smartdata.gen2 Corporate Company Standard Reports Guide July 2012
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1 smartdata.gen2 Corporate Company Standard Reports Guide July 2012
2 Chapter 1 Getting Started This section contains topics relating to getting started with standard reports. About Standard Reports Access to Reporting Features Currency Conversion smartdata.gen2 Corporate Company Standard Reports Guide July i
3 Getting Started About Standard Reports About Standard Reports The reporting system provides flexible report and export generation for users of all types. The following are various features of the reporting system. Content can include merchant and transaction data, including transaction splits, transaction accounting codes, and custom data fields from your card management system. Output format is completely configurable, and custom formats can be defined on a field-by-field basis. Filters can be defined to restrict output to selected transactions. Output can be sorted on up to three fields. Parameters describing a report s fields, format, filters, and sorting preferences are encapsulated in a report that you can reuse, copy, and modify as needed. To generate a report, you just select an existing report and schedule it. Reports can be scheduled for one-at-a-time generation or for repeated generation at regular intervals. Access to Reporting Features Access to reporting features is governed by the same application controls that govern access to screens such as the Account Summary and Transaction Summary. The following are specific ways in which access to reporting features is limited by the system. Access Governed by Site Configuration and User Authorities Access to reporting features is enabled or disabled through the Issuer Site Configuration, Program Options, and the Company Site Configuration. User access to reporting functions may be further enabled or disabled through user templates. Access for Users of All Types Reports may be available to users of all types, subject to authorities granted to the users in user templates. Access to All Levels of the Reporting Structure A user can run reports against any reporting entity to which they normally have access. For example, a company administrator can run reports against the company and all org points and accounts within the company. A cardholder can run reports only against their own account. smartdata.gen2 Corporate Company Standard Reports Guide July
4 Getting Started Currency Conversion Site-Specific Exports Your site may also provide reports not included in this document. For more information, contact your administrator. Currency Conversion Some reports can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run reports for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended to the report. Only the rates used for the report are shown. The reports that support currency conversion are: Airline Summary Card Program Analysis Global MCC Summary Global Program Summary Global Top Merchant Summary Lodging Chain and Summary Spend Analysis by Merchant Spend Analysis by Merchant Category Spend Analysis by Transaction Category 1-2 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
5 Chapter 2 Report Samples and Descriptions This section contains topics relating to getting started with standard reports. Account Activity Spending Alerts Report Account Activity Spending Alerts Report Sample Account Maintenance Request Detail Report Account Maintenance Request Detail Report Sample Account Maintenance Request Summary Report Account Maintenance Request Summary Report Sample Account Statement Report Account Statement Report Sample Account Statement Report Version Account Statement Version 2 Report Sample Account Status Report Account Status Report Sample Accounting Code Detail Report Accounting Code Detail Report Sample Accounting Code Analysis Report Accounting Code Analysis Report Sample Airline Summary Report Airline Summary Report Sample Approver Summary Report Approver Summary Report Sample Card Program Analysis Report Card Program Analysis Report Sample Cash Transaction Detail Report Cash Transaction Detail Report Sample Cost Allocation Summary Report Cost Allocation Summary Report Sample Daily Transaction Summary Report Daily Transaction Summary Report Sample Detail Spend Analysis by Account Report Delinquency Report Version Delinquency Report Version 1 Sample smartdata.gen2 Corporate Company Standard Reports Guide July i
6 Delinquency Report Version Delinquency Report Version 2 Sample Dormant Cardholder Report Dormant Cardholder Report Sample Early Warning Report Early Warning Report Sample Expense Report Expense Report Sample Fleet Costs Report Fleet Costs Report Sample Fuel Brand Summary Report Fuel Brand Summary Report Sample Fuel Exception Detail Report Fuel Exception Detail Report Sample Global MCC Summary Report Global MCC Summary Report Sample Global Program Summary Report Global Program Summary Report Sample Global Top Merchant Summary Report Global Top Merchant Summary Report Sample Line Item Detail Report Line Item Detail Report Sample Lodging Chain and Summary Report Lodging Chain and Summary Report Sample Merchant Detail Report Merchant Detail Report Sample Merchant Related Spending Alerts Report Merchant Related Spending Alerts Report Sample Merchant Supplier Summary Report Merchant Supplier Summary Report Sample Non-Card Transaction Detail Report Non-Card Transaction Detail Report Sample Program Summary Report Program Summary Report Sample Spend Analysis by Merchant Report Spend Analysis by Merchant Report Sample ii July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
7 Spend Analysis by Merchant Category Report Spend Analysis by Merchant Category Report Sample Spend Analysis by Transaction Category Report Spend Analysis by Transaction Category Report Sample Spending Alerts Report Spending Alerts Report Sample Supplier Transaction Detail Report Supplier Transaction Detail Report Sample Virtual Card Accounts Report Virtual Card Accounts Report Sample smartdata.gen2 Corporate Company Standard Reports Guide July iii
8 Account Activity Spending Alerts Report Account Activity Spending Alerts Report This report displays spending alerts for the reporting period. The report is available only for companies whose Company Site Configuration specifies Advanced spending alerts. To generate a spending alerts report for companies configured for Basic spending alerts, see Spending Alerts Report. If the Alert Level Assignment program setting is Company, the report is available to users at the CPA level and higher. If the Alert Level Assignment program setting is Account, the report is available to all users. The report contains sections for the definitions appearing in the alert configuration: Company Level Alerts Org Point Level Alerts. This section may be repeated if alerts exist for more than one org point Account Level Alerts. This section may be repeated if alerts exist for more than one account Entity Exclusions Credit limit alerts and point of service alerts are reported only if enabled in the Company Site Configuration. If no alerts have been triggered for a specific, defined spending alert, the message No Activity for Specified Criteria appears in the section. For monthly alerts, a month is defined as a calendar month. For weekly alerts, a week is defined as Monday through Sunday (inclusive). When scheduling this report, you can specify the date range in terms of either the posting date or the transaction date. In either case, however, the alerts are evaluated using the transaction date. If a reporting entity has been added to the Exclusions section, no entities residing under that reporting entity will be included in spending alerts reports, even if alerts are configured for them. Spending alerts reports include only merchant transactions. Adjustments and non-card transactions are not included. The date range is limited to 32 days. smartdata.gen2 Corporate Company Standard Reports Guide July
9 Account Activity Spending Alerts Report Sample Account Activity Spending Alerts Report Sample A sample of the Account Activity Spending Alerts Report. 2-2 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
10 Account Maintenance Request Detail Report Account Maintenance Request Detail Report This report displays details of pending change requests. The account maintenance request feature allows a company to notify an issuer when a new account needs to be added or an existing account needs to be updated. Changes may include name, address, credit limit or cash advance limit. This report displays details of the pending change requests. The report sorts by Date Submitted, Company Name and User Name. CPA users and above can access this report. The report is in the Excel format. smartdata.gen2 Corporate Company Standard Reports Guide July
11 Account Maintenance Request Detail Report Sample Account Maintenance Request Detail Report Sample A sample of the Account Maintenance Request Detail Report. 2-4 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
12 Account Maintenance Request Summary Report Account Maintenance Request Summary Report This report displays a summary of pending change requests. The account maintenance request feature allows a company to notify an issuer when a new account needs to be added or an existing account needs to be updated. Changes may include name, address, credit limit or cash advance limit. This report displays a summary of pending change requests. The report sorts by Date Submitted, Company Name and User Name. CPA users and above can access this report. The report is in the Excel format. smartdata.gen2 Corporate Company Standard Reports Guide July
13 Account Maintenance Request Summary Report Sample Account Maintenance Request Summary Report Sample A sample of the Account Maintenance Request Summary Report. 2-6 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
14 Account Statement Report Account Statement Report This report provides detailed spending information for any accounts that had merchant initiated adjustments or transactions during the reporting period. The report also includes a summary for all reported accounts. The summary includes totals for each account and totals for all accounts together. An account appears in the summary only if a statement was generated for it on the report. The Total for Reporting Period is the sum of the Transaction Amounts displayed in the Transactions and Adjustments sections. Results are sorted by account name. smartdata.gen2 Corporate Company Standard Reports Guide July
15 Account Statement Report Sample Account Statement Report Sample A sample of the Account Statement Report. 2-8 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
16 Account Statement Report Version 2 Account Statement Report Version 2 This report is similar to a cardholder account statement. The report includes transaction information sorted by account, and multiple statements can appear on the same report. Cardholder users and above can run this report. The report also includes a summary for all reported accounts. The summary includes totals for each account and totals for all accounts together. An account appears in the summary only if a statement was generated for it on the report. The Report Totals is the sum of the Transaction Amounts displayed in the Transactions and Adjustments sections. Results are sorted by account name. smartdata.gen2 Corporate Company Standard Reports Guide July
17 Account Statement Version 2 Report Sample Account Statement Version 2 Report Sample Two samples of the Account Statement Version 2 Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
18 Account Statement Version 2 Report Sample smartdata.gen2 Corporate Company Standard Reports Guide July
19 Account Status Report Account Status Report This report provides overview details about the status of accounts. The Account Status Report allows users to: Identify accounts that do not yet have assigned user IDs Check login activity Identify transactions s review status This report is available to users at the Manager level and above. If the Last Login field is empty, no user has logged into the account July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
20 Account Status Report Sample Account Status Report Sample A sample of the Account Status Report. smartdata.gen2 Corporate Company Standard Reports Guide July
21 Accounting Code Detail Report Accounting Code Detail Report This report lists transactions by cardholder and details cost allocation data that has been applied to the transactions. The report can be filtered based on the transaction reviewed/approved status. The report can be filtered to exclude splits. Splits are identified by (S). If splits are included, the parent transaction is not included in the report. The report can be filtered to exclude non-card transactions. The report can be filtered on adjustments if the Allow Cost Allocation of Adjustments program setting is set to Yes July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
22 Accounting Code Detail Report Sample Accounting Code Detail Report Sample A sample of the Accounting Code Detail Report. smartdata.gen2 Corporate Company Standard Reports Guide July
23 Accounting Code Analysis Report Accounting Code Analysis Report This report displays transactions filtered on accounting codes and grouped by account and spending/transaction category. In this report, merchant transactions are grouped into spending categories for accounting codes. For an account the report displays the account name and number, the reporting period, and the accounting code name and value. Transaction details are grouped by spending category. If the transaction has splits, the split description is displayed with the corresponding amount. Results are sorted by account name. Results can by filtered on accounting code scheme, if more than one exists, and on accounting codes July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
24 Accounting Code Analysis Report Sample Accounting Code Analysis Report Sample A sample of the Accounting Codes Analysis Report. smartdata.gen2 Corporate Company Standard Reports Guide July
25 Airline Summary Report Airline Summary Report This report groups airline transactions in airline merchant categories. For each airline merchant category, the report displays the following details. Field Carrier Name Count Debits Amount Credits Amount Total Amount Amount % of Total Average Amount Description Merchant Category Description Total Number of Transactions Sum of Debit transactions amount Sum of Credit transactions amount Sum of Debit and Credit transactions amount Total Amount (Debit Amount + Abs. value of Credit Amount)/Abs. Total (Debit total + Abs. value of Report Credit Total) *100 Total Amount/Total Transactions Airline merchants are those having a Merchant Category Code that starts with 30, 31, or 32. Results are sorted by carrier name. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
26 Airline Summary Report Sample Airline Summary Report Sample A sample of the Airline Summary Report. smartdata.gen2 Corporate Company Standard Reports Guide July
27 Approver Summary Report Approver Summary Report In this report, approvers for the reporting period are identified, and information about their assigned transactions is summarized. For each approver, the report specifies: Total Count for Accounts and Transactions Number of transactions Reviewed Number transactions not Reviewed Number of transactions Approved Number transactions not Approved 2-20 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
28 Approver Summary Report Approver Summary Report Sample A sample of the Approver Summary Report. smartdata.gen2 Corporate Company Standard Reports Guide July
29 Card Program Analysis Report Card Program Analysis Report This report summarizes account and transaction activity for the reporting period. The report has the following sections: The Account Activity section reports the number of accounts that have been active and inactive during the reporting period. An account is considered active if there are transactions, adjustments, or cash transactions. The Account Status section summarizes the number of cards by status. The Transaction Type section summarizes transactions by transaction type. The Transaction Amount section summarizes transactions by amount range. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
30 Card Program Analysis Report Sample Card Program Analysis Report Sample A sample of the Card Program Analysis Report. smartdata.gen2 Corporate Company Standard Reports Guide July
31 Cash Transaction Detail Report Cash Transaction Detail Report This report contains details of cash transactions for the reporting period. For each account having cash transactions, the report: Identifies the account Lists details for each cash transaction Lists accounting codes for each cash transaction The Total Amount appears at the end July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
32 Cash Transaction Detail Report Sample Cash Transaction Detail Report Sample A sample of the Cash Transaction Detail Report. smartdata.gen2 Corporate Company Standard Reports Guide July
33 Cost Allocation Summary Report Cost Allocation Summary Report This report displays a summary of transactions organized by cost allocation codes. This report is available to users at the CPA level and above. This report runs only at the company level. This report includes merchant, non-card, and adjustment transactions. Adjustments are included only when the Allow Cost Allocation of Adjustments program setting is set to Yes. Transactions are summarized by the cost allocation field and then by the assigned. The last page summarizes transactions by the cost allocation field. Transactions may be counted more than once depending upon the number of cost allocation codes that are applied to the transaction. Transactions can be filtered on Reviewed status July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
34 Cost Allocation Summary Report Sample Cost Allocation Summary Report Sample A sample of the Cost Allocation Summary Report. smartdata.gen2 Corporate Company Standard Reports Guide July
35 Daily Transaction Summary Report Daily Transaction Summary Report This report summarizes the merchant transactions, debits, credits, and adjustments for each day in the reporting period. Each day in the reporting period is included in the report even if no transactions occurred on that day. The columns are grouped in these sections: Transactions, which summarizes only merchant transactions Adjustments, which summarizes only adjustments Net Amount, which combines merchant transactions and adjustments 2-28 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
36 Daily Transaction Summary Report Sample Daily Transaction Summary Report Sample A sample of the Daily Transaction Summary Report. smartdata.gen2 Corporate Company Standard Reports Guide July
37 Detail Spend Analysis by Account Report Detail Spend Analysis by Account Report This report groups merchant transactions into spending categories. For each account the report displays transactions grouped by account and spending category. Spending categories are defined as described in Transaction Category Definition Criteria. The report also displays total transaction amount. Results are sorted on Account Name July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
38 Delinquency Report Version 1 Delinquency Report Version 1 This report displays unpaid accounts. An account is considered unpaid if the Past Due Date precedes the date the report is run and the outstanding balance amount is greater than zero. Unpaid accounts may display as Past Due or Arrears depending on the location of the companies in the report. The applicability of this report for your customers is dependent on data provided by your processor. Level manager users and above can run this report. Results are sorted in ascending order by cardholder last name. smartdata.gen2 Corporate Company Standard Reports Guide July
39 Delinquency Report Version 1 Sample Delinquency Report Version 1 Sample A sample of the Delinquency Version 1 Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
40 Delinquency Report Version 2 Delinquency Report Version 2 This report displays unpaid accounts. An account is considered unpaid if the status is Past Due. Unpaid accounts may display as Past Due or Arrears depending on the location of the companies in the report. The applicability of this report for your customers is dependent on data provided by your processor. Level manager users and above can run this report. Results are sorted in ascending order by cardholder last name. smartdata.gen2 Corporate Company Standard Reports Guide July
41 Delinquency Report Version 2 Sample Delinquency Report Version 2 Sample A sample of the Delinquency Version 2 Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
42 Dormant Cardholder Report Dormant Cardholder Report This report displays accounts with no transactions during the specified reporting period. It can help you identify cardholders that are not using their card. Level manager users and above can run this report. The applicability of this report for your customers is dependent on data provided by your processor. Results are sorted in descending order by the number of days the account has had no activity and then by cardholder last name. smartdata.gen2 Corporate Company Standard Reports Guide July
43 Dormant Cardholder Report Sample Dormant Cardholder Report Sample A sample of the Dormant Cardholder Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
44 Early Warning Report Early Warning Report The Early Warning Report identifies accounts that are within a specified percent of the credit limit based on the account portfolio data. This report can help managers evaluate accounts for sufficient credit limits or detect cases of fraud. The report includes all accounts where the percentage of Current Balance to Credit Limit falls within the Early Warning Percentage you enter when creating the report. For example, if the Early Warning Percentage is set to 85, the report will provide a list of all accounts whose Current Balance is 85% of the Credit Limit or above. The applicability of this report for your customers is dependent on data provided by your processor. If no data is found when running the report, the report displays a No Data Available message. Results are sorted in ascending order by the account name. AGM and LM users and above can run this report. Current Percentage displays the percent of the Current Balance to the Credit Limit. smartdata.gen2 Corporate Company Standard Reports Guide July
45 Early Warning Report Sample Early Warning Report Sample A sample of the Early Warning Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
46 Expense Report Expense Report This report displays transactions charged to a cardholder account during the specified reporting period. Cardholders can use this report to submit expenses for a specified date range. If the report is run at the org point level, the results are organized by account. The report contains these sections: Card Transactions. This section includes adjustments. Non-Card Transactions Results are sorted by date, description, and amount. Results can be filtered by Reviewed and Approved status. Splits can be included or excluded. For splits, the parent transaction amount shows in the Receipt Amount and Posted Amount columns, and the split amount shows in the Expense Amount column. If accounting code fields are populated, the field and code display with the transaction. The last page provides lines for signature and approval. smartdata.gen2 Corporate Company Standard Reports Guide July
47 Expense Report Sample Expense Report Sample A sample of the Expense Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
48 Fleet Costs Report Fleet Costs Report This report summarizes transactions having either a Fleet addendum or a designated MCC. The designated MCCs are the following. Fleet maintenance MCCs: 4468, 5013, 5511, 5531, 5532, 5533, 5599, 7531, 7534, 7535, 7538, 7542, 7549, 7692, and 7699 Fuel MCCs: 5499, 5541, 5542, 5983, 7511, and 9752 Transactions are grouped by Detailed and Non-Detailed based on the Magnetic Strip Product Type Code (MSPTC). MSPTC Transaction Type Description 1 N Non-detailed Treated as MSPTC = 5 2 D Detailed, Driver ID 3 V Detailed, Vehicle ID Assumes a driver card; the cardholder is prompted for vehicle number and odometer reading Assumes a vehicle card; the cardholder is prompted for the driver number and odometer reading 4 N Non-detailed Treated as MSPTC = 5 5 N Non-detailed No prompt Fuel Costs are derived from the detail of the Fleet addenda. If the transaction does not have a Fleet addendum, but has a fuel-related MCC, the fuel cost is the total amount of the transaction. Maint Cost is the total amount of the transaction that has a maintenance-related MCC. It is assumed that these transactions are level 1 data with no addenda. Non-Fuel Cost is derived from the transaction addendum. Total Cost is the sum of Fuel Costs, Maint Costs, and Non-Fuel Cost. The fuel unit of measure displayed in the report is taken from the Fleet addenda. smartdata.gen2 Corporate Company Standard Reports Guide July
49 Fleet Costs Report Sample Fleet Costs Report Sample A sample of the Fleet Costs Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
50 Fuel Brand Summary Report Fuel Brand Summary Report This report summarizes transactions containing Fleet addenda. Fuel Brand displays the Oil Company Brand Name from the Fleet addendum. Fuel Product displays the Type of Fuel Service from the Fleet addendum. Total Fuel Costs is the sum of the Fleet addenda Motor Fuel Sale Amounts. Total Non Fuel Costs is the sum of the Fleet Line Item Extended Amount. Total Non Fuel Costs is the sum of the Fleet Line Item Extended Amount. The fuel unit of measure displayed in the report is taken from the Fleet addenda. smartdata.gen2 Corporate Company Standard Reports Guide July
51 Fuel Brand Summary Report Sample Fuel Brand Summary Report Sample A sample of the Fuel Brand Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
52 Fuel Exception Detail Report Fuel Exception Detail Report This report itemizes fuel and non-fuel products purchased using fleet cards during the specified reporting period. This report contains only transactions with Fleet addenda. The Vehicle ID/Driver ID code is determined by the Magnetic Strip Product Type Code. MSPTC Transaction Type Description 1 N Non-detailed Treated as MSPTC = 5 2 D Detailed, Driver ID 3 V Detailed, Vehicle ID Assumes a driver card; the cardholder is prompted for vehicle number and odometer reading Assumes a vehicle card; the cardholder is prompted for the driver number and odometer reading 4 N Non-detailed Treated as MSPTC = 5 5 N Non-detailed No prompt Exceptions are indicated by the following codes. Code Exception Description H High Octane Motor Fuel Product Code = 2, 3, 4, 6, 7, 8, 20, 21, 22 M Multiple fill-ups per day The account had more than one transaction on the same day N Non-fuel purchase The Description field is populated on the Fleet Item addendum W Weekend purchase The transaction was made on a Saturday or Sunday C Card Activated Terminal MCC = 5542 (FUEL DISPENSER, AUTOMATED) The report lists transactions with exceptions first and then all remaining transactions. Results are sorted by card number, V or D number, date, time, and total. The fuel unit of measure displayed in the report is taken from the Fleet addenda. smartdata.gen2 Corporate Company Standard Reports Guide July
53 Fuel Exception Detail Report Sample Fuel Exception Detail Report Sample A sample of the Fuel Exception Detail Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
54 Global MCC Summary Report Global MCC Summary Report This report provides a summary of merchant transactions by MCC within the specified date range. The last row contains column totals. Results are sorted by total spend and grouped by MCC description. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown. smartdata.gen2 Corporate Company Standard Reports Guide July
55 Global MCC Summary Report Sample Global MCC Summary Report Sample A sample of the Global MCC Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
56 Global Program Summary Report Global Program Summary Report This report provides a summary of merchant transaction activity for each company in the company group. The report is in two sections: The Global Program Analysis section provides a summary for each company: Total Spend, Transaction Count, Average Amount, and Percent of Total. The Global Summary section provides a monthly summary of transaction activity for up to a 12 month period. Amount, Count, and Average/Transaction. Results are grouped by company name. Results are sorted by company name and company number. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown. smartdata.gen2 Corporate Company Standard Reports Guide July
57 Global Program Summary Report Sample Global Program Summary Report Sample A sample of the Global Program Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
58 Global Top Merchant Summary Report Global Top Merchant Summary Report This report displays the top 500 merchants by spending volume. The report includes a single entry summarizing all merchants after the top 500. The Percent of Total column is relative to all merchants, not only the top 500. If the Use single supplier option is turned off, results are grouped by merchant name. If the Use single supplier option is turned on and the merchant belongs to a single supplier group, results are grouped by MCC. Results are sorted by spending volume. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown. smartdata.gen2 Corporate Company Standard Reports Guide July
59 Global Top Merchant Summary Report Sample Global Top Merchant Summary Report Sample A sample of the Global Top Merchant Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
60 Line Item Detail Report Line Item Detail Report This report displays purchasing card line item and global invoice line item details. If there is more than one tax amount for a line item, an additional line is displayed. If the tax rate or tax type is not present or null, a dash ( -- ) is displayed. Results are sorted by account name. smartdata.gen2 Corporate Company Standard Reports Guide July
61 Line Item Detail Report Sample Line Item Detail Report Sample A sample of the Line Item Detail Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
62 Lodging Chain and Summary Report Lodging Chain and Summary Report This report summarizes lodging transactions. The report contains the following sections. Lodging Chain Summary Hotels having their own MCC are each summarized under their own MCC. Chains not having their own MCCs are summarized together under the Lodging Hotels, Motels, Resorts category. For each category, this section shows the chain name, net billed amount, amount as a percent of the total, number of transactions, count as a percent of the total, and the average transaction amount. Lodging Property Summary For each individual hotel, this section shows the same statistics as above. In addition, it shows the country, address, city, state/province, and postal code. Lodging transactions are transactions having a Merchant Category Code that starts with the numbers 35, 36, 37 or Results are sorted by chain name and country. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown. smartdata.gen2 Corporate Company Standard Reports Guide July
63 Lodging Chain and Summary Report Sample Lodging Chain and Summary Report Sample A sample of the Lodging Chain and Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
64 Merchant Detail Report Merchant Detail Report This report summarizes transactions by merchant. Results are sorted by merchant name, MCC, and date. Sub-totals are included for each merchant. The code to the right of the Tax Amount indicates how the tax was derived. Codes are listed at the bottom of each page. 1 Destination Postal Code 2 Merchant Postal Code 3 Merchant City and State/Province 4 POS Supplied 5 No Tax Estimated 6 Tax Exempt 7 Account Province Code 8 Merchant State 0 Sales Tax Not Applicable smartdata.gen2 Corporate Company Standard Reports Guide July
65 Merchant Detail Report Sample Merchant Detail Report Sample A sample of the Merchant Detail Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
66 Merchant Related Spending Alerts Report Merchant Related Spending Alerts Report This report displays transactions that have triggered spending alerts related to merchants. The report is available only for companies whose Company Site Configuration specifies Advanced spending alerts. If the Alert Level Assignment program setting is Company, the report is available to users at the Manager level and higher. If the Alert Level Assignment program setting is Account, the report is available to all users. The report contains sections for the definitions appearing in the alert configuration: Company Level Alerts. Org Point Level Alerts. This section may be repeated if alerts exist for more than one org point. Account Level Alerts. This section may be repeated if alerts exist for more than one account. Entity Exclusions. If no alerts have been triggered for a specific, defined spending alert, the message No Activity for Specified Criteria appears in the section. When scheduling this report, you can specify the date range in terms of either the posting date or the transaction date. In either case, however, the alerts are evaluated using the transaction date. If a reporting entity has been added to the Exclusions section, no entities residing under that reporting entity will be included in spending alerts reports, even if alerts are configured for them. Spending alerts reports include only merchant transactions. Adjustments and non-card transactions are not included. smartdata.gen2 Corporate Company Standard Reports Guide July
67 Merchant Related Spending Alerts Report Sample Merchant Related Spending Alerts Report Sample A sample of the Merchant Related Spending Alerts Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
68 Merchant Supplier Summary Report Merchant Supplier Summary Report The report summarizes transactions by Merchant, and shows the Merchant/Supplier association. The reports sorts alphabetically by Merchant and is available in PDF format. The report is available to CPA users and above. If a Merchant is not associated with a Supplier, UNASSIGNED displays in Supplier Name column. smartdata.gen2 Corporate Company Standard Reports Guide July
69 Merchant Supplier Summary Report Sample Merchant Supplier Summary Report Sample A sample of the Merchant Supplier Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
70 Non-Card Transaction Detail Report Non-Card Transaction Detail Report This report lists non-card transactions created during the reporting period. Transactions are grouped by cardholder. The sort order is by date and description. Each transaction displays any cost allocation applied to the transaction. The report can be filtered on splits. smartdata.gen2 Corporate Company Standard Reports Guide July
71 Non-Card Transaction Detail Report Sample Non-Card Transaction Detail Report Sample A sample of the Non-Card Transaction Detail Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
72 Program Summary Report Program Summary Report This report summarizes program activity during the reporting period. The report is organized by reporting level. For each reporting level, the report contains a transaction summary and an account summary. This report can be run on a company only if the report has been assigned to the company. smartdata.gen2 Corporate Company Standard Reports Guide July
73 Program Summary Report Sample Program Summary Report Sample A sample of the Program Summary Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
74 Spend Analysis by Merchant Report Spend Analysis by Merchant Report This report aggregates merchant transactions by account and displays them by merchant. For each merchant the report displays the following data. Field Merchant Name Amount Amount % of Total Average Amount Count Count % of Total Description Merchant Name Sum of transaction amounts [ Debit Amount or Absolute value of Credit Amount divided by Absolute value of Total (Debit amount + Absolute value of Credit Amount) ] * 100 Amount divided by Total number of transactions Number of transactions Count divided by Account Count Total For each account, the report also includes totals for Amount, Average Amount (Total Amount divided by Total Count), and Count. In addition, values for accounts are aggregated and displayed for the selected reporting level. Results are sorted on Amount. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown. smartdata.gen2 Corporate Company Standard Reports Guide July
75 Spend Analysis by Merchant Report Sample Spend Analysis by Merchant Report Sample A sample of the Spend Analysis by Merchant Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
76 Spend Analysis by Merchant Category Report Spend Analysis by Merchant Category Report This report aggregates merchant transactions by account and reports them for each Merchant Category. For each merchant the report displays the following data. Field Merchant Classification Amount Amount % of Total Average Amount Count Count % of Total Description Merchant Category Code and description Sum of transaction amounts [ Debit Amount or Absolute value of Credit Amount divided by Absolute value of Total (Debit amount + Absolute value of Credit Amount) ] * 100 Amount divided by Total number of transactions Number of transactions Count divided by Account Count Total For each account, the report also includes totals for Amount, Average Amount (Total Amount divided by Total Count), and Count. In addition, values for accounts are aggregated and displayed for the selected reporting level. Results are sorted on Amount. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown. smartdata.gen2 Corporate Company Standard Reports Guide July
77 Spend Analysis by Merchant Category Report Sample Spend Analysis by Merchant Category Report Sample A sample of the Spend Analysis by Merchant Category Report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
78 Spend Analysis by Transaction Category Report Spend Analysis by Transaction Category Report This report aggregates merchant transactions by transaction category and summarizes them for each account. Transaction categories are: Airline Lodging Vehicle Rental Restaurant Retail Services Vehicle Related Cash Advances Other Categories are defined based on either the Transaction Category Code (TCC) or the Merchant Category Code (MCC). The following are transaction category definition criteria. Category TCC MCC Airline Lodging Vehicle Rental Restaurant Retail Services X H A F R Vehicle Related 5511, 5521, 5531, 5532, 5533, 5541, 5542, 5548, 7531, 7534, 7535, 7538, 7542, and Cash Advances Other C, Z U, O, T The report also contains a Total column. For each transaction category, the report displays the following data. smartdata.gen2 Corporate Company Standard Reports Guide July
79 Spend Analysis by Transaction Category Report Field Value for Each Category Column Value for Total Column Amount Sum of transaction amounts Sum of category amounts Amount % of Total Average Amount [ Debit Amount or Absolute value of Credit Amount divided by Absolute value of Total (Debit amount + Absolute value of Credit Amount) ] * 100 Amount divided by total number of transactions 100 Total amount divided by total number of transactions Count Number of Transactions Sum of all category counts Count % of Total Category count divided by total count 100 In addition, values for accounts are aggregated and displayed for the selected reporting level. Results are sorted on Account Name. This report can perform currency conversion for company groups that use the global reporting currency feature. A CGA can run this report for the entire company group or just for selected companies within the company group. A table showing conversion rates used in the report is appended. Only the rates used for the report are shown July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
80 Spend Analysis by Transaction Category Report Sample Spend Analysis by Transaction Category Report Sample A sample of the Spend Analysis by Transaction Category Report. smartdata.gen2 Corporate Company Standard Reports Guide July
81 Spending Alerts Report Spending Alerts Report This report displays spending alerts for the reporting period. This report is available only for companies whose Company Site Configuration specifies Basic spending alerts. To generate a spending alerts report for companies configured for Advanced spending alerts, see Account Activity Spending Alerts Report. If the Alert Level Assignment program setting is Company, the report is available to users at the BA level and higher. If the Alert Level Assignment program setting is Account, the report is available to all users. The report is based on transactions loaded the previous day. A month is defined as a calendar month. A week is defined as Monday through Sunday, inclusive. The report is scheduled automatically when you define spending alerts for an account or company. After the report runs, a notification message is sent to the addresses specified in the spending alerts configuration. In the report, transactions are grouped according to the spending alert triggered by the transaction. The report contains only the transactions that met or exceeded alert thresholds according to transaction date. The report contains one section for each alert that is violated by at least one transaction. The report is generated only if a spending alert is triggered. If the Alert Level Assignment program setting is Company, results are sorted as follows: 1. Spending velocity, merchant, merchant category, transaction category 2. Single amount, daily, weekly, monthly, percent 3. Account name If the Alert Level Assignment program setting is Account, results are sorted as follows: 1. Spending velocity, merchant, merchant category, transaction category 2. Account name 3. Single amount, daily, weekly, monthly, percent 2-74 July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
82 Spending Alerts Report Sample Spending Alerts Report Sample A sample of the Spending Alerts Report. smartdata.gen2 Corporate Company Standard Reports Guide July
83 Supplier Transaction Detail Report Supplier Transaction Detail Report The report groups transactions by Supplier and then lists transactions by Merchant. This report sorts alphabetically by Merchant and is available in PDF format. This report is available to cardholder users and above July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
84 Supplier Transaction Detail Report Sample Supplier Transaction Detail Report Sample A sample of the Supplier Transaction Detail Report. smartdata.gen2 Corporate Company Standard Reports Guide July
85 Virtual Card Accounts Report Virtual Card Accounts Report The Virtual Card Accounts Report displays merchant-initiated transactions. This report is only for issuers who have implemented the MasterCard incontrol platform. The report includes a detail and a summary section, and it is sorted by Posting Date. You can choose to group this report by: Virtual card number Purchase type Real card number and virtual card number Real card number and purchase type You will also have the ability to include summary information, detail information or both. This report is available in Excel or PDF format. Cardholder users and above can access this report July 2012 smartdata.gen2 Corporate Company Standard Reports Guide
86 Virtual Card Accounts Report Sample Virtual Card Accounts Report Sample A sample of the Virtual Card Accounts Report. smartdata.gen2 Corporate Company Standard Reports Guide July
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