Administrative Council Meeting December 4, 2012

Transcription

1 Members Present: Vice President Bansal, Dr. Buchanan, Vice President Dimkova, Mr. Foley, Vice President Gabriel, Vice President Gary, Dr. Hill, Dr. Leidig, Dr. Ramsammy, Dr. Saperstone, Executive Vice President Schiavelli and President Templin. Guests: Dr. Jennifer Lerner, Director of ELI for Vice President Steve Sachs, Mr. Anthony Morris, Account Executive, and Dr. Jennifer Beyer, Solutions Consultant from Hobsons Educational Solutions, Ms. Alison Thimblin, Interim Dean, Woodbridge campus and Chair of the Subcommittee on CRM software for GPS, and Dr. Sharon Robertson, Associate Vice President for Academic Services. Dr. Templin presented Mr. Bansal with a certificate from Governor McDonnell, on behalf of the Office of the Secretary of Veterans Affairs & Homeland Security, for outstanding and exemplary initiatives in the areas of all-hazards emergency preparedness, honoring the hard work, leadership and overall dedication to students, faculty and staff. Dr. Templin presented Dr. Saperstone with a plaque awarded to NOVA from Governor McDonnell and the Green Buildings Council signifying the CA Student Services building was qualified and recognized as a LEED Green Building. Dr. Hill pointed out to Council members that Dr. Templin was selected as the Washington Business Journal s 100 most influential business leaders. Access Fall Enrollment: Dr. Gabriel distributed the data on the enrollment growth rate from the December 6, 2011 to, which showed a 2.5 percent increase. Spring Enrollment: Dr. Gabriel showed the data for Spring enrollment to date which indicated a decline of 8.6 percent from the same time period last year. Dr. Gabriel reasoned that any increases for Spring would be a result of retention rather than from newly enrolled students. He asked that Provosts please remind their faculty to inform students that Spring registration was open. OIR will send reminders to students and posters will be distributed to the campuses. The OIR group is developing an aggressive advertising campaign to include a new video ad, radio ads, and placing posters in local malls and at bus stops. Student Success GPS for Success: Ms. Thimblin introduced Mr. Anthony Morris, Account Executive, and Dr. Jennifer Beyer, Solutions Consultant, from Hobsons Educational Solutions, to present their software package. No vendor has been chosen and Hobsons is one of several vendors that the Customer Relationship Management/CRM subcommittee is screening. The CRM is a communication tool and a data management system that tracks all levels of student progress and data and allows for extensive student communication. The Hobsons CRM is the same software that is used at both George Mason University and the Fairfax County Public Schools. The specific components that Hobsons offers, and that differs from other software programs, include more advising and planning modules, good recruitment and retention tools, and a rapid college implementation timeframe.

2 Page 2 of 5 Dr. Templin stressed the need for the right kind of tools to help get students over the goal line and enrolled. There was a need to find out where students were getting hung up, to be able to effectively and quickly solve the problems. Dr. Templin asked for an implementation plan to include faculty training, the linkage with the institution, and a roll out strategy. Student Learning Outcomes/SLOs Dr. Gabriel briefed Council members on the status of the seven SLO programs still in progress for compliance. Dr. Templin stressed the need for complete compliance no later than the beginning of the winter break. Allocation of Faculty Vacancies Dr. Gabriel distributed a list of faculty retirements, resignations, and restricted appointments to facilitate a discussion led by Dr. Templin on proposed strategies for the use of resources freed up by impending position vacancies. Dr. Templin stated there will likely be funds coming from the general legislature for STEM faculty, where industry growth lies, but emphasized the need to think about the college overall, how resources should be deployed and additional capacity created, looking at the need for campuses creating growth to be able to continue growing. Ms. Shelli Jarvis, Human Resource Director, will be approached for additional data on the restricted appointments funded but not filled with regular appointments, and the remaining campus vacancies. The time frame for the December 18 Administrative Council meeting will be extended for an additional hour to continue the discussion and make final funding decisions. Homeland Security Specialization of the ADJ AAS plus Two New ADJ Courses: The Administration of Justice (ADJ) faculty proposed the initiation of a Homeland Security specialization of the ADJ Associate of Applied Science degree program, as well as two new ADJ courses related to Homeland Security. The proposed curriculum is designed to prepare students to directly enter into the workforce in Homeland Security entry level positions, in addition to those who want a stepping stone into a specialized Homeland Security career in areas such as cyber security, border security or emergency preparedness. Extensive curriculum research was done and data was provided by the NPSCHDS director, as well as online job searches conducted that indicated a very large job market and heavy demand in the Northern Virginia region. Although the proposed specialization is an applied program, its curriculum was designed to facilitate transfer; some senior institutions with which NOVA articulates have indicated interest in accepting NOVA Homeland Security students. The specialization would be offered at the Annandale, Manassas, and Woodbridge campuses, which offer the ADJ AAS. In addition, some courses will be offered by the Alexandria campus. o The Administrative Council members approved the Homeland Security Specialization for Fall 2013 implementation. The Council also approved two new courses: ADJ 1xx Intelligence and Technology analysis and ADJ 1xx Transportation and Border Security.

3 Page 3 of 5 Geospatial Specialization of the Social Sciences AS: The Geographic Information Systems (GIS) faculty proposed a new Geospatial specialization of the Social Sciences AS degree. The 61-credit program would be offered by the Loudoun campus, which hosts the existing Geographic Information Systems (GIS) career studies certificate at the Reston Center. The career studies certificate has helped students meet employment goals, but in the Northern Virginia region most employers want GIS professionals with a baccalaureate. The proposed specialization is designed to make it simpler for students to transfer to four-year institutions throughout Virginia, and will provide a solid foundation for the many opportunities available to persons with geospatial skills and knowledge. o The Administrative Council members approved the Geospatial Specialization for Fall 2013 implementation. Rename the Speech Communication Specialization of the Liberal Arts AA: The Communication Studies and Theatre cluster proposed that the Speech Communication specialization of the Liberal Arts AA program be renamed the Communication Studies specialization. This change would be consistent with the course prefix revision several years ago from Speech and Drama to Communication Studies and Theatre. Most universities have named their related programs Communication Studies or something similar. Avoiding the use of the term speech in the title would also help differentiate the program from those that focus on speech pathology or speech disorders. o The Administrative Council members approved the renaming of the Speech Communication Specialization to Communication Studies, to be effective Fall Dr. Robertson presented two advanced standing recommendations for approval by the Administrative Council that were recently approved by the Advanced Standing and Curriculum Committees: StraighterLine Courses: NOVA entered into a relationship with StraighterLine, a company that provides low-cost online courses. Students have been presenting transcripts and requesting credit for StraighterLine courses, and NOVA needed to decide how to respond and with a consistent procedure. As has been the case for other forms of nontraditional education, NOVA currently gives elective credit for those StraighterLine courses for which the American Council on Education recommends lower-division credit. StraighterLine and similar offerings are at present being used primarily by nontraditional students. NOVA seeks to be more adult-friendly and, in particular, to serve military students well. The proposals requested approval for seven StraighterLine courses as equivalent to NOVA courses and, as recommended by the faculty, to be effective immediately: o Accounting I; Business Communication; General Chemistry I with Lab; Personal Finance; Introduction to Nutrition; General Physics I with Lab; and Introduction to Psychology. o The Administrative Council members approved the advanced standing recommendation for the seven StraighterLine courses. Credit for Marine Corps MOSs: An Information Technology (IT) faculty member reviewed several Marine Corps Military Occupational Specialties (MOSs) to determine whether students should be granted credit for them, including reviewing thousands of pages of materials describing the MOS training courses. Like NOVA IT courses, the Marine Corps MOS training courses are aligned with industry standards. The courses

4 Page 4 of 5 were approved by the Curriculum Committee, the faculty clusters, and their respective deans. The IT faculty and Advanced Standing Committee recommended that approval be granted for advanced standing credit for the following Marine Corps MOSs: o 0651 Cyber Network Specialist; 0651 NCO Cyber Network Supervisor; 0659 Cyber Systems Chief; 0621 Field Radio Operator; 0612 Telephone Systems Installers Maintainers; 0619 Telecommunications Systems Chief; 0629 Radio Chief; 0699 Communications Chief; 0689 Cyber Security Chief; and 0651 Cisco CCNP, to be effective immediately. o The Administrative Council members approved the advanced standing recommendation for the Marine Corps Military Occupational Specialties (MOSs). Proposed Charters for Working Groups Administrative Council: Mr. Bansal, the group leader for the Working as a Team discussion handed out an outline on several characteristics of effective executive teams, to launch the upcoming meeting discussion devoted to team approaches: direction setting, team behaviors, rewards and problem solving. Mr. Bansal suggested an initial focus be given to the topic of collective support, given NOVA s college-wide initiatives, and asked Council members to add to the list of items to cover by the entire group in the future discussion. Dr. Templin asked that Council members consider alternative ways of getting things done, more efficient meeting logistics, and creative approaches to frame meeting agendas. Budget Planning Processes and Formulas: Administrative Council members drew up a list of items they felt would be helpful to address when budget discussions take place at the Budget Planning Processes and Formulas meeting on March 26, 2013: o An understanding of how the college is funded. o Understanding the total budget and the way in which formulas are determined. o Understanding the process for adjunct money distribution. o Determining what defines a special project o Looking at the way head count versus FTE figures into the resource allocation. o Looking at successful units that reached goals and creating models so that all units reach goals simultaneously. o Developing additional unit level budget management and oversight tools. Dr. Templin made clear there needed to be new thinking on resource planning, a need to open up the hood and look at good college financial planning options, to respond to the twenty-first century needs of students and the college. Governor s Extra Holiday Annual Leave Day Governor McDonnell issued an executive order granting a day of holiday leave to all state employees and therefore, the college will close one day earlier for the winter break, beginning on Thursday, December 20.

5 Page 5 of 5 There will be no Administrative Council meeting next week. The next Administrative Council meeting is scheduled for December 18, at 9:30 a.m. in the large board room of the Brault building and will be extended for one additional hour. The meeting adjourned at 12:31 p.m. Tracking Enrollment Planning Dec 18 Administrative Council: Working as a Team Jan 29 Student Success Policy Redesign (six new policy changes) Feb 26 Budget Planning Processes and Formulas March 26 Clarus Corporation Planning GPS for Success Planning Report SySTEMic Solutions Workplace Violence Prevention & Threat Assessment Policy Guidelines AD/PH Release Time Work Group