ASAP implementation approach for SAP ERP implementation has five major phases as shown in below picture. Fit and Gap Analysis (FGA) is very critical
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1 ASAP implementation approach for SAP ERP implementation has five major phases as shown in below picture. Fit and Gap Analysis (FGA) is very critical part of the second phase of project blueprinting where all design options are explored and detailed blueprinting is done. This paper tries to bring together most widely used and popular methods of system Fit Gap Analysis.
2 1 Project Preparation Project 2 Blueprint 3 Realization Final Preparation 4 5 Go Live and Support
3 PLAN Fit-Gap planning for day by day schedule, list of participants and detailed agenda is prepared based on business blueprinting ou tcome and initial requirement analysis. IMPLEMENT System is implemented in simulated test or sandbox environment ANALYZE System analysis carried out to compare package functionalities against enterprise requirements CAPTURE System fits and gaps are captured and documented
4 SCHEDULE Detailed schedule for brainstorming discussion is chalked out. Schedule of Time Vs Topics to be discussed is prepared. DISCUSS Presenter explains the system features and discuss on detailed functionalities; stakeholders communicate on what their needs are. CAPTURE Functionalities Versus Needs are captured. ANALYZE Fits and Gaps are analyzed and documented.
5 ANALYZE Enterprise requirements are first analyzed based on business blueprint and initial requirement analysis. FORMULATE Detailed list of fit-gap questionnaire is prepared based on the need analysis. ANSWER Answers to these questionnaires are filled by subject matter experts from enterprise. EXTRACT Answers are matched with system functionalities to arrive at list of fits and gaps.
6 PLAN & SCHEDULE Fit-Gap planning for day by day schedule, list of participants and detailed agenda is prepared. Detailed schedule for brainstorm ing discussion is chalked out. DISCUSS & FORMULATE Discussions take place between system consultants and enterprise stakeholders. Questionnaires are formulated and given to the subject matter of experts for answers. ANSWER & ANALYSE Discussion points are analyzed and answers to the questionnaires are filled by subject matter experts from enterprise EXTRACT & CAPTURE Analysis and Answers are compared with system functionalities to arrive at list of fits and gaps.
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8 Name of Project: SAP ERP Roll out Wave 1 Document Name: Wave 1 Fit and Gaps Version: V 1.0 Author: Mr. XYZ Date: 15-Jan-2011 Track Level 1 process Level 2 process Level 3 process Discussion points captured Type of Gap (Legal/Local business process/language) Priority P1: Must to have P2: Nice to have Materials Management Procurement to Pay Purchase Order Purchase Order Creation 1. At the footer of PO, it is required to print tax registration number of ordering party Legal P1
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10 Brain storming on all Processes Preparation of system for simulation Detail discussion on each process by Q&A Fit Gap document Final Fit Gap documentation
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