MINUTES. 2. Approval of Agenda Moved by Ms. Christman, seconded by Ms. Rooks, that the agenda of Monday, January 28, 2013 be approved. MOTION CARRIED.

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1 Palliser Triangle Health Advisory Council Monday, January 28, :00 p.m. to 3:00 p.m. Cafeteria Conference Room, Brooks Health Centre Brooks, AB MINUTES Council Members: Alberta Health Services: Ken Sauer (Chair), Kelly Christman (Vice Chair), Ms. Sara Joan Armour, Mr. Rudi Brockmann, Ms. Dianna Jossa, Ms. Margaret Kargard, Ms. Diane MacNaughton, Ms. Marjorie Moncrieff, Ms. Patty Rooks, Ms. Natasha Ruskowski. Mr. Ron Wickson Ms. Linda Iwasiw, Mr. Don Johnson, Ms. Vanessa Maclean, Ms. Suzanne Rauda, Ms. Janine Sakatch, Dr. Eldon Smith, Mr. Grant Walker Public: 6 Regrets: Mr. Jim Black, Mr. Terry Cooper, Mr. Martin Shields, Mr. Warren Drefs Agenda Item Discussion Action 1. Introductions and Welcome Dr. Sauer provided introductions to Mr. Jason Hale, MLA Strathmore-Brooks, Mr. Blake Pederson, MLA Medicine Hat and Mr. Tom Rose, Mayor, Bassano, as well as formally introduced the newly appointed council members Ms. Sara Joan Armour, Mr. Ron Wickson, and Ms. Margaret Kargard. A welcome was extended to Alberta Health Services (AHS) Board members Mr. Don Johnson and Dr. Eldon Smith. 2. Approval of Agenda Moved by Ms. Christman, seconded by Ms. Rooks, that the agenda of Monday, January 28, 2013 be approved. MOTION CARRIED. 3. Approval of Minutes Moved by Ms. McNaughton, seconded by Ms. Jossa, that the amended minutes of Monday, November 26, 2012 be approved. MOTION CARRIED.

2 4. Presentations 4.1. Health, Recreation, and Human Services Pathway Program Mr. Leonard Sproule, Principal, Bassano School 4.2. Newell Foundation Update Mr. Barry Morishita, Board Member, Newell Foundation 5. Old Business 5.1. Moved by Ms. Kelly Christman, seconded by Ms. Natasha Ruskowski to move all meetings to a 5pm start. Moved by Mr. Jim Black, seconded by Mr. Terry Cooper to refer notice of motion to January council meeting. MOTION CARRIED Mr. Sproule provided a presentation on the Health, Recreation and Human Services Pathway Program occurring at the Bassano school. An overview of programming, facilities created, community partnerships and impact on the school was provided. The current focus of the program is for grades with the potential to reach other user groups. This program has a positive impact for students and supports rural sustainability for the Bassano community. Discussion regarding partnerships and level of training offered was highlighted. Questions were addressed throughout the presentation. Council was provided with a copy of the presentation. Mr. Morishita provided an update related to the activities of the Newell Foundation. An overview of the development processes involved and space was identified for the Bassano Continuing Care Centre, Completion of the functional plan is targeted for December The design will support moving health care to the people to support an aging in place care model in which couples will be able to remain together. Questions were addressed throughout the presentation and Council was provided with a copy of the Bassano Continuing Care Centre Interim Report. Moved by Ms. MacNaughton, seconded by Ms. Rooks to lift the motion from the table. Council discussed current meeting times. Council determined to keep meetings scheduled during the day to support safe travel. This will also support consistency for all meetings.

3 5.2. Medicine Hat Detox Centre, Mr. Grant Walker, Vice President, Community and Projects 5.3. Flu Immunization Campaign Update Mr. Walker provided an overview of activities related to the announcement made in February 2011 regarding the Detox Centre. Alberta Infrastructure designed a business case reflective of physical requirements to support programming and availability in the community. These recommendations are currently being reviewed by Alberta Health and further information will be provided once a response is received. A community stakeholder meeting was held on January 14, 2013 to discuss interim measures. Discussion of ideas for implementation will occur over the next few months. Council will be provided with an update at the next council meeting and continues to advocate for the development of a Detox Centre. Mr. Walker received feedback from council regarding the extra immunization hours provided in Bassano and Bow Island. Statistics for this year s immunization campaign are not available at this time. Council reviewed information related to the flu immunization campaign. It was noted that the immunization uptake is not as high as previous years. There has been some uptake since cessation of the public open houses that ended December 14, During the open houses, appointments were also made to support childhood immunizations. Pharmacies are up 50% more than last year. Accessibility related to the pharmacies providing the flu shot was noted; however, children are not captured by pharmacies. Because of this there is a need to refocus on education. The flu vaccine is available until March 31, Council discussed other avenues of advertising within communities. Discussion regarding staff immunizations and protocols for those staff who are not immunized and working with patients. Ms. Rauda to invite Dr. Bennett to the March 25, 2013 council meeting.

4 5.4. Medicine Hat Regional Hospital and Bow Island Health Centre Update, Ms. Linda Iwasiw, Vice President, Acute Care East Discussion regarding the severity of the flu, and numbers who still got ill and were immunized. It was confirmed that this vaccine was a good match to the strains. Council s interest in immunizations and public health would be best addressed by Dr. Ada Bennett, Medical Officer of Health. Reviewed myths related to immunization. Confirmed that coverage for vaccinations is not determined by AHS. Coverage for medications/vaccinations is determined by the government, Alberta Health. Council identified that there is confusion regarding the role of Alberta Health and AHS. Dr. Smith reported to council that there will be a new Roles and Responsibilities document to support further understanding of same. Ms. Linda Iwasiw provided an update regarding infrastructure at the Bow island Health Centre. The emergency department is complete and the redevelopment phase is entering its final stages. Landscaping will be reviewed in the spring. Work with Alberta Infrastructure will be done to determine the official open house for the Capital Redevelopment Project. The May 27, 2013 council meeting will be held in Bow Island and council would like to pursue a tour of the building. Ms. Iwasiw provided an update regarding the Medicine Hat Regional Hospital infrastructure. Target for the new wing is planned for 2014 and final phase renovations of the Emergency Department are planned for Council commented on the positive feedback provided at the Medicine Hat Regional Hospital Community Forum. Further feature stories are planned to support awareness of the redevelopment project. Ms. Rauda to arrange a tour of the Bow Island Health Centre.

5 5.5. Customer Concierge Subcommittee, Ms. Marjorie Moncrieff 6. New Business 6.1. Report from South Zone Executive Leads Physician Workforce Plan, Dr. Vanessa Maclean, Senior Medical Director, South Zone 6.2. Palliser Triangle Health Advisory Council: Community Focused Discussion Tool 6.3. Community Health Forum: Medicine Hat, Wednesday, May 15, 2013 Ms. Moncrieff informed council that there is a new initiative addressing the subcommittee s work. Council requested to have a presentation at the March council meeting regarding Pathways to Home. Council will identify concerns regarding patient repatriation and provide this feedback prior to the presentation. Mr. Walker provided an update regarding the Oyen community consultation. A draft of the consultation report was provided to stakeholders for feedback in December Once this report is accepted, it will be posted to the AHS external website. Other completed community consultations include Bassano and Milk River. Additional community consultations will be occurring in the west portion of the South Zone next month. Dr. Maclean provided an overview of the physician workforce plan. Handouts summarizing this plan and the number of physicians recruited in the South Zone were provided and explained. An overview of recruitment activities and goals for 2013 were discussed. Many communities within the eastern portion of the South Zone have created physician recruitment and retention committees to support physician recruitment. Examples and initiatives occurring in these communities were shared and challenges and factors that influence physician recruitment were identified. A discussion tool to support community dialogue was reviewed. Council identified examples when the tool could be used. Ms. Christman asked Council members to save the date for a health forum in which AHS-South Zone and council will partner in community engagement. Details will be provided to council once confirmed. Council members to provide feedback to Ms. Rauda regarding patient repatriation. Ms. Rauda to schedule a presentation regarding Pathways to Home for the March 25, 2013 council meeting. Ms. Rauda to circulate discussion tool and planning document template to council.

6 All council members will be asked to support this engagement and raise the community profile of council. DRAFT - PENDING COUNCIL APPROVAL 6.4. Report from the Chair, Dr. Ken Sauer Physician Attraction and Retention Network Sunshine Home and Garden Show, March 1-3, 2013, Cypress Centre, Medicine Hat Dr. Sauer provided an update regarding activities of the Physician Attraction and Retention Network (PARN). Objectives were outlined and during the Academic Day in Medicine Hat, there was an opportunity to speak with new recruits. Discussion regarding how to provide information, promote the community, and who delivers the messages of the community, was discussed. It was highlighted that social factors influence recruitment and retention strategies. Council discussed participation in the trade show and determined they would not have a booth this year. Other opportunities in communities may be pursued and council was encouraged to bring these forward for review. The commitment and level of engagement achieved at trade shows was reviewed and further engagement strategies were discussed Council Culture and Collaboration Ms. Rauda provided an opportunity on March 4, 2013 for council to review collaborative practices and processes. Council agreed this would be a good opportunity. Ms. Rauda to forward meeting details to council Advisory Council Officer Report Ms. Suzanne Rauda Administrative reminder to use the updated expense claim form effective January 1, Family Care Clinics Draft application kits for Family Care Clinics were distributed by the government to some stakeholders within the province in January Copies of the draft will be circulated to council. 6 P a g e

7 DRAFT - PENDING COUNCIL APPROVAL Provincial Advisory Council on Cancer Provincial Advisory Council on Addiction and Mental Health The next meeting of the Provincial Advisory Council on Cancer is scheduled March 1-2, 2013 in Edmonton. These meetings will be held quarterly and their schedule has been revised accordingly. An example of the linkages with the Health Advisory Councils that are occurring within the South Zone was provided. The Provincial Advisory Council on Addiction and Mental Health was held in Calgary on December 7-8, The Council members were provided with educational presentations. Linkages are occurring with the Health Advisory Councils. The next meeting is scheduled for March 22-23, 2013 in Edmonton. Ms. Rauda to extend an invitation to Ms. Gerry Lynn Carter to attend the March 25, 2013 council meeting Closer to Home Initiative Councils will be invited to attend local resident council meetings within the top ten identified communities. This will be an opportunity to listen to the discussion and report back to council. Council members are also welcome to attend resident council meetings in their home communities (in addition to the top ten communities) to listen to the discussion and maintain connection Council Member Roundtable Ms. Christman provided highlights from the Air Ambulance presentation provided to the Health Advisory Council Chairs on January 8, Feedback to be forwarded to Mr. Howard Snodgrass, Executive Director, Provincial Air Ambulance Operations and Interfacility Patient Transfer Strategy by January 31, Council members interested in attending a resident council meeting to contact S. Rauda for meeting details. Council was encouraged to review the data and if there are further questions or feedback to forward to Ms. Rauda by January 31, Newly appointed council members Ms. Kargard, Mr. Wickson, and Ms. Armour shared their interest in council, experience and communities they represent. 7 P a g e

8 Ms. Christman shared information regarding the conference Womens Wellness, A Day Off on April 6, An poster will be circulated. Ms. Christman also highlighted the need to support education on when to attend the emergency department. Ms. Rooks and Ms. Ruskowski provided feedback regarding the Community Forum held at the Medicine Hat Regional Hospital. Questions and answers regarding the helipad were addressed by Ms. Iwasiw. Mr. Brockmann provided an update regarding Oyen ambulance services, the medical clinic, and recent physician recruitment activities. Ms. Moncrieff provided positive feedback regarding the Bow Island Health Centre renovations and the RPAP presentation provided to town council. Ms. MacNaughton will be circulating information from the Sexual Assault Response Committee (SARC) regarding an upcoming event. Closing remarks, feedback and appreciation were shared by Dr. Smith and Mr. Johnson Election of Chair and Vice Chair It was confirmed that the current Chair and Vice Chair remain in effect until the end of March Dr. Sauer and Ms. Christman submitted their expression of interest for Chair (circulated). The floor was opened to further nominations or expression of interest. Three calls were made for additional interest in the position of Chair. No further interest was voiced. S. Rauda to submit Dr. Ken Sauer and Ms. Natasha Ruskowski as Chair and Vice Chair to Community Relations Department for submission to the Health Advisory Committee of the Board.

9 Moved by Ms. Ruskowski, seconded by Ms. Kargard that nominations cease. MOTION CARRIED. Dr. Sauer was declared Chair of the Palliser Triangle Health Advisory Council. Ms. Rooks and Ms. Ruskowski submitted their expression of interest for Vice Chair (circulated). The floor was opened to further nominations or expression of interest. Three calls were made for additional interest in the position of Vice Chair. No further interest was voiced. Moved by Ms. Christman, seconded by Mr. Brockmann that nominations cease. MOTION CARRIED. Ms. Ruskowski was declared Vice Chair of the Palliser Triangle Health Advisory Council. 6. Date of Next Meeting Date: Monday, March 25, 2013 Time: 11:30 a.m. to 3:00 p.m. Location: Level 7 Meeting Room, Medicine Hat Regional Hospital, Medicine Hat, AB 7. Meeting Evaluation and Adjournment Meeting adjourned at 3:30 p.m.