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1 Good morning and Happy New School Year! Please drop off your business card in the basket up front and fill out the PSS survey 1

2 Critical Issues in HR August 2013 Presented by Melissa Aguero Ramirez HR Director Region One ESC

3 News Welcome Retirements Ina Tamez (Rio Hondo) Salomon Aranda (PSJA) Jose Luis Morales (Zapata County) Roman Nieto (Weslaco)

4 Educator Preparation Programs South Texas Transition to Teaching South Texas College Project P.a.C.E.

5 CERTIFICATION

6 Texas Education Agency Kerri Elzie Certification Specialist 2013 Texas Education Agency 6

7 TEA Website for Educator Certification TEA Login (TEAL) System Applying for Certification New Certificates Grades 6-12 and 7-12 New Tests 6-12 and 7-12 Assignment Rules Bilingual Assignments 2013 Texas Education Agency 7

8 2013 Texas Education Agency 8

9 Educators must set up a new TEAL account to log in to the Educator Certification Online System (ECOS) TEAL is a more secure login portal for ECOS Name in TEAL must match the name in ECOS Request access to ECOS for Educators NOTE: Entity users request ECOS for Entities 2013 Texas Education Agency 9

10 After establishing a TEAL account, educators must create or update an ECOS profile. ECOS is where educators: Apply for Certification Check the Status of a Certificate View Examinations Taken View and Print a Copy of a Certificate NOTE: TEA no longer prints or mails certificates Texas Education Agency 10

11 Current 8-12 Certificate Chemistry: 8-12 English Language Arts and Reading: 8-12 History: 8-12 New 7-12 Certificate Chemistry: 7-12 new test English Language Arts and Reading: 7-12 new test History: 7-12 new test Journalism: 8-12 Journalism: 7-12 Life Science: 8-12 Life Science: 7-12 new test Mathematics: 8-12 Mathematics: 7-12 new test Physics/Mathematics: 8-12 Physics/Mathematics: 7-12 Science: 8-12 Social Studies: 8-12 Science: 7-12 new test Social Studies: 7-12 new test Technology Applications: i 8-12 Technology Applications: i Texas Education Agency 11

12 Current 8-12 Certificate New 6-12 Certificate Mathematics/Physical Mathematics/Physical Science/Engineering: 8-12 Science/Engineering: 6-12 Physical Science: 8-12 Physical Science: 6-12 new test 2013 Texas Education Agency 12

13 Continuous Administration Tests: History 7-12 (233) Life Science 7-12 (238) Mathematics 7-12 (235) Science 7-12 (236) Social Studies 7-12 (232) First administration 9/3/13 Limited Administration Tests: Chemistry 7-12 (240) First administration 10/23/13 10/26/13 English Language Arts and Reading 7-12 (231) First administration 10/16/13 10/19/13 Physical Science 6-12 (237) First administration 10/23/13 10/26/13 NOTE: Registration Opened July 10, Texas Education Agency 13

14 Revisions to assignment rules will be in effect August 15, 2013, pending board review. No substantial changes to content Reorganization to facilitate future revisions Minor changes for clarity 19 TAC Chapter &pt=7&ch= Texas Education Agency 14

15 For Probationary Certificates: Example: Bilingual Elementary PK-6 Generalist Test Passed for Grade Level and Subject Areas to be Taught EC-6 or 4-8 Bilingual Test Passed Bilingual Supplemental or Appropriate Bilingual Generalist Communications Skills Test Passed, such as the Bilingual l Target Language Proficiency Test (BTLPT) or the American Council for Teaching of Foreign Languages (ACTFL) 2013 Texas Education Agency 15

16 Website tx from TEA website Educator Certification Contact Page Telephone Option 1 TEAL Support/Computer pute Access Option 2 TEAL Support/Educator Certification Staff Option 3 Fingerprinting Option 4 Educator Testing Option 5 Legal Option 6 Investigations 2013 Texas Education Agency 16

17 ECOS main page updates

18 News from ETS Limited Administration & PBT schedule: Preparation manual and tests at a glance available: * new online format and include links and bookmarks to help users find information quickly and easily. Change in Test Retake Policy Texas Education Code now requires no more than 45 days to elapse before an educator is eligible to retake a test. This policy is effective September 1, 2013.

19 Probationary certificates 19 TAC (C)(4)(5 Effective academic year EPP MUST complete a deactivation letter in order to move a probationary certificate to inactive status as a result of: resignation or termination from the school district, or discharge or release from the program,

20 Process for Formal Name Change Request To submit a change or correction of name, gender or date of birth requires individuals to the following required documents along with a daytime telephone number: 1. Current state driver s license or state ID 2. Last four digits of social security number 3. Previous name 4. Out-of-Country educators who do not hold a state-issued drivers license may submit a copy of a current passport 5. A current address and valid daytime telephone number. Individuals should scan documents and them to: or mail the documents to TEA-CRT, 5 th Floor, 1701 North Congress Avenue, Austin, TX Please allow 7 to 10 business day for processing

21 Certificate Renewal Certificate Renewal requirements Online cpe providers Topics: Child development Leadership development Personal developmernt Project management Regulatory compliance Relationship management

22 Difficulty in Renewing and Issuing Educator Certificates /i Certificate Renewals Due to problems with the online renewal process, TEA will consider as valid a teacher s certificate that is due for renewal between February 28, 2013, and October 31, 2013, but has not been renewed.. Through December 31, Please note that the educator s virtual certificate may indicate that it is inactive; however, based on statutory and rule authority, the agency considers a certificate to be valid during a delay that result from TEA processing issues. If not renewed by 12/31/13, certificate will become inactive. Certificates that are renewed past their original i six month renewal window will have a new renewal date. Out-of-State Teachers TEA will work with ISDs to expedite processing of needed reviews of credentials and one year certifications.

23 Highly Qualified Update TASPA, July 2013 Scott Lewis Division of Educator Preparation Texas Education Agency 2013 by the Texas Education Agency

24 Highly Qualified Teachers Beginning of Year HQ Activities Topic Roundup Elementary, CTE, Sp Ed, ACP, Parapros Helpful Documents

25 Beginning of Year Activities (Dates subject to minor adjustments) Annual HQ Status Letter ~ August 1 Beginning of year snapshot: egrant PR1100 HQ Reports initial submission: Public Reporting, Attestations, & FDA/CIP: Potential impact of TEAL Renewals / NCLB Reauthorization

26 Elementary To demonstrate subject competency, a teacher assigned to a core subject area in PK-6 must either pass an ExCET, a TExES, or meet requirements for (if eligible).

27 Elementary To demonstrate subject competency, a teacher assigned to a core subject area in PK-6 must either pass an ExCET Elementary Comprehensive, a TExES Generalist, or meet requirements for Elementary HOUSE (if eligible).

28 Elementary To be eligible for Elementary HOUSE, a teacher must have experience as a teacher before the school year. Eligibility for HOUSE can be obtained with teaching experience in grades. However points can only be counted for However, points can only be counted for experience in grades.

29 Elementary To be eligible for Elementary HOUSE, a teacher must have experience as a teacher before the school year. Eligibility for HOUSE can be obtained with teaching experience in grades PK-12. However points can only be counted for However, points can only be counted for experience in grades PK-6.

30 Special Education A Special Education teacher is not required to meet HQ requirements in the following assignments: Co Teaching Role Pull out Support Life Skills Instruction A district must to use a Life Skills eception exception.

31 Special Education A Special Education teacher is not required to meet HQ requirements in the following assignments: Co Teaching Role Pull out Support Life Skills Instruction A district must create a formal definition to use a Life Skills eception exception.

32 Special Education The STAAR-Alt flexibility allows a SpEd teacher that instructs students assessed on STAAR-Alt to meet the HQ requirements at the of the students.

33 Special Education The STAAR-Alt flexibility allows a SpEd teacher that exclusively instructs students assessed on STAAR-Alt to meet the HQ requirements at the instructional level of the students.

34 CTE All CTE courses that CAN be offered for graduation credit require a teacher. Courses in the can be considered Closely Related for HOUSE determination.

35 CTE All CTE courses that CAN be offered for graduation credit require a Highly Qualified teacher. Courses in the same career cluster can be considered Closely Related for HOUSE determination.

36 Courses that Require HQ Science: Advanced Animal Science, Advanced Biotechnology, Advanced Plant and Soil Science, Anatomy and Physiology, Engineering Design and Problem Solving, Food Science, Forensic Science, Medical Microbiology, Pathophysiology, Principles of Technology, Scientific Research and Design Mathematics: Mathematical Application in Agriculture, Food, and Natural Resources; Statistics and Risk Management; Engineering Mathematics English: Business English Fine Arts: Principles and Elements of Floral Design, Digital Art and Animation, 3 D Modeling and Animation

37 ACP ACP Candidates can meet HQ requirements during their internship year if they hold a and demonstrate. SBEC rules do not allow an ACP to issue a Probationary Certificate until the candidate has demonstrated subject competency. The is responsible for the HQ determination. Elementary teachers must to demonstrate subject competency. Secondary teachers may demonstrate subject competency using or.

38 ACP ACP Candidates can meet HQ requirements during their internship year if they hold a Probationary Cert and demonstrate Subject Competency. SBEC rules do not allow an ACP to issue a Probationary Certificate until the candidate has demonstrated subject competency. The District is responsible for the HQ determination. Elementary teachers must Pass a Generalist to demonstrate subject competency. Secondary teachers may demonstrate t subject competency using a subject exam or 24/12.

39 ACP Bilingual placements will require the candidate to pass a target language g proficiency test (BTLPT) AND the bilingual supplemental or bilingual generalist if placed in an Spanish language assignment. Beginning January 1, 2014

40 ACP For assignments in Arabic, Chinese, Japanese, Russian or Vietnamese, the candidate must pass the bilingual generalist and the ACTFL oral and written tests in the target language. Beginning January 1, 2014

41 ACP ESL placements require the content and the ESL supplemental. Beginning January 1, 2014

42 Paraprofessionals NCLB requires paraprofessionals assigned to instructional ti duties on a Title I, Part ta served campus or those that have at least part of their salary paid for by Title I, Part A on a campus to meet the Paraprofessional HQ.

43 Paraprofessionals NCLB requires paraprofessionals assigned to instructional ti duties on a Title I, Part ta Schoolwide campus or those that have at least part of their salary paid for by Title I, Part A on a Targeted Assistance campus to meet the Paraprofessional HQ.

44 Paraprofessionals Paraprofessionals required to be HQ have days to meet the requirements.

45 Paraprofessionals Paraprofessionals required to be HQ have NO Grace Period dto meet the requirements.

46 Paraprofessionals A district must an assessment to allow parapros to meet the requirements with an assessment. Otherwise a parapro needs.

47 Paraprofessionals A district must Adopt an assessment to allow parapros to meet the requirements with an assessment. Otherwise a parapro needs 2 years of college/associates Degree.

48 Helpful Documents TEA HQ Web Guidance, V.8 PDF Reports Determination Forms FDA/CIP Forms

49 Helpful Documents NCLB Program Series Documentation CNA Program Evaluation Improvement Plans Program Connections Highly Qualified 20 on 20 PNP Services Supplement not Supplant

50 Scott Lewis Division of Educator Preparation Texas Education Agency

51 NCLB Regional support NCLB Overview Technical Assistance Workshop October 16, p.m. NCLB HQTCIP Technical Assistance Workshop November 21, noon

52 Fingerprinting SES Provider Background Checks and Fingerprinting It has come to the attention of the TEA that some districts in requiring that employees of an SES provider, serving as tutors and or recruiters coming in direct unsupervised contact with students, are only being submitted for name checks by the provider rather than being fingerprinted and submitted to DPS. While you may choose to require that the SES provider submit them for a name search through the company of your choice, you must also ensure that they are submitted to DPS. By state law, contracted employees who have the opportunity for direct unsupervised contact with students hired by on or after January 1, 2008 must submit to a national criminal history record information review (by fingerprinting) before being employed (TEC Chapter 22, Subchapter C). The results must be received through the Texas Department of Public Safety (DPS) Clearinghouse. This requirement applies to online tutors, as well. If you need additional guidance on background checks and fingerprinting of SES provider personnel, please contact Leticia Govea or Becca Marsh

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76 Educator Evaluations PDAS Update Other Evaluation Instruments Non-Classroom Educators VI teachers and O&M Specialists For more information: Dr. KC Dignan

77 13-14 Critical Shortage Areas Bilingual/English as a Second Language Computer Science Foreign Language Math Science Special Education

78 Bus Accident Reporting Requirements Required by: Texas Education Code, Texas Administrative Code More info and actual survey: u_id=645 Due 8/31/13 Note: ALL must report, even if 0 accidents If incident involved a citation, must report If no citation, use discretion

79 Waivers & Class Size Reduction Exceptions For the school year, districts and charter schools will be required to submit all waiver and class size exception requests through the automated system. must submit an application to the commissioner not later than the 31st day before the campus or district i t intends to take action requiring a waiver. No paper waiver or class size exception applications will be accepted. The automated waiver application must be accessed through the agency s new TEA Login (TEAL) secure environment and became available 2 nd week in August Support materials available on the TEA Waivers home page at menu_id2=788

80 Required Annual notification of Nondiscrimination in Career & Technical Education Programs Required by OCR Notice must be sent out before school starts Samples: nu_id= &menu_id2= Notice must be in language(s) of community Resources at Section IV-O

81 Affordable Care Act

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85 Delayed until at least t1/1/15!

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100 ACA Transition Relief (7/15/13) The transition relief means it is no longer pressing that employees enroll in ActiveCare during August 2013 open enrollment. Employees in covered districts will not be subject to a penalty for failing to have coverage until the first day of the 2014 plan year. For ActiveCare districts, the first day of the 2014 plan year is September 1, The transition relief applies only to districts with non-calendar year plans, such as ActiveCare. The transition relief does not affect the requirement to provide notice to employees of the Health Insurance Marketplace. This notice is still required as of October 1, 2013.

101 Legislative Update HB 483 (9/1/13) payments in settlement of claims before Board (public hearing) prior to paying HB 642 (14-15 ) 25% of CPEs required to renew must be in certain areas (ie., Teachers data analysis; Principals time management, and Counselor college & career) SB Employees are also required to make a report if they have cause to believe that an adult was a victim of abuse or neglect as a child and they determine in good faith that the disclosure of the information is necessary to protect the health and safety of another child or disabled person HB 1205 (9/1/13) state t jail felony if professional knowingly fails to report child abuse/neglect with intent to conceal SB939 (9/1/13 recognizing child abuse and reporting requirements; requires EVERY employee to go through training. TEA currently developing training

102 Legislative Update contd. HB 2607 (9/1/13) employee s atty must able to participate via telephone HB 2961 SSN is no longer subject to PIA; can only be used for tax related purposes p SB 460 (9/1/13) - * suicide prevention program; training required for all teachers, counselors, principals, i and other appropriate personnel * expanded school health advisor committee role SB 1537 Unemployment compensation be specific factual information ; could impact chargeback amounts

103 Legislative Update contd. HB 2012 Regional cost of living i salary comparability analysis Biannual online survey for all SBEC professionals on 7 issues Additional observations required for new teachers and those on a TINA TEC (e), (f) requires use of consecutive appraisals of more than 1 year for employment decisions

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107 12-month break in service Retired after 1/1/11 12 consecutive calendar month break in service before able to return to TRS covered employment on a FT basis without forfeiting their retirement annuity Retired effective 5/31/12 but worked into June 2012 not eligible until 7/1/13 Retired date May 2012 and no work in June can return to FT June 2013 Questions? Contact TRAQS coach at

108 TRS TRAQS Update TRS Surcharge change TRS surcharge now determined / assessed on a monthly basis 4h hours daily (vs. semester as prior) October 8, 2013 Workshop #

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110 PEIMS Session # Dt Date Title Time Thursday, September 5, Finance and Staff 1:30 pm - 4:30 pm Friday, September 6, Student and Attendance 9:00 am - 4:00 pm

111 TASB Updates New job description format Authorization for Release of Information SSN is confidential and therefore not an option for an employee to choose whether or not to allow for public disclosure; - we can not use the SSN as an employee s ID; the SSN is only for IRS purposes Contract resignation Board policy DFE (Local); Board action to identify whom other than Superintendent is authorized to accept resignations

112 Upcoming Events & Announcements TxBESS Mentor teacher training Back to School Legal Workshop with Jim Walsh August 29, ONE*APP workshop Texas Education Human Resources Day

113 TASB Surveys Superintendent Survey Invitation: July 30 Due Date: September 6 District Personnel Survey Invitation: September 5 Due Date: October 18 Extra-Duty Stipend Survey Invitation: November 4 Due Date: November 27

114 TASPA Activities Fall Support Staff Conference September 22-23, Registration Now Open! TASB/TASPA HR Administrators Academy October 28-29, Registration Now Open! TASPA/Legal Digest Personnel Law Conference for School Administrators December 11, 2013 TASPA/TAEE Winter Conference Presented by Aesop/Frontline TASPA/TAEE Winter Conference Presented by Aesop/Frontline Placement Technologies December 11-13, 2013

115 Substitute Teacher Certification Academy Region One training dates September 16 & 18 October 9 & 10 November 19 and 20 January 9 & 10 June Onsite Online

116 Schedule of HR meetings October 16, 2013 December 18, 2013 February 20, 2014 April 25, 2014 August 29, 2014 All meetings from 9-12

117 Questions, Concerns, & Solutions Region One ESC Personnel Support Services survey Region One Salary survey Certification Training October 11, 2013 HR 101 January 31, 2014

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