# Sample- for evaluation only. Advanced Excel. TeachUcomp, Inc. A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc.

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1 A Presentation of TeachUcomp Incorporated. Copyright TeachUcomp, Inc Advanced Excel TeachUcomp, Inc. it s all about you

4 CHAPTER 27- Table-Related Functions The Hlookup and Vlookup Functions Using the IF, AND, and OR Functions 4

6 Table-Related Functions Using the IF, AND, and OR Functions: We will now discuss Logical functions, which you can use to perform logical tests on the values in cells and then return a result based on whether or not the value in the cell passed or failed the test. Logical formulas take the form of an If then else statement. You must know at least three different arguments before you can write a logical function: the logical test that you want to apply to the cell, the cell value or formula to return if the test returns a TRUE value (or passes the logical test), and the cell value or formula to return if the test returns a FALSE value (or fails the logical test). When you write logical functions, they must have a certain syntax. That is: =IF(logical_test,true_response,false_response) Note that if you want the formula to display a text response for the true response or the false response, then you must place the response inside of double quotation marks ( ). If you want the cell to display dates, these must be enclosed within pound signs (# #). The only time you wouldn t mark the type of value to return is if you want the cell to display a numerical result or calculate a formula. A nested logical function is one that places the cell through a second logical test if it fails the first. These functions are useful for determining the value of a cell by placing it through several different tests, displaying different results based on which test it passes. You can nest up to 64 additional IF statements behind your original. The syntax for these are: =IF(logical_test _1,true_response,IF(logical_test_2,true_response,false_response)) You must remember to close all of the open parenthesis for every IF statement that you nest within the logical function at the end of the formula. In this case since there are two IF statements, there are two closing parentheses at the end of the formula. Often it is the case that you will want to know if a cell meets multiple criteria. You can use the AND and OR functions to find this out. The AND function will return a TRUE value if the cell being evaluated passes all of the tests listed after the AND function. The OR function will return a true value if the cell being evaluated passes any of the logical tests that follow the OR function. Note that you can evaluate up to 255 different logical test after the AND and OR statements. When you look at how you can combine these tests with the IF function, or many nested IF functions, you can begin to see how you can start to become a very powerful formula creator. Now you can run cells through a battery of tests, and then decide what function to perform or value to display based on the results shown from the tests. The general syntax when combining the IF function with the AND and OR functions is as follows: =IF(AND(logical_test_1,logical_test_2,logical_test_3,etc.),true_response,false_response) =IF(OR(logical_test_1,logical_test_2,logical_test_3,etc.),true_response,false_response) 6

7 ACTIONS- Table-Related Functions GENERAL SYNTAX FOR THE HLOOKUP AND VLOOKUP FUNCTIONS: 1. =VLOOKUP(lookup_value,table_array,column_index_number,range_lookup) 2. =HLOOKUP(lookup_value,table_array,row_index_number,range_lookup) GENERAL SYNTAX FOR THE IF FUNCTION: 1. =IF(logical_test,true_response,false_response) GENERAL SYNTAX FOR NESTING IF FUNCTIONS: 1. =IF(logical_test _1,true_response,IF(logical_test_2,true_response,false_response)) GENERAL SYNTAX FOR USING THE IF FUNCTIONWITH THE AND/OR FUNCTIONS: 1. =IF(AND(logical_test_1,logical_test_2,logical_test_3,etc.),true_response,false_response) 2. =IF(OR(logical_test_1,logical_test_2,logical_test_3,etc.),true_response,false_response) 7

8 EXERCISES- Table-Related Functions Purpose: 1. To be able to table-related functions. Exercises: 1. Open up the Adv- Sample workbook and open it to Sheet1. 2. Select cell J1, and type City. 3. Select cell K1, and type Percent Commission. 4. Select cell J2, and type Lansing. 5. Select cell K2, and type 5%. 6. Select cell J3, and type Detroit. 7. Select cell K3, and type 6%. 8. Select cell J4, and type Chicago. 9. Select cell K4, and type 7%. 10. Select cell H1 and type Commission. Allow the table to expand to include this new column. 11. Select cell H Type =IF(C2="Lansing",PRODUCT(G2,VLOOKUP(C2,\$J\$1:\$K\$4,2,FALSE)),IF(C2="Detroit",PRODUCT( G2,VLOOKUP(C2,\$J\$1:\$K\$4,2,FALSE)),IF(C2="Chicago",PRODUCT(G2,VLOOKUP(C2,\$J\$1:\$K\$ 4,2,FALSE)),"No reference available"))) 13. If Excel doe not fill in the column for you, then copy this formula to cells H3:H Format cells H2:H10 as Accounting Number Format. 15. Click the Save button in the Quick Access Toolbar to save your changes. 16. Click the X button in the upper right corner of the application window to exit. 8

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