Network ScanGear Guide

Transcription

1 Network ScanGear Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. ENG

2

3 Network ScanGear Guide

4 Contents Before You Start... iii How to Use This Guide... iv Chapter 1 Before Using the Network Scanner System Requirements Before Using the Network Scanner Installation Selecting the Scanner Chapter 2 Scanning Fundamentals Switching the Scanner Online and Offline Scanning from the Platen Glass Scanning from the Feeder Viewing the Online Help Chapter 3 Useful Scanning Functions Scanning Originals with Correct Orientation Scanning Different Sized Originals Together Specifying the Scanning Area Department ID Management Setting a Department ID and PIN Beforehand Entering the Department ID and PIN When You Scan Questions & Answers ii

5 Before You Start Thank you for purchasing this Canon product. Please read this guide thoroughly before operating the product to familiarize yourself with its capabilities, and to make the most of its many functions. After reading this guide, store it in a safe place for future reference. iii

6 How to Use This Guide Symbols Used in This Guide The following symbols are used in this guide to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. IMPORTANT Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the product correctly, and to avoid damage to the product. NOTE Indicates a clarification of an operation, or contains additional explanations for a procedure. Reading these notes is highly recommended. Keys and Buttons Used in This Guide The following symbols and key/button names are a few examples of how keys and buttons to be clicked or pressed are expressed in this guide: Touch Panel Display Keys: [Key Name] Example: [Online] Buttons on Computer Operation Screens: [Button Name] Example: [OK] [Next] Icons on Computer Operation Screens: [Icon] (Icon Name) Example: [ ] (Start) iv

7 Displays Used in This Guide Screen shots of computer operation screens used in this guide may differ from the ones you actually see, depending on the operating system and the model or options that come with your machine. The keys or buttons which you should click or press are marked with a, as shown below. When multiple keys or buttons can be clicked or pressed, they are highlighted and mentioned in the order in which they should be clicked or pressed. Click this button for operation. Abbreviations Used in This Guide In this guide, product names and model names are abbreviated as follows: Microsoft Windows 2000 operating system: Windows 2000 Microsoft Windows XP operating system: Windows XP Microsoft Windows Server 2003 operating system: Windows Server 2003 Microsoft Windows Server 2008 operating system: Windows Server 2008 Microsoft Windows Vista operating system: Windows Vista Microsoft Windows 7 operating system: Windows 7 Microsoft Windows operating system: Windows v

8 Trademarks Windows, Windows logo, Windows Vista, and Windows Vista logo are trademarks of Microsoft Corporation in the United States and other countries. Other product and company names herein may be the trademarks of their respective owners. Copyright Copyright 2011 by Canon Inc. All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, or by any information storage or retrieval system without the prior written permission of Canon Inc. Disclaimers This information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL. vi

9 Before Using the Network Scanner 1 This section explains what you should know before using the network scanner. System Requirements Before Using the Network Scanner Installation Selecting the Scanner

10 System Requirements The following system environments are necessary in order to use the scanner driver. Software: Operating Systems: Windows 2000 Windows XP Windows Server 2003 Windows Vista Windows Server 2008 Windows 7 Applications: TWAIN-compatible applications (Adobe Photoshop, Adobe Acrobat, Microsoft Word/Excel/ PowerPoint etc. in Office 2000 or later) Hardware: Computer Any computer that runs the above systems Hard disk space Any hard disk with the capacity required to operate the compatible operating systems Main memory Any memory with the capacity required to operate the compatible operating systems A display with a resolution of at least 640 x 480 (800 x 600 or more recommended) and capable of displaying at least 256 colors. A network host adapter capable of TCP/IP and UDP/IP communication on an Ethernet network. NOTE When scanning large numbers of images or images containing large amounts of image data, an insufficient memory error or notable loss of scanning speed may occur. If this happens, the following procedures should prove useful. Increase the amount of hard disk space by deleting or otherwise appropriately processing unnecessary files on the hard disk etc. to ensure sufficient hard disk space. Rescan with reduced resolution. Increase the amount of RAM. Increase the amount of virtual memory to the highest possible. Divide originals into several sets and then scan them separately. 1-2 System Requirements

11 Before Using the Network Scanner To scan and enable the computer to receive data from the scanner, you need to install a scanner driver (Network ScanGear/Color Network ScanGear) on the computer. Also, you need to select a scanner with the ScanGear Tool. The scanner driver is installed from the same User Software CD-ROM as the printer driver. Scanner Drivers: Color Network ScanGear Network ScanGear Installation Guide User Software (English) The scanner driver is included in the CD-ROM labeled "User Software."» Installation (p. 1-4)» Selecting the Scanner (p. 1-5) NOTE Network ScanGear is not supported by some printer models. Before Using the Network Scanner 1-3

12 Installation From the menu screen of the User Software CD-ROM, you can install the scanner driver (Color Network ScanGear/Network ScanGear) or display the "Network ScanGear Installation Guide." [Display Manuals] Click this button first to view the Network ScanGear Installation Guide. You cannot view the guide after installation has started. 2 [Installation] Click this button to install the scanner driver. 1-4 Installation

13 Selecting the Scanner Before using the scanner driver for the first time, you need to select the network scanner to be used with the ScanGear Tool. 1. Click [ ] (Start) [All Programs] [Color Network ScanGear] or [Network ScanGear] [ScanGear Tool]. NOTE For Windows 2000, click [Start] [Programs] [Color Network ScanGear] or [Network ScanGear] [ScanGear Tool]. The ScanGear Tool starts. Selecting the Scanner 1-5

14 2. Select the scanner. To search for scanners automatically To select the scanner using the IP address or host name To search for scanners automatically Click [Discover] select a scanner from [Select Scanner from List] click [Select]. NOTE Only scanners on the same subnet (network with the same network ID) as your computer are displayed in the list. To select the scanner using the IP address or host name Click [Address]. Enter the IP address or host name click [OK]. 1-6 Selecting the Scanner

15 NOTE It is possible to specify an IP address or host name outside the subnet. For a scanner connected to a network by IPv4, enter the IP address as follows: XXX.XXX.XXX.XXX (XXX is a decimal number from "0" to "255." Characters that can be used are the numbers "0" to "9" and periods (.).) For a scanner connected to a network by IPv6, enter the IP address as follows (only for Color Network ScanGear): XXXX:XXXX:XXXX:XXXX:XXXX:XXXX:XXXX:XXXX (XXXX is a hexadecimal number. Characters that can be used are the numbers "0" to "9," the letters "a" to "f" and "A" to "F," and colons (:).) Example: 3ae3:90a0:bd05:01d2:288a:1fc0:0001:10ee If the number within a segment begins with a zero (0), you can omit the zero (0) at the beginning. Example: f0f0:0001:0020:0300:1000:0100:0020:0003=f0f0:1:20:300:1000:100:20:3 If there are continuous segments consisting of zeros (0), these can be replaced by a double colon (::). However, only one continuous group of segments can be omitted. Example 1: 1234:4567:0000:0000:0000:0000:0000:9abc = 1234:4567::9abc Example 2: 1234:4567:0000:0000:f1f2:0000:0000:9abc = 1234:4567::f1f2:0:0:9abc You can specify the host name by entering it in the form "host name" only, or in the form "host name+sub-domain name+domain name." An example of host name only is: Server1234 An example of host name+sub-domain name+domain name is: Server1234.canon.com For details on how to verify the IP address or host name you have set, refer to the manual provided with the corresponding product. 3. Confirm the Information appears under [Selected Scanner] click [Exit]. You can click [Test Connection] to check that the selected scanner can be used. NOTE The ScanGear Tool cannot be started at the same time as the Color Network ScanGear/Network ScanGear driver. The window displayed may vary according to the operating system etc. Selecting the Scanner 1-7

16 1-8 Selecting the Scanner

17 Scanning Fundamentals 2 This section explains how to scan using the scanner driver and how to display the online help. Switching the Scanner Online and Offline Scanning from the Platen Glass Scanning from the Feeder Viewing the Online Help

18 Switching the Scanner Online and Offline To start the Network ScanGear driver and scan, first you must switch the scanner online. Switching the scanner online enables communication with other devices on the network, and allows the scanner to receive data from the computer. After scanning over the network, disconnect the scanner from the network by switching it offline in order to use other functions. For details about the procedure for switching the scanner online and offline, refer to the manuals provided with your printer. 2-2 Switching the Scanner Online and Offline

19 Scanning from the Platen Glass 1. Switch the scanner online. For details, see "Switching the Scanner Online and Offline (p. 2-2)." 2. Place your originals face down on the platen glass. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). NOTE After scanning from the feeder, if you intend to scan from the platen, be sure to open the feeder/ platen cover completely when setting the original on the platen glass. 3. From a TWAIN-compliant application, start Color Network ScanGear or Network ScanGear. The scanner driver can be started by executing the command to read an image from the scanner from a TWAIN-compliant application (such as Adobe Photoshop, Adobe Acrobat, Word/Excel/PowerPoint in Microsoft Office 2000 and later, etc.), selecting "Color Network ScanGear" or "Network ScanGear." For details, see the instruction manuals provided with the application. NOTE If an error message reading "No scanner is selected for scanning." is displayed, select a scanner with the ScanGear Tool referring to "Selecting the Scanner (p. 1-5)," and then restart the scanner driver. Scanning from the Platen Glass 2-3

20 4. Select [Platen] from [Original Placement]. 5. In the [Main] sheet, specify the scanning settings as necessary. 6. If you want to preview the image, click [Preview]. You can use the preview image to do the following: Specify the scanning area. For details, see "Specifying the Scanning Area (p. 3-7)." Use the toolbar to enlarge the image. Use the settings in the [Options] sheet to adjust the appearance of the image. 2-4 Scanning from the Platen Glass

21 7. Click [Scan]. Scanning starts. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application. IMPORTANT After clicking [Scan], do not perform any operation in the Network ScanGear Main Window until the scanning progress dialog box is displayed. Be sure to close the Network ScanGear Main Window before exiting the application. NOTE If you are using Network ScanGear for the first time after installing it, the network scanner to be used must be selected with the ScanGear Tool. For details, see "Selecting the Scanner (p. 1-5)." If Network ScanGear does not automatically close after scanning, click [ ] (Exit) to close it. The available settings and ranges vary depending on the scanner model you are using. Scanning from the Platen Glass 2-5

22 Scanning from the Feeder Using the feeder enables you to continuously scan multiple pages. 1. Switch the scanner online. For details, see "Switching the Scanner Online and Offline (p. 2-2)." 2. Neatly place your originals into the original supply tray. 3. From a TWAIN-compliant application, start Color Network ScanGear or Network ScanGear. The scanner driver can be started by executing the command to read an image from the scanner from a TWAIN-compliant application (such as Adobe Photoshop, Adobe Acrobat, Word/Excel/PowerPoint in Microsoft Office 2000 and later, etc.), selecting "Color Network ScanGear" or "Network ScanGear." For details, see the instruction manuals provided with the application. NOTE If an error message reading "No scanner is selected for scanning." is displayed, select a scanner with the ScanGear Tool referring to "Selecting the Scanner (p. 1-5)," and then restart the scanner driver. 2-6 Scanning from the Feeder

23 4. Select the original sides to be scanned for [Original Placement]. For 1-sided originals, select [Feeder (1-sided)]. For 2-sided originals, select [Feeder (2-sided)] or [Feeder (Hi-Speed 2-sided)]. 5. Click [Orientation] set the feeding direction. For 2-sided originals, also specify the book opening direction (i.e. the relation between the front and back sides). For details, see "Scanning Originals with Correct Orientation (p. 3-2)." 6. In the [Main] sheet, specify the scanning settings as necessary. When scanning a non-standard size original, select [Free Size] or [Custom] from [Original Size]. Scanning from the Feeder 2-7

24 7. Click [Scan]. Scanning starts. The originals loaded into the feeder are scanned in succession. When scanning is complete, the Network ScanGear Main Window closes and the scanned image is transferred to the application. IMPORTANT After clicking [Scan], do not perform any operation in the Network ScanGear Main Window until the scanning progress dialog box is displayed. Be sure to close the Network ScanGear Main Window before exiting the application. If streaks or dirt appear on the original scanned through the feeder, clean the feeder roller. NOTE You cannot display previews when using the feeder. If you are using Network ScanGear for the first time after installing it, the network scanner to be used must be selected with the ScanGear Tool. For details, see "Selecting the Scanner (p. 1-5)." If Network ScanGear does not automatically close after scanning, click [ ] (Exit) to close it. The available settings and ranges vary depending on the scanner model you are using. 2-8 Scanning from the Feeder

25 Viewing the Online Help The online help includes additional information about every feature in the scanner driver. If the e-manual does not provide the information you need, see the online help.» Viewing the ScanGear Tool Online Help» Viewing the Color Network ScanGear/Network ScanGear Help Viewing the ScanGear Tool Online Help 1. Click [Help]. For instructions on how to start the ScanGear Tool, see "Selecting the Scanner (p. 1-5)." The online help is displayed. Viewing the Online Help 2-9

26 Topic pane (right side): Navigation pane (left side): Displays the description of the information. Click [Contents] / [Index] / [Search] to search for information Viewing the Online Help

27 Viewing the Color Network ScanGear/Network ScanGear Help 1. Click [ ]. The scanner driver can be started by executing the command to read an image from the scanner from a TWAIN-compliant application (such as Adobe Photoshop, Adobe Acrobat, Word/Excel/PowerPoint in Microsoft Office 2000 and later, etc.), selecting "Color Network ScanGear" or "Network ScanGear." For details, see the instruction manuals provided with the application. Viewing the Online Help 2-11

28 Topic pane (right side): Navigation pane (left side): Displays the description of the information. Click [Contents] / [Index] / [Search] to search for information. NOTE The ScanGear Tool cannot be started at the same time as the Color Network ScanGear/Network ScanGear. The window displayed may differ according to the operating system etc Viewing the Online Help

29 Useful Scanning Functions 3 This section explains various scanning functions. Scanning Originals with Correct Orientation Scanning Different Sized Originals Together Specifying the Scanning Area Department ID Management Setting a Department ID and PIN Beforehand Entering the Department ID and PIN When You Scan Questions & Answers

30 Scanning Originals with Correct Orientation When scanning from the feeder, you can set Network ScanGear to display the document in its correct orientation on the computer monitor. 1. Switch the scanner online load the originals into the feeder start Color Network ScanGear or Network ScanGear from the application. For details, see "Scanning from the Feeder (p. 2-6)." 2. Set [Original Placement]. Using [Auto-adjust Orientation]: Using [Orientation]: Using [Auto-adjust Orientation]: Select [Auto-adjust Orientation]. During scanning, the orientation of the original is detected automatically, and the scanned image is rotated if necessary, so that it is displayed correctly on the computer screen. 3-2 Scanning Originals with Correct Orientation

31 Using [Orientation]: Click [Orientation]. Scanning Originals with Correct Orientation 3-3

32 Select the orientation of the originals to be loaded into the feeder for [Feeding Direction]. For 2-sided originals, also set [Book Opening] to indicate the relation between the front and back sides of a 2-sided original. Click [OK]. NOTE The window displayed may vary according to the operating system etc. 3-4 Scanning Originals with Correct Orientation

33 Scanning Different Sized Originals Together You can load originals of different sizes together in the feeder and scan them in one operation. 1. Switch the scanner online load the originals into the feeder start Color Network ScanGear or Network ScanGear from the application. For details, see "Scanning from the Feeder (p. 2-6)." 2. Select [Different Sizes] from [Original Size]. Scanning Different Sized Originals Together 3-5

34 3. Select the appropriate combination of original sizes click [OK]. For sizes such as A3 and A4, where the longer side of the smaller original is the same size as the shorter side of the larger original, select [Same Width]. For combinations of sizes such as A3 and B4 with no sides of the same length in common, select [Different Width]. NOTE If a non-standard size original is included, you cannot use [Different Sizes]. When scanning a non-standard size original, select [Free Size] or [Custom] from [Original Size]. You can only simultaneously scan originals whose width or length are the same. The window displayed may vary according to the operating system etc. 3-6 Scanning Different Sized Originals Together

35 Specifying the Scanning Area When scanning from the platen glass, you can display the scan image in the Preview Area, and then select the area to scan within the original. 1. Switch the scanner online place your originals face down on the platen glass start Color Network ScanGear or Network ScanGear from the application. For details, see "Scanning from the Platen Glass (p. 2-3)." 2. Select [Platen] for [Original Placement] click [Preview]. 3. Click [ ] (Crop) on the toolbar. The pointer changes to cross-hairs in the Preview Area, allowing you to select the scanning area. Specifying the Scanning Area 3-7

36 4. Drag the mouse in the Preview Area to specify the scanning area. The specified area is indicated by a broken line. Once an area is specified, you can change it, as follows: You can drag the area to a different position, or drag the frame handles to change the size of the area. To cancel the scanning area setting, click outside the area. NOTE You can also specify the scanning area in the [Cropping Area] dialog box. Right-click in the Preview Area, and then select [Cropping Area] to display the [Cropping Area] dialog box. Enter the dimensions of the area to be scanned and click [OK]. Although it is not possible to display a preview image when scanning using the feeder, you can still specify the scanning area numerically using the [Cropping Area] dialog box, or by dragging the mouse in the empty Preview Area to roughly define the area. You cannot specify the scanning area in the following cases: When scanning 2-sided originals When [Auto-adjust Orientation] is selected When [Auto] or [Different Sizes] is selected from [Original Size] The window displayed may vary according to the operating system etc. 3-8 Specifying the Scanning Area

37 Department ID Management You can manage the number of pages scanned by individuals or groups (such as departments or users) with the Department ID Management function. If authentication information has already been set, the scanner can be set so that authentication is automatically executed when scanning. You can also set the scanner so that authentication information must be entered each time scanning is executed.» Setting a Department ID and PIN Beforehand (p. 3-10)» Entering the Department ID and PIN When You Scan (p. 3-12) IMPORTANT To use the Department ID Management function, you must first register a department ID and PIN, and make sure that the Department ID Management function is enabled at the scanner. Department ID Management 3-9

38 Setting a Department ID and PIN Beforehand You can save a department ID and PIN in the ScanGear Tool, so that the saved department ID and PIN are automatically used for authentication when scanning. 1. Start ScanGear Tool select the scanner. For details, see "Selecting the Scanner (p. 1-5)." 2. Confirm that [Enabled] is displayed for [Dept. ID Management] click [Dept. ID Settings] Setting a Department ID and PIN Beforehand

39 3. Select [Save PIN] enter the department ID and PIN click [OK]. If a PIN has not been set at the scanner, leave the PIN setting blank. 4. Click [Exit] in the ScanGear Tool. NOTE The window displayed may vary according to the operating system etc. The descriptions and explanations herein are given using images from Color Network ScanGear. Setting a Department ID and PIN Beforehand 3-11

40 Entering the Department ID and PIN When You Scan Before scanning, a dialog box for verifying authentication information may be displayed. Enter the department ID and PIN registered in the scanner to begin scanning. 1. Start ScanGear Tool select the scanner. For details, see "Selecting the Scanner (p. 1-5)." 2. Confirm that [Enabled] is displayed for [Dept. ID Management] click [Dept. ID Settings]. 3. Select [Confirm Department ID/PIN when Scanning] click [OK] Entering the Department ID and PIN When You Scan

41 4. Click [Exit] in the ScanGear Tool. 5. Switch the scanner online load the originals into the feeder start Color Network ScanGear or Network ScanGear from the application. For details, see "Scanning from the Platen Glass (p. 2-3)" or "Scanning from the Feeder (p. 2-6)." 6. In the [Main] sheet, specify the scanning settings as necessary click [Scan]. 7. Enter [Department ID] and [PIN] click [OK]. If a PIN has not been set at the scanner, leave the PIN setting blank. NOTE The window displayed may vary according to the operating system etc. Entering the Department ID and PIN When You Scan 3-13

42 Questions & Answers The background you wanted to remove has been scanned in. Perform the following steps: 1. In the [Main] sheet, select [Manual] from [Density Adjustment] select [Remove Background] from [Image Quality Adjstmnt]. 2. Click [Fine Adjustment] to display the [Adjustments for Background Removal] dialog box. 3. Adjust the density of the background colors by moving the sliders for each color in the dialog box. Images are bleeding through from the opposite side of the paper when scanning. Perform the following steps: 1. In the [Main] sheet, select [Manual] from [Density Adjustment] select [Prevent Bleedthrough] from [Image Quality Adjstmnt]. 2. Click [Fine Adjustment] to display the [Adjustment for Bleed-Through Prevention] dialog box. 3. Adjust the density to prevent bleed-through by moving the sliders for each color in the dialog box Questions & Answers

43 Dark borders and frame lines that appear around the original have been scanned. Perform the following steps: 1. Right-click in the Preview Area to display a pop-up menu. 2. On the pop-up menu, point to [Original Frame Erase] click [On]. After the scanning progress bar in the [Transfer Pages] dialog box reaches 100%, the scanning stops and the computer takes a long time to read the data. If the operating system includes the Windows Firewall function and that function has been enabled, it may take some time for scanning to finish. Verify whether UDP ports can be registered as exceptions in the [Exceptions] sheet of Windows Firewall. Normally such exceptions are automatically registered at the time of installation. If the appropriate UDP port has not been registered, it will have to be registered manually. [Name]: Enter a name. [Port number]: [Protocol]: Select [UDP]. For Windows 7: 1. Click [ ](Start) [Control Panel] [System and Security] [Windows Firewall] [Advanced Settings]. 2. Select [Inbound Rules] in the [Windows Firewall with Advanced Security] sheet click [New Rules]. 3. In [New Inbound Rule Wizard], select [Port] click [Next]. 4. Select [UDP] enter in [Specific local port] click [Next]. 5. Select [Allow the connection] click [Next]. 6. Select only [Private] click [Next]. 7. Enter a name in [Name] click [Finish] to close [New Inbound Rule Wizard]. Questions & Answers 3-15

44 For Windows Vista/Windows Server 2008: 1. Click [ ](Start) [Control Panel] [Security] [Windows Firewall] [Allow a program through Windows Firewall]. 2. In the [Exceptions] sheet, click [Add Port]. 3. In the [Add a Port] dialog box, enter a name for [Name] enter for [Port number] select the check mark next to [UDP] click [OK]. 4. Click [OK] and close the [Windows Firewall] dialog box. For Windows XP/Windows Server 2003: 1. Click [Start] [Control Panel] [Security Center] [Windows Firewall] under [Manage security setting for]. 2. In the [Exceptions] sheet, click [Add Port]. 3. In the [Add a Port] dialog box, enter a name for [Name] enter for [Port number] select the check mark next to [UDP] click [OK]. 4. Click [OK] and close the [Windows Firewall] dialog box. NOTE The above procedures vary according to the edition and system settings of the operating system you are using Questions & Answers

45

46 USRM CANON INC. 2011