Meeting Report. ELECTRONIC FISH MARKET INFORMATION SYSTEM (EFMIS) Training of Data Collectors. October 2014, Uganda

Transcription

1 Meeting Report 099 ELECTRONIC FISH MARKET INFORMATION SYSTEM (EFMIS) Training of Data Collectors October 2014, Uganda

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3 CONTENTS PART A: PREPARATIONS FOR TRAINING INTRODUCTION INVITEES TRAINERS LOCATION FOR TRAINING... 5 Map of the landing sites and towns DEVELOPMENT OF TRAINING MODULES... 5 PART B: DELIVERY OF TRAINING TRAINEES TRAINERS TRAINING MATERIALS AND METHODS EVALUATION OF TRAINING CONCLUSIONS WAY FORWARD CLOSURE... 8 ANNEX 1 INVITATION FOR TRAINING... 1 ANNEX 2 PROGRAM FOR TRAINING COURSE... 1 ANNEX 4 TRAINING MATERIALS... 4 ANNEX 5 TRAINING EVALUATION FORM

4 PART A: PREPARATIONS FOR TRAINING 1. INTRODUCTION Electronic Fish Market Information System (EFMIS) developed by the Kenya Marine and Fisheries Research Institute (KMFRI) allows sharing of real time information using mobile phones technology. The information shared includes: fish prices and volumes at major markets and landing sites, post harvest losses (both quality and physical losses), weather conditions and number of refrigerated fish trucks at the landing sites. The information are obtained using trained data informers who are provided with handsets and credit. This enables them to collect and relay pertinent information through short message service (sms) to the data centre established in Kisumu, Kenya. The data is made available in real time; 24 hrs, 7 days a week to all stakeholders (fishers, traders) through inquiry i.e. sms name of beach or landing site and send to the system using a shortcode. The system is aimed at improving performance of fish value chain: supporting improved trade opportunities and ensuring transparency along the value chain. The mobile phone data collection has incredibly benefited the Kenyan fisheries sector and is currently being expanded into Uganda with support from two Smartfish components: Smarfish- IOC is supporting the expansion of the system to include fish market information, such as fish volume and price data, while the Smartfish-FAO component is supporting the inclusion of key post-harvest loss assessment information, including information on both fish quality and physical post-harvest losses. The expansion of EFMIS is undertaken by the Kenya Marine and Fisheries Research Institute, the Department of Fisheries Uganda and the National Freshwater Resources Research Institute (NaFIRRI). The main purpose for workshop was primarily to train Ugandan newly recruited data collectors on data determination and/or collection in the field, data recording and dissemination to EFMIS data center. The trainings, which were held at Entebbe (Central Inn hotel) and Jinja (The paradise hotel on the R. Nile) from the 13 th to the 17 th of October 2014 was attended by a total of 47 participants drawn from Beach Management Units (BMUs) and major fish markets in Uganda. Other than the main purpose of the workshop, the trainees were also sensitized on general structure and operations of the system, and benefits. A copy of letter of invitation to the training and the program is annexed. 3

5 2. INVITEES The trainees, which were mostly drawn from Beach Management Units (BMUs) and Markets, were identified and recruited in close collaboration with the State Department of Fisheries, Uganda, National Freshwater Resources Research Institute (NaFIRRI) and officials of BMUs along the shores of Ugandan Lake Victoria. The criteria for selection had earlier been agreed upon as part of intervention/expansion baseline surveys that were undertaken in May, The criteria included, the ability to read and write; well versed in use of mobile phones, members of BMUs or market cooperatives or trade associations; honest and trustworthy as per the officials assessment; willing to volunteer as a field data collector and must be present most of the time at the beaches or markets. The list was later prioritized as per the landing sites i.e. preferably those that were already regionally/lake Victoria Fisheries Organisation (LVFO) selected and agreed as Catch Assessment Survey (CAS) sites. Prioritization was in recognition of the fact that not all the landing sites could initially be included on the system, the large number of landing sites including those on the islands and existence of data on effort levels and catch rates for future comparison and or validation purposes. The invitees benefited from system awareness and skills developed to enhance collection, recording and dissemination of market information using mobile phones. Like other fisheries stakeholders, the invitees would ultimately benefit from use of the system through improved income from sales, faster sales of fish, access to new markets and the general transparency along fish value chain. Other participants such as those from the state department of fisheries, Uganda and NaFFIRI would also benefit from improved and easy data collection approach and evident information on post harvest losses that can be used to galvanize appropriate policies and approaches aimed at reduction of post harvest losses. 3. TRAINERS The main resource person: the consultant, was supported by a team from the State Department of Fisheries, NaFIRRI and EFMIS experts: the data manager, lead data entry staff and an IT expert from Cellnet, Kenya 4

6 4. LOCATION FOR TRAINING The training which targeted participants from representative beaches along the entire Ugandan Lake Victoria shore line i.e. from Kasensero in Masaka district to Busia on the Kenyan Border was held at two locations: Entebbe and Jinja towns to cater for those from the western areas (from Masaka to Kampala) and eastern areas (Mukono to Busia), respectively. The choice of training sites was based on ease of travel to the location of training (see also the map of the towns and landing sites) Map of the landing sites and towns 5. DEVELOPMENT OF TRAINING MODULES The training module on fish market information was developed at the onset of the intervention in Kenya in 2008 but has since been adjusted over the years depending on the dynamics of the information to be disseminated. Initially the pricing of fish e.g. Nile perch was size independent and recorded per kilogram but currently both sizes (large, medium and small) and respective 5

7 price per kilogram are recorded i.e. price per kilo depending on the size. The other module on training on capturing of post harvest losses was specifically prepared for the pilot training in Uganda. It benefited considerably from FAO manuals on fish handling and processing. PART B: DELIVERY OF TRAINING 7. TRAINEES The training workshops at the two locations were well attended; total of 47 trainees (65% level of attendance) participated at the trainings. The details of the trainees and location (BMU) they represent and positions they hold in those landing sites or markets (see annex 3). 8. TRAINERS The trainers or resource persons for the training were: (1) Dr. William Oweke Ojwang-Lead expert on Fish Market Information System (EFMIS) and the Senior Assistant Director in charge of fresh water systems KMFRI (2) Mr. Kenneth Werimo-Lead expert on Post Harvest Losses at KMFRI and Center Director, KMFRI Kisumu Research Center (3) Mr. Robert Okech-Database manager for EFMIS since its inception in 2008 and a technologist in Socio Economics Section at KMFRI. (4) Mr. Erick Odari who is data entry expert and a technologist in Catch Assessment and Survey section at KMFRI. (5) Mr. Chirag Mukesh. IT expert from Cellnet, Nairobi, Kenya 9. TRAINING MATERIALS AND METHODS The materials that were available for the training at the two locations included the following: (i) Flip charts (ii) LCD Projector (iii) Computers (iv) Pens and notebook. (v) Data forms. (vi) Phones and airtime 6

8 (vii) Mobile data centre where the message is received and disseminated. For effective training delivery, the training was divided into four different categories to enable proper understanding of the current status of fisheries, major challenges within the sector and proposed intervention using mobile phone technology. The categories included: i. Over view of the status of fisheries in Ugandan waters and its contribution to the economy. ii. Overview of EFMIS system and its importance in synthesizing and disseminating fish market information in real time, everyday, cheaply and faster. iii. Introduction to post harvest losses, grading by quality and handling to keep to the required standards. iv. How to send data using the modern technology of mobile phones after filing in the forms. v. Field trials on data determination. Recording and transmission of data to EFMIS center 10. EVALUATION OF TRAINING Evaluation was undertaken at the end of the training exercise to assess participants reactions to the training or the effectiveness of their absorbance of training information. A copy of evaluation forms used is annexed to this report. 11. CONCLUSIONS The trainees were extremely enthusiastic and actively participated in all of the training sessions. It was apparent from discussions, responses, field trials and even from evaluation that all the objectives: creation of awareness on the system and training of data collectors were achieved and the training was but a success. The trainees, who all agreed to undertake the task as volunteers pledged to be goodwill ambassadors and that they shall continue with necessary activities to ensure that the intervention makes a difference in the lives of fisher communities in Uganda. 12. WAY FORWARD There will be need for follow up to address emerging constrains/challenges and at the same time continue with trainings especially for those areas that were not represented at the two training locations. The system would require intensive publicity by use of flyers, posters, T-shirts and even radio shorts in local dialects. This will ensure enough inquiries and associated benefits for the local communities. Participation at local events in Uganda as well as dissemination of 7

9 information on Post Harvest Losses and sharing of the same with the BMUs, local and national governments would help galvanize efforts to reduce the losses as fish catches from Lake Victoria continues to dwindle. Monitoring and evaluation of the intervention would also guarantee quality of data and information on the system and at the same time allows for necessary adjustments on the database depending on changing of priorities by the targeted beneficiaries, especially the fisher communities. 13. CLOSURE The trainers thanked the trainees for finding time out of their busy schedules to participate at the workshop, noting their importance and role in the structure of the innovative system. The team also acknowledged the support so far provided by the two Smartfish components: Smartfish IOC and FAO. The support and contribution from Ugandan partners: the State Department of Fisheries and NaFIRRI were notably invaluable. 8

10 Participants on EFMIS Field trials, Kasenyi Landing site Data Entry expert on EFMIS Database, Entebbe Uganda 9

11 Participants, EFMIS data collectors Training workshop, Entebbe, Uganda Dr. Rukunya, representing the Commissioner for Fisheries Uganda at the training workshop 10

12 ANNEX 1 INVITATION FOR TRAINING ANNEX 2 PROGRAM FOR TRAINING COURSE SENSITIZATION WORKSHOP AND TRAINING OF DATA COLLECTORS 13 th - 14 TH Oct. 2014, AT CENTRAL INN HOTEL, ENTEBBE, UGANDA WORKSHOP PROGRAMME Date Time Activity Responsibility Session Chair 12 th Oct pm Arrival 13 th Oct :00 8:15am Registration 8:15am OPENING REMARKS Introduction Dr. W. O. Ojwang Objectives of the workshop Brief by the sponsors- MS. Veena G. SMARTFISH representative Brief by the Ministry of Fisheries Commissioner for Development Fisheries Uganda 10:00: 10:20 am Health break CENTRAL INN 10.20: 10: 30 am Fisheries status-uganda Mr. Paul Okware Dr. Rukunya 14 th SEPT : 10:45 am Presentation on Post Harvest Mr. Kenneth Werimo Losses 10.45: 11:15 am Presentation of EFMIS Dr. William Ojwang 11:15-11:45 am Quality Assessment and Loss K. Werimo Dr. Ojwang calculation 11:45-12:30 am Pricing determination at fish Banda Robert Oketch and or Market fish prices in Kshs/kg and the use of data forms 12:30-1:00 pm Participants shown how the data is recorded Robert Oketch/Kenneth Werimo 1:00 2:00 pm Lunch break All 2:30-3:00 pm Participants trained how data are Robert Oketch Dr. Ojwang transferred to the short code for subsequent transfer to the phone pad & sent as an SMS to KMFRI data centre 4:00 4:30 pm Health break CENTRAL INN 4:30 5:00 pm Discussions Dr. Ojwang END OF DAY 1 8:30am Recap of Day one activities Dr. William Ojwang Field Trials Evaluation 10:00am Health break CENTRAL INN END OF DAY 2 Departure 1

13 ANNEX 3 LISTS OF PARTICIPANTS No Landing Site Name Position at the BMU Phone No 1 Owino Market Nassazi Josephine Trader Florence Taabu Trader Ggolo Musoke Joseph Secretary BMU Nabwami Sophia Secretary for women BMU Kasekulo Tubi Mutesasira Joseph Member Ddimo Emuango Milton Chairman BMU Baturaine Ezra Member Kasensero Abdul Nyanzi Secretary BMU Lukaunda Robert Supplier 6 Kasenyi Ssemwanga Milton Chairman BMU Kalungi Paul BMU Nakatiba Bukenya Francis Member Nagawa Leocadia Member Kigungu Othieno Chris Fisheries Officer Ajaruwa Nana Annet BMU Ggaba Muhamad Abubakar Member David Ssegawa Member Lambu Okoth Peter Member Mweena Kigozi Ronald Member Mayanja Geofrey Member

14 While the table below shows the list of participants at Paradise in the Nile Hotel - Jinja No Landing Site Name Position at the BMU Phone No 1 Busia Market Yakuti Sabiiti Secretary BFMMU Ziraba Fred Member Busiro Bogere Moses Member Okuku Joseph Member Bwondha Musana Fatuma Secre for women BMU Erina Nati V/Chairperson BMU Waka waka Chepteek Yusufu Publicity BMU Okello Robert Kefa Sec. for the youth Bugoto Bukenya Kenneth Sec for Defense LCI Magala Zubairi Sec. for youth parish Masese Magumiza Magid Chairman Isabirye Charles Fisheries Officer Ssenyi Aisu K. Charles Fish Supplier Mayobyo Musa Secretary BMU Katosi Mukasa Erisa Trader Kisimu Gerald Manager Kiyindi Logose Peruse Fisheries Officer Abdu Malik Member Madua Taabu Patrick Chairman BMU Bwire Bonface Publcity and Information Lugala Friday Thomas Member Juma Vincent Member Bugoto Bukenya Kenneth Sec for Defense LCI Magala Zubairi Sec. for youth parish Majanji Oguttu Jackson Trader Abanga W. Salim Chairman BMU Jinja Central Market Musilimu Sewanyu Trader

15 ANNEX 4 TRAINING MATERIALS.1.3 TRAINING AID 1: Fish Data Monitoring Sheet Landing Beach Month Fish Species Code Day Date Total quantity Quantity of fish landed (kg) Grade Grade A B Grade C Grade A Price (Ksh/Kg) Grade C Grade B Total income (ksh) 4

16 Electronic Fish Market Information (EFMIS) Project Data Form PART A: DATA REFERENCE [1a]. Species: NILE PERCH (MBUTA) [[1b]. Species code: [2a]. Beach: [2b]. Beach code: [3a]. Date [3b]. Time Morning [ ]: Afternoon [ ] PART B: DATA DEFINITION 4. Total quantity of fish landed by Size & Grade: Small (Kg), Grade A Grade B Grade C : Medium (kg) Grade A Grade B Grade C : Large (Kg) Grade A Grade B Grade C 5. Price of fish by Size & Grade: Small (Ush/Kg), Grade A Grade B Grade C : Medium (Ush/Kg) Grade A Grade B Grade C : Large (Ush/Kg) Grade A Grade B Grade C 6. Total income (Ush) 7. Number of fish trucks 8. Weather: Dry [ ] Wet [ ] Phase 1 PART C: SENDING FORMAT BEACH CODE TIME DAY MONTH YEAR Phase 2 SPECIES CODE SIZE Quantity of fish landed(kg) Price(Ush/Kg) Total income(ush) Total Grade Grade Grade Grade Grade Grade quantity A B C A B C No. of Trucks WEATHER M S M L Electronic Fish Market Information (EFMIS) Project Data Form PART A: DATA REFERENCE [1a]. Species: TILAPIA (NGEGE) [[1b]. Species code: [2a]. Beach: [2b]. Beach code: [3a]. Date [3b]. Time Morning [ ]: Afternoon [ ] PART B: DATA DEFINITION

17 4. Quantity of fish landed (Kg) 5. Price of fish (Ushs/Kg) 6. Number of fish trucks 7. Weather: Dry [ ] Wet [ ] PART C: SENDING FORMAT Phase 1 BEACH CODE TIME DAY MONTH YEAR Phase 2 SPECIES CODE QUANTITY (5 digits) PRICE TRUCKS WEATHER N Q P T Electronic Fish Market Information (EFMIS) Project Data Form PART A: DATA REFERENCE [1a]. Species: DAGAA (MUKENE) [[1b]. Species code: [2a]. Beach: [2b]. Beach code: [3a]. Date [3b]. Time Morning [ ]: Afternoon [ ] PART B: DATA DEFINITION 4. Quantity of fish landed (Kg) 5. Price of fish (Ushs/Kg) 6. Number of fish trucks 7. Weather: Dry [ ] Wet [ ] Phase 1 PART C: SENDING FORMAT BEACH CODE TIME DAY MONTH YEAR Phase 2 SPECIES CODE QUANTITY (5 digits) PRICE TRUCKS WEATHER DD Q P T 2

18 ANNEX 5 TRAINING EVALUATION FORM End of Course Evaluation Form PLEASE MARK YOUR RESPONSE TO EACH QUESTION BY CIRCLING YOUR ANSWER 1. Overall, did you find the course to be useful? Yes No 2. Was the course approach suitably flexible to take account of your needs? Yes No 3. Did the course fulfill your expectations? Yes No 4. Was the course length: Too short Just right Too long 5. Was the structure of the course logical and clear (timetable)? Yes No 6. Was the rate of delivery of the training course? Too fast Just right Too slow 7. How was the balance between practical exercises and theory? Too much practical Good mix Too much theory 3

19 8. How easy was it to understand the trainers? Very easy Easy Difficult 9. What did you think of the quality of the training aids? Very good Good Poor 10. How did you rate the different sections of the course? (Please circle the appropriate number) 11. Will the training help you to develop new marketing practices? Yes No 12. Do you think Fish traders/fishermen will support you in applying what you have learned? Yes No 13. What do you feel has been the main benefit to you from this course? (Please mark only one) No benefit Sharing ideas with fellow trainees during training Improved understanding of subject Receiving training materials Improved skills in subject Change attitude towards subject 14. Have you any other comments or suggestions about the training? 4

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