LEVEL 2 AWARD IN BOOKKEEPING & ACCOUNTING SKILLS (COMPUTERISED) 05528

Transcription

1 OXFORD CAMBRIDGE AND RSA EXAMINATIONS LEVEL 2 AWARD IN BOOKKEEPING & ACCOUNTING SKILLS (COMPUTERISED) UNIT C5: CARRY OUT STOCK CONTROL PROCESSES USING A COMPUTERISED SYSTEM SAMPLE ASSESSMENT - CANDIDATE TIME: 2 HOURS INSTRUCTIONS TO CANDIDATES 1 You have TEN minutes to read through this question paper before the start of the examination. 2 You must write the following assignment code in the appropriate boxes on the front of the Submission Cover Sheet: SAM. 3 You should answer all questions. 4 You should attach your printouts to the Submission Cover Sheet provided. 5 You must carry out the printing of all documents yourself. All printouts must contain your name. 6 Printing may be undertaken outside the 2 hours allowed for this examination but no amendments may be made to the text after that time has expired. 7 Any printouts generated that are additional to those required must be clearly marked as additional with a line drawn through and attached to your Submission Cover Sheet. QCA Accreditation Number: F/601/3652 This document consists of 19 printed pages and 1 blank page 05528/02/C5/SAMPLE/CANDIDATE OCR 2010 Registered Company Number: [Turn over

2 2 SCENARIO You are employed as a bookkeeper by Global Clothing Ltd, a supplier of children s and adults clothing. The business is a limited company and the directors are Judith Pope and Declan O Hara. Recently, a new computerised accounting system was installed. All the sales and purchase details and balances, nominal accounts and opening nominal account balances were transferred to the new system. The company's current financial year starts at 1 May 2010 (year ending 30 April 2011). Stock Details, Sales and Purchase Orders have been added to the system and you are now required to carry out the remaining stock processing tasks for August All Sales transactions and Stock Details are analysed between child and adult. All Purchases are analysed to purchases. BUSINESS DETAILS (BOLD ITEMS WILL ALREADY HAVE BEEN ENTERED BY THE TUTOR): Business Name Address Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA VAT Scheme Standard (the VAT Reg No is ) Current year starts 1 May 2010 (year ending 30 April 2011) VAT Rates in use 17.5%, 0.0%, VAT Exempt and Transactions Not Involving (not liable to) VAT Terminology - to help avoid any misunderstanding WE MAY USE THE TERM Nominal Ledger Sales Ledger Purchase Ledger Stock Details Full Complete Part On Hold/Held WHICH MAY ALSO BE KNOWN AS General Ledger containing Real, Nominal and Control Accounts Debtors Ledger containing the accounts of Customers Creditors Ledger containing the accounts of Suppliers Record of products (items) bought and sold by the company On Order: allocates stock items to the stock order Despatched: allocates and despatches the stock order Part: partially allocates and despatches selected stock order items Removes: withdraws the order allocation but retains the stock order details IMPORTANT NOTES: You are strongly advised to carry out the tasks in this examination paper in the order in which they appear. You must ensure your name is shown on each report submitted for assessment. On pages 3-5 you will find a Trial Balance and stock records. All printouts are as at 31 August It is important that you do not open or use any additional Sales, Purchase or Nominal Ledger Accounts or Stock Records unless instructed to do so.

3 3 Global Clothing Ltd NOMINAL LEDGER LISTING AND TRIAL BALANCE AS AT 31 AUGUST 2010 N/C NAME DR CR 0020 Warehouse Equipment 20, W/E Depreciation 1, Office Equipment 14, Office Equipment Depreciation Motor Vehicles 25, Motor Vehicles Depreciation 2, Stock 21, Debtors Control Account 3, Prepayments Bank Current Account 10, Petty Cash Creditors Control Account 7, Accruals Sales Tax Control Account 2201 Purchase Tax Control Account 2202 VAT Liability 7, Business Loans 77, Ordinary Shares 86, Preference Shares 25, Profit and Loss Account 4000 Sales - Child 6, Sales - Adult 3, Discounts Allowed 1, Credit Charges (Late Payments) 4905 Carriage Sales 5000 Purchases 22, Discounts Taken Carriage Purchases Advertising Gross Wages 42, Directors Salaries 35, Employer's N.I. 2, Rent & Rates 6, Heat, Light & Power 1, Motor Expenses Printing & Stationery Postage Telephone Repairs and Renewals 1, Cleaning & Laundry Interest & Bank Charges Exchange Rate Variance 8000 Depreciation 4, Bad Debt Write Off 8102 Bad Debt Provision 8205 General Office Expenses Suspense Account 9999 Mispostings Account TOTALS 217, , [Turn over

4 4 STOCK LIST AS AT 31 AUGUST 2010 GLOBAL CLOTHING LTD STOCK CODE DESCRIPTION LOCATION TAX RATE N/C SUP CODE SALE PRICE UNIT OF SALE IN STOCK COST PRICE RE- ORDER LEVEL BG001 Bunny Sleepsuits F19 0% 4000 BS pack BG003 Fashion Pinny and Leggings Set F21 0% 4000 DD set BG004 Jersey Dress and Long-Sleeve Shrug F21 0% 4000 SL each BB006 Short Sleeve Slogan T-Shirt F22 0% 4000 SL each BB009 Brown and Grey Jogger Set T % 4000 ES pack U0010 Unisex Fashion Dungaree Set with Feet F25 0% 4000 BS each U0011 Unisex White Fine Cardigan F25 0% 4000 SL each G0012 Favourite Things Pyjamas G16 0% 4000 BS pack G0013 Zip Front Dress with Shirt G17 0% 4000 SL each B0016 Check Shirt and Long Sleeve T-Shirt G20 0% 4000 SL each B0017 Navy Fleece Lined Jacket G22 0% 4000 SL each B0018 Fleece Lined Rain Mac G22 0% 4000 SL each G0019 Denim Cropped Jersey Leggings G19 0% 4000 DD each G0020 Stripe Scarf Dress G17 0% 4000 SL each G0022 Sundress and Leggings Set G17 0% 4000 ES set G0023 Dark Denim Playsuit Set G17 0% 4000 ES set B0024 White Double Hooded Top G20 0% 4000 SL each B0025 Linen Mix Corded Shorts G21 0% 4000 ES each W0026 Navy and Pink Striped Skirt T % 4001 AC each W0027 Colour Block Dress T % 4001 PF each W0028 Black Full Length Leggings T % 4001 AC each W0029 Animal Print Tunic T % 4001 AC each W0030 Butterfly Front Sweater T % 4001 GW each W0031 Black Belt Wide Leg Trousers T % 4001 CM each W0033 Dip Dye Lace Cami T % 4001 AC each W0034 Jumpsuit T % 4000 ES each W0035 Pink Textured Dress T % 4001 PF each W0036 White Denim Leggings T % 4001 CM each

5 5 STOCK CODE DESCRIPTION LOCATION TAX RATE N/C SUP CODE SALE PRICE UNIT OF SALE IN STOCK COST PRICE RE- ORDER LEVEL W0037 Black Crepe Waistcoat T % 4001 GW each W0038 Black Wide Leg Crepe Trousers T % 4001 CM each W0040 Spot Tier Dress T % 4001 PF each M0041 Black Stripe Crew Neck Jumper T % 4001 TL each M0042 Blue Check Roll Sleeve Shirt T % 4001 TL each M0043 Cuff Hem Dark Wash Jeans T % 4001 WL each M0044 Green Badged Hoody T % 4001 TL each M0045 Contrast Notch Neck T-Shirts T % 4001 TL pack M0046 Mid Blue V-Neck Soft Touch Jumper T % 4001 TL pack M0047 Green Block Graded Stripe Socks T % 4001 WL pair M0048 Grey Mask Pring T Shirt T % 4001 TL pack M0049 Grey Jersey Dressing Gown T % 4001 WL each [Turn over

6 6 INSTRUCTIONS Assessment Criteria 1 Open the accounting software application. Restore the backup file to your accounting software and set an appropriate program date. 2 Three stock records have been omitted from the stock records. The opening balance date for all items is 31 August They are: (a) Stock Code: BG005 Description: Flower and Stripe Tights Location: F18 Sales Nominal Code: 4000 Supplier Account: DD1 Sale Price: Tax: Zero rated In Stock: 158 Cost Price: Unit of Sale: 2 pack Re order Level: 10 (b) Stock Code: G0021 Description: Embellished Skinny Jeans Location: G19 Sales Nominal Code: 4000 Supplier Account: ES2 Sale Price: Tax: Zero rated In Stock: 25 Cost Price: 8.37 Unit of Sale: each Re order Level: 20 (c) Stock Code: W0039 Description: Tie Dye Maxi Dress Location: T13 Sales Nominal Code: 4001 Supplier Account: PF3 Sale Price: Tax: 17.5% In Stock: 175 Cost Price: Unit of Sale: single Re order Level: 15

7 7 3 Four stock items need to be amended. They are: 1.1 Assessment Criteria (a) (b) (c) (d) Brown and Grey Jogger Set, Stock Code BB009: the sales price is 12.75, the unit of sale is set, the item is zero rated for VAT and the location is F24 Jumpsuit, Stock Code W0034: the description is Purple Frill Neck Jumpsuit, the supplier is Cherry Mann Ltd, the sales nominal code is 4001 and the re-order level is 20 Navy Fleece Lined Jacket, Stock Code B0017: the number in stock should be 55 not 16 as entered. Make an Adjustment In for the missing items using a cost price of The adjustment date is 31 August 2010 and the reference is Adj In Green Badged Hoody, Stock Code M0044: the number in stock should be 52 and not 86 as entered. Make an Adjustment Out for the excess items. The adjustment date is 31 August 2010 and the reference is Adj Out 4 Amend the Sales Orders using the Manager's Memorandums on page Amend the Purchase Orders using the Manager's Memorandums on page Create the Sales Orders using the Sales Agent Order Forms on pages 11 to Print a copy of Sales Order Numbers 8628 and The printed sales orders should show all sales order details, including Delivery Address, Net, VAT, Carriage and Gross amounts. Number these printouts P Create the Purchase Orders using the Purchase Requisitions on page Print a copy of Purchase Order Numbers 219 and 224. The printed purchase orders should show all purchase order details, including Net, VAT, Carriage and Gross amounts. Number these printouts P2. 10 Amend the Sales Order Status using the Sales Order Status Reports on pages 14 to 16. Despatch orders and print Delivery Notes as requested. Number these printouts P3. Create and print Stock Invoices as indicated and ensure that the unit price is included on the printed invoices. Number these printouts P4. Update appropriate ledger accounts from generated invoices. Update stock levels as appropriate , , [Turn over

8 8 Assessment Criteria 11 Amend the Purchase Order Status using the Purchase Order Status Reports on pages 17 to 18, printing Goods Received Notes or Delivered Purchase Order Reports as requested. Number these printouts P5. Update Stock Levels as appropriate. 12 Use the Goods Returned Note on page 19 to generate a Stock Credit Note. Print a copy of this credit note and ensure that the unit price is included on the printed credit note. Number this printout P6. Update the appropriate ledger accounts and stock records. Ensure that all data has been updated accurately. 13 Print the following reports: 5.1, , Please note: ALL printouts should be assembled in the requested order. Do not staple reports together. (a) Trial Balance as at 31 August Number this printout P7. (b) Stock Details report. Number this printout P8. (c) (d) (e) (f) Product Valuation Report to show Stock Code, Description, Quantity in Stock, Cost Price or Average Cost Price, Stock Value, Sale Price and Estimated Sales. Number this printout P9. Product Audit Trail as at 31 August 2010 to show all stock transactions. Number this printout P10. Sales Order Report as at 31 August 2010 to show ALL Sales Order details including the Sales Order Status. Depending on your software's capabilities you may have to print more than one report. Number this printout P11. Purchase Order Report as at 31 August 2010 to show ALL Purchase Order details including the Purchase Order Status. Depending on your software's capabilities you may have to print more than one report. Number this printout P Ensure all data is secure and exit from the accounting software application.

9 MANAGER'S MEMORANDUMS FOR TASK 4: EDITING SALES ORDERS 9 Memo Sales Orders Judith Pope, Sales Manager Sales Order Number: 8626 The Dressing Room One item has been entered incorrectly. The item ordered should have been 15 x Mid Blue V-Neck Soft Touch Jumper, Stock Code M0046 at each Net instead of 25 x Grey Jersey Dressing Gown, Stock Code M0049 as entered. Memo Sales Orders Judith Pope, Sales Manager Sales Order Number: 8627 Jazzie & Co Please date this order 25 August 2010 and not 5 August One item has been omitted from this order. Please add 9 x Colour Block Dress, Stock Code W0027 at each Net. As the order is now greater than Net, please delete the Carriage from the order. Memo Sales Orders Judith Pope, Sales Manager Sales Order Number: 8628 Earl s Emporium The quantity of Stripe Scarf Dress, Stock Code G0020 should have been 4 and not 40 as processed. As the order amount is now less than Net, please add carriage charges of Net plus VAT of 1.75 and analyse to Carriage Sales. [Turn over

10 MANAGER'S MEMORANDUMS FOR TASK 5: EDITING PURCHASE ORDERS 10 Memo Purchase Orders Declan O Hara, Purchasing Manager Purchase Order Number: 219 Timeless One item has been omitted from this order. Please add 13 x Blue Check Roll Sleeve Shirt, Stock Code M0042 at Net each. As the order is now greater than Net, please delete the Carriage from the order. Please also change the date to 12 August 2010 instead of 2 August Memo Purchase Orders Declan O Hara, Purchasing Manager Purchase Order Number: 220 Weekenders Ltd This order has been cancelled. Please delete this order. Memo Purchase Orders Declan O Hara, Purchasing Manager Purchase Order Number: 222 Easy Style The quantity of Dark Denim Playsuit Set, Stock Code G0023 at 9.47 Net per set should be 15 and not 25 as entered.

11 SALES AGENT ORDER FORMS FOR TASK 6: CREATING SALES ORDERS 11 SALES AGENT ORDER FORM Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA Tel: Vogue Ltd Customer Ref V7 46 Farringdon Street Your Ref Manchester Order Taken 26 August 2010 Greater Manchester M8 4QU Your contact Mary Harris Qty Stock Code Product Description Per Unit Price 48 M0046 Mid Blue V-Neck Soft Touch , Jumper 75 U0011 Unisex White Fine Cardigan W0033 Dip Dye Lace Cami , Order No: 8629 Order Date: 29 August 2010 Carriage Account: n/a Net 3, Carriage 0.00 VAT Total 4, SALES AGENT ORDER FORM Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA Tel: Child Chic Customer Ref CC6 98 Hampton Gardens Your Ref Thetford Order Taken 28 August 2010 Norfolk IP24 1PR Your contact Chris Hammond Qty Stock Code Product Description Per Unit Price 5 B0016 Check Shirt and Long Sleeve T-Shirt 8 G0013 Zip Front Dress with Shirt Order No: 8630 Order Date: 30 August 2010 Carriage Account: Carriage Sales Net Carriage VAT 2.19 Total DELIVERY ADDRESS Play Away, Bosahan Manor, Peterborough, PE7 1QB [Turn over

12 12 SALES AGENT ORDER FORM Global Clothing Ltd 3 Georgia Crescent, Dorchester Way, Leamington Spa, Warwickshire CV32 6HA Tel: Jazzie & Co Customer Ref JC6 5 Beech Tree Avenue Your Ref Preston Order Taken 30 August 2010 Lancashire PR3 0QT Your contact Tania Lyne Qty Stock Code Product Description Per Unit Price 10 M0047 Green Block Graded Stripe Socks W0028 Black Full Length Leggings Order No: 8631 Order Carriage Account: n/a Net Carriage 0.00 VAT Total

13 PURCHASE REQUISITIONS FOR TASK 8: CREATING PURCHASE ORDERS 13 PURCHASE REQUISITION Global Clothing Ltd Golden Wear UK Supplier Ref GW1 East Woodford House Dept Ref Wigton Order Date 26 August 2010 Cumbria CA7 0LW Signature Elizabeth Oats Qty Stock Code Product Description Per Unit Price 9 W0037 Black Crepe Waistcoat W0030 Butterfly Front Sweater Order No: 224 Order Date: 28 August 2010 Carriage Account: Carriage Purchases Net Carriage VAT Total PURCHASE REQUISITION Global Clothing Ltd Style Ltd Supplier Ref SL12 7 Chandler Road Dept Ref Huddersfield Order Date 27 August 2010 West Yorkshire HD8 8NQ Signature Umberto Maffei Qty Stock Code Product Description Per Unit Price 28 BG004 Jersey Dress and Long-Sleeve Shrug 50 U0011 Unisex White Fine Cardigan B0016 Check Shirt and Long Sleeve T-Shirt Order No: 225 Order Date: 29 August 2010 Carriage Account: n/a Net Carriage 0.00 VAT 0.00 Total [Turn over

14 14 SALES ORDER STATUS REPORTS FOR TASK 10: AMENDING SALES ORDER STATUS AND CREATING STOCK INVOICES SALES ORDER STATUS REPORT Sales Orders Judith Pope, Sales Manager SALES ORDER NO 8626 The Dressing Room NEW STATUS ALLOCATE AND COMPLETE ACTION DESPATCH AND PRINT DELIVERY NOTE NOTES Create a Stock Sales Invoice for this order using the Software's Invoicing facility. Print a copy of this invoice. Number this printout P4. Number Delivery Note printout P3. SALES ORDER STATUS REPORT Sales Orders Judith Pope, Sales Manager SALES ORDER NO 8627 Jazzie & Co NEW STATUS PART COMPLETED ACTION PART DESPATCHED NOTES Create a Stock Sales Invoice for this part order using the software s invoicing facility. Print a copy of this invoice. Number this printout P4.

15 15 SALES ORDER STATUS REPORT Sales Orders Judith Pope, Sales Manager SALES ORDER NO 8621 Dress Sense Ltd NEW STATUS HELD ACTION PLACE ON HOLD NOTES Place this order on hold until further notice. SALES ORDER STATUS REPORT Sales Orders Judith Pope, Sales Manager SALES ORDER NO 8623 Child Chic NEW STATUS NOT FULL NOT COMPLETE YET ACTION CORRECT STATUS NOTES Marked as full in error correct status. No stock has been allocated. [Turn over

16 16 SALES ORDER STATUS REPORT Sales Orders Judith Pope, Sales Manager SALES ORDER NO 8624 Elegant Things NEW STATUS FULL ACTION ALLOCATE STOCK NOTES Allocate stock to this order.

17 17 PURCHASE ORDER STATUS REPORTS FOR TASK 11: AMENDING PURCHASE ORDER STATUS PURCHASE ORDER STATUS REPORT Purchase Orders Declan O Hara, Purchasing Manager PURCHASE ORDER NO 217 Arianne Collection NEW STATUS COMPLETE NOTES PURCHASE ORDER STATUS REPORT Purchase Orders Declan O Hara, Purchasing Manager PURCHASE ORDER NO 222 Easy Style NEW STATUS ON ORDER NOTES [Turn over

18 18 PURCHASE ORDER STATUS REPORT Purchase Orders Declan O Hara, Purchasing Manager PURCHASE ORDER NO 218 Paisley Fashion NEW STATUS PART DELIVERED ACTION PRINT A GOODS RECEIVED NOTE OR A DELIVERED PURCHASE ORDER REPORT NOTES 5 items of Stock Code W0040 were delivered instead of 15. Item Stock Code W0035 was delivered in full. Number Goods Received Note printout or Delivered Purchase Order Report printout P5.

19 19 GOODS RETURNED NOTE FOR TASK 12: CREATING STOCK CREDIT NOTE GOODS RETURNED NOTE Global Clothing Ltd 3 Georgia Crescent, Dorchester Way Leamington Spa, Warwickshire CV32 6HA Tel: Elegant Things Customer Ref ET7 175 Sutherland Road Order Ref Bolton Order Date 16 August 2010 Greater Manchester PL4 9BX Rep Russel Martin Qty Stock Code Product Description 5 W0035 Pink Textured Dress 7 W0026 Navy and Pink Striped Skirt Credit Note No: 147 Credit Note Date: 30 August 2010 Carriage Account: n/a

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