The State Land Cadastre of Belarus: Moving Forward

Transcription

1 Permanent Committee on Cadastre in the European Union Plenary Meeting under Polish Presidency November 2011, Warsaw, Poland The State Land Cadastre of Belarus: Moving Forward Anastasiya Kudryakova

2 The Structure of State Land Cadastre a system of organized legal and spatial data concerning ownership, the way of use, quality and distribution of lands and land parcels. Municipality Register The borders of the municipalities and territorial units Real Property Register Attributive and spatial Information of legal significance Addresses of the ed real estate objects Address Register State land Cadastre State Land Cadastre Geoportal All kinds of spatial information Land Recourses Register Price Register Value Register Prices of all contracts recorded In the property Results of the market and cadastral valuation

3 Institutional structure of State Land Cadastre. National Cadastral Agency I State body II National level III Local level Scientific and educational organizations State Property Committee Registration organization Surveying organization Valuation organization Cartography and geodesy organizations Registration organizations Surveying organizations Valuation organizations National Cadastral Agency republic organization for real property registration Responsibilities: handling of all resources of SLC except Geoportal; enterprises registration; technical inventory of the most important and extensive objects; development of all kinds of the registration software; integrity monitoring; development of the registration, inventory and valuation methodology; market and cadastral valuation; dissemination of cadastral information via web-resources

4 The Real Property Register structure Central Cadastral map Local s Registration files Mortgage Street Real Property Register Inventory Registrars

5 The registration dynamics Important dates of the past 2000 the system of the registration organizations is created 2002 The Law on the Registration of the Real Property Objects, Rights and Transactions is adopted 2004 registration is digitized, all registration agencies use registration software tool NKA_NET 2005 the first web-service is set in operation 2006 the digital documents exchange was 1 st established 2008 address is created 2010 NKA_RESTRICTIONS The total share of the ed objects Land parcels Buildings about 60% from the total assumed number about 70% from the total assumed number Apartments about 70% from the total assumed number

6 The registration circle. One stop shop in action Application submitted Around 900 active registrars Around applications executed every year More than per year for 1 registrar Digital documents exchange Owner Registration certificate Land allotted and building constructed 7 working days + extra documents Registrar Front-office Necessary docs ordered NKA_E_SERVICES, NKA_RESTRICTIONS Notaries Municipalities send a digital query (simple electronic message) and get in response different kinds of extracts form the (digital documents) Registration record created Municipality Inventory department Back-office Land survey Courts send a query (simple electronic message) with the decree attached (digital document) and get in response restriction registration certificate (digital document)

7 The registration technology Oracle client-server technology Internet Web-server Central databas e NCA ITdepartment NCA central servers Totally about 125 local databases all updates are sent in 125 places All local databases are copied daily in order to update central Local admin Local server Local database VPN Local admin Local server Local database Registrar s workstations

8 Quality monitoring system II. Software tools (database integrity control) I. Methodology and examination 1. The set of methodological documents is developed and upgraded constantly 2. Every registrar has to attend courses and to pass qualification attestation every 3 years (as a result can be disqualified for some period or fired) 3. Every 3 years the registration quality of every registrar is checked and his personal integrity level calculated 1. Special scripts find the mistakes in the according to the set criteria(spelling mistakes, incomplete subject data, unstructured addresses unacceptable combination of right an subject etc.). The mistakes are corrected either manually or automatically 2. Web-site Cumulative information on the database integrity control (statistical reports, agencies and registrars (integrity rates, information about control criteria etc.) Examples: Dates of birth: Building stories: x> >x>1850 x<1850 Sounds real (OK) Probable mistake. Check if it s right X<30 30<x<50 X>50 Sounds real (OK) Probable mistake. Check if it s right Definitely a mistake. Should be corrected obligatory Definitely a mistake. Should be corrected obligatory

9 E Services geodata services: Municipality web-system property abstracts: NKA_REMOTE price and value services: analytical data: АИС РЗО NCA-Expert

10 E Services. Gzk.nca.by, oz.nca.by, NKA_REMOTE Technology Kind of data Digital documents Users Extraterritoriality Real time regime Charge gzk.nca.by Web service Object No Any that conclude a contract oz.nca.by Web service Object + Subject NKA_REMOTE Client Server Object + Subject Yes Yes Yes Yes State Yes Yes No No State Yes Yes No 8 clients 140 queries/month NKA_REMOTE 460 clients queries/month clients queries/month Clients: Banks Realters, valuers, REM-organizations Architectural and construction companies Land surveys Municipalities Investment and law firms etc.

11 E Services. Pr.nca.by, vl.nca.by Property right transfer registration Conclusion of the real property transaction Value Price Real property Price Cadastral valuation results Market valuation results More than queries/year Standard queries More than queries/year Special queries Value maps Real property price data Data for research and valuation Real estate market analysis reports

12 E Services. Ate.nca.by, Municipality web system Municipality contains legal and spatial information about municipalities and other territorial entities (including their borders). The archive is totally digitized. Now land surveys send the registration files as a digital document Municipality web system Thematical maps Essential upgrade of ate.nca.by. Spatial information. The municipalities are positioned on the map Authorized users have access to the registration files digital archive Wider range of search criteria Municipality history is also available Valid borders and history the one can get legal data about the certain municipality Only text information Can be used by anyone who concludes a contract Statistical reports and shp-files 23 clients, 63 queries/month (small number of clients because we don t have full data on the municipality borders, but now this is obligatory so the situation will change)

13 E Services. АИС РЗО, NCA Expert NCA-Expert Analytical database that contains the knowledge accumulated by NCA legal experts during the years of practice, so you don t have the money to consult a specialist. Digital document + metadata web Digital archive It includes: legal library (all necessary legal acts and methodological documents) questions and answers chat (a possibility to discuss the problem with the NCA specialist) projects of the documents to be adopted Valuers End users web АИС РЗО database webservice

14 Problems and Perspectives Still there is a lot to improve: 1. Paper archives 2. Distributed database, 125 local s 3. Territorial principal of registration 4. Mainly paper turnover 5. Mainly personal application 6. Lack of cartographic material and available spatial information 1. Week marketing and commercialization 2. Lack of the state recourses interoperability The real property registration system development program ( ) real-time regime registration using thin client technology digital archives extraterritoriality principle brand-new security system interconnection between state informational resources geoportal

15 Digital archives Advantages: Applicants E mail (state organizations) NKA_NET mail Applicants Less time to access the documents Less space for the archive Less paper (don t have to make copies or print out e-documents) Can provide the digital copies of the docs (e.g. to courts) Don t have to form the registration file with your own hands Test exploitation Only new files And submitted docs E documents metadata creation Digital docs Lotus Notes Signing metadata Paper documents Scanning

16 Extraterritorial registration Today routine: only personal application! Minsk Grodno Stopgap: Paper or digital docs (checking the docs and filling the application) Registration certificate Mail or Minsk Minsk Newly created land parcels registration: (ing) Obstacles: Legislation Distributed database Registration certificate Applicants Surveyor (preparing surveying file and filling the application) Geoportal registrar (accessing the docs and ing)

17 NKA_NET3 Digital archive Web server Application server Oracle server Address Inventory ArcGIS server Population NCA LIS Enterprise Registrar workstation Applicants computers Real-time regime registration No local servers and local administrators Only central database No contradictions between central and local data No need to send upgrade to 125 places Extraterritorial registration Ability to apply for any person from any computer at any time No need to input and renew subject, address, survey and inventory data Higher usability Archive metadata is created automatically Less work for registrars Correct registration of the extensive objects

18 NKA_RH Inventory automation Engineer Measurements AutoCAD Inventory Property Technical passport Inventory data is easily accessible and searchable Will be automatically loaded to NKA_NET3 and upgraded if necessary More efficient statistical data

19 Thank You for the Attention