Release Notes Build 384

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1 Release Notes Build 384 Chart of Accounts Conversion Build 384 is focused on the standard Chart of Accounts, which is optimized for manufacturing and for the DBA system. A new COA Conversion screen enables you to convert your existing accounts to the standard Chart of Accounts and standard Account Assignments settings. If you replicated your old system s chart of accounts in DBA, it is highly unlikely that it is structured properly for manufacturing accounting, especially when it comes to labor and overhead absorption and payroll. Unless you have a compelling reason to stay with your existing Chart of Accounts, we recommend that you convert to the standard Chart of Accounts so that you get the full benefits of manufacturing accounting. Payroll Accounting In a manufacturing accounting system, payroll accounts must be structured properly to offset absorbed labor and overhead costs. If you convert to the standard Chart of Accounts, your payroll expenses are categorized into six groupings: Billable Service, Direct Labor, Indirect Labor, Sales & Marketing, R & D, and Administration. Chapter 13C of the Operating Guide, Payroll Accounting, has been extensively revised and shows you how to set up your payroll system, including CheckMark Payroll and outside payroll services. Do you need an accounting startover? If you ve never fully implemented the DBA accounting system or you ve been using the Financial Transfer module and wish to convert to the DBA financial modules, step-by-step procedures are now detailed in a new chapter 13D, Accounting Startover, in the Operating Guide. An integral component of the accounting startover is the new COA Conversion screen. Using the training company to preview updates Before going live with a product update, all your users can safely preview and experiment with the update on your own company data by installing our training company option. A new training company is made available with each update and is installed sideby-side on the same server with your live company. Once you are finished with the preview and training process, you can then apply the product update to your live company. Release Notes 1

2 How is the training company distributed? The training company can be downloaded from the What s New area of the online support center, along with installation instructions. New Features Data Import (File Data Import) NOTE: A support center subscription is required to access the training company download file. Data Import has been expanded to now include these tables: Customer Contacts Supplier Contacts Item Sources (Suppliers/Mfgrs) Base Prices Qty Price Breaks Additionally, BOM Routings and BOM Components have now been split into separate import screens. Inventory Defaults (Inventory Inventory Setup Inventory Defaults) Unit Price Decimal Places This new setting enables you to expand unit selling price fields in Sales Orders, Base Prices, and Contract Prices from the current two decimal places up to as many as six decimal places. Chart of Accounts (GL General Ledger Setup Chart of Accounts) Two new buttons enable you to restructure or simplify your Chart of Accounts. Change Button This new feature enables you to change an existing GL Account number to a new number. All past transactions and Account Assignments settings get changed to the new number and the old number is deleted from the Chart of Accounts. Merge Button This new features enables you to merge an existing GL Account into another GL Account. All past transactions and Account Assignments setting get changed to the specified account and the original account is deleted from the Chart of Accounts. 2 Release Notes

3 COA Conversion (New) (GL General Ledger Setup COA Conversion) This new screen enables you to convert your existing Chart of Accounts to the standard Chart of Accounts. You simply drag your current GL Account from the upper grid and drop it on its standard account equivalent in the lower grid. You can also create new standard accounts on the fly for special accounts that only apply to your company. When updated, the Chart of Accounts, past transactions, and Account Assignments settings get changed to the standard account numbers. Clear Account Balances (New) (GL General Ledger Setup Clear Account Balances) This new utility replaces the old Clear Ledger screen and is used during system implementation or an accounting startover to reset all your account balances to zero. Unlike Clear Ledger, which deleted all past transactions, Clear Account Balances preserves all past transactions and zeroes out account balances through a batch journal entry. Payroll Import (New) (GL Payroll Import) This new screen enables you to import payroll employee and vendor payments into DBA, either in detail or summary format as well as a specific import option for CheckMark Payroll. Operating Guide Changes The following chapters are either new or have been extensively revised: 1-2. Data Import 13-1C. Chart of Accounts 13-1F. COA Conversion 13-1G. Clear Account Balances Payroll Import 13A. Period End & Year End 13C. Payroll Accounting 13D. Accounting Startover Release Notes 3

4 Implementation Planner Changes The following tasks have been added to the Implementation Planner: Payroll System Selection New Payroll Setup Payroll Startup Bank Account Assignments (2-2-5) has been moved ahead of Sales & COGS Setup (2-2-7) and Misc Purchases Setup (2-2-8). New Video Training Courses Training videos are located in the online Support Center and are accessible to customers with support subscriptions. Data Import Introduction QuickBooks Export Spreadsheet Edit Import Wizard BOM Import COA Conversion Why Convert? Conversion Overview Advance Planning COA Conversion Payroll Conversion Std Chart of Accounts Changes If you are already on the standard Chart of Accounts and wish to stay synchronized with any changes we make, you can use the new Change and Merge buttons in the Chart of Accounts screen to apply these changes. Payroll Liabilities This Account Group has been simplified as follows: Deductions Payable Taxes Payable Wages Payable Payroll Expenses Payroll expense have been simplified as follows: Billable Service Service Payroll Benefits Service Payroll Taxes Service Payroll Wages 4 Release Notes

5 51500 Service Workmans Comp Direct Labor Absorbed Labor Labor Payroll Benefits Labor Payroll Taxes Labor Payroll Wages Labor Workmans Comp Contract Labor Indirect Labor Indirect Payroll Benefits Indirect Payroll Taxes Indirect Payroll Wages Indirect Workmans Comp Sales & Marketing Sales Payroll Benefits Sales Payroll Commissions Sales Payroll Taxes Sales Payroll Wage Sales Workmans Comp R & D R & D Payroll Benefits R & D Payroll Taxes R & D Payroll Wages R & D Workmans Comp Administration Admin Payroll Benefits Admin Payroll Taxes Admin Payroll Wages Admin Workers Comp Payroll Service New Account Payroll Service Fees Release Notes 5