Instructions For Configuring Syncovery On Your Windows 7 Computer

Transcription

1 The Social Sciences Division has several files servers allocated to departments and research units. Below is a list of all the file server addresses. Please make note of the address of your file server for this tutorial. In most cases your file server will correlate with the department you are affiliated with. If you are unsure which file server address to use please contact one of the local IT staff for support. Contact information is listed at the end of this document. File server addresses: anth-files.ucsc.edu econ-files.ucsc.edu educ-files.ucsc.edu envs-files.ucsc.edu lals-files.ucsc.edu poli-files.ucsc.edu psyc-files.ucsc.edu socy-files.ucsc.edu dean-files.ucsc.edu research-files.ucsc.edu Step 1) Open the program Syncovery on your Windows computer. The graphic for the program should look like this: If for some reason you do not have the Syncovery installed on your system, please submit an IT support ticket to have it installed by ing help@ucsc.edu or calling HELP. Step 2) Upon first launch of the application you will be asked a question about importing from an older version of the software, choose No.

2 Step 3) This main window will now appear. Click on Advanced Mode: Next you will see a the Profile Overview window. Click on the Green Plus icon to add a profile:

3 Step 4) You will now see the Profile Settings window. First give the backup profile a name. For this example I used My Backups. Next, make sure the sync operation mode is marked as Exact Mirror --VERY IMPORTANT: Step 5) Now we will specify the location of the data on the computer we want to back up. To do this, in the main profile window click Browse under Left-Hand Side : Step 6) Browse to and select your User folder, as this will back up all data associated with the account in use on the computer. The name of your user folder is typically your real name, cruzid, or similar, and has a person icon next to it. The user folder can usually easily by found easily when you first open the dialog. If you don t see your user folder, it can always be found by navigating to the Computer icon, then to the main hard drive (usually labeled C:) and browsing within the Users folder.

4 In this example the home folder name was easily selectable immediately, and it is called Soc Sci. Select the home folder and click OK : Step 7) Next we will set up the connection to the back-up server. To do this first click on the Internet... button on the Right-Hand Side field:

5 Step 8) Now you will need to enter your server information as shown below. Please refer to the server name list at the beginning of this document for the address (URL) of your server. For the Port field, the specific port number is located on the account information/password sheet that was given to you. If you no longer have this sheet, please contact one of the Social Sciences IT staff listed at the end of this document. The specific port number is withheld from this tutorial for security purposes: Note: Your ID on the file server is the same as your UCSC ID, However your password is managed by a separate system. This password will be delivered to you by UCSC campus mail or handed to you by department / local IT staff. (If you need to request a password please submit a ticket by ing help@ucsc.edu and describe the problem you are having in the body of the . Alternately, you can call ) With the information entered correctly (as shown above), click on the folder icon to establish the backup destination. When you do so the first time you will be asked a question about a SSH public key, choose Yes.

6 Now you will be in the window to select your backup destination. For this example, I chose the folder Backups on the server, which is within my main user folder: Click OK on this window and then again on the Internet Protocol Settings window.

7 Upon clicking OK the program will ask if you want to set the port as 22. Choose No. Step 9) You will have returned to the Profile Settings window. Confirm in the Include Subfolders section that All is bulleted. This will ensure that all the folders in your home folder are being backed up to the server: Step 10) Now that we have the source and destination of the backup specified, we need to schedule when the backup will occur. Back in the Profile Settings window, select Schedule under Advanced Settings on the left-hand side. Check the Schedule This Profile box and choose a schedule that works for you. In this example I choose for the backup to run at 3PM every day: Note: the computer must be on for the backup to run, so it is best to set the backup for a time when you are likely to be using the machine.

8 Step 11) Next we want to specify to not copy certain kinds of files. Select Masks and Filters on the lefthand side and add the following text: *.exe *.reg *.msi Avoiding the copying (backup) of these file types helps reduce backup time, and also helps avoid backing up malicious files (viruses) in the event one should infect your computer: Click OK. Step 12) Click the OK button after choosing a schedule, and you will be prompted with the following question. Choose Yes: This option will automatically start the background scheduler every time you log into the computer. This will ensure backups always attempt to occur.

9 Step 13) You will now have returned to the main Scheduler window. Click Start Scheduler : Once you click Start Scheduler, you should see a confirmation that looks similar to the window below. The text will confirm the backup is scheduled to take place at the time you specified: Note: In the next day or two, we recommend opening the program and looking at the status of the latest attempt to backup within the main Profile Overview window. The program will show that last attempted run under the Last Run field. If, for some reason, it does not show a Last Run on the backup, you should seek technical assistance to ensure your backups are properly configured.

10 For more information or support with this system please contact the ITS Help Desk at or by ing or a member of the local Social Sciences IT support: Tristan Carkeet, Digital Media Specialist: carkeet@ucsc.edu Doug Niven, Academic Computing Expert: dniven@ucsc.edu Paul Sosbee, Academic Computing Expert: paul@ucsc.edu Mike Edmonds, Divisional Liaison: medmonds@ucsc.edu