CPA Software News Business! Benefits Business!

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1 CPA Software News Business! - for Microsoft Office has powerful and robust features for today s businesses. A great solution for small to medium size companies, we can help you run your business better than any other product. Users love the ease of use and navigation our award-winning interfaces offer. Our powerful visual forms and reports let you extract and analyze data in a variety of ways. Benefits Helps You Manage Your Business As Well As Your Accounting Visual User Interface Minimizes Keystrokes and Mouse Clicks Included Source Code Gives You Unlimited Flexibility to Customize Business! To Your Company Specific Needs An Open Database Means You Can Interact Easily With Many Other Software Packages Integrates With Other Microsoft Office Programs Word, Excel, PowerPoint, and MapPoint Innovative Design Brings Accounting and Bookkeeping Into the 21st Century Best Value On the Market As Good As the $20,000 Packages at 1/10th the Price 1

2 Professional Edition Business! for Microsoft Office is a feature-packed, fully customizable accounting system written in Microsoft Access. Business! is a perfect fit for mid-sized companies looking for an accounting application that supports advanced accounting and business functions at an affordable price. Business! has everything you need to run your business and at a fraction of the cost of competing packages. In addition, you get all the source code so you can further customize the software to your individual business needs. Take a look at Business! today and see how we can help your business grow! Advanced Includes Everything in Standard Edition Plus: Enhanced Scheduling and Contact Management n-way Assemblies Including Full Bill of Materials, Assembly Tree Advanced Style/Color Matrix for Inventory Items Auto Fill GL Feature Automatically Fills GL Accounts for You Once You and Your Accountant Run Through the Setup Wizard Inventory Reserves, Customer Based Pricing, Special Pricing (Date/Time Based), Out of Stock Sales Import Wizard for Inventory Items, Supplier Price Lists, and In-stock Reconciliation - Import from Access, Excel and ASCII Loading Dock Module for Receiving Inventory, Batch Inventory Lookups, and Transactions Credit Card Reconciliation for Purchases and Sales Automatic Purchase Order Creation from Backorders and Drop Ships Recurring Payables Including Dates, Number of Recurrences, Auto Payments, Skip Payments Recurring Invoices Including Due Dates, Number of Recurrence, Skip Enhanced Search Manager Including User Modifiable Searches Enhanced Report Manager Including Dynamic Dates, Multiple Printers, and Queues, Report Grouping, Adv. Criteria New Look to All Reports - Easily Fax, , and Print to Any Device Export Wizard Exports Any Data to Excel, HTML, Text Files and More New Company Setup Wizard with Hundreds of Options - Saves Lots of Programming Supports Pre-printed Checks and Deposit Slips from DFS Archive Wizard Stores and Deletes Outdated Data Create and Track Drop Shipments and Backorders Sales, Inventory and Purchase Analysis Tools Fiscal Year Budgets with Auto Fill Supports VAT with 2 Tax Indicators per Item Standard Edition Business! - Standard Edition contains features and functions for smaller businesses with 1-5 users. Designed in Microsoft Access, it is a powerful solution for businesses that have outgrown their current business accounting software. Use the program "as-is" or make your own custom changes. Share data with other Microsoft Office programs, including Excel. Available for Access 2003, 2002 and Sales, Invoices, Quotations, Credit Memos Customers, Accounts Receivable, Customer Statements, Finance Charges Inventory - One Level Assemblies, Multi-pricing, Multi Warehouse Banking, Check Writer, Check Register, Check Reconciliation, Credit Cards Suppliers, Bills, Accounts Payable, Purchase Orders Chart of Accounts, General Ledger, and Batch Posting 1099 s, Financial Statements, Financial Periods, Budgets Over 250 Customizable Reports Including Aging, Reconciliations, Comparisons Open Microsoft Access Source Code Access 2003, 2002, 2000 Optional Modules for Both Editions Barcode Warehouse Module for Mobile Data Collection Barcode Printing Module Credit Card Charging Using PC Charge Software MICR Check Font Fixed Assets/Depreciation Payroll Zip Code Lookup Databases with Monthly USPS Subscription UPS and FedEx Shipping Module On-line Shopping Cart Order Retrieval and Processing 2

3 Company Setup Business! Professional provides you with hundreds of options so you can setup your company the way you like to do business. Set default sales and general ledger information, create multiple company data files, and import data from other programs. Enter Default Company Information Used on Forms and Reports Include Contacts, Phone Numbers, , Website, Logo and Tax Ids Select How Form Records are Displayed - First, Last or Blank Turn Application Security On or Off Select Default Sales Order/Invoice Type, Taxable Items Customize Which Fields Display and Print on Invoice and Location of Each Select How Inventory is Depleted Option to Track Undeposited Checks and Credit Cards Enter Custom Order Sources, Shipping Methods, Sales Tax Rates, Sales People, Commissions and Payment Types Set Custom and Default Numbering for Sales, Invoices, Purchases, Suppliers, Inventory and Customers Calculate Freight Cost by Zone, Weight, Number of Items or Sum of Costs Turn Perpetual Inventory, Categories On or Off Choose Default Inventory Search Method - Description, Barcode, Item # Choose Inventory Costing Method - Weighted Avg, FIFO, LIFO Enter Inventory Categories Choose Item Class, GL Accounts, Stock Tracking and Backorder Defaults Set Default General Ledger Accounts Choose to Post Using Today s Date or Transaction Date Set Default Bank Account and Merchant Credit Card Information Enter Bank Account Transaction Types Select Number of Decimal Places Used for Sales and Inventory Choose Budget Type - Calendar Year or Fiscal Enter Messages to Display and Print on Invoices, Bill of Ladings, Purchase Orders Set Default Purchasing Options Set Default Company Credit Card Info for Purchases 3

4 Accounting Our double-entry General Ledger system is advanced enough for your accountant, yet easy for your users to understand and use. Select from one of over 20 pre-defined chart of accounts or enter your own. General Ledger / Journal Double Entry General Ledger View Ledger by Account and Sub Account Fixed Assets (Optional Modules) Ledger Displays Date, Debit, Credit, Source and Operation for Each Transaction View All Transactions or by Selected Dates Drill-down to Journal Transaction View Beginning and Current Balance Reverse Transactions Using Today s Date or Transaction Date Print Journal Entries by Date Includes Standard Chart of Accounts for Different Industries or Customize Your Own Create Your Own Account Numbering Unlimited Accounts and Sub Accounts Maintain Account and Sub Account Details Totally Customizable Add, Change or Delete Accounts Includes Assets, Liabilities, Equity, Revenue, COGS, Expense, Other Revenue and Other Expense Post Transactions by Current Date or Transaction Date Set Default Accounts to Use for Inventory, Invoices and Purchases Rollup Sub Accounts on Financial Statements Easily Define Beginning Balances or Set All to Zero User Definable Groups and Sequences Print All Chart of Accounts or Selected Accounts Supports Calendar Year or Fiscal Year Budgets Select Budget Years to Create Auto Fill Budget by a Specified Value, Percentage Change or Amount Change Compare Budget to Actual Create User Defined Financial Periods Perform End of Period Closings Closings are Optional Never Close if You Choose Create 1099 s for All Selected Vendors View 1099 Detailed Info or Summary Print 1099 s to Plain Paper or Pre-Printed Forms Optional Fixed Assets & Depreciation Module General Ledger Reports Balance Sheet Budget vs. Actual Chart of Accounts Checks by Bank and GL Account General Journal Reports Income Statement Invoices Posting Trial Balance - Detailed, YTD, Period, Account Rollup Pro Edition Enter and Save Adjustments for Recall Later Create Fiscal Year Budgets 4

5 Bank Reports Bank Account Transactions Checks by Check Number Checks by GL Account Checks by Month/ Check Number Checks by Payee Checks Marked for Printing Checks Printed Checks Voided Deposit Slip Deposits in Transit Outstanding Checks Undeposited Checks Adjustments Listing Check Register Check Reconciliation Banking Our powerful banking system lets you visually create and view checks, deposits, and adjustments. You can create an unlimited number of bank accounts and easily switch between them. Our visual check register and reconciliation forms make viewing and reconciling your bank data easy and efficient. Unlimited Bank/Checking/Saving Accounts Maintain Bank Name and Address Enter ABA Number and Routing Codes for EFT Display Open or Closed Status for each Account Enter MICR Information Set Default GL Cash Account and Starting Check Number Displays Live Bank Balance Transfer from One Account to Another Enter Starting Check Number for Each Bank Account Enter or Change Next Check Number for Each Account Override Next Check Number Create Out-of-Sequence Checks Select Payee from Suppliers Table or Enter a Non-supplier Maintain Separate Remit-to Address for Supplier Display Status for Bill Payments or Payroll Checks Display Checks in Order of Check Entry or Check Dates View Current Balance Record Unlimited Checks, Deposits, Withdrawals and Adjustments Includes Standard Bank Transaction Types or Add Your Own Enter Adjustment Date and Positive/Negative Amounts Auto Create Check Stubs Split Check Amount among Multiple GL Accounts Retrieve GL Cash Account from Bank Account Info Retrieve Default GL Accounts from Payee Duplicate, Void, Renumber and Transfer Checks Locks Fields for Posted, Voided or Bill Payments Auto Create Detailed Deposit Slip from Sales Data Print Detailed Deposit Slips Batch Post Selected or All Checks Visual Check Register with Running Balances View Deposits, Checks and Adjustments Display Clear and Print Status of Each Check Mark/Unmark Checks for Printing Sort Data in Register by Any Column Limit Transactions in Register and Reconciliation to Specific Date Range Print all entries or limit to type or date Reconciliation Form Lets You View and Print Transactions Choose All, Cleared, Outstanding or by Date Range Reconciliation Displays Bank Balance and Check Balance Reconciliation Calculates Outstanding Items and Unresolved Balance Sort Reconciliation by Any Column Print Reconciliation for Each Statement Date or Specified Date Enter Statement Date in Reconciliation and Create Historical Clearings Clear Individual Items in Reconciliation and Recalculate Balances Drill Down to Original Check/ Deposit/Adjustment in Reconciliation Check Printing Powerful Check Printing Dialog with SmartMemory Print Checks using Top, Middle, Bottom or Continuous Print Checks and Deposit Slips on Plain Paper or Standard Check Stock Supports Pre-printed Check/Deposit Slip Stock from DFS Print MICR Information Using Optional MICR Module Prints Standard or Window Checks Prevents Printing of Voided Checks Optional Password Required to Reprint Checks Select Information to Be Printed on Checks Print Current Check, Marked Checks, Check Number Range or Date Range Print Checks to Printer or Print Preview Check Run 5

6 Order Entry / Invoicing The Business! Order Entry and Invoicing System provides a rich, full-featured environment for entering, processing and managing orders. You ll love our easy-to-use graphical user interface that lets you easily enter all order information on one screen. Four Sales/Invoice Types Simple, Detail, Service and Professional Quotations, Sales Orders, Invoices, Credit Memos Unlimited Customers, Orders and Line Items Handles Partial Shipments, Back Orders Automatic Numbering Date Based, Sequential or Custom Including Reference Suffix Single Screen for All Order Entry Forms Customize How and Where Line Item and Payment Fields are Displayed on All Order Entry Forms Enter Unlimited Line Items Automatically Fills in Price and Description from Inventory Override Item Description and Price Automatically Checks Stock and Adjusts Inventory Enter Line Item Discounts Lookup Inventory Items by Barcode Description or Item Number Sell Inventory or Non-inventory Items Prompts for Warehouse or Serial Number if Used Separate Bill To and Ship To Areas for Each Order Add/Edit Customers and Inventory Items from Order Entry Forms Checks Customer Credit Balance and Status Automatically Create and Duplicate Sales Orders, Invoices Batch Create Invoices Automatically Calculates Totals Easily Search by Order Number, Customer, Date, Sales Person and More Enter Unlimited Comments for Each Sales Order or Invoice Apply Unlimited Payments to Invoice Apply Payments by Cash, Check, Credit Card or Custom Types Enter Separate GL Accounts for Each Line Item for Sales, COGS, Inventory Post Invoices Individually or in Batch Credit Memo Records Returned Items Create Credit Memo from Invoice Enter Negative Quantities on Invoices, Credit Memos for Returned Items Prints Plain Paper Invoice or Data Only for Pre-printed Forms Order Entry / Invoicing Reports Quotation, Sales Order Invoice, Credit Memo Bill of Lading, Picking Ticket Mailing Labels Recurring Invoices Sales Analysis Invoice Totals Comparisons Open Sales Orders Sales Taxes Sales Commissions Route Delivery Invoice Payments 6 Pro Edition Handles reserves, Drop Shipments and Backorders Recurring Invoicing Sales Order Info Dialog Displays Inventory Info and Lets You Choose Quantities to Ship, Backorder, Reserve or Drop Ship Automatically Create Purchase Orders from Sales Orders for Drop Shipped or Backordered Items Create and Track Backorders and Drop Shipments Set Tax Status for Two Tax Rates for Each Line Item Customize Display and Print of Values on Sales System Forms

7 Customers and Receivables Maintaining accurate and detailed information on your customers and outstanding receivables is vital for any business. Business! provides a robust customer and receivables system that helps you to know your customers inside and out. Record unlimited contact names and numbers for each customer, enter delivery routes, default payment and sales information and log customer calls. You can also set specific pricing for each customer for all or individual inventory items. View a customers previous sales history and apply finance charges to overdue invoices. Use our receivables function to view current and overdue invoices and pay one or multiple invoices. Our powerful Customer Statements let you control how statements are printed. Customers Enter Your Own Customer Numbers or Use Auto Sequential Numbering Set Address Types as Ship To, Bill To, Both, or Quote Unlimited Ship To Addresses for Each Bill To and Vice Versa Enter Unlimited Contacts Per Customer Including Name, Phone, , Fax, Etc. Schedule and Display Follow-up Calls and Contact Notes Display Schedule on Start Up Enter Default Sales Information to Auto Prefill on Sales Orders and Invoices Enter Delivery Route Information Including Driving Directions Set Default Payment Methods and Discounts View Customer Credit Limit and Current Credit Balance Specify Up to Two Tax Jurisdictions with Rates Up to 4 Decimals Place Customer on Credit Hold for Notification During Order Entry Set Up to Two Custom Pricing Levels for Inventory Items Range, Discount, Markup, Retail, First, Last, and Pick or Define Your Own Maintain Primary and Alternate Pricing for each Customer Contact Log Lets You Record All Interaction with a Customer Phone Calls, Support, Purchases, Complaints and Checklist for Follow Up Calls View and Print a Customer s Prior Sales History including Amounts Paid and Balances Due Duplicate a Customer Set Customers as Active or Inactive Finance Charges Set User Defined Finance Charge Processing Options Days Past Due, Min. Charge, Percentage, Min. Balance and More Apply Finance Charges for All or Selected Customers Automatically Calculate and Create Finance Charge Invoices Preview Finance Charges Before Being Applied Optionally Post to GL When Each Invoice is Created Receivables Handles All GL Transactions Records Payments on Individual Invoice Payment Sections Print All or Selected Receivables from Visual Receipts Easily Reconcile Payments Made by Credit Card and Create Deposits Credit Card Reconciliation Form Displays Charges Outstanding, Gross and Net Amounts Pro Edition Archive and Delete Unused Customers ZipCode Lookup Feature Create Custom Pricing for Each Item in Inventory for a Customer Use Special Date/Time based Pricing for a Customer Accounts Receivable / Customer Reports Reminder, Past Due, Collection Letters Customer Statements Customer Summary Aging Reports Backorders Customer Envelopes and Mailing Labels Customer Listings Customer Payment History Customer Sales Totals Delivery Routes Customers on Credit Hold Customer Sales History Finance Charge Summary Credit Card Sales Reconciliations 7

8 Inventory Our Inventory System is one of the best around, providing you with rich functionality found only in high-end systems. Whether you re a retailer, wholesaler, manufacturer or distributor, our inventory system can meet your needs. Periodic or Perpetual Inventory System LIFO, FIFO or Weighted Average Costing Use Optional Inventory Categories, Sub Categories Items Can be Multi-warehouse, Multi-priced, Serialized, Assembly and Matrix (Style/Color) Items Select Default and Unlimited Alternate Suppliers for Each Assembly Item Reports item Including Lead Time, Cost, Part Number and In-stock Financial Valuation Status Inventory by Picking Order Search for Items by Description, Item Number or Barcode Inventory by Location/Bin Set Default GL Accounts and Options for Each Inventory Inventory Listings Class Inventory Reconciliation Choose to Automatically Post Inventory Adjustments to GL Matrix Definitions and Select Default and Unlimited Backup Suppliers, Including Listings Price and Lead Time Inventory Transactions Calculate Amount on Hand, On Order, On Backorder Multi-Pricing Listings Displays Last Order Info, Date and Reorder Quantity Bar Graph Visually Displays Stock Usage Each Receipt of Goods is Tracked Separately Maintain Supplier and PO Number for Each Receipt Handles Inventory in Multiple Warehouses Set Picking Order, Bin and Location for Each Item Easily Transfer Goods Between Warehouses Set Taxable Status Per Item Calculates Insurance Value and Replacement Cost Supports Unlimited Multi-pricing Levels by Qty High, Low, Percentage, Discounts, Markup and Retail Pricing Allow Sales and Purchases to Update Inventory Quantities Store Unlimited Comments and a Picture of Item Supports Serialized Items and Tracks Each Serialized Item Supports One Level Assemblies Supports Unlimited Suppliers Enter Default Supplier Information Categorize Suppliers by Type Separate Bill To/Ship To Addresses Per Supplier Enter 1099 Info for Suppliers Enter Unlimited Warehouses Enter Warehouse Separate Bill to, Ship to Addresses Set Default Warehouse for Receipt of Items Track Backorders Inventory Reports Serialized Item Listings Special Pricing Stock Management Taxable Items Listing Warehouse Stock Lists Supplier Purchase History Supplier Mailing Labels, Envelopes Supplier Listing Price Books 8

9 Inventory Pro Edition Duplicate Inventory Items Build Assemblies with Unlimited Levels Disassemble Units to Any Level Calculate and Order Assembly Items Needed to Build Assemblies Automatically Creates Purchase Orders for Each Vendor as Needed Detailed Bill of Materials for Assembly Items Including Multi-level Assembly Tree Supports Reserve Quantities and Calculates Amounts on Reserve Set Each Item to Track Stock, Allow Backorders, Show on Sales Orders, Show on Purchase Orders, Allow Out of Stock Sales, Allow Reserves and Allow Drop Ships Set Default Purchase Cost and Retail Price for Pricing Calculations on Sales Orders for Customers with Custom Pricing Import Inventory Pricing from Access Tables, Excel or ASCII Inventory Transaction History Enter Shipping Weight and Cost for Use in Sales System Auto Freight Calculator Enter Default Adjustments +/- GL Accounts for Overages and Shrinkages Loading Dock Module for Inventory Receiving/Reconciliation Date-driven Special Pricing Per Item Set Taxable Status for Up to 2 Tax Rates Per Item Create Unlimited Master Column/Row Matrix for Style/Color Items Assign Any Name to Matrix Column and Row Matrix Grid Lets You Enter Quantities for Each Column/Row Cell and Automatically Creates Inventory Items for Each Entry View Supplier Purchase History Enter Default Supplier Financial and Payment Info 9

10 Purchases Easily input, track, and receive purchase orders with our powerful purchasing system. You can enter default information on each supplier to help you choose the supplier with the best prices or lead time when placing orders. Our Pro Edition includes tools to easily receive items from multiple purchase orders and display a history of items purchased. Purchase Orders Create unlimited purchase orders Set Automatic Purchase Order Numbering or Enter Your Own Separate Supplier, Bill To and Ship To Addresses Handles Drop Shipments and Third Party Billing Maintain PO Date, Invoice Date, Due Date Posts Pending Order Information to Inventory Track Expected Delivery Dates, Amount and Quantity Received Record Inventory Item Number and Supplier Item Number Lookup Description or Enter Free-form Description Lookup Supplier Cost or Use Default Item Cost Override Prices for Each Line Item as Necessary Record Line Item Sales Order Number for Back Orders Enter Expected Freight, Other, and Tax info PO Receiving Lets You View All Outstanding Orders by Date/Supplier Quickly Receive and Process Receipts for Multiple Orders/Suppliers Receive Partial or Full Shipments Enter Multiple Serial Numbers with Receipt of Goods Receive Goods by Color, Size, Style Display Goods to Purchase by Selected or All Suppliers Each Receipt Updates and Recosts Inventory Add Unlimited Comments Track Payments to Vendors Duplicate Purchase Orders Optionally Hide Prices on PO Mark and Print Marked Purchase Orders Purchase Order Receiving (Pro Edition Only) Receive Any or All Items from Multiple Purchase Orders in Batch Select Items to be Received and Batch Update Inventory Display All Purchase Orders and Then Select Any Purchase Order to Display Items Click on Any Item Line and Display Inventory for That Item Display All Outstanding Items and Cross Reference to Purchase Orders Select Any Line Item and Display Actual PO Limit Display to Specific Time Periods, Outstanding or All PO s Item Purchase History (Pro Edition Only) Display list of all items in inventory and their purchase history Select detailed history info on each item/purchase Optionally include range of purchase dates for each item Click any item line and display PO from original purchase Purchases Reports Monthly Purchase Order Totals Open Purchase Orders Payable Paid Detail Totals Purchase Order Detail Totals Purchase Order Items Not Received Purchase Order Items Overdue Purchase Order Product Analysis Purchase Order Supplier Analysis Total Period Payables Paid Total Period Purchases 10

11 Payables Our payables system provides you with the tools you need to keep track of your company spending. Closely tied to the purchasing system, you can easily create bills from purchase orders, analyze and age amounts owed, and quickly make payments to vendors for items purchased. Payables Create a Bill for Each Purchase and Auto Fill Bill Info from PO and Supplier Defaults Manage Invoice Date, Due Date, Terms, Amount Due Split Invoice Amounts Between Multiple GL Accounts Automatically Calculate Discounts Taken Make Unlimited Payments Against One Invoice All Payments Posted to General Ledger Ability to Post and Unpost Bills Visually Pay by Check, Credit Card, Cash Denote on Bill if Items and Invoice Have Been Received Duplicate Bills Specify 1099 Status View Outstanding Bills for All or Selected Suppliers Payable Reports Bills Bills for Selected Supplier Recurring Payables Supplier Statement Unpaid Bills by Supplier Bills Coming Due Payables Credit Card Purchase Register Bills Batch Posting Payable Aging Summary Bills Details Bills from Purchase Orders Bills Summary Unpaid Bills Monthly Payable Paid Totals Visual Paid Indicator When Bill Payments Equal Bill Amount Pay All or Selected Suppliers and Invoices Display Total Amount of Invoice, Total Paid and Current Balance Aged Payables with Balances Current, Over 30, Over 60, Over 90 Enter Total Amount to Pay and Automatically Allocate to Due Invoices or All Invoices Pay Multiple Suppliers View All Unposted Bills and Post All or Selected Ones Pro Edition Memorize Fill for Future Invoices/payments Credit Card Reconciliation Recurring Payables Manage Recurring Payables Including Amount Due, Date Due, Frequency and Much More Process Recurring Payables for Selected Date Range or Skip Payments 11

12 Analysis Page Inventory Projections Displays Inventory Needed for Open and Backordered Sales Orders Calculates Quantity in Stock, Required Quantity, Quantity on Backorder and Quantity on Order View Original Sales Order for Any Line Item View Detail or Summary Data View All Items or Required Item Based on User Specified Date Range Automatically Calculates Quantities to Order Sort by Any Column Item Number, Description, Required Date, and Quantities Print Summary or Detail Reports Verify Inventory Totals View Analysis for Backorders, Reserved Items, or On Order items Displays Item Number, Description, Sales/backorder Number, Inventory Quantity and Difference Sort Data by any Column View Detail Information for Each Item Easily Display Inventory Form for a Selected Item Adjust All or Selected Items Exclude Zero Differences Option Print Summary Report Sales Analysis Analyze Sales Orders, Quotations or Invoices Shows Sales Orders for All or a Selected Customer View All Orders or Orders Within a User Specified Date Range Show Sales Order Summary Info or Selected Items Detail Displays and Sort by Sales Order Number, Sales Date, Bill To/Ship To Company, and Salesperson Toggle Display of Bill To or Ship To Contact Drill Down to Detail Info Including Quantity Ordered, Shipped, Backordered, Reserved Detail View Lets You Choose to Display All Items, Drop Ship, Backorders, Reserves and Shipped Items Drop Ship and Shipped Indicator for Each Line Item Lets You View Status of Each Item on an Order Detail View Displays Item Number, Description Refresh Function Displays Latest Data Search by Sales Order, Date, Customer, Item, Description Print Summary Report Item/Supplier/Date Analysis Analyze Items by Supplier/Item, Item/Supplier, or Item/Date View All or Selected Suppliers and Items View All Dates or Enter User Defined Date Range Displays Item Number, Supplier, Received Date, Quantity Received, Cost, and Total Sort by Any Column Easily Open Inventory Form for Selected Item Refresh Function Displays Latest Data Print Summary Analysis Report Purchase Order Backorder Analysis View Summary Info on All Backorders View All Backorders or Between User Specified Date Range Displays Sales Order Number, Sales Date, Item Number Toggle Between Displaying Item Number and Description Show Quantity Ordered, Shipped and Backordered from Sales System Shows Quantities in Stock and on Backorder from Inventory Shows Associated Purchase Order Number, Quantity Ordered and Received Easily View Purchase Order or Sales Order for Each Item Sort by Sales order Number, Sales Date, Item #/Description, Purchase Order Number Refresh Function Displays Latest Data Prints Purchase Order Back Order Analysis Report 12

13 Reports The Standard Report Manager provides access to the reports you need to run your business. Over 200 reports are included and can be customized for your business needs. Over 200 Reports Included Customize Reports Using Microsoft Access Add Your Own Reports to the Report Manager Share Common Reports with Other Users Reports Grouped by Category with Complete Description Print Company Logo, Report Name, Date Print Up to Two Optional Titles Report Categories Sales Customers Purchases Suppliers Accounting Banking Inventory Other Supports Alternate Line Shading Gray/White or Black/White Add Up to Two Additional Criteria to Help User Limit Data to Print Add Date Selectors to Any Report Set Default Date Range for a Report Select Dates to Print by Calendar, Entry or Period (Today, This Week, Last Year, etc.) Print to Screen or Printer Set Number of Copies to Print Lined Report Footer Includes Date Printed and Page Numbers Optional Advanced Report Manager Provides Print Queues, Grouping, Advanced Criteria, and Supports Printers to Multiple Printers 13

14 Optional Modules Barcode Printing Module Print Shelf Labels, Warehouse Labels and Report Notebook for Scanning You Select Which Items to Print and How Many Labels of Each Print Quantity in Stock or Desired Amount Supports Printing to Barcode Label Printers or Laser/Inkjet Printers Reports Use Standard Avery Brand Label Stock Including Two and Three Column Labels Print on Plain Paper or Label Paper Customize any Report Template All Settings are Saved Each Time You Control Display of Item Description and Text Includes Source Code Azalea Barcode Font Required Zip Code Lookup Includes US Zip Codes 5 Digit Only Lookup Zip Code or City/State combination Includes Monthly Subscription to USPS Zip Code Data Integrates with Customers, Suppliers and Warehouses Forms Customizable with Source Code Included One License Per User/Company at One Location Multiple Licenses Available - Call for Details Barcode Warehouse Module Handles Inventory Reconciliations, Loading Dock Transactions or Transfers Import Data from Access Tables, ASCII or Streaming Data Using Portable Data Collection Devices Total Inventory Data Can be Automatically Processed Within Desired Tolerances for Shortages and Overages Separately Summarize or Show all Detail for Transaction Data View and Sort Data by Barcode, Description or Percent Difference Refresh Quantity in Stock to Account for Real Time Changes Change the Cost Amount or Actual Count Data Before Processing Specify an Inventory Date Which Can be Used to Automatically Enter the Last Date Reconciled Optional GL Accounts Can be Used for Entries for Reconciliation Differences and Transaction Amounts Using Quantities and Prices All Settings are Saved Each Time Includes Source Code Azalea Barcode Font and Other 3rd Party Software May be Required Call for Details MICR Check Font Adds Capability to Print MICR Information on Plain Paper Checks TrueType Font Installs to Windows Fonts Folder For Recognition by Your Bank, MICR Toner is Necessary (optional purchase) 14

15 Optional Modules Credit Card Charging Process Credit Card Payments Automatically from Invoice Payments Area Supports Address Verification Multiple Credit Card Types Supported Returns Authorization Number Automatically Perform Charges, Voids, Credits, Post and Pre Authorizations Includes Reconciliation Reports for Daily Balancing Source Code Included with Charging Module Requires PC Charge Pro Software Fixed Assets / Depreciation Track Unlimited Fixed Assets Enter Asset Type, Serial Number, Useful Life, Salvage Value Set Depreciation Methods and Accounts Calculates Depreciation Expense, Accum. Depreciation and Book Value Dispose of or Depreciate Assets Supports Straight Line, Declining Balance 150% Declining Balance, Double Declining Balance and Sum of the Years Digits Point of Sale Integrates with Business! Written in Access All Source Code Included Call for Separate Brochures and Product Demo Payroll Integration with PenSoft Payroll Product Export Check and GL Data from PenSoft Payroll Easily Import Data into Business! Run Payroll Software from Business! UPS/FedEx Shipping Automate shipping from Sales Orders and Invoices Records cost, tracking number, and tracking url Integrates with ShipRush shipping software 15

16 Core Source Code Provided Written in Microsoft Access Runs with Access 2003, 2002 or Access 2000 Unlimited Company Data Files Network Ready Quick Find Feature Advanced Reference and Linked Table Architecture for Maximum Speed Double-entry General Ledger Enter Default GL Accounts Used Throughout the System Import Data from Quickbooks, Excel, ASCII, and Others Export Wizard Exports Data to Excel, HTML, Text Files Archive Wizard Stores and Deletes Outdated Data Quick and Easy Company Setup Wizard with Many Options Unlimited Customers, Suppliers, Inventory, Invoices Batch Post Anywhere Enhanced Scheduling and Contact Management Security Controls User Access to Forms Full, Read Only or None Define Fields to Print and Control Position on Invoices Set Decimal Places Used for Sales and Inventory Prices and Quantities Flexible and Customizable Numbering for Sales, Purchases, Customers, Suppliers and Inventory Enter Lookup Data Salesperson, Shipping Methods, Tax Rates, Commissions, Order Sources, Payment Types Backup and Restore Data to Disk, Network Drive, Floppy Disks Compact and Compile Data and Program Files with One Click System Requirements Access 2003, 2002 or 2000 Pentium III or Higher Min. 128MB Ram, 256MB, or More Recommended 45 MB Free Disk Space 2004 CPA Technology Advisor