Development of the Strategic Plan: Update. Presentation to the School Board Arlington Public Schools March 10, 2011
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1 Development of the Strategic Plan: Update Presentation to the School Board Arlington Public Schools March 10, 2011
2 Steps in Developing Next Strategic Plan Activity Select and convene Steering Committee Conduct community, staff and student forums Month Oct-Nov 2010 Nov-Jan 2010 Review educational trends and other strategic plans Jan-Feb 2011 Distribute survey to stakeholder groups Feb-Mar 2011 Draft strategic plan March 2011 Conduct community forums to review draft April 2011 Analyze draft plan, map strategies and indicators Apr-May 2011 Finalize strategic plan based on input and analysis May 2011 Present plan to Board for information and action June
3 Best Practices in Strategic Planning Consulting with Robert Ewy, an expert in strategic planning for school districts Using Ewy s s book as a guide: Stakeholder-Driven Strategic Planning in Education: A Practical Guide for Developing and Deploying Successful Long-Range Plans 3
4 Steering Committee Led by Co-chairs Kevin Clark and Ron Fecso Comprised of 26 Arlington residents who represent the demographic and geographic diversity of the county and come from the various sectors found in every community: Community organizations Education Families Finance Government Information Legal Public health/human services Students 4
5 School Board Charge Date Action Nov 9 Adopted Mission, Vision and Core Values statement Dec 2 Adopted Revised Strategic Plan Priorities & Direction 5
6 Steering Committee Responsibilities Facilitate small group discussions at forums Review forum data to inform survey Present & administer survey to stakeholder groups Review & incorporate environmental scan Consider strategic plans from other districts Draft strategic plan on March 26 Revise plan based on community input and committee analysis 6
7 Strategic Plan Forums Purpose: To encourage discussion and generate a list of priorities with respect to the five essential questions that Ewy recommends inform the development of any school district strategic plan Group Dates Community Nov 17, Dec 1 and 6 Participants Over 100 Nov 17, Dec 1 and 6 Over 100 Staff Jan 5 and 10* About 100 Students Jan 6 About 50 APS Website Jan About 120 *January 10 th forum was co-sponsored by the Arlington Education Association 7
8 Strategic Plan Forums 8
9 Five Essential Questions 1. What are the greatest challenges and issues APS will face over the next six years? 2. What are the most important skills and abilities students must master to be prepared for a successful future? 3. What evidence should APS use to evaluate the quality of education in the district? 4. What should the financial priorities be for APS? 5. What could APS do that would delight parents, students and the community? 9
10 Q. 1 Greatest Challenges and Issues Capacity Budget Gap Quality staff Technology Diversity Class size Providing rigor Staff salaries Family stress College/career ready Staff development Percentage of Groups
11 Q. 2 Most Important Skills/Abilities Communication Critical thinking Reading Math Technology Teamwork Social/Interpersonal Science Research Self-reliance Management World languages Percentage of Groups
12 Q. 3 Best Evidence to Evaluate APS Surveys Test scores Alternative tests HS performance College Employment Dropout rates Staff evaluation Comparisons Beyond tests AP/IB Rigorous courses Reducing gap Percentage of Groups
13 Q. 4 Financial Priorities for APS Technology Salaries Quality teachers Staff development Buildings Capacity 27.9 Class size Arts Materials Special services Percentage of Groups
14 Stakeholder Survey Based on same 5 essential questions Includes close-ended ended answer choices based on the most frequently heard themes at the forums Takes minutes to complete Available in English and Spanish Administered in February and March: APS Stakeholder Groups monthly membership meetings APS School Talk subscribers Available on APS website for community-at at-large 14
15 APS Stakeholder Groups Reached out to more than 170 stakeholder groups Received more than 1200 completed surveys as of March 4 Will meet with over 50 groups before drafting the plan. Examples include: APS advisory committees, councils and boards (e.g., ACI, TCI) Student groups (e.g., Student Advisory Board, Partnership Teen Board) B School PTAs and Faculty Civic/neighborhood associations Partnership for Children, Youth, and Families NAACP, Arlington Latino Network Arlingtonians for a Clean Environment 15
16 External/Environmental Scan Provides the context for a strategic plan Scans the horizon to see what might impact the school district over the next 6 years Considers potential trends or events that could influence the district Identifies trends in four categories: Local State National International 16
17 Other District Strategic Plans National: Benchmark districts identified by Hanover Research Council as demographically similar to APS (also included Ewy s s Illinois District 93) State: Virginia benchmark districts identified using Hanover methodology Regional: DC metro area districts 17
18 Other District Plans National Ann Arbor, MI Madison, WI District 93 (IL) Newport-Mesa, CA Stamford, CT Metro Region Alexandria City Fairfax Co. Loudoun Co. Montgomery Co. Prince Georges Co. Prince William Co. Virginia Chesapeake City Henrico Co. Roanoke Co. Spotsylvania Co. Stafford Co. Virginia Beach City Williamsburg-James City York Co. 18
19 Other District Plans What characteristics/features of the strategic plans reviewed should we consider carrying forward in our plan? What characteristics/features of the strategic plans reviewed should not be included in our plan? 19
20 Important Upcoming Dates Surveys administered: February 14 through March 18 Strategic plan drafting session: March 26 Community forums to review draft: April 9 and 13 20
21 March 26 Plan Drafting Session Saturday, March 26, 9 1 p.m., Ed Center Bob Ewy will facilitate Materials recommended for review: Survey data (available about March 23) Forum comments (exact language) Stakeholder group statements External/environmental scan Chapter 4 of Ewy s s book 21
22 Steps After Plan is Drafted SWOT (Strengths, Weaknesses, Opportunities, and Threats) Analysis Strategy Map Balanced Scorecard Review draft plan, strategies and indicators 22
23 Draft Plan Analysis (SWOT) When: April Who: Steering Committee What: Review and analyze the draft strategic plan in terms of APS strengths, weaknesses, opportunities and threats (SWOT) for both improvement and growth. Consider forum and survey data. Why: Analysis will inform the strategies needed to respond to APS challenges and achieve the district s mission, vision, goals and student learning targets. 23
24 Strategies and Indicators When: May Who: Executive Committee (APS Leadership + Steering Committee Co-chairs) What and Why: From the draft strategic plan and the SWOT analysis, senior staff will lay out the game plan to achieve the goals identified in the strategic plan (strategy map) and the measures/indicators to monitor APS progress with respect to these goals (balanced scorecard). 24
25 Finalizing the Strategic Plan When: May Who: Steering Committee What: Incorporate feedback from the community and review the senior staff s s analysis (strategy map and performance measures) Why: To finalize the strategic plan and demonstrate how the plan will be successfully implemented 25
26 For More Information Monitor APS website: Attend Community Forum to review draft strategic plan on April 9 or 13 26
27 Steps in Developing Next Strategic Plan Activity Select and convene Steering Committee Conduct community, staff and student forums Month Oct-Nov 2010 Nov-Jan 2010 Review educational trends and other strategic plans Jan-Feb 2011 Distribute survey to stakeholder groups Feb-Mar 2011 Draft strategic plan March 2011 Conduct community forums to review draft April 2011 Analyze draft plan, map strategies and indicators Apr-May 2011 Finalize strategic plan based on input and analysis May 2011 Present plan to Board for information and action June
28 Development of the Strategic Plan: Update Presentation to the School Board Arlington Public Schools March 10, 2011
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