DSM High School Musical Theatre Awards recognize and encourage student achievement to spotlight the importance of musical theatre in arts education.

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1 2015 DSM High School Musical Theatre Awards recognize and encourage student achievement to spotlight the importance of musical theatre in arts education. Patterned after Broadway s Tony Awards, this annual event celebrates the power of dynamic live student performances and a suspense-filled awards ceremony. Show business veterans and community celebrities help celebrate this award-winning evening as the Dallas metropolitan area s finest high school performers take center stage at the Music Hall at Fair Park. With award categories that include Best Ensemble, Best Costume Design, Best Scenic Design, Best Lighting Design, Best All-Student Orchestra, Best Actor and Actress in a Supporting Role, Best Crew/Technical Execution, Best Choreography, Best Direction, Best Actor and Actress and of course, Best Musical, this event is a tribute to the enthusiasm, dedication and accomplishments of our area s high school musical theatre programs! 1

2 Overview of the DSM High School Musical Theatre Awards SUMMARY o DSM HSMTA is the exclusive affiliated Regional Arts Program for North Texas for the National High School Musical Theater Awards o Schools may participate at no charge o Emphasizes the importance of arts education o Motivates support for and interest in high school musicals. o Recognizes the time, energy and dedication that high schools devote to their musical productions each year. o Largest program of its kind in the state of Texas; more than 50 schools participate annually. o Ceremony is patterned after the Tony Awards o Includes live performances by the Best Musical and Best Actor/Actress nominees, Best Supporting Actor/Actress nominees and Best Featured Performer nominees. o Each school nominated for Best Musical performs a five-minute selection from their respective production during the Awards Show at the Music Hall at Fair Park with the professional, live Dallas Summer Musicals Orchestra. o Special guest presenters include local & national television and theatre personalities COMPONENTS DSM High School Musical Theatre Awards Nominees o Bests of local high school musicals, including Best Actor/Actress, Supporting Actor/Actress, All-Student Orchestra, Choreography, Ensemble, Tech Crew, Directions, Musical, Scenic Design, Costume Design, Lighting Design and Best Musical. o Based upon the results of the panel of judges comprised of performing arts educators, arts administrators, entertainment professionals and performers. Scholarships o DSM awards cash scholarships to High School seniors participating in the Awards nominated by their teachers for consideration and will continue their education in performing or technical arts o Scholarships awarded based on evaluations of candidates by the DSM Scholarship Committee. o Scholarships are not based on theatrical performance; candidates are evaluated on scholastic excellence, leadership & character exhibited during candidates high school theater career. o Made possible by donors, amount of scholarship awards may vary from year to year o Each award minimum of $1,000 o In 2014, DSM Awarded $35,000 in cash scholarships o DSM Ambassadors Scholarship o Awarded to a High School senior participating in the Awards who is continuing her/her education but not in the performing or technical arts. 2

3 INVITATION TO SCHOOLS TO PARTICIPATE June 2015 To Whom It May Concern: Dallas Summer Musicals invites your school to participate in the 4 th Annual DSM High School Musical Theatre Awards. The DSM Awards have grown to become the largest program of its kind in the state of Texas. The DSM High School Musical Theatre Awards ceremony will be held Wednesday, April 29, 2015 at 7:00pm at the Music Hall at Fair Park. Enclosed with this letter you will find a sample Intent to Participate form. The Intent to Participate Form needs to be filled out completely on-line and electronically submitted to us no later than October 1, There will be a MANDATORY teachers meeting for all participating schools on Saturday, August 30 th, 2014 at the Music Hall at Fair Park, at 10:00 a.m. DSM will offer College Scholarships of at least $1,000 to outstanding students. Within the Scholarship section of the Teacher s Information Kit and on the DSM High School Musical Theatre Awards website, you will find instructions on How to Nominate. Please consider nominating your outstanding students for consideration. Your outstanding students deserve to be nominated. In 2014, thanks to the generosity of the incredible DSM donors, students were awarded $35,000 in cash scholarships. All rules and regulations as well as program registration forms and scholarship application forms can be downloaded from our website at All Scholarship forms must be submitted on line. During the course of the DSM High School Musical Theatre Awards, there may be times when DSM will need to photograph/videotape students, faculty, and other staff and volunteers involved with your production. Please be aware that in signing the intent to participate form, you are giving full rights and permissions to the Dallas Summer Musicals for the use of such video and photos. Please also be aware that we may use your school s name and students names in any press releases associated with the DSM High School Musical Theatre Awards. We look forward to hearing from you soon! Sincerely, Tracy Jordan Executive Director, DSM High School Musical Theatre Awards 3

4 INTENT TO PARTICIPATE IN THE 2015 DSM High School Musical Theatre Awards NAME OF SCHOOL & I.S.D.: WILL PARTICIPATE THIS YEAR WILL NOT PARTICPATE THIS YEAR NAME OF CONTACT PERSON: (This is the individual to whom ALL correspondence will be addressed. It is vital that this person has access to mail, phone calls, and faxes on a DAILY basis between now and the Awards Ceremony. THE DESIGNATED CONTACT PERSON MUST BE A FACULTY MEMBER ON YOUR CAMPUS) ADDRESS: DAY PHONE: EVENING PHONE: DAY FAX: CELL PHONE: SCHOOL THEATRE WEBSITE (IF APPLICABLE) During the course of the DSM HIGH SCHOOL MUSICAL THEATRE AWARDS, there may be times when the Dallas Summer Musicals will need to photograph/videotape students, faculty, and other staff and volunteers involved with your production. Please be aware that in signing the intent to participate form, you are giving full rights and permissions to the Dallas Summer Musicals for the use of such video and photos. Please also be aware that we may use your school s name and students names in any press releases associated with the DSM High School Musical Theatre Awards. SIGNATURE: PRINT NAME: DATE: Individual authorized to commit school to project. SHOW BEING ENTERED: PUBLISHER: PERFORMANCE DATES: AND TIMES This is a sample form. Please complete and submit on line at: Deadline: October 1, 2014 PARTICIPATION IS ON A FIRST COME FIRST SERVE BASIS. 4

5 Teachers Meeting Saturday August 30, :00 am at The Music Hall at Fair Park st Ave. Dallas, TX 5

6 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS CONTACT INFORMATION Addresses Dallas Summer Musicals Office & DSM HSMTA mailing address: P.O. Box Dallas, TX Music Hall at Fair Park physical & shipping address: st Avenue Dallas, TX Phone Numbers Fax Dallas Summer Musicals BOX OFFICE Dallas Summer Musicals (High School Musical Theatre Awards) Tracy Jordan, Executive Director of Awards tjordan@dallassummermusicals.org Direct:

7 Saturday, August DSM HIGH SCHOOL MUSICAL THEATRE AWARDS IMPORTANT DATES AND DEADLINES Mandatory Teachers Meeting, Music Hall at Fair Park, 10:00 am Wednesday, October 1 Deadline for registration; Performance Details Forms due for productions prior to Dec. 31, 2014 Friday, December 19 Performance Details Forms due for productions after Jan. 1, 2014 Friday, February 27 Monday, March 9 Saturday, March 28 Monday, March 30 Friday, April 3 Friday, April 5:00pm Saturday, April 18 Friday, April 24 Saturday, April 25 Sunday, April 26 Monday, April 27 Tuesday, April 28 Wednesday, April 29 Cash Scholarship Nomination and Forms due Tickets go on pre-sale to schools Judges Final Meeting, Music Hall at Fair Park 11:00am Nominees for 2014 DSM High School Musical Theatre Awards Announced Tickets Go on Public Sale - call (214) Deadline for: 1. Acceptance Form due 2. Finale Participants Form due 3. Best Actor, Best Actress Info due 4. Orchestra scores & Lyrics from each nominated: a. Best Musical (no medleys) b. Best Actor (1 song only) c. Best Actress (1 song only) Deadline for school group sales order forms Opening Number Vocal rehearsal 10am-2pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Finale participants mandatory vocal rehearsals 3:00-6:00pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Finale participants vocal/staging rehearsal 5-9pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Opening Number vocal review & staging rehearsal 10am-2pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Best Actor/Actress Medley vocal/staging rehearsal 3-8pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Opening Number rehearsal 10am-2pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Finale Participants, rehearsals 3:00-7:00pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Best Actor/Actress nominees Medley vocal/staging rehearsal Best Actor/Actress perform for judges 7:30-10pm, International Conservatory of Fine Arts, Plano, TX DSM High School Musical Theatre Awards at Music Hall at Fair Park Rehearsal during day and 5:30pm Red Carpet Event & 7:00pm show 7

8 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS RULES AND REGULATIONS Contact Information Any items sent through USPS should be addressed to Awards Executive Director, Tracy Jordan at: DSM High School Musical Theatre Awards P.O. Box Dallas, TX Items being sent by UPS or Fedex should be delivered to attention of Tracy Jordan, Executive Director, DSM HSMTA The Music Hall at Fair Park st Ave. Dallas, TX For inquiries: Tracy Jordan tjordan@dallassummermusicals.org Deadlines The school contact person must return completed forms by the due date listed on each sheet. Your package should include the following forms: Performance Details, Production Budget, School Parking, Best Musical Nominee Information, Finale Participants, DVD/Video, Program Photo, Nominee Acceptance, and the Best Actor and Actress forms. If you are missing any forms please visit the DSM website at Use Teacher s Checklist to verify that all forms have been submitted by due dates. Evaluations All schools will receive an on-site production evaluation by a three member judges panel. After the on-site visits, these designated judges will complete comprehensive written critiques and scores of the productions. The written evaluations will be mailed to the school contact person within four weeks of the close of the show. Judging Process The judging period is from Sept. 1, 2014-March 15, Three judges will see each show. If a show is double-cast, it will be seen once. The school chooses the cast that will be judged. All scores are calculated and results kept sealed by Grant Thornton, Certified Public Accountants; winners will be announced at the awards ceremony. Orchestra/Music All schools must utilize the talents and resources of their own school. The school must retain the orchestra scores & parts until the nominations are announced on March 30, 2015, so that the DSM Orchestra can perform the music from the nominated shows in all categories. Arrangements will be made by the Dallas Summer Musicals with the various licensing houses for the schools to retain their music through the awards evening without charge. Nominations The nominations will be announced on Monday, March 30, Each nominated school in the category of Best Musical must submit one 5-MINUTE production number to be performed during the awards ceremony. The orchestra score must be given to DSM Awards Executive Director by Friday, April 10, 2015 after nominees are announced. All cuts and changes should be clearly marked in pencil for 8

9 the chosen number. DSM Awards Executive Director will consult with teachers regarding which number the nominated school will perform. DSM reserves the right of final approval of the chosen number given program content, length and stage logistics. The week nominations are announced, the Executive Director will make arrangements to come to each Best Musical nominated school at a mutually convenient time/date to meet with the teacher, music/orchestra director (mandatory) and any other production staff you may wish to include. At that meeting, we will view your prospective numbers. You will need to arrange a piano rehearsal so cast members can run the number(s) you wish to perform at the Awards Show WITH ALL MUSICAL CUTS. We must do this within a week of nominations being announced. We will approve all cuts at this time and verify that number conforms to time limits for Awards Show and discuss options if you have more than one number that may be appropriate for the Awards Show. We will also collect your orchestra scores at this time, saving you the trip to the Music Hall to deliver them. o To prevent confusion or loss of individual orchestra parts, please include an inventory of all included orchestra parts & scores. DSM will initial upon receipt and upon handing the scores back to you to verify that all items have been received. o DSM will communicate with your publishers to ask permission for your school to be allowed to keep orchestra scores through Awards Show date at no additional charge. DVD / Video The school is required to submit a video DVD of the following performance components (see below) along with the Video Form provided by the Dallas Summer Musicals. IT IS IN YOUR BEST INTEREST TO SUBMIT THE HIGHEST QUALITY DVD / VIDEO TAPE POSSIBLE, (in mp4 format ONLY). THIS WILL GIVE EVERY JUDGE AN ACCURATE REPRESENTATION OF YOUR STUDENT S EFFORTS. Excerpts will also be used in a video montage during the Awards show. The video must be postmarked within one week of your final performance date. Orchestra pan (1 minute maximum - for eligible schools) Student orchestra, including brief shots of each section (strings, woodwinds, brass, percussion) One full orchestra shot photographed from the conductor s perspective The judges panel will make the final decision in distinguishing between leading and supporting roles. All segments must be filmed during the actual performance, not staged scenes at a different time. Along with the video, DSM must receive the detailed Video Form indexing the selected scenes and songs and exact duration (please follow all time rules strictly). The video recording will not be returned. Pictures DSM has numerous requests from various print and broadcast media throughout the year for photos from the productions of our participating schools. In addition, a number of the best quality photos submitted to us are enlarged to poster size for display in the Music Hall lobby on Awards night and for our Gala. DSM typically gives these oversize production photos to the school after the Gala. DSM works very hard to draw attention to the work being done in our schools and encourages and solicits your help. If you don t send us pictures, we can t show you off! Each school should send a digital color photograph of their cast for inclusion in the playbill: The photograph should be ed in a.jpg format, highest resolution possible. (AT LEAST 1MB AND 300 DPI OR MORE) o submissions of photographs go to: tjordan@dallassummermusical.org o Please write your school and show in the subject area of the . PHOTO MUST BE RECEIVED WITHIN ONE WEEK OF YOUR FINAL PERFORMANCE 9

10 Program Ad DSM will provide artwork (via ) which MUST be placed in your school s musical program. The ad serves to promote your high school as a participant in the DSM High School Musical Theatre Awards ceremony. The failure of any school to participate to include DSM ad may affect eligibility for future participation in the program. Poster/School Program Each school should send their show poster to Dallas Summer Musicals. These posters will be displayed at the Music Hall at Fair Park on the night of the Awards Ceremony. Posters will not be returned. Please a jpeg format of your school show poster which will be used to promote your show on the DSM HSMTA Facebook webpage. Each school should also send a program from their show no later than one week after the performance. Programs are used to verify titles, spelling, numbers, etc. 10

11 DSM High School Musical Theatre Awards JUDGING CRITERIA With the understanding that the judges are experts in different areas of the theater, we are providing brief explanations of the judging criteria: ACTING Natural Ability o Instinctive talent that is spontaneous o Sensitivity in creating an imaginary environment Characterization 1. Selection choice of certain physical mannerisms, tones of voice, rhythm, etc. to play a specific character 2. Gives life to the character through the play s reality 3. Develops a strong relationship with other characters 4. Character is believable Speech and Vocal Production A. Performances are vocally appropriate B. Easy to hear and understand C. Clarity and consistency of diction and /or dialect used SINGING Vocal Tone c. Quality of the voice d. Audibly pleasing and enjoyable Musicianship A. Execution of notes and rhythms B. Fluid, audible quality in music Intonation and Projection 7. Ability to sing on pitch 8. Volume and range DANCING Technique Skill and execution of the movement Ability to perform the choreography cleanly and in sync with the others Appropriate movement for the particular character, scene, or show Energy 1. Vibrancy of how the dancing is performed 2. Energy level appealing for the particular character, scene, or show Style 1. Dancer s ability to convey the style of the choreography in connection to the era of the show 2. Proper emotion conveyed through the dancing 11

12 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS CATEGORIES Best Actor Best Actress Best Supporting Actor Best Supporting Actress Best Featured Performer Best All- Student Orchestra Best Choreography Best Ensemble/Chorus Best Crew/Technical Execution Best Musical Direction Best Direction Best Musical Best Scenic Design Best Costume Design Best Lighting Design 12

13 A. THE AWARD The Award is a specially designed trophy, engraved with the official logo, category of the award and the year, and will be suitable for permanent display at your school. Individual trophies will also be given as appropriate to the students who are honored as well. B. SCHOLARSHIPS DSM will award scholarships, for no less than $1,000.00, to outstanding participating students of the DSM High School Musical Theatre Awards. Teachers of participating schools may nominate TWO (2) students: either one each for a Performance (includes all theatre arts majors) and Ambassador Non-Performance Scholarship or two for one category. All participating schools will be provided with the scholarship guidelines and applications for your students to submit. Students must be nominated by their teacher or principal. The scholarship committee made up of DSM administrative staff, board members, educators and community leaders will thoroughly review all the applications and select the recipients. The scholarship recipients will be announced the evening of the awards ceremony. Candidates for a scholarship must attend the Awards Ceremony to be eligible to receive a cash scholarship. C. AWARDS CEREMONY An annual Awards Ceremony will be held at The Music Hall at Fair Park. Distinguished artists and producers will present the awards. Excerpts from the honored high school productions will be rehearsed and presented before an audience of 3,400. D. SPONSORSHIP DSM reserves the right to seek a sponsor for the evening awards ceremony. The Sponsor s name will be mentioned prominently in all aspects of the Awards promotion and presentation. PROGRAM RULES AND REGULATIONS D. PROGRAM PARTICIPATION 1. DSM HSMTA is the exclusive north Texas Regional affiliate program for the National High School Musical Theatre Awards. 2. Due to practical limitations, DSM can administer only a limited number of schools in the competition. Therefore, participation is on a first come, first served basis. The first forty-five (45) of the contacted schools to return their Intent to Participate Form will be guaranteed entrance in the competition. No forms will be accepted after the deadline. Forms must be filled out and submitted on-line through the DSM HSMTA website. 3. The school s production must take place within the program s judging period between September 1, 2014-March 15, The annual awards ceremony is Wednesday, April 29, 2015, at the Music Hall at Fair Park. E. CONTACT PERSON / COMMUNICATION 3. The school contact person is the individual to whom all DSM correspondence will be addressed. It is vital that this person have access to mail, , phone calls, and faxes between now and the awards ceremony. 4. The contact person must return all forms by the deadline indicated on each form. 5. The contact person must be a faculty member on campus. F. DIRECTORS MEETING Each participating school s theatre or choir director(s)(whoever is producing the school s musical) -this most probably is the contact person- will be required to attend a MANDATORY meeting prior to the beginning of the judging period. The purpose of this meeting is to discuss in detail program procedures, rule revisions and to answer any of your questions. Please see calendar for meeting date. You may bring additional staff if you wish. G. CATEGORY RULES DSM encourages participating schools to use the faculty, student and resources within your schools. The use of someone other than a faculty member and/or student will disqualify your school from being eligible for Best of in particular categories indicated below. Scores for that category, unless otherwise stipulated, will count toward your production s overall score. 13

14 a. Direction Schools that use a professional director or volunteer (someone other than a full- time faculty member and/or student from your school) are ineligible to receive the Best Direction award. b. Choreography/Musical Staging - Schools that use a professional choreographer or volunteer (someone other than a full-time faculty member and/or student from your school) are ineligible to receive the Best Choreography award. e. Musical Direction - Schools that use a professional musical director or volunteer (someone other than a full-time faculty member and/or student from your school) are ineligible to receive the Best Musical Direction award. f. Scenic Design - Schools that use a professional designer or volunteer (someone other than a full-time faculty member and/or student from your school) are ineligible to receive the Best Scenic Design award. Schools that rent, purchase as final product, or borrow more than 30% of their scenery or props are ineligible to receive the Best Scenic Design award. Any outside design concepts included in the show must also be included in the 30%. Students MUST be involved in at least 50% of the labor for the rest of the process to be considered eligible in this category. g. Lighting Design - Schools that use a professional designer or volunteer (someone other than a full-time faculty member and/or student from your school) are ineligible to receive the Best Lighting Design award. f. Orchestra Schools that use more than ONE professional musician or volunteer (someone other than a student from your school) are ineligible to receive the Best Orchestra award. The ONE ALLOWED NON-STUDENT does not include the conductor IF conductor is not playing. If conductor IS PLAYING AN INSTRUMENT, then he or she counts as the one allowed non-student player. For schools supplementing their orchestras with outside/professional/volunteer players, scores in this category will be applied to the production s overall score proportional to the number of student vs. professional players. (For example: if orchestra make up is six students and four professionals, 60% of their orchestra score will be applied to the overall production score when tabulated. For an all professional orchestra, the production would receive no numeric score in this category.) Schools using accompaniment tracks: The school is not eligible for Best in this category and receives no numeric score for the category. g. Costume Design Schools that use a professional designer or volunteer (someone other than a faculty member and/or student from your school) are ineligible to receive the Best Costume Design award. Schools that rent or purchase commercial ready-made costumes more than 30% of their costumes are ineligible to receive the Best Costume Design award. Any outside design concepts must also be included in the 30%. Students MUST be involved in at least half of the labor for the rest of the process to be considered eligible in this category. As part of the production information, each school is required to submit: a costume plot must be provided with a list and receipts showing what were rented and what was pulled or constructed. h. Actors/Actresses Schools that use a professional/volunteer actor/actress (someone other than a student from your school) are ineligible to receive the Best Acting awards. In the acting categories, faculty members are not eligible. Scores for any ineligible actor/actress, supporting actor/actress or featured performer will not be counted toward the production s overall score. H. OPENING NUMBER Nominees for Best Actor/Actress, Best Supporting Actor/Actress & Best Featured Performer will be recognized and featured in an Opening Number at the beginning of the Awards Show. These nominees must attend MANDATORY rehearsals for this number. This is an opportunity for your students to work with Broadway professionals and perform on the Music Hall stage with a full pit professional orchestra. I. FINALE PARTICIPATION It is MANDATORY that each participating school participate in the awards ceremony Finale number accompanied by a full pit orchestra. Two students from each school, a boy and girl, must attend mandatory rehearsals and 14

15 represent your school in the finale. The failure of any school to participate in the Finale number may affect eligibility for future participation in the program. J. FEES / TICKETS 1. There is no participation or application fee to enter the DSM High School Musical Theatre Awards (for any schools performing more than one musical in a school year, both may be entered; however, there is a $300 fee to enter a second production). 2. Each participating school will be provided two complimentary tickets to the Awards Ceremony. 3. DSM Awards participating students, who want to have a seat in the theater for the awards ceremony, must purchase a ticket. 4. Prior to tickets going on sale to the public, each participating school will have the opportunity to purchase discount tickets as a group for participating students and directors. This does not include family and friends. 5. Ticket information for the general public is issued by DSM a month in advance of the show. JUDGING & EVALUATION PROCEDURES C. JUDGING CRITERIA & PROCESS 1. An approved panel of highly qualified entertainment industry, theatre professionals and veteran educators is assembled by DSM to serve as the DSM Awards judges. 2. Judges are selected with extensive work in professional theatre in the capacity of directing, choreographing, acting, musical directing, theatre design & technical production, talent management, theatre administration or theatre education. High school educators must be out of teaching five years before being eligible to judge. 3. Judges are required to attend two mandatory meetings. These meetings provide an extensive orientation of the program and the evaluation process. 4. Judges will not be assigned to a school with which there may be a conflict of interest. 5. Judges are required to judge no less than four schools. 6. Three judges, one of which will be considered the administrative judge, will evaluate each school only once. If a show is double cast, the school will specify the cast they want to be judged. 7. Each school will be notified as to the date the judges will be evaluating their show. The school s director/teacher may make DSM HSMTA aware of a preferred day or cast to be judged. 8. Six complimentary reserved tickets will need to be held at the school s box office under DSM Judges. Please make sure that these seats are in a good location. 9. Schools are asked to provide a greeter for DSM judges to direct them to their meeting room and assist with any questions or needs they may have during the performance. 10. The team of judges is required to meet before, during intermission and directly after the show to discuss the production. The school must provide a room in which the judges may meet privately. 11. The teacher will meet with the judges prior to curtain time to verify production information supplied on Production Information Sheets and notify judges panel of any changes or revisions in any category including makeup of pit orchestra. 12. Each individual judge will complete a provided evaluation form on the production, which includes detailed comments and scores for the fifteen categories. 13. The administrative judge collects evaluation forms and transmits them to DSM s Certified Public Accounting firm. 14. DSM HSMTA will send a detailed feedback letter to each school within 30 days after judges evaluate the production. D. SCORING 1. Each show will be evaluated by three and only three judges. One of these judges will be considered the administrative judge. 2. Judges must provide feedback in all categories even if a production is not eligible for a particular category. The rating point system is from In each category, the three ratings will be totaled and the result will equal the score. 4. if there is a difference of 20 or more points between any one score and the next higher or lower score in any category, the outlier score will be thrown out by the accounting firm and the remaining two scores will be averaged to create a third score. That average figure will be substituted for the rating that is 20 or more points at variance with the others. Those three figures will then be totaled for the score. 5. In the event that only two judges report on a show, the mean average of their ratings will be calculated and used as the third rating. 15

16 E. TABULATING 1. When all shows have been evaluated results will be tabulated. 2. The results will be reviewed by DSM s Certified Public Accounting firm who will certify them as accurate. 3. The highest score will determine the winner in each category. In the event two or more entrants in any category have the same score, a review committee will resolve the issue in the following manner: i. A winner may be selected by taking the three ratings, dropping the lowest rating, and adding the remaining two for a final score. II. If after this procedure the two scores are still equal, then a tie will be declared with two winners or the review committee will select the winner through further evaluation. 4. The evaluation forms remain the property of the Dallas Summer Musicals. A. Nominations / Winners a. Only the Nominees and Winners, and not their scores, will be announced in each category. b. The number of Nominees in each category will be determined at the sole discretion of DSM based on the number of possible candidates and their scores. c. All decisions will be final in all respects. B. Judging Process for Best Actor/Actress Nominees After the top nine nominees are announced, they will perform for our assembled DSM judges the day prior to the Awards Show. DSM HSMTA will follow the same format used by the National High School Musical Theater Awards (The Jimmy Awards ) in New York City. Their performance will consist of a medley of all the nominees performing their solo from their nominated role and a solo performance of a contrasting song from any lead male character from a show on the NHSMTA list of approved lead roles. The DSM judges will make their selection for Best Actor & Best Actress based on this performance. Winners will be announced the following evening at the DSM HSMTA Awards Ceremony. 16

17 2015 DSM High School Musical Theatre Awards FORMS 17

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19 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS PERFORMANCE DETAILS FORM Due Date: October 1, 2014 for shows performed prior to Dec. 31, 2014 Due Date: December 12, 2014 for shows to be performed after Jan. 1, 2015 School: Contact: Show: Show Dates: Curtain Times: Please adhere to the due date noted above. ALL FIELDS MUST BE COMPLETED THIS IS A SAMPLE FORM- PERFORMANCE DETAILS FORM MUST BE COMPLETED AND SUBMITTED ON-LINE THROUGH DSM HSMTA WEBSITE: o o o Name of show, author, lyricist and composer: Location and address of performance: (Please include a detailed map to the venue. Include parking information.) Is the show double cast? If yes, indicate the dates of the performance you would like to be judged. 19

20 Performance Details Form, page 2 (For each name: please indicate whether faculty, student or outside contractor) o o o o o o o Name(s) of director Check one: Faculty Student Outside contractor or volunteer Name(s) of choreographer Check one: Faculty Student Outside contractor or volunteer Name(s) of musical director Check one: Faculty Student Outside contractor or volunteer Name(s) of set designer Check one: Faculty Student Outside contractor or volunteer Name(s) of lighting designer Check one: Faculty Student Outside contractor or volunteer Name(s) of costume designer Check one: Faculty Student Outside contractor or volunteer Orchestra: (excluding conductor) Students Professional Players # of students: # of professionals/faculty: 20

21 o Costumes: shopped for and built? Rented? Or both? (If both, what percentage of each?) Shopped for: Rented: Pulled: Built: o Scenery and props: Shopped for and built? Rented? (If both, what percentage of each? Please include costume plot or list and receipts for any rented or purchased costumes.) Shopped for/pulled/built (percentages of each): Rented: o Licensing House: Tams-Witmark Rodgers & Hammerstein Music Theatre International Samuel French Other (list) o Are you using any actors from other schools? If yes, which schools, and for what roles? o Total number of individuals involved in the entire production: Cast: Crew: Orchestra: TOTAL: o The DSM requires 3 pairs of complimentary reserved tickets for the judges. These tickets should be held at your box office the evenings of your performance. Do not send these tickets to the Dallas Summer Musicals Office. You will be directly contacted concerning the nights that each judge will see your performance. Thank You! 21

22 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS PRODUCTION BUDGET FORM Due Date: No later than 30 days prior to performance School: Contact: Show: Show Dates: EXPENSES Position Salary (Only for non-faculty contract hires) Producer: $ Co-Producer: $ Director: $ Choreographer: $ Musical Director: $ Set Designer: $ Lighting Designer: $ Costume Designer: $ Technical Designer: $ Hair Stylist: $ Costume Coordinator: $ Accompanist: $ Musicians: $ 22

23 Miscellaneous Salaries and Expenses Position Set Construction: Set Painter: Sound Technician: Make-up Coordinator: Assistant Director: Salary $ $ $ $ $ Production Expenses Royalties: $ Costumes: Rentals $ Construction $ Props: Make-up: Set: Lighting: Sound: $ $ $ $ $ TOTAL EXPENSES $ 23

24 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS SCHOOL PARKING FORM Due Date: October 1, 2014 for shows performed prior to Dec. 31, 2014 Due Date: December 12, 2014 for shows to be performed after Jan. 1, 2015 School: Contact: For the convenience of the judges, please inform Dallas Summer Musicals if there will be reserved parking spaces for the judges the night of your performance. If yes, please indicate specific parking instructions on this form and return it with the Performance Details Form. You may also fax this form to Tracy Jordan at or to Yes! There will be reserved parking for the judges at my school on the assigned performance evening. (School Contact Signature) (Date) 24

25 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS Best Musical Nominee Information Form ALL FIELDS MUST BE COMPLETED THIS IS A SAMPLE FORM- PERFORMANCE DETAILS FORM MUST BE COMPLETED AND SUBMITTED ON-LINE THROUGH DSM HSMTA WEBSITE: Due by: Friday, April 3, 2015 School: Contact: Show: Name of Song for Production Number: How many students will be participating in the production number? Men Women How many students are on stage at the top of the production number? How many wireless microphones will be utilized? (10 available) PRINT THE NAMES OF THOSE WHO NEED MICROPHONES Please print ALL of the lyrics used in your production number. Attach extra pages, if necessary. DSM HSMTA Executive Director will consult with each school regarding production number to be performed as part of the Awards Show. DSM reserves the right of final approval of the chosen number given program content, length and stage logistics. 25

26 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS FINALE PARTICIPANTS FORM Due by: Friday, April 3, 2015 THE DEADLINE FOR THIS FORM IS IMPERATIVE. NO LATE SUBMISSIONS WILL BE ACCEPTED. School: Contact: Select one male and one female to represent your school s cast in the Finale Production for the 4 th School Musical Theatre Awards on Wednesday, April 29 th at 7:00pm. Annual DSM High These two students MUST attend ALL rehearsals in order to perform (see the schedule below). The DSM HSMTA Choreographer and Musical Director will make final approval. Students will perform in their school s musical performance costume. MANDATORY REHEARSAL DATES AND TIMES Saturday, April 18 Friday, April 24 Saturday, April 25 Sunday, April 26 Monday, April 27 Tuesday, April 28 Wednesday, April 29 Opening Number Vocal rehearsal 10am-2pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Finale participants mandatory rehearsals 3:00-6:00pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Finale participants vocal/staging rehearsal 5-9pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Opening Number vocal review & staging rehearsal 10am-2pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Best Actor/Actress Medley vocal/staging rehearsal 3-8pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Opening Number rehearsal 10am-2pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Finale Participants, rehearsals 3:00-7:00pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Best Actor/Actress Medley vocal/staging rehearsal 6-9pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas Open date (evening) if needed for rehearsal Best Actor/Actress perform for judges 7:30-10pm, Dallas Opera Karayanis Rehearsal Hall at Fair Park, Dallas DSM High School Musical Theatre Awards at Music Hall at Fair Park Rehearsal during day and 5:30pm Red Carpet Event & 7:00pm show Students will have to be released from school on this day; tentative timeline: o 9:30am Best Actor/Actress Medley participants check- in o 10am: Rehearse Best Actor/Actress Medleys on stage o 10:30am: Finale Participants check-in o 11am: Finale rehearsal on stage o 12:30pm-5pm: cue to cue tech run of show on stage w/orchestra o 5:30pm Red Carpet Event o 7:00pm show 26

27 COPY AND KEEP THIS SHEET FOR YOUR RECORDS! PLEASE WRITE THIS SCHEDULE IN YOUR CALENDAR TODAY SO THERE WILL BE NO CONFLICTS LATER! Student: Contact Phone # and Address: Student: Contact Phone # and Address: 27

28 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS D V D / V I D E O F O R M Due by: Must be postmarked within one week of your final performance School: Contact: DVDs or VHS tapes are mandatory. DVDs are preferred, but VHS tapes will be accepted. Remember to use the highest quality videotape and recording possible. Please do not send a videotape of the entire production. Judges will see the segments that directly correspond to nominations. These segments may be used in the DSM High School Musical Theatre Awards show video montage. All DVDs or VHS tapes become the property of DSM and will not be returned. If submitting DVD, please do not submit in Movie Maker Live format. Use this form to record exact times and counter numbers (minutes: seconds). The segments on your video recording MUST follow the order below. EXAMPLE: Title Counter Time I Got Rhythm 00:03-03:03 3 min 1 Production Numbers Title Counter Time 2 Full Orchestra Shot (1 minute) *To determine eligibility, see Rules and Regulations Form Orchestra Counter Time 3 Best Actor Actor/Role Counter Time 28

29 4 Best Actress Actress/Role Counter Time 5 Best Supporting Actor Actor/Role Counter Time 6 Best Supporting Actress Actress/Role Counter Time 29

30 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS PROGRAM PHOTO FORM DUE WITHIN ONE WEEK OF YOUR FINAL PERFORMANCE School: Contact: Photographs should be high resolution.jpg files and ed digitally. your digital photograph to Tracy Jordan at 30

31 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS NOMINEE ACCEPTANCE FORM Due by: Friday, April 3, 2015 THIS IS A SAMPLE FORM- PERFORMANCE DETAILS FORM MUST BE COMPLETED AND SUBMITTED ON-LINE THROUGH DSM HSMTA WEBSITE: School: Contact: We are nominated for: Accepting this award will be: address: No adult is permitted to accept any award. This is a student event. Up to TWO students may accept award in categories other than individual performance. 31

32 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS BEST ACTOR AND ACTRESS INFORMATION FORM Due by: Friday, April 3, 2015 THIS IS A SAMPLE FORM- PERFORMANCE DETAILS FORM MUST BE COMPLETED AND SUBMITTED ON-LINE THROUGH DSM HSMTA WEBSITE: Nominee Name: Nominee Role: Nominee Address: Phone: School: Song you will be performing: Contrasting Song: You must bring the corresponding orchestra score of the song you have selected to perform to the Music Hall at Fair Park by 5pm Friday, April 3, Please call to make appointment to have your score/orchestra parts inventoried and signed for. 32

33 SAMPLE ADVERTISEMENT FOR PARTICIPATING SCHOOL PROGRAMS 33

34 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS SCHOLARSHIP PACKET 34

35 DSM High School Musical Theatre Award Cash Scholarships 2015 SCHOLARSHIP GUIDELINES Dallas Summer Musicals will be awarding scholarships of at least $1,000 to outstanding participating students of the DSM High School Musical Theatre Awards. All participating schools will be provided with the scholarship guidelines and applications for their students to submit. The scholarship committee made up of DSM administrative and education staff, board members, and community leaders thoroughly review all the applications and select the recipients. The scholarship recipients are announced the evening of the awards ceremony, Wednesday, April 29, To qualify for the DSM High School Musical Theatre Awards Scholarship Program, students: 35

36 5. Must have participated in their school s musical entered in this year s DSM Awards. Candidates are required to attend the awards show and must confirm their attendance in advance. 6. Must be a graduating senior 7. Must plan to major in theatre, music, dance, arts administration or theatre/music/dance education in college (unless being nominated for an Ambassador Scholarship) 8. Must maintain a B average or above in all areas of academic study 9. Must have participated in theatrical activities throughout the majority of their high school career 10. Must be nominated by their teacher. Please attach the following to this application. Applications must be typed. Incomplete applications will not be accepted: 1. Academic Record: Copy of student transcript or academic record (Redact student SS#) 2. Student Essay: In 500 words or less, describe what the performing arts means to you and why you want to pursue this area of study in your college education. 3. Teacher Recommendation: In 500 words or less, describe the student s participation in school and/or extra-curricular theatre activities. 4. Proof of Acceptance to a College or University: Copy of an acceptance letter or other proof of acceptance to an institution of higher learning in the coming year. DSM High School Musical Theatre Awards Scholarship Applications must be received by Friday, February 27, 2015 at 5:00pm. All applications must be typed. Teachers & students can complete scholarship forms on line at: For more information, please contact: Tracy Jordan, Executive Director, DSM HSMTA; /tjordan@dallassummermusicals.org SCHOLARSHIP APPLICATION CHECK LIST (To be included with completed scholarship submission packet) Teacher Initial TEACHER/PRINCIPAL NOMINATION FORM 36

37 STUDENT(S) APPLICATIONS (up to two) including: STUDENT S APPLICATION COPY OF ACADEMIC RECORD STUDENT ESSAY (TYPED, DOUBLE SPACED) UNIVERSITY ACCEPTANCE LETTER HEAD SHOT OR RECENT PHOTO 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARDS CASH SCHOLARSHIPS School Nomination Form To be completed by a teacher, principal or counselor Nomination form must be typed. Incomplete forms will not be accepted. Due Date: Friday, February 27, 2015 by 5:00pm Complete this form on line at: PERFORMANCE/THEATRE ARTS MAJOR NON-THEATRE MAJOR (AMBASSADOR SCHOLARSHIP 37

38 Student Nominee Name Student Address Street City State Zip Student Phone Student Student Current QPA Student SAT Score School Name Contact Name Contact Title School Address Street City State Zip School Phone School Fax Contact Teacher Nomination Form, page 2 The following statement must be completed by the Contact (Teacher, Principal or Counselor). Why have you selected this student as a candidate for the DSM High School Musical Theatre Award Cash Scholarship? You may use the lines provided or attach a separate piece of paper. 38

39 School Contact Signature School Principal Name School Principal Signature 2015 DSM HIGH SCHOOL MUSICAL THEATRE AWARD CASH SCHOLARSHIPS Student Application Form To be completed by the nominated student Applications must be typed. Incomplete applications will not be accepted: The following documents must accompany this application: 1. Résumé of related experience 2. 8x10 Headshot or recent photo Due Date: Friday, February 27, 2015 by 5:00pm Complete this form on line at: Date: 39

40 School Name & I.S.D.: Student Name Last First Middle Initial Student Address Street City State Zip Student Phone Number Student Student Age Student Birth Date Student Current Grade Level Parent/Guardian Name Last First Middle Initial Parent/Guardian Address Street City State Zip Parent Phone Number Parent Parent Signature Scholarship Application Student Application Form, page 2 Cumulative GPA: Class Rank: GPA Scale: Class Size: Please list your theatrical experience (in school and professional): 1. Show Role/Job Theater Year 40

41 2. Please list any Awards, Honors and Community Involvement: 3. Please list all Extra-Curricular Activities: 41

42 Student Application Form, page 3 4. List school(s) to which you have been accepted for the Performing or Technical Arts. School Major Have you received an acceptance letter? (select one) Yes, I have enclosed a copy of the letter. Not yet, but I will forward a copy as soon as it arrives. Name school you plan to attend 5. In 500 words or less, describe your most memorable experiences in the musical and how this experience will assist you in your future endeavors. Please attach as a separate piece of paper, typed and double spaced. Please initial each of the following questions. I have read the Scholarship Criteria Information Sheet and agree to abide by the rules and regulations. As a scholarship candidate, I confirm I will attend the DSM High School Musical Theatre Award on Wednesday, April 29, Student Signature: 42

43 AMBASSADOR NON-PERFORMANCE MAJOR SCHOLARSHIP Dallas Summer Musicals recognizes that theater requires the dedication of all participants both on stage and behind the scenes. Therefore, they are pleased to award a scholarship to an individual participating in any capacity of their school s DSM High School Musical Theatre Award musical. Eligibility A current participating DSM High School Musical Theatre Award school may nominate one student who is participating in any aspect of its musical (performer, designer, stage crew, etc.). The student must be a senior in good standing at their high school and with DSM Awards program. The student should exemplify the collaborative aspect of theater, working well with both other students and adult advisors. The student has gone above and beyond what they were asked to do. Ideally, the experience of working on the musical will have made a positive impact on the nominee s goals and outlook. Candidates are required to attend the awards show and must confirm their attendance in advance. Application Process The school must submit the required School Nomination Form by Friday, February 27, 2015 by 5pm. This form must be completed by a principal, teacher or school counselor. The student must submit a completed Student Application Form by Friday, February 27, 2015 by 5pm. Complete form on line at : The student must provide proof of acceptance to a 4-year college or university; declared major does not have to be in the performing or technical arts. Final scoring will be determined DSM Scholarship Committee. For more information, please contact: Tracy Jordan, Executive Director, DSM HSMTA; /tjordan@dallassummermusicals.org 43