well as the delivery mechanism (i.e. how will customers be induced to adopt the water-saving devices and/or behaviors)? of 319

262 Item 2.6 BBLDWP Water Conservation Management Plan Savings assumptions. For each program concept and for each agency, we will develop a set of savings assumptions, including such parameters as per-device expected daily savings (differentiated as appropriate between peak and off-peak seasons), savings duration, and natural replacement and free ridership rates. As a first step, the savings assumptions in the original BBLDWP UWMP will be reviewed and updated as necessary. If updating is required or estimates for new measures need to be developed, they will be based on industry standards, project team experience with WUE plans of other water utilities, and on unique characteristics (e.g. climate) of the agencies. Among other sources, we will draw on the savings assumptions that have been developed by the AWE and the CUWCC/CWEP. Utility cost assumptions. These include such initial costs as customer rebates, marketing expenses, and administrative and processing costs that are associated with the program. In addition, some programs may have ongoing costs that are required to maintain assumed savings. This is particularly true for programs that rely on behavioral change rather than device retrofit. As with savings assumptions, our starting point will be the cost assumptions in the original EWMD WUE Strategic Plan. Participant cost assumptions. In addition to the utility costs, many programs also impose costs on program participants. These may be in the form of net-of-rebate device purchase and installation costs, ongoing fees, or maintenance expenses. Some programs may result in reductions in participant costs due, for instance, to reduced landscape maintenance or chemical expenses Participation and savings potential. Based on the results of Task 2, we will at this point be able to estimate the maximum potential program activity (participation) levels. Combining these with the unit savings assumptions described above will yield maximum savings that could be expected from the program. These maximum savings are upper bounds on what a real-world program could actually save. Outreach opportunities and marketing approaches. The opportunities for outreach and the most effective approaches to marketing must be specified for each program concept. This is essential to turn a program concept into a fully-developed program. Potential funding opportunities. For each program concept, we will identify potential opportunities for cost-sharing, along with associated institutional arrangements. Relationship between participation levels and program costs. Program participation (activity) levels are a function of many things, some of which are beyond an agency s control. Nevertheless, it is undoubtedly the case that participation is affected by size of a rebate, extent of marketing, and amount of education/outreach. While the relationship between those expenditures and ultimate activity levels is imprecise, it is important to recognize that a relationship exists, to learn key characteristics of that relationship from the experiences of other water utilities, and to apply that knowledge to the BBLDWP program specifications. Potential barriers to implementation. A complete specification of a WUE program must address what could go wrong. Based on agency-specific issues known to Supplier staff as well as the experiences of other utilities, we will identify key obstacles and build into the program design ways to overcome them. External program benefits and costs. In addition to the foregoing program benefits and costs, there may be other program impacts that do not fall directly on the utility or program participants. For example, WUE programs may have particular agency-specific of 319

263 Item 2.6 BBLDWP Water Conservation Management Plan impacts on the environment or on water quality. These 'externalities', which are generally difficult to quantify, must be described and considered as choices are made and scarce resources are allocated. The A&N Team will develop a list of recommended water use efficiency programs/projects for BBLDWP. The programs/projects shall focus on residential (single family and multifamily), dedicated landscape, commercial, industrial, institutional and agricultural customers. The A&N Team and BBLDWP will work together to develop prioritized WUE programs for a recommended WCMP that incorporating the BBLDWP goals and priorities while corresponding with WUE measures and community contributions. TASK 3-A DELIVERABLES The A & N Team will prepare a draft Technical Memorandum identifying and defining savings potential, describing potential portfolios, and developing a recommended WCMP. All comments and feedback on the TM will be addressed in a final version. TASK 3-B: DEVELOP ACTION PLAN FOR IMPLEMENTATION AND TRACKING METHODS DEVELOP IMPLEMENTATION PLAN AND TRACKING METHODS We will develop an Action Plan for Implementation and Tracking that includes an adaptable WUE program roll-out schedule, staffing requirements (numbers and qualifications), and funding levels through This task produces a single graphic that effectively conveys the Water Conservation Management Plan. An example is provided below. Laundromat Retrofit HET & WBIC Distribution Pre-rinse Spray Valve ULFT and HEW Rebate Save A Buck Commercial Incentives Restroom Retrofit Conductivity Controller Incentives Irrigation Equipment & Water Budgets Supermarket Program Year 1 Year 2 Year 3 Year 4 Year 5 Projected Annual Water Savings Recommended Budget $390 k $450 k $432 k $453 k $453 k Required Staff Figure 3 Example of an Action Plan for Implementation and Tracking of 319

264 Item 2.6 BBLDWP Water Conservation Management Plan IDENTIFY BUDGETS, STAFFING REQUIREMENTS, PERSONNEL QUALIFICATIONS We will work with BBLDWP staff to identify the budget requirement, staff requirements, and other resources needed to implement the WUE Master Plan. Our implementation plan will link the recommended funding and staffing levels to the prioritized WUE programs through TASK 3-B DELIVERABLES A & N Technical Services, Inc., will prepare a draft Action Plan for Implementation and Track that identifies and defines savings potential, describes potential portfolios, and develops recommendations. All comments and feedback will be addressed. A & N Technical Services, Inc., will provide BBLDWP staff with the AWE Conservation Tracking Tool that can evaluate the chosen measures for ongoing efficiency and refinement. The WCMP will be evaluated and updated based on a defined schedule. TASK 4-A: PREPARE DRAFT CONSERVATION MANAGEMENT PLAN The A&N project team will prepare a comprehensive draft for the WCMP utilizing information from each Technical Memorandum. Using the results of the previous tasks we will begin the task of assembling a Draft Water Conservation Management Plan. Written for a broad public audience this plan will include--but not be limited to: 1. A standard format-title page, table of contents, executive summary, introduction, followed by appropriate sections. 2. BBLDWP s goals and objectives 3. Recommended water use efficiency projects and programs 4. Identification of relevant regulations and policies 5. Quantification of water savings (both active and passive) and costs 6. Methods for tracking the effectiveness of the plans and programs as they progress. 7. An award program for water efficient customers. 8. Outreach and programs for specific customer segments. 9. Recommended new technologies and innovations that would benefit BBLDWP s service area. 10. A 5-year prioritized implementation plan and schedule. The A&N project team will submit an electronic copy of the draft BBLDWP Water Conservation Master Plan for review and comment by the Department and its stakeholders. We will prepare staff to present the draft WCMP to the Board, or a committee thereof, for review and comment. TASK 4-A DELIVERABLES We will prepare a preliminary report of findings and water use efficiency measure recommendations for staff review. We will prepare staff to present preliminary WCMP to the Board of Commissioners, or a committee thereof, for review and comment of 319

265 Item 2.6 BBLDWP Water Conservation Management Plan TASK 4-B: CONSERVATION MANAGEMENT PLAN REVISIONS The A&N team will receive and incorporate BBLDWP and stakeholder feedback and prepare a revised draft of the WCMP. We will prepare staff to present the revised WCMP to the Board at a regularly scheduled meeting. We will collect any final comments from the Board and staff for use in the next subtask. TASK 4-B DELIVERABLES We will provide an electronic copy of the revised WCMP in Word and PDF formats and will includes the current working version of the AWE Water Conservation Tracking Tool in Excel format. We will prepare and brief presentation materials for staff to present the revised WCMP to the Board of Commissioners and the public at a formal public hearing as part of a regularly scheduled Board Meeting. TASK 4-C: FINAL CONSERVATION MANAGEMENT PLAN ADOPTION The A&N team will receive and incorporate final BBLDWP and stakeholder comments and prepare a final draft for the WCMP, including an attractive cover with graphics or pictures, and provide five (5) hard copies and one electronic copy to BBLDWP. We will also develop presentation materials and brief staff to formally present the Final WCMP to the Board of Commissioners and public. TASK 4-C DELIVERABLES We will provide an electronic copy of the Final WCMP in Word and PDF formats and will includes the final working version of the AWE Water Conservation Tracking Tool in Excel format. We will prepare and brief presentation materials for staff to present the Final WCMP and recommendations to the Board of Commissioners and the public at a formal public hearing as part of a regularly scheduled Board Meeting. TASK 4-D: IMPLEMENT, MONITOR AND EVALUATE MEASURES Based on A&N Technical Services Action Plan for implementation, evaluation and tracking, BLDWP staff will begin to implement the strategy and plan. BBLDWP staff will evaluate the chosen measures for ongoing efficiency and refinement. We have budgeted two hours of time to address any follow-up questions from staff of 319

266 Item 2.6 BBLDWP Water Conservation Management Plan RELEVANT WORK EXPERIENCE A & N Technical Services has extensive experience developing implementable WUE Plans. Recent examples include: Eastern Municipal Water District WUE Master Plan Metropolitan Water District of Southern California Portfolios of WUE Programs San Diego County Water Authority Conservation Planning Inland Empire Utilities Agency WUE Business Plan Municipal Water District of Orange County WUE Master Plan Mesa Water WUE Benchmarking Study and Plan Upper San Gabriel Valley MWD WUE Master Plan West Basin MWD WUE Master Plan California Water Service Company: Conservation Master Plans City of Oxnard: Conservation Master Plan Santa Clarita Valley Family of Water Suppliers: WUE Strategic Plan Elsinore Valley MWD, Western MWD, Inland Empire Utilities Agency Santa Clara Valley Water District WUE Strategic Plan City of Santa Monica Water Conservation Plan Lake Arrowhead Community Services District MWD of So. Calif., San Diego County Water Authority Three Valleys, Yucaipa Valley, City of Tucson Details of some of the above WUE planning examples follow. Client: Eastern Municipal Water District (EMWD) Project: Water Use Efficiency Master Plan Description: A & N led the planning effort to develop the WUE Master Plan. This effort required gathering consistent geographical and time series data to develop estimates of conservation potential, assessment of compliance with regulations and rules, and modeling of portfolios of WUE programs using the AWE Water Conservation Tracking Tool. Stakeholder workshops were developed to elicit ideas, communicate the approach, and create consensus on recommended approach. Pulling together existing programs, proposed programs, and recommended evaluation, the WUE Master Plan sets forth a detailed 5-year Implementation Plan. This effort involved numerous meetings with Eastern staff and other stakeholders. Team: A & N Technical Services, Maureen Erbeznik, M.Cubed Budget, Date: $150,000, January 2015 Current Client Reference: Elizabeth Lovsted, x-4307, lovstede@emwd.org Client Name: Project: Inland Empire Utilities Agency (IEUA) Water Use Efficiency Business Plan and Long Term Demand Forecasing Model of 319

267 Item 2.6 BBLDWP Water Conservation Management Plan Description: As a part of an Integrated Resources Planning exercise, A & N led the planning effort to develop the WUE Business Plan and create a long-term water demand forecasting model. This effort required gathering consistent retailer data for the wholesaler to develop portfolios of WUE programs. Stakeholder workshops were developed to elicit ideas, communicate the approach, and create consensus on recommended approach. Pulling together existing programs, proposed programs, and recommended research and evaluation, the WUE Business Plan including detailed 5-year Implementation Plans is being developed to include area-wide movement toward water budget based rates. This effort involved numerous meetings with IEUA staff and public meetings with member agencies and other stakeholders. Team: A & N Technical Services, Maureen Erbeznik Budget, Date: $128,600, September 2013 March 2015 Contact: Jason Pivovaroff, Senior Engineer IEUA, Kimball Avenue, Chino California jpivovaroff@ieua.org Client Name: Municipal Water District of Orange County (MWDOC) Project: Water Use Efficiency Master Plan Description: A & N led the planning effort to develop the WUE Master Plan for the MWDOC. This effort required gathering consistent retailer data for the wholesaler to develop portfolios of WUE programs. Three Stakeholder workshops were developed to elicit ideas, communicate the approach, and create consensus. Pulling together existing programs, proposed programs, and recommended research and evaluation, the WUE Master Plan including detailed 5-year Implementation Plans is being developed. This effort involved numerous meetings with MWDOC staff and public meetings with producers and other stakeholders. Team: A & N Technical Services, M.Cubed, Maureen Erbeznik, and G. Fiske Budget, Date: $145,765, August 2012 August 2013 Contact: Joe Berg, Water Use Efficiency Programs Manager, Ward St., Fountain Valley, CA jberg@mwdoc.com of 319

268 Item 2.6 BBLDWP Water Conservation Management Plan PROPOSED TEAM, ORGANIZATION CHART, STAFF RESUMES The evaluation team we have assembled is well qualified to provide technical assistance: We have exceptionally strong technical research backgrounds; We are intimately familiar with existing data sources that are available; We have extensive experience in process evaluation and impact evaluation; and We have played substantive roles in the statewide conservation planning and implementation which has given us a broad understanding of the context in which this work will be conducted. PROJECT ORGANIZATION: ROLE AND KEY PERSONNEL FOCUS A & N Technical Services, Inc Thomas Chesnutt, Ph.D. Project Manager Task 1 Preparatory Work and Research Thomas Chesnutt - Lead David Pekelney-Full Cost and Cost Effectiveness Maureen Erbeznik - WUE Measures David Mitchell (M.Cubed) - Avoided Cost Analysis Peter Meyer (WaterDM) - Demand/End Use Model Dana Holt - Support Task 2 Goal Development Thomas Chesnutt - Lead David Pekelney Maureen Erbeznik - WUE Measures Dana Holt - Support Task 3 Identify and Prioritize WUE Projects and Programs Thomas Chesnutt - Lead David Pekelney Maureen Erbeznik - WUE Measures Dana Holt Task 4 Water Conservation and Management Plan Development Thomas Chesnutt - Lead David Pekelney Dana Holt Wenda Alvarez - Communications Thomas W. Chesnutt, Ph.D. Project Manager Conservation measurement Integrated planning David M. Pekelney, Ph.D. Customer demand profiling Financial Analysis Cost-Effectiveness Analysis David Mitchell Avoided Cost analysis Peter Meyer Demand/End use model Dana Holt, M.Sc. Information Scientist Database work-process flow Reports Coordinator, Support Maureen Erbeznik Conservation program design Strategy development Wenda Alvarez Communication planning of 319

269 Item 2.6 BBLDWP Water Conservation Management Plan KEY PERSONNEL Thomas W. Chesnutt, Ph.D., PStat, CAP Program Manager Dr. Chesnutt is CEO of A & N Technical Services, Inc. He was a co-principal investigator on the just completed AWE study titled Building Better Water Rates for an Uncertain World (including the AWE Sales Forecasting and Rate Model enacting principles of Probability Management which can be downloaded at financingsustainablewater.org.) He has extensive experience in water rate development, stochastic simulation and demand forecasting. His recent projects include co-leading the Water Research Foundation project Probability Management for Water Finance and Resource Managers. Tom has worked both the theoretical and applied sides of water demand forecasting. He developed and taught a graduate course in Water Demand Modeling and Forecasting at Jordan University of Science and Technology and has developed and implemented water demand models for dozens of water utilities. David M. Pekelney, Ph.D. Dr. Pekelney is Director of Policy Analysis at A & N Technical Services, Inc. He has extensive experience analyzing environmental policies in the areas of water conservation, water financing, and water demand analysis using quantitative and qualitative methods. Dr. Pekelney's recent experience includes financial modeling for large water wholesalers, the development of guidelines to conduct cost-effectiveness analysis of urban water conservation best management practices, and the evaluation of the cost-effectiveness of water use efficiency programs in Southern California. Peter W. Mayer, P.E. Peter Mayer is a professional engineer and urban water expert in the areas of water use, water efficiency, demand management, and water resource planning. For more than 20 years, Peter s work has focused on urban water management, researching water use patterns, assessing the impact of water rate structures, evaluating water conservation measures and programs, forecasting future demand with and without conservation, preparing water conservation plans and conducting water supply scenario analysis. Peter was the lead author for the Water Research Foundation Residential End Uses of Water studies published in 1999 and 2016 and a key contributor to the companion Commercial and Institutional End Uses of Water study. He is currently leading four research studies for WRF and the Alliance for Water Efficiency (AWE) on meter sizing, peak demand reduction, outdoor water savings, and drought response. In 2013, Peter founded WaterDM Water Demand Management, a consulting firm focused on working with utilities to plan for and maximize efficiency and conservation through their systems. WaterDM s current clients include: the New York City Water Board, Colorado Water Conservation Board, AWE, and throughout his career Peter has worked with more than 100 water providers across the United States, Canada, and Australia of 319

270 Item 2.6 BBLDWP Water Conservation Management Plan David Mitchell Mr. Mitchell has been deeply involved in urban water conservation planning and evaluation since he became the California Urban Water Conservation Council s first Project Manager and Director of Research back in Serving for over 15 years in this capacity, he has had a direct hand in shaping many of the policies and technical resources guiding urban conservation in California, including revisions to existing and creation of new urban water conservation Best Management Practices (BMPs), development of BMP implementation guidebooks, costeffectiveness guidelines and models, conservation rate guidelines, and design and oversight of numerous program evaluation studies. Dana Holt, M.S. Dana Holt is the resident Senior Information Scientist at A & N Technical Services, Inc. She has over 31 years experience, entering the field of Computer Science in During her time in the field of computer science she was responsible for software and hardware project development, data mining and analysis, software implementation, project management, source code development in multiple languages, technical writing, and training. Ms. Holt holds both a Master s Degree and Bachelor s Degree in Computer Science. Maureen Erbeznik Maureen has 28 years of experience designing, implementing and evaluating water efficiency programs. Recognized for outstanding strategy design and problem assessment capabilities. Proven consensus builder with leadership style based on goal attainment and personal credibility. Maureen has strong organizational skills and coordinate all the aspects of the water conservation projects ensuring each project meets its goals on time and within budget. She has lead innovative multi-agency residential, commercial and industrial programs including Western MWD s Large Landscape Smart Controller Direction Installation Program, Western MWD s FreeSprinklerNozzles.com Nozzle Voucher Program, and MWD s Public Sector Audit and Incentive Program. Wenda Alvarez Wenda is a strategic steward in the advancement of a water and energy efficient culture. Her success reflects an understanding of, outcomes, customers, industry trade allies and efficient workflow processes. Wenda leads a proven, scalable team trusted to serve as the face of water and utility programs managing stakeholder relationships, and strategic messaging. She is recognized for successful content management, program launch and media events, video production, certification training and collaborative community educational programs. Wenda is also a skilled public speaker comfortable with audiences of one or 1000 and focused on content and high-performance standards to drive results of 319

271 Item 2.6 BBLDWP Water Conservation Management Plan SCHEDULE AND DEADLINES Big Bear Lake Department of Water and Power--Water Conservation Management Plan Schedule Task Start End Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 9/30/17 3/31/19 1 Task 1: Preparatory Work and Research 9/30/17 3/1/ A Prepare Draft Work Plan and Review B Identify Current and Potential WUE Measures 9/30/17 10/30/17 9/30/17 12/30/ C Determine Full Cost of Current WUE Measures 1-D Conduct CE/ROI Analysis on WUE Measures 10/14/17 12/30/17 11/30/17 3/1/18 2 Task 2: Goal Development 3/2/18 6/29/ A Set Goals and Priorities--Work Plan 3/2/18 4/3/ B ID Strengths and Weaknesses for WUE Measures 4/2/18 6/29/18 3 Task 3: Identify and Prioritize WUE 4/30/18 10/29/ A Prioritize WUE Programs and Project Recommendations 4/30/18 8/29/ B Develop Action Plan for Implementation and Tracking 6/30/18 10/29/18 4 Task 4: WCMP Development 8/30/18 3/31/ A Prepare Draft Conservation Management Plan 8/30/18 11/15/ B Conservation Management Plan Revisions 4-C Final Conservation Management Plan Adoption 11/15/18 1/1/19 1/2/19 3/29/ D Implement, Monitor and Evaluate Measures 3/30/19 3/31/ of 319

272 Item 2.6 BBLDWP Water Conservation Management Plan COST PROPOSAL/SCHEDULE OF COSTS Please see Cost Proposal/Schedule of Costs in separate sealed envelope. CERTIFICATE OF INSURANCE of 319