Property Asset Management Plan

Transcription

1 Property Asset Management Plan

2 Tunbridge Wells Borough Council Asset Management Plan CONTENTS 1. Introduction Function of the Asset Management Plan 2. The Council s Property Asset Portfolio 3. Summary of Property Portfolio Asset Management for 213/ Forward Projection and Management Strategy for Property Asset Portfolio 214/215 Appendices 1 Aims and Objectives of the AMP 2 Property Management Strategy 3 Mechanisms for Achieving the Aims and Objectives of the AMP 4 Ten Year Property Maintenance Plan 5 Consultation Process 6 External and Internal Influences 7 Asset Register 8 Asset Disposal Programme Property Asset Management Plan 214/15

3 Tunbridge Wells Borough Council Asset Management Plan 1 Introduction Function of the Asset Management Plan The Property Asset Management Plan (AMP) defines how the Council managed, maintained, acquired and disposed of the Council s property assets over the past financial year and identifies the objectives for the next financial year. The aims and objectives of the AMP are summarised at Appendix 1; The Property Asset Management Strategy is summarised at Appendix 2. The mechanisms for achieving the aims and objectives of the AMP are set out at Appendix 3. The Property Asset Management Strategy is formulated and carried out to support the Council s corporate priorities. The property assets are managed both individually and as an entire portfolio to maximise operation, income generation and capital values at all times in accordance with the requirement to achieve best value. The AMP identifies the anticipated maintenance budget requirement over the next ten year period for the property portfolio. This is used to assist in financial planning and to indicate ongoing costs related to the individual assets to inform strategic decisions on their future. A copy of the ten year maintenance plan is contained in Appendix 4. The AMP is subject to consultation processes which are summarised at Appendix 5 and to external and internal influences which are summarised at Appendix 6. The Property Services Team, through the Property and Development Manager, the Head of Economic Development and the Director of Development and Environment, work closely with the Leader/Portfolio Holder for Property and Major Projects and the Portfolio Holder for Finance and Governance to deliver maximum returns from the Council s exciting and varied property asset portfolio, whilst complying with the requirements for commercial sensitivity, economic viability, best consideration and probity. It is delivering a proactive Property Management Service which meets the demands of the 21 st Century. The Asset Management Plan will support the Council in the delivery of its corporate priorities through ensuring that the portfolio is dynamically managed with focus directed towards priority areas, and performance being in accordance with the Strategic Plan. Maintenance costs will be kept to a sustainable level and strategic decisions will be based on delivering services, ensuring best consideration and optimising financial return. 2 The Council s Property Asset Portfolio The Council s Property Asset Portfolio is summarised in the Asset Register at Appendix 7. The current asset portfolio is valued at 71.7 M (31 March 213), with an annual rental income of 1.54M (which includes all income from rents, other rents and wayleaves) and has an annual maintenance budget of 1.12M (213/14). The portfolio comprises a full range of property uses including commercial, residential, light industrial and retail properties, agricultural, woodland and community land, and numerous footpaths and pieces of ancillary land. The assets form operational, non-operational, and investment assets and are held under both freehold and leasehold title. The Asset Register defines the property portfolio within these categories. Property Asset Management Plan 214/15

4 Tunbridge Wells Borough Council Asset Management Plan Maintenance across the portfolio is divided between Planned and Responsive currently at an approximate 7/3 split respectively. The works and servicing requirement is prioritised to ensure that all legislative compliance needs are met followed by maintaining a fitness for purpose and the asset value. To 31 October 213 the current Property Asset Portfolio comprises 13 significant freehold Properties (excluding land) of which 18 are commercial investment assets. In addition there are 31 Non Operational Land assets and 15 allotment sites. The commercial investment assets comprise those assets that are let to third parties on commercial terms and are therefore subject to the clauses within their leases for opportunities to maximise income or exploit potential development opportunities. A rationalisation review is currently being undertaken of the larger non-operational land assets, with a view to disposing of viable surplus land assets to generate capital income (Appendix 8). 3. Summary of Property Portfolio Asset Management 213/14 (to February 14) Over the past financial year Property Services have negotiated lease renewals, new lettings and rent reviews to an annual increased value of approximately 85,277 equating to a capital value increase of approximately 187,515 over the terms of the leases or rent review periods. In addition, all property rentals that are subject to an annual rental increase at the RPI were increased by 2.6% over this financial year, resulting in a further rental increase of 5,297. Over the past 12 months, Property Services have negotiated a capital income of approximately 3.25M from the rationalisation of the asset portfolio and the disposal of assets. Vacant space on the portfolio has been reduced by letting or licensing space to reduce occupation liabilities and to achieve rental income and Property Services are continuing with the disposal of surplus land held by the Council, from the review that was commenced last year, continuing to identify and dispose of specific sites for development for affordable housing or for private residential development. The Planned Maintenance Programme for the financial year 213/14 completed works to the value of 565k to ensure compliance with statutory requirements and to carry priority repairs and upgrades to maintain assets and prevent dilapidation. In the current financial year, a budget of 55, has been allocated for planned maintenance and as of the beginning of December 213, 375k worth of works has been carried out, and it is anticipated that the identified works will be completed by the end of the financial year. There is currently a backlog of maintenance work to the value of 1.8m where maintenance works have been frozen and future strategy is under consideration having regard to the impending obsolescence identified for certain property assets. This has reduced overall since last year due to the capital works projects carried out to the Museum and Art Gallery and the replacement of the Hawkenbury Pavilion. The maintenance backlog on the Town Hall however has increased to 1.2m Property Asset Management Plan 214/15

5 Tunbridge Wells Borough Council Asset Management Plan The Council can demonstrate significant contributions to its priorities through property asset management over the last 12 months. The Council has: Increased rental income from Property Assets by 9K per annum. Negotiated capital receipts from the disposal of surplus land assets in the sum of 1.84M and made substantial staff time and maintenance costs savings. Refurbished and brought back into use a three bedroom residential property in the Pantiles. Commenced the mercury abatement programme at the Crematorium which will result in more efficient facilities that can accommodate the demands of the 21 st century lifestyle and will result in compliance with legislation on emissions. Continued to support regeneration of Royal Tunbridge Wells, Cranbrook, Southborough and Paddock Wood Town Centres and worked with land owners and Town and Parish Councils to progress potential opportunities. Continued to raise the profile of the property assets and work them to achieve maximum return either financial or to deliver the Corporate Priorities. The Council has worked with partners to accommodate business or community needs including letting office and parking space to the Ambulance Service in Tunbridge Wells. Handed back Pennington Road Car Park to Southborough Town Council and Jockey Lane Car Park to Cranbrook Parish Council. Leased two car parks in Cranbrook to the Parish Council for a nominal annual rent to support the Parish and Town Councils and local economy. Explored the potential development of John Street Car park to provide additional residential and retail facilities. Worked in partnership with KCC to refurbish the library and museum in Tunbridge Wells Town centre and to install a new passenger lift facility enabling access for all. Continued to develop the partnership arrangements with Kent County Council and MidKIP to provide shared services to the voluntary sector and through the Local Area Board to explore the opportunity of asset maximisation through joint operational use or combined strategic rationalisation. Successfully delivered a proactive, maintenance programme for the Council s property assets through the management of the new contracts awarded in February 212 and secured increased maintenance functions and savings in time and resource deployment across the Council s services. Established a Development Programme and budget of 5k for specialist professional advice to undertake initial works to facilitate redevelopment and delivery of the 13 Council priority projects for 213/14. Property Asset Management Plan 214/15

6 Tunbridge Wells Borough Council Asset Management Plan Continued to make substantial savings in the maintenance of Royal Victoria Place and Meadow Road Car Parks. Continued to work with TCHG to rectify erroneous title details for various land assets held by the Council. Continued to successfully progress the reduction of carbon emissions from local authority operations and will be managing its property assets to achieve the targets set out in the Carbon Management Plan over the next five years. Continued to monitor changes in legislation relevant to the property portfolio and maintain and manage accordingly. Continued to work with Cranbrook Parish Council to locate a site for a community facility. Commenced the project for the replacement of lighting for the tennis centre at Tunbridge Wells Sports Centre Commenced the replacement and improvement of the sports pavilion at Hawkenbury. Continued to consider investment opportunities within the Property Investment Portfolio. Continued to maximise the rental income from the property portfolio by proactively managing rent reviews and exploiting viable opportunities for rental and capital income. Continued to explore the possible relocation of the Shooting Club and this will continue to be considered and exercised if viable to maximise the financial value of the existing land asset. Successfully supported the Council to deliver the community projects of 213/14. Coordinated the infrastructure to support the Festive ice rink. 4. Forward Projection and Management Strategy for Property Asset Portfolio 214/215 The Council will build on these achievements during 214/15. Property Services will: Review all rents and licence fees due to be reviewed in 214/15 to maximise the increase in income due for that Financial Year. Manage all existing leases and grant new leases to maximise the return from rental income and to ensure that proper care, maintenance and use is made of the property assets. Property Asset Management Plan 214/15

7 Tunbridge Wells Borough Council Asset Management Plan Review the tenure, existing use, obsolescence and strategy of all operational Property Assets to identify opportunities for increased income, operational use or asset disposal. Continue to bring forward non-performing land and property assets for disposal to realise capital return (214/15 sites listed at Appendix 8). Produce a maintenance plan for the financial year 214/15, in consultation with the respective Heads of Service through the Corporate Asset Working Group, within the agreed Planned Maintenance budget allocation. Work with the contractors to deliver a more efficient and cost effective service across both Planned and Responsive Maintenance requirements having regard to the future potential obsolescence of certain property assets on the estate. Identify targets and performance indicators to demonstrate the efficient and effective management of the property asset portfolio to ensure maximum capital and operational benefit and will present these to CAWG and Cabinet as part of the Property Transaction Reports. Continue to explore the relocation of the Shooting Club to maximise the financial value of the existing land asset. Continue to review the procurement of Consultants and Contractors for provision of works and services, tendering Property Consultancy services in 214/15 Progress the potential redevelopment of John Street Car Park, Mount Pleasant Avenue, the Cultural and Learning Hub and the other Community projects of the Strategic Plan. Explore the provision of LED lighting in TWBC car parks Continue to monitor changes in legislation and put in place the most appropriate action to ensure compliance across the property portfolio in particular the 215 R22 refrigerant gas phase-out and the 218 EPC changes. Progress the potential development of various property assets in the portfolio Explore the impact of obsolescence on the Council s operational portfolio and acquire, dispose of and develop the asset portfolio to reflect this. Explore the installation of PV solar panels at Tunbridge Wells Sports Centre Explore and look to develop starter business units at suitable locations within the borough. The Council will: Continue to successfully progress the reduction of carbon emissions from local authority operations and will be managing its property assets to achieve the targets set out in the Carbon Management Plan over the next five years. Property Asset Management Plan 214/15

8 Tunbridge Wells Borough Council Asset Management Plan Continue to work with the Parish Council of Cranbrook and Town Councils of Paddock Wood and Southborough to locate a site for a community facility. Continue to consider investment property opportunities within the Property Investment Portfolio and will look to purchase such properties. Continue to work with KCC and other public sector bodies, and will play a leading role in the Local Area Board to ensure the rationalisation of the public sector property holding in the borough and to save money through economies of scale, flexible working and partnership working arrangements. Continue to review its land holdings and to review the non-performing land and property assets held by the Council to produce a strategy and time line for the disposal of the second phase (land held in title with third parties) and third phase (verges, footpaths and walls) of these assets. Continue to identify refurbishment and development opportunities within in its asset portfolio and act on these to achieve the Council s objectives Take forward the Development Programme projects identified in the Strategic Plan. Continue to look to acquire assets to assist in the delivery of the Council s objectives. Continue to recognise the need to support regeneration of Royal Tunbridge Wells, Cranbrook, Southborough and Paddock Wood Town Centres. Continue to work with public and private sector organisations on a number of sites including continuing to build on successful relationships with KCC, Targetfollow and AXA PPP to further the achievement of the corporate priorities within the borough. Continue with the scheme to provide new cremators and filtration equipment. Continue to seek viable opportunities to work their assets with local community groups to improve community facilities. Ensure that the property strategy and maintenance programmes support the Council s commitment to sustainability within the budgetary constraints. Continue to review and revise the asset management plan in accordance with the results of the Property Performance Indicators. Property Asset Management Plan 214/15

9 Tunbridge Wells Borough Council Asset Management Plan Appendix 1 - Aims and Objectives of the AMP To manage the asset portfolio in accordance with the Council s Corporate Priorities; Sustainable Community Strategy; Strategic Plan; and People Strategy. To raise awareness of property as a valuable and workable asset; To manage the asset portfolio to deliver the needs of the Council s services; To maximise asset value and asset use through strategic maintenance and operational planning; To manage the portfolio in accordance with the instructions received following cross party review through the Development Advisory Panel, and To manage the asset portfolio flexibly to ensure optimum financial performance and service delivery to demonstrate continuous service improvement and to support the Capital Programme. Property Asset Management Plan 214/15

10 Tunbridge Wells Borough Council Asset Management Plan Appendix 2 - Property Management Strategy Property Asset Management has increased in significance throughout the public sector as the need has become greater to maximise the financial and beneficial return from property assets. The Property Services Team manages the portfolio in accordance with the following principles: Ensuring reporting arrangements are in place to enable members to fulfil their strategic and service responsibility; Maintaining an up to date asset register with all records complete Ensuring future property needs are regularly assessed to meet the Council s service requirements and priorities; Ensuring that the shape of the asset portfolio is reviewed at least annually; that the shape of its structure and the contribution of its component assets are challenged and that disposal and acquisition strategies are identified and recommended to the Corporate Asset Working Group; Ensuring assets, which are surplus to requirements and not to be retained for strategic or other reasons, are identified; Ensuring assets which would assist in the delivery of the Council s objectives are identified and acquired where appropriate. Ensuring opportunities to share property with other bodies are examined; Ensuring that opportunities to develop and enhance property assets, including opportunities in partnership with other public and private sector owners are identified, examined and progressed; Ensuring office accommodation is reviewed to meet organisation and service needs; Ensuring an appropriate maintenance programme based on condition surveys, is developed and implemented carrying out quinquennial condition and maintenance surveys on a rolling programme; Formulating ten-year maintenance budget projections based on maintaining the assets for current use and to required standards to inform Medium Term Financial Strategy; Monitoring running costs compared with accommodation needs; Undertaking option appraisals to ensure optimum use of all assets; Ensuring Property Services remains customer focused whilst being commercially astute; Ensuring measurable targets are set and property performance monitored including value for money; Property Asset Management Plan 214/15

11 Tunbridge Wells Borough Council Asset Management Plan Maximising income from property having regard to economic, social and environmental policies and property market conditions. Ensuring procurement and project management procedures based on best practice are established; Ensuring investment and disposal decisions are based on thorough option appraisal and whole life costing; Ensuring all property assets are managed at day-to-day level to provide accommodation, community and wellbeing facilities and at investment level to maximise the return from the individual asset and from the portfolio as a whole; Ensuring the Council considers the impact of sustainability on the value of its property portfolio and will continue to do so along with Political, Economic, Social and Technological (PEST) issues in producing its property management strategy; Ensuring that decisions for the strategic management of Council owned assets be made on a case-by-case basis in the light of a comprehensive options analysis: Is the property required for the Council s core business? Is there a robust community need for the property? Are there strategic reasons for retaining/acquiring the property? Is retention/disposal/acquisition of the property likely to have a beneficial effect on a likely future development or investment initiative of the Council? Does the property generate a sustainable good rate of return and if so, is this likely to continue for the next ten years in light of any future costs that may be applicable to the premises? Ensuring that Property Services report to the Corporate Asset Working Group on the property Asset Portfolio s performance in terms of: Rental income, asset value and maintenance liability; Vacant Property and Vacancy Timescale; Service needs and space occupation; Service needs and maintenance liability; Performance of tenants and compliance with lease obligations. Property Asset Management Plan 214/15

12 Tunbridge Wells Borough Council Asset Management Plan Appendix 3 Mechanisms for Achieving the Aims and Objectives of the AMP Property & Estate Services The Property Services Team, comprising Estates and Property Surveyors and Officers provide the professional expertise to proactively manage, maintain and maximise the Council s property asset portfolio. Corporate Asset Working Group The Corporate Asset Working Group is chaired by the Director of Development and Environment or the Head of Economic Development acting on his behalf and consists of a number of Heads of Service, the Property and Development Manager and representatives of the Property and Estates Team demonstrating the Council s commitment to the management of its asset base. Empty and Difficult Property Group As part of the clean neighbourhood initiative an in-house multi disciplinary group was established, the Empty and Difficult Property Group. The Difficult element being properties that had been dealt with in the past and slight improvements made but permanent outcome not achieved, leading to repeat complaints to one or a number of Council services. Data Management The data management approach is informed by the principles of the Council's Data Quality Policy. Data is held as part of the CAPS Uniform Estates Management System, which is linked to the GIS system. The Council is currently reviewing the use and content of its Estate data system to ensure that it is used to its full potential. Dates in respect of ongoing maintenance on Council land and buildings is held on an Access Database System and monitored by Property Services. Each building is surveyed on a regular five yearly cycle and the building elements are individually assessed for condition to enable the Ten Year Planned Maintenance Programme to be determined. Income due and received in respect of Rent and Licence Fees are monitored and collected through the Financial Management System. The Estate Surveyor is responsible for any arrears and will monitor accordingly. By working closely with the Financial Services and Legal Services teams, Property and Estate Services can ensure that all rental, service charge and maintenance provisions in leases and licences are complied with and therefore a tight control can be maintained on income streams and expenditure. It is intended to consolidate the systems that hold property and asset related data into one combined system to overcome some of the discrepancies that exist. Estates/Finance Review Meetings Senior Finance and Property Services Officers meet monthly to review projected income against actual income received and to review remedial strategy for arrears. Property Asset Management Plan 214/15

13 Appendix 4 Ten Year Property Maintenance Plan The ten year maintenance plan as detailed in the following pages is the result of the rolling programme of quinquennial surveys which produce a projection of the anticipated maintenance cost liability for the individual property asset. It very much represents an ideal programme of maintenance to keep the respective buildings in good condition, for their expected lifetime and maintaining their current use. Some of the works anticipated and included in the schedule can potentially be funded by the capital expenditure programme as the works will bring an enhancement to the asset value. The schedule includes the full projection for all buildings even where works have been frozen where the future strategy is under consideration. Annually the projected works are reviewed on a case by case basis and reassessed as to viability, taking into consideration anticipated future use, urgency of works and budgetary considerations. The year on year total figures will therefore, in practice, be considerably lower than indicated in the schedule projection.

14 Tunbridge Wells Borough Council Ten year maintenance plan - All properties Property Ref Details User Code Cap Rev Year 1 214/15 Year 2 215/16 Year 3 216/17 Year 4 217/18 Year 5 218/19 Years /24 A1 Office, 9/1, Calverley Terrace, Tunbridge Wells ED R 12,19 4,586 32,443 23,745 1,79 35,877 A3 Office, Town Hall, Mount Pleasant, Tunbridge Wells ED R 151,856 82,278 34, ,15 49, ,354 A4 Office, 8, Grosvenor Road, Tunbridge Wells ED R 22,752 2,159 15,73 19,649 18, ,164 C1 Multi Storey Car Park, Crescent Road Car Park, Crescent Road, Tunbr ED R 97,255 12,829 64,156 19,169 16,44 195,445 C1_2 WC, Public Convenience, Crescent Road Car Park, Tunbridge Wells ENV R 3, 796 9,725 4,4 C3 Multi Storey Car Park, Town Hall Yard, Monson Way, Tunbridge Wells ED R 1,431 9, ,14 2,911 C4 Multi Storey Car Park, Great Hall Arcade, Mount Pleasant Road, Tunbr ED R 19,6 14,42 3,14 3,14 121,95 C5 Multi Storey Car Park, Car Park, Torrington Vale Avenue, Tunbridge W ED R 41,87 47,493 2,84 24,324 1, ,486 C6 Multi Storey Car Park, Car Park, Linden Park Road, Tunbridge Wells ED R 2,173 6,972 6,75 C7 Surface Car Park, John Street Car Park, John Street, Tunbridge Wells ED R 1,92 1,158 3,916 C1 Surface Car Park, Beech Street Car Park, Beech Street, Tunbridge We ED R 1,158 C11_1 Surface Car Park, Stone Street North Car Park, Stone Street, Tunbridg ED R C11_2 Surface Car Park, Stone Street South Car Park, Stone Street, Tunbridg ED R C12 Surface Car Park, Camden Road Car Park, Camden Road, Tunbridge ED R 1,125 1,266 C13 Surface Car Park, Warwick Road Car Park, Warwick Road, Tunbridge ED R 6,747 7,822 C14 Surface Car Park, Little Mount Sion Car Park, Little Mount Sion, Tunbri ED R 1,125 1,34 C15 Surface Car Park, Brenchley Car Park, High Street, Brenchley ED R 3,475 C15_3 WC, Public Convenience, High Street Car Park, Brenchley ENV R 1, ,524 C16 Surface Car Park, Goudhurst Car Park, Balcombes Hill, Goudhurst ED R 2,386 C18 Surface Car Park, Yew Tree Road Car Park, Yew Tree Road, Southbor ED R 2,249 2,67 C2 Surface Car Park, Northgrove Car Park, Northgrove Road, Hawkhurst ED R 1,229 C21 Surface Car Park, Paddock Wood East Car Park, Commercial Road, P ED R 3,579 C21_2 WC, Public Convenience, Commercial Road Car Park, Paddock Wood ENV R 1, , ,551 25,849 7 January 214 Page 1 of 6

15 Property Ref Details User Code Cap Rev Year 1 214/15 Year 2 215/16 Year 3 216/17 Year 4 217/18 Year 5 218/19 Years /24 C22 Surface Car Park, Paddock Wood West Car Park, Commercial Road, P ED R 3,579 E2 Shop, 3, Crescent Road, Tunbridge Wells ED R 4, ,798 E3 Shop, 31, Crescent Road, Tunbridge Wells ED R 2, ,38 E4 Shop, 33, Crescent Road, Tunbridge Wells ED R 254 1,113 3,149 5,459 E5 Shop, 35, Crescent Road, Tunbridge Wells ED R 2,73 16, E6 Shop, 36, Crescent Road, Tunbridge Wells ED R 159 3, E7_1 Community Hall, Wesley Centre, Paddock Wood HWB R 5,889 5,219 6,613 2, ,833 E1 Office, 27, Monson Terrace, Tunbridge Wells ED R 11, ,824 1,56 2,744 2,321 E11 Office, 29, Monson Terrace, Tunbridge Wells ED R 2, ,893 1,56 3,46 2,125 E12 Office, 31, Monson Terrace, Tunbridge Wells ED R 2, ,499 1,56 3,46 22,47 E14_1 Surgery, The Surgery, Rowan Tree Road, Tunbridge Wells ED R 8, ,43 E14_3 Flat, 3A, Rowan Tree Road, Tunbridge Wells ED R 954 5,791 4,211 E14_4 Flat, 4A, Rowan Tree Road, Tunbridge Wells ED R 954 5,791 1,355 E16_1 Community Facility, Camden Centre, Market Square, Tunbridge Wells HWB R 15,852 2,695 12,494 5,83 13,17 34,277 E17 Community Hall, Showfield Hall, Showfield Road, Tunbridge Wells ED R 1, , ,545 E18 Day Care Centre, The Garden Hall Club, Wood Street, Tunbridge Well ED R 1,367 11,343 5, ,683 E2 Portico, Chalybeate Spring, Pantiles, Tunbridge Wells ED R 2,74 2,137 4,534 4,956 E21 Council Depot, North Farm Lane, Tunbridge Wells, Tunbridge Wells ED R 36,994 88,163 97,724 93,532 99, ,65 E22 Community Facility, TN2 Community Centre, Greggs Wood Road, Tun HWB R 13,462 16,574 3,194 4,923 11,93 6,673 E23 Clock, Millenium Clock, Fiveways, Tunbridge Wells ED R ,899 H1_1 House, 4, Church Road, Paddock Wood HWB R 1,98 1,31 2,24 1,42 2,446 3,913 H2 House, 32, Crescent Road, Tunbridge Wells HWB R 6, ,772 2,432 2,88 H3 House, 34, Crescent Road, Tunbridge Wells HWB R 6, ,197 3,997 H4 House, 25, Monson Terrace, Tunbridge Wells ED R 5,83 7,366 4,633 4,176 6,99 H5 Nightshelter, North Farm House, Dowding Way, Tunbridge Wells ED R 1,173 2,914 4,71 H6 House, 19, Rankine Road, Tunbridge Wells HWB R 2,396 9, ,39 2,339 11,243 H7 House, 172, Sandhurst Road, Tunbridge Wells HWB R 4,55 4, ,97 2,458 6,35 7 January 214 Page 2 of 6

16 Property Ref Details User Code Cap Rev Year 1 214/15 Year 2 215/16 Year 3 216/17 Year 4 217/18 Year 5 218/19 Years /24 H8 House, Packs In The Wood, Hilbert Road, Tunbridge Wells ED R 4,528 3, ,265 H9 Shop & Flats, 59, St Johns Road, Tunbridge Wells ED R 12,351 16,7 H1_1 Flat, 57, Pantiles, Tunbridge Wells ED R 4,129 1,65 13,153 H11_1 Flat, 59, Pantiles, Tunbridge Wells ED R 1,65 11,328 H12_1 Flat, 61A, Pantiles, Tunbridge Wells ED R 1,65 11,668 H12_2 Flat, 61B, Pantiles, Tunbridge Wells ED R 1,65 11,668 H13_1 Flats (Common Areas), 58, London Road, Southborough HWB R 1,219 1, , ,143 H13_2 Flat A, 58, London Road, Southborough, Tunbridge Wells HWB R 1, , ,969 1,196 H13_3 Flat B, 58, London Road, Southborough, Tunbridge Wells HWB R 1,6 1, ,414 4,951 3,166 H13_4 Flat C, 58, London Road, Southborough, Tunbridge Wells HWB R 2,173 1,7 1, ,372 9,672 H13_5 Flat D, 58, London Road, Southborough, Tunbridge Wells HWB R 212 1,365 1,417 2, ,944 H14_1 Flats (Common Areas), 2/2A, Southfield Road, Tunbridge Wells HWB R 3,18 4,4 127 H14_2 Flat 2, 2/2A, Southfield Road, Tunbridge Wells HWB R 2, H14_3 Flat 2A, 2/2A, Southfield Road, Tunbridge Wells HWB R H15 House, 1, Pennyfields, Cranbrook HWB R 1,6 3,363 1,687 2,548 5,571 L1_1 Crematorium & Chapel, Kent & Sussex Crematorium, Benhall Mill Roa ENV R 26,968 33,8 25,55 23,166 27,58 33,436 L1_2 Office, Crematorium Office, Benhall Mill Road, Tunbridge Wells ENV R 4, ,811 2,143 1,432 13,53 L1_4 House, Crematorium Lodge, Benhall Mill Road, Tunbridge Wells ED R 11,67 1,432 2,226 L1_5-6 Gardens, Crematorium Grounds, Benhall Mill Road, Tunbridge Wells ENV R L2_1 Chapel, Cemetery Chapel, Benhall Mill Road, Tunbridge Wells ENV R ,714 8, ,297 L2_2 House, Cemetery Lodge, Benhall Mill Road, Tunbridge Wells ED R 1,971 5,131 5, ,442 L2_3 WC & Waiting Room, Public Convenience and Waiting Room, Benhall ENV R 1,6 1,638 3,46 7,178 L2_4-5 Footpath, Cemetery Footpaths, Benhall Mill Road, Tunbridge Wells ENV R L2_6 Workshops, Cemetery Depot Workshops, Benhall Mill Road, Tunbridge ENV R L2_8 Stores, Cemetery Depot Stores, Benhall Mill Road, Tunbridge Wells ENV R L2_9 Depot, Cemetery Depot, Benhall Mill Road, Tunbridge Wells ENV R L3 Park, The Grove, Tunbridge Wells ENV R 17,36 7 January 214 Page 3 of 6

17 Property Ref Details User Code Cap Rev Year 1 214/15 Year 2 215/16 Year 3 216/17 Year 4 217/18 Year 5 218/19 Years /24 L4_1 Café, Café, Calverley Grounds, Tunbridge Wells ED R 3, ,319 5,846 L4_2&7 Former Pavilion, Bowling Pavilion, Calverley Grounds, Tunbridge Wells ENV R 2,524 L4_3 Groundkeepers Store, Groundkeepers Store, Calverley Grounds, Tunb ENV R L4_4 Store under Bowling Green, Store under Bowling Green, Calverley Gro ENV R L4_6 WC, Public Convenience, Calverley Park, Tunbridge Wells ENV R 5,46 11,311 1, ,85 9,823 L4_8 Park, Calverley Grounds, Tunbridge Wells ENV R 28,9 L5_&7-8 Park, Dunorlan Park, Pembury Road, Tunbridge Wells ENV R 5,965 6,915 L5_1 Café, Café, Dunorlan Park, Tunbridge Wells ED R 6, ,68 8,561 L5_2 Kiosk, Boat Kiosk, Dunorlan Park, Tunbridge Wells ENV R , ,91 L5_3 Store, Boat Store, Dunorlan Park, Tunbridge Wells ENV R 1,462 1,695 L5_4 WC, Public Convenience, Dunorlan Park, Tunbridge Wells ENV R 1, ,923 2,684 4,199 L5_5 Temple, Temple, Dunorlan Park, Tunbridge Wells ENV R , ,417 L5_6 Fountain, Fountain, Dunorlan Park, Tunbridge Wells ENV R 1, L6_1 Pavilion, Bowling Pavilion, Grosvenor Recreation Ground, Tunbridge W ENV R 1,55 5,781 1,397 4,628 1,187 9,837 L6_2 WC, Public Convenience, Grosvenor Rec Ground, Tunbridge Wells ENV R 16 4, ,326 L6_3-4 Park, Grosvenor Recreation Ground, Tunbridge Wells ENV R L7_1 Pavilion, Sports Pavilion, Nevill Ground, Tunbridge Wells ENV R 2,844 46,75 28,676 43, ,279 L7_2 Spectators Stand, Bluemantles Stand, Nevill Ground, Tunbridge Wells ENV R 1,98 9,826 L7_3 Scoreboard, Scoreboard, Nevill Ground, Tunbridge Wells ENV R L7_4 Pavilion, Upper Ground Pavilion, Nevill Ground, Tunbridge Wells ENV R 1,21 1,352 L7_5-6 Sports Ground, The Nevill, Tunbridge Wells ENV R 13,26 L8 Pavilion, Changing Rooms, Bayham Road Recreation Ground, Tunbrid ENV R 3, , ,562 L9_1 Pavilion, Sports Pavilion, Cadogan Recreation Ground, Tunbridge Well ENV R 12,83 3,253 1, ,88 3,645 L9_2 WC, Public Convenience, Cadogan Recreation Ground, Tunbridge We ENV R 1,675 1,39 1,564 L1 Pavilion, Sports Pavilion, Colebrook Recreation Ground, Tunbridge We ENV R 5, ,852 3,243 1,826 8,27 L11 Sports/Play Area, Hawkenbury Recreation Ground, Tunbridge Wells ENV R L11_1 Pavilion, Sports Pavilion, Hawkenbury Recreation Ground, Tunbridge ENV R 2,47 4,499 7 January 214 Page 4 of 6

18 Property Ref Details User Code Cap Rev Year 1 214/15 Year 2 215/16 Year 3 216/17 Year 4 217/18 Year 5 218/19 Years /24 L11_2 Office, Groundkeepers Office, Hawkenbury Recreation Ground, Tunbri ENV R 85 L11_4 Store, Garage, Hawkenbury Recreation Ground, Tunbridge Wells ENV R 1,113 L11_5 WC, Public Convenience, Hawkenbury Road Rec Ground, Tunbridge ENV R 53 2,784 1, ,126 L12_1 Pavilion, Changing Rooms, Hilbert Old Oast, Tunbridge Wells ENV R 8,5 1,877 7,5 7,261 7,419 5,946 L13_1 Pavilion, Sports Pavilion, Southwood Road, Rusthall ENV R 3, ,811 9,73 7,158 15,247 L14_3 WC, Public Convenience, St Johns Rec, Tunbridge Wells ENV R 1,236 1,433 L14_1-2-4 Pavilion, Bowling Pavilion, St Johns Recreation Ground, Tunbridge We ENV R 921 1,79 4,193 4,866 L16_1 Gardeners Cottage, Dunorlan Nurseries, Pembury Road, Tunbridge W ED R , L16_2 Old Laundry, Dunorlan Properties, Pembury Road, Tunbridge Wells ED R L26 Museum, 1-4 Old Rectory Cottages, Carriers Road, Cranbrook ED R 4,76 9, , ,59 L27 Theatre, Assembly Hall Theatre, Tunbridge Wells HWB R 22,43 46,565 53,484 47,56 21, ,694 L28 Sports Centre, Tunbridge Wells Sports Centre, St Johns Road, Tunbrid ENV R 151,898 52,297 41,833 53,629 37, ,843 L29 Museum, Museum & Art Gallery, Mount Pleasant Road, Tunbridge Wel HWB R 16,432 11,583 32,271 L3 Sports Centre, Putlands Sports & Leisure Centre, Mascalls Court Road ENV R 2,533 18,383 6,95 11,757 17,896 77,115 L31 Sports Centre, Weald Sports Centre, Angley Road, Cranbrook ENV R 68,52 69,269 22,491 23,166 23,861 12,819 T1 WC, Public Convenience, Crane Lane, Cranbrook ENV R 5, ,15 6,371 4,951 8,594 T4_1 WC, Public Convenience, Linden Park Road (Union House), Tunbridge ENV R 6,95 2,184 2,326 T5 WC, Public Convenience, London Road (adjacent Bell Inn), Southboro ENV R 134 1, ,325 T7 WC, Public Convenience, The Green, Matfield ENV R 15 1, ,33 T1 WC, Public Convenience, The Street, Sissinghurst ENV R 53 2, ,185 6 T12 WC, Public Convenience, Wellington Rocks, Tunbridge Wells ENV R 1,82 4,84 8,97 1,42 1,133 Z28 Tourist Information Centre, Unit 2, The Corn Exchange, Pantiles, Tunb ED R 2,6 2,251 2,46 ZXX1 General, Quinquennial Condition Surveys of Council Properties GEN R 21,2 21,836 22,491 23,166 23,861 12,819 ZXX3 General, Planned Maintenance Administration GEN R 16,96 17,469 17,993 18,533 19,89 82,255 ZXX4 General, Management of Responsive Repairs GEN R 5,3 5,459 5,623 5,791 5,965 25,75 ZXX5 General, Asbestos management ED R 1,6 1,918 11,246 11,583 11,93 51,41 ZXX6 General, Legionella management ED R 4,24 4,367 4,498 4,633 4,772 2,564 7 January 214 Page 5 of 6

19 Property Ref Details User Code Cap Rev Year 1 214/15 Year 2 215/16 Year 3 216/17 Year 4 217/18 Year 5 218/19 Years /24 ZXX7 General, Planned Maintenance Contingencies GEN R 21,2 21,836 22,491 23,166 23,861 12,819 ZXX8 General, Maintenance of private roads, footpaths, lighting and sewers ED R 26,5 27,295 28,114 28,957 29, ,524 ZXX9 General, Parks, open spaces, estates walls and memorials ED R 26,5 27,295 28,114 28,957 29, ,524 1,14,685 93, ,67 961, ,828 3,66,385 Shown at out-turn prices 3% pa TOTAL yr 1 - yr 3 2,887,639 (3 years) GRAND TOTAL 7,683,811 (1 years)

20 Appendix 5 - Consultation Process The Asset Management plan is considered annually by: Management Board Relevant Portfolio Holders Corporate Asset Working Group Finance and Governance CAB The General Public Other stakeholders.

21 Appendix 6 - External and Internal Influences National Context Annual Governance Report The Council is subject to this annual review by the Audit Commission to ensure that the Council has proper arrangements in place to ensure Value For Money in the use of its resources. Regional/County Kent Re-Commitment: On 24 May 211, the Kent Leaders signed the Kent Re- Commitment further committing to give Kent the best local government in the country. As part of the Kent Commitment, Kent local authorities will continue to explore joint working opportunities. Some of these relate to assets or to shared services which may impact on assets (for example, the Gateway). MKIP The Mid Kent Improvement Partnership (MKIP) between Maidstone Borough Council, Swale Borough Council and Tunbridge Wells Borough Council was set up in 28 to: Improve the quality of service to communities; Improve the resilience of service delivery; Deliver efficiency savings in the procurement, management and delivery of services; Explore opportunities for trading in the medium to long term; and Share best practice. In the broader context the development of a shared or joint service is seen to offer the additional advantages in: Improving value for money; Improving services and standards; Improving public satisfaction ratings; Improving Use of Resources and Direction of Travel statements; Assisting with recruitment and retention; and Impacting on the Comprehensive Area Assessment. The opportunity to maximise the financial and operational returns through these partnership arrangements will form an integral part of the Property Asset Management procedure. 8

22 Partnership Working The Borough Council will follow central government s move to rationalise the Civil Estate landholding to remove duplication and streamline the working asset base. The Council will explore, develop and exploit opportunities for collaborative working with public sector bodies to combine asset knowledge, and where appropriate, asset use to reduce cost and waste and to maximise economies of scale, sustainable occupation and working practices. 9

23 Legislation Localism The Localism Act came into force with the intention of providing more opportunities to exercise power, both for the local authority as well as local community groups. The legislation is wide ranging and deals with multiple community issues. Two of the main provisions are the Community Right to Bid and the Community Right to Challenge. The Community Right to Bid enables community groups to apply for local buildings or land to be put on a register. Once on the register of Community Assets, an asset cannot be sold without first allowing a community group a period of up to 6 months to raise funds to make a market based offer. The community right to challenge enables community groups to challenge the way Council Services are run and can bid to run the service on behalf of the Council Local Context The Asset Management Plan should be read in conjunction with the Strategic Plan and the Medium Term Financial Strategy (MTFS). These documents can be located at: The Strategic Plan and Medium Term Financial Strategy take account of issues identified through the community planning process and through regular consultation and surveys with residents. The Property Asset Management Plan is a core strategy helping to deliver improvements in all areas and Services, in property terms, to meet the needs of local communities. It is the strategic aim of this Asset Management Plan that the Council s assets be recognised as a strategic resource and this is reflected in the strengthening of the Organisational Arrangements set out above. Sustainability The Council continues to play its key role in providing a lead on sustainability issues including the management of its own asset base. Legislation and a number of sustainability initiatives, in particular energy / carbon reduction, have been put in place over the past few years. The greenhouse gas emissions report 211/12 records an overall reduction in greenhouse gas emissions from the baseline (29/1) of 4.5%. This reduction is reflected across all scopes. It shows good progress against our carbon reduction target, although lags behind the savings forecast within the carbon management plan. Within the Strategic Plan, Project 22 is to promote the use of renewable energy sources in the borough including the use of PV panels on the depot and other Council properties. As the first part of this commitment, the Council has embarked on an exercise to procure consultancy services to evaluate the opportunities for renewable energy sources on 5 key Council buildings. Once these opportunities 1

24 have been thoroughly explored, the most beneficial projects will be taken forward to completion. Economic Position The economic downturn is reflected in the UK property market and will impact on the policies and processes that the Council have in place to manage their asset portfolio to optimum efficiency and effectiveness. For surplus property assets with development potential the current market must be considered in deciding the future strategy for the asset. The changes in the market mean that the Council will need to maintain a flexible approach to management of the asset portfolio deciding the strategy for individual assets by considering the impact to the whole. Impact is anticipated on the following: Increase in property vacancy rate; Change of maintenance emphasis; Obsolescence Increases in defaulting tenants; Increase in defaulting contractors; and Decrease in choice of contractors and consultants supplying property related services. The Property and Estates Team will review all assets held by the Council to ensure that every opportunity for return is exploited to achieve its wellbeing and / or financial objectives. This will include: A full review of land and assets held and use made of them; Short, medium and long term strategic requirement; Maximisation through partnership working; and Maximisation of easements, licences and rights granted and benefits received. To work its property assets harder, both financially and in the provision of facilities, the Council will continue to consider and exercise both disposal of surplus assets and acquisition for investment purposes to secure future income streams and to assist the local economy. Performance Management and Monitoring The following performance indicators are reported to Cabinet: Total rental income for the financial year 11

25 Capital income from property asset disposal for financial year Additional performance indicators are monitored by the Head of Economic Development and Corporate Asset Working Group. 12

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63 Appendix 8 Asset Disposal Programme The Council reviewed and disposed of various assets listed under Appendix 8 during 213/14. Members, Parish and Town Councils were invited to propose alternatives to disposal, with supporting business cases, to be considered by Cabinet. Those sites where alternative proposals were made have been considered by Cabinet and Cabinet decision is recorded below. Those sites where no alternative proposal was made, have been subject to feasibility and where appropriate have been or willl be sold. No. Address Status 1 Land to rear of 42 6 Hawkenbury Withdrawn, joined to larger site. Road, Tunbridge Wells 2 Land at Keel Gardens, Southborough Dispose Bright Ridge, Southborough Planning Application submitted 4 Land to rear of Liptraps Lane, Sold Tunbridge Wells 5 Land at Liptraps Lane, Tunbridge Wells Sold 6 Land at Sandrock Road, Tunbridge Wells Sold 7 Land to rear of Good Station Yard, Under feasibility for disposal Tunbridge Wells 8 Land at Cleveland, Tunbridge Wells Under feasibility 9 Land at Clarenden Way, Tunbridge Wells Transferred to Residents Associaiton 1 Land at Fuggles Close, Paddock Wood Cabinet decision to part dispose, part transfer 11 Land at Bracken Close, Tunbridge Wells Dispose 12 Land at Forest Road, Tunbridge Wells Sold 13 Land at Montgomery Road/Southview Village Green Status Road, Tunbridge Wells 14 Land at Fremlin Close, Rusthall Cabinet decision - transfer 15 Land at Badsell Road, Paddock Wood Dispose 16 Land to rear of Hillcrest, Tunbridge Wells Sold subject to completion 17 Land at Oak Road/Caley Road, Under Feasibility Tunbridge Wells 18 Land at Ferndale/Cleveland, Tunbridge Under Feasiblity Wells 19 Land adjoining Solomans Road, Rusthall Cabinet Decision - transfer 2 Land at George Street, Tunbridge Wells Dispose 21 Land at Red Oak, Hawkhurst Dispose 22 Land at Lampington Row, Langton Green Cabinet Decision - transfer 23 Land at Brewer Street, Lamberhurst Subject to Cabinet Decision 24 Land at Hilbert Road, Tunbridge Wells To be leased to Hilbert Beekeepers 25 Land at Wood Street, Tunbridge Wells Erroneous Title correction 26 Land at Hornbeam Avenue, Dispose Southborough 27 Land at Hartenoaks, Hawkhurst Sold 28 Land at Sychem Lane, Five Oak Green Dispose 29 Land at Sherwood, Tunbridge Wells Sold 3 Land at Eridge Road (1), Tunbridge Wells Retain entrance to Tunbridge

64 Wells 31 Land at Eridge Road (2), Tunbridge Wells Retain entrance to Tunbridge Wells 32 Land at Showfields, Tunbridge Wells Village Green 33 Land at Hunters Way, Tunbridge Wells Dispose 34 Land and garages, Furnace Avenue, Subject to Cabinet Decision Lamberhurst 35 Land and garages, Tanyard, Sandhurst Erroneous title rectification 36 Land and garages, Fuggles Close, Erroneous title rectification Paddock Wood 37 Land and garages, Leybourne Dell, Erroneous title rectification Benenden 38 Land and garages, London Road, Erroneous title rectification Southborough 39 Land and garages, Southfields Way, Erroneous title rectification Southborough 4 Land at Brickenden Road, Cranbrook Erroneous title rectification 41 Land at Eridge Road, Tunbridge Wells Retain entrance to Borough 42 Land High Street, Cranbrook Transferred to Cranbrook Parish Council with car parks 43 Land at Cherryfields, Benenden Cabinet decision due November Land at High Woods Lane, Pembury Withdrawn 45 Land at Brampton Bank, Tudeley Erroneous title rectification 46 Land at Hilbert Close, Tunbridge Wells Erroneous title rectification 47 Land at The Boundary, Tunbridge Wells Cabinet Decision transfer 48 Land at Cryals Road, Matfield Sold 49 Land at Maidstone Road, Paddock Wood Cabinet Decision - transfer 5 Land at Pixot Hill, Brenchley Sold 51 Land at Prospect Road, Southborough Part sold subject to completion, second part to be sold 52 Land at Southwood Road, Rusthall Cabinet Decision - transfer 53 Land at Valance View, Frittenden Dispose 54 Land at Bright Ridge 2, Southborough Retain develop with STC s adjoining land 55 Land at Wickham Gardens, Rusthall Dispose 56 Land at Ringden Avenue, Paddock Wood Dispose 57 Land at Ashenden Walk, Tunbridge Wells Dispose 58 Land at Pembury Road Retain Entrance to Tunbridge Wells 59 Footpath to rear of Woodbine Cottage Erroneous title rectification 6 Land at Hilbert Close, Tunbridge Wells Erroneous title rectification 61 Land at Boundary Road, Hawkenbury Proposed transfer to Residents 214/15 The Council will continue to review and dispose of non-performing land and property assets during 214/15. Feasibility studies will be undertaken of the assets and subject to the outcome of those studies, the recommendation for disposal, with or

65 without planning permission, will be made to the Section 151 Officer in consultation with the Leader and the Portfolio Holder for Finance and Governance, for decision. The feasibility studies will be undertaken in two stages: Stage 1 Feasibility: Detailed analysis of the land title Detailed analysis of the physical site Detailed analysis of the planning status and likely grant of planning permission Marketing and disposal if seeking planning permission would not be viable. Stage 2 Feasibility: Production of Development scheme Valuation of land Application for Planning Permission (if appropriate) Marketing and disposal of Site All disposals will be in accordance with the Constitution and Local Government Legislation. All Ward Members and the Parish and Town Councils will be informed of the intention to dispose of these assets. All assets will be subject to disposal unless a viable alternative proposal has been submitted to Cabinet by a Parish or Town Council or Ward Member for Cabinet s final decision. In addition to those sites outstanding for 213/14 as listed above, the following nonperforming assets identified for review over the period of the Asset Management Plan are as follows:- No. Address 1 Land adjacent to Woodbury Park Cemetery, Tunbridge Wells 2 Land to rear of Grange Road, Rusthall 3 Ex PC site Quarry Road, Tunbridge Wells (St Barnabus Church) 4 Land rear of Oakfield Road, Matfield 5 Land at Hunting Gate, Tunbridge Wells 6 Land adjacent to Hospice in the Weald, Pembury 7 Former Telephone Exchange, Lamberhurst 8 Parking areas in Carriers Road, Cranbrook 9 Land at Aspen Way, off Blackthorn Avenue, Tunbridge Wells 1 Sites in Blackthorn Avenue, Tunbridge Wells 11 Land adjacent to 39 Albert Street, Tunbridge Wells 12 Land adjacent to Godfrey s Yard, North Farm Road, Tunbridge Wells 13 Land fronting Cleavers, Sissinghurst 14 Land adjacent 21 Albert Street, Tunbridge Wells 15 Footpath and verges at The Ridings, Paddock Wood 16 Land between St Georges Park, Tunbridge Wells 17 Land adjacent to 1 Harries Road, Tunbridge Wells 18 Land and parking area 21 Dale Street, Tunbridge Wells 19 Balcombe Hill, Goudhurst parking adj to Public Conveniences

66 2 Grass area at The Coppice, Pembury 21 Grass verge/bank in Halls Hole Road, Tunbridge Wells 22 Land adjacent to Grange Road allotments, Wickham Gardens, Rusthall 23 Grass area adjacent to 27 Powder Mill Lane, Tunbridge Wells 24 Land to rear of 4-46 Charles Street, Tunbridge Wells 25 Land to rear of 37 Huntley s Park, Tunbridge Wells 26 Land with Pumping Station, Ashurst Hill, Ashurst 27 Grass area on Ashurst Hill, Ashurst 28 Grass area adjacent to Beagles Wood Road, Pembury 29 Grass area Town Meadow, Frythe Way, Cranbrook 3 Parking and grass area Pullington Cottages, Benenden 31 Grass areas fronting garages Ridgeway, Pembury 32 Land close to 2 Cockshoot Cottages, Tunbridge Wells 33 Grass area at 1 Ramslye Road, Tunbridge Wells 34 Land opposite Birling Drive, Tunbridge Wells 35 Land between Snipe Close and Stone Court Lane, Pembury