Bladen Community College BOARD OF TRUSTEES MEETING Minutes of August 26, 2014

Transcription

1 Bladen Community College BOARD OF TRUSTEES MEETING Minutes of August 26, 2014 Members Present: Hayes Petteway, chair; Mary Andrews, vice chair; Albert Beatty; Landon Bordeaux; Shirley Bridger; Bruce Dickerson; Wayne Edge; Frank Gemma; Ricky Leinwand; Charlotte Smith; Dennis Troy; Joan Washington; and Tara Godfrey, SGA president. Others Present: William Findt; Gary Grady; Jeff Kornegay; Jack McDuffie; Barry Priest; Ray Sheppard; Jay Stanley; Sondra Guyton; Linda Burney; and Missi Hester, recorder. At 7: 04 p.m., Chairman Hayes Petteway announced that a quorum of members was present and called the meeting to order and asked if any trustee had a conflict or an appearance of conflict of interest. There were none. Mr. Petteway gave a prayer. Ms. Hester called the roll. The minutes and closed session minutes of the May 27, 2014 meeting were approved with a motion by Mr. Troy and second by Mr. Beatty. The minutes of the June 24, 2014 meeting were approved with a motion by Ms. Bridger and second by Ms. Washington. Student Government Report: Tara Godfrey, Student Government Association president, gave the report for the Student Government Association. Ms. Godfrey reported that the SGA sponsored a club fair during the new student orientation in the auditorium lobby. More than 260 new students participated in the morning and evening sessions of the orientation. Ms. Godfrey stated that it was a great opportunity to introduce and encourage students to join Bladen Community College clubs. Ms. Godfrey informed the group of the upcoming SGA elections which will be held on Tuesday, September 9 and Wednesday, September 10. The SGA will be electing a public information officer, a parliamentarian, and ten senators. She stated that the first SGA meeting would be held on Wednesday, August 27 at 11:00 a.m.

2 Faculty Senate Report: Ray Sheppard, chair of the Faculty Senate, reported that faculty had returned to work on August 1, 2014, and have been attending professional development workshops since returning to work following the end of the summer semester. Mr. Sheppard reported that Phi Theta Kappa will be hosting a Commit to Complete signing day during Convocation on September 4, Students who sign the Commit to Complete banner will receive a college key chain. Plans for the Phi Theta Kappa fall induction ceremony are under way. Mr. Sheppard informed those in attendance that a retention task force had been formed to improve performance measures. Several faculty and staff are participating in the task force. He stated that the goal of the task force is to implement strategies to increase retention and success among college students. Mr. Sheppard stated that the retention task force assisted with the planning of the new student orientation and that he had received many positive comments concerning the orientation. He also stated that a key element to improving performance and retaining students is tutoring and supplemental educational offerings. Mr. Sheppard informed the group that workshops that focused on time management, note taking, student success, reading strategies, money matters, defining plagiarism, and math anxiety for students were held at the beginning of the semester. The college will be providing students access to online tutoring. Mr. Sheppard told those in attendance that Dr. Joyce Bahhouth is working with a group of students who did not place into DRE 096 or DMS 010. DRE 096 is the lowest developmental English/reading course and DMS 010 is the lowest developmental math course. These students are receiving an additional three hours of tutoring in addition to their normal classroom hours. Bladen Community College Foundation Report: Linda Burney provided a report of the college Foundation s plans for the fall fundraiser to be held at Camp Clearwater, White Lake, on Thursday, September 25, 2014, at 6:00 p.m. Invitations have been mailed. Ms. Burney also reported that the event has 42 corporate sponsors and more are anticipated. She told the group that individuals wishing to be sponsors of the event can go to the Bladen Community College website to register. Individuals wishing to donate can now go to the college website to donate online to the Foundation. Ms. Burney stated that the Mike Merritt Memorial Scholarship Ride is scheduled for September 27 and will begin at the White Lake Fire Department. Single rider tickets will be $20 and double rider tickets are $25. Ms. Burney also informed the group that Dr. Frank Gemma will be hosting a function at his home in January.

3 Academic and Student Affairs Committee Report: Barry Priest presented the fall 2014 curriculum registration report. He reported that 1,248 students have registered for curriculum fall semester classes. He stated that enrollment will increase once the high school students are registered and the basic law enforcement courses begin. Full-time student enrollment is 56% and part-time student enrollment is 44%. Students between the ages of 21 and 30 years of age account for 37% of student enrollment and ages 15 to 20 account for 44% enrollment. The ethnicity of the students is 42% Caucasian, 35% African- American, 16% American Indian and Alaskan native, 4% Hispanic, and less than 3% Asian or Pacific Islander. Enrollment by female students is 72%. Mr. Priest stated that Bladen Community College offers 17 associate degree programs. Dr. Findt informed those in attendance that Representative William Brisson has assisted with legislation that permits qualifying high school sophomores to take one college course each semester at no charge. Mr. Troy asked if the college received FTE for these courses to which Mr. Priest replied that the college does. Mr. Troy asked how this is being marketed in the public schools and Mr. Priest replied that Anthony Thomas has been working as a liaison in the schools to promote attendance at the college. Ms. Guyton presented the revised Continuing Education Accountability and Credibility Plan for the academic year for approval. The revised plan requires that fifty percent of self-supporting and community service classes are to be visited during the year. Item four of the revised plan correctly identifies the college s accreditation agency as the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Mr. Troy made the motion to approve the Continuing Education Accountability and Credibility plan. Ms. Washington seconded, and the motion passed unanimously. Building/Facilities/Grounds Committee Report: Jay Stanley reported on construction projects on the campus. He stated that construction has begun on the bridge culvert and he expects work to be completed in the coming weeks. The county provided $30,000 for the repair work to the bridge. Mr. Stanley stated that work to make the parking lots handicap accessible is scheduled to begin the following week. He stated that the costs for the parking lot repairs would be approximately $22,000 to $23,000 and that student parking fees would cover this cost. Mr. Petteway asked if the entire amount provided by the county for the bridge culvert project will be used and Mr. Stanley stated that it

4 will cost approximately $24,000 for the bridge project and that he hopes the remainder of the funds can be allocated for other needed projects on campus. Fiscal Affairs Committee Report: Mr. Stanley reviewed the college s fourth quarter financial reports for state, local, and institutional funds. He stated that the college did an excellent job of maximizing the budget for the previous year. Mr. Stanley reported to the group that he had received a report from the System Office stating the college had utilized its entire state budget with the exception of $204. He reported that the capital allocation that was unexpended carried forward. The county budget balance as of June 30, 2014 is $21,883, but these funds will be spent for FY payables. Mr. Stanley stated that the college would need additional funds from the county. Mr. Stanley reported on the college institutional fund. Mr. Stanley also reported on the college budget resolution for FY Mr. Stanley stated that state legislature did provide a salary increase for full-time community college employees of $1000 for Employees also received five bonus days that may be used in the future. He also stated that the state has lifted the salary freeze. Mr. Stanley presented the total state current fund appropriations as $8,907,728 for the fiscal year beginning July1, 2014, and ending June 30, The management flexibility included in the budget that must be returned is $420,785. County fund appropriations total $795,803, which includes funds allocated for the bridge culvert project. In section 7 of the budget resolution, Mr. Stanley noted that the Student Aid Pell amount is $4,200,000 for two semesters. Section 9 states the president of the college is hereby authorized to transfer amount from one function to another in the same fund within the limitations set forth for the State Fund and Plant Fund by the State Board of Community Colleges. Any such transfer shall be reported to the Board of Trustees at its next regular meeting and entered into the minutes. Section 10 states the president of the college is hereby authorized to accept additional state/federal appropriations on behalf of the college to facilitate the programs of the college not inconsistent with the mission and purpose of the college. Any such additional funds shall be reported to the Board of Trustees at its next regular meeting and entered into the minutes. Ricky Leinwand stated that the fiscal affairs committee reviewed the college budget resolution for FY on Tuesday, August 19, 2014, and the committee brings to the board the recommendation that it be approved. The motion passed unanimously.

5 Mr. Stanley presented the student fee schedule effective July 1, 2014, for approval. The current Associate Degree Nursing and the Practical Nurse Education packages are provided by the Assessment Technologies Institute (ATI) and will increase for the fiscal year. Mr. Stanley stated the college nursing faculty has researched other providers and has recommended that the college utilize Health Education Systems Incorporated (HESI) to provide the ADN and PNE nursing packages at a lower rate for the fiscal year. The HESI nursing package provides equivalent and in some cases, better learning materials for the college s ADN and PNE nursing packages. The college recommends using the HESI nursing package at a fee of $ for the first year associate degree nursing package and a fee of $485 per year for the practical nursing package. The college recommends that second year Associate Degree Nursing students continue with ATI at a cost of $ because this fulfils the college s contract with ATI. Curriculum technology fee is recommended to increase by $2; the high school equivalency testing fee is decreased to $20 per test for a total of $80 for all four tests; the official transcript fee is reduced to $2 per transcript; the parking/security fee is recommended to increase $2; the graduation late fees have been eliminated. Ricky Leinwand stated that the fiscal affairs committee reviewed the student fee schedule for FY on Tuesday, August 19, 2014, and the committee brings to the board the recommendation the student fee schedule for be approved. The motion carried unanimously. Personnel Committee Report: Jeff Kornegay presented the list of full time faculty and staff with salaries included and he reported that the personnel committee met on Thursday, August 21, The committee reviewed the 107 full time employees salaries and stated that by action of the North Carolina Legislature there would be a $1000 raise and five bonus leave days for FY Mr. Kornegay stated that 25 employees received additional increases due to promotions or merit. Six employees that are being paid from the local budget will also receive the $1000 yearly pay increase. Mr. Kornegay stated that the college had previously worked with Mr. Mike Womble of Carolina Human Resources to form a comprehensive salary plan for college employees. Salaries were based upon degree level and years of service. Ms. Washington thanked Mr. Kornegay and stated that the personnel committee had met on Thursday, August 21, 2014, and that the committee is in favor of adopting the recommendations of full-time employees for

6 Ms. Washington made the motion to approve the salaries for full time faculty and staff for FY The motion carried unanimously. President s Report: Dr. Findt reviewed the 2014 fall writer s series brochure with those in attendance and encouraged everyone to attend. Dr. Findt provided the board members with a copy of the college catalog and student handbook. He also provided them with an updated copy of the trustee information sheet. Dr. Findt provided to the board a copy of the 2013 SUCCESSNC final report. Launched in October 2009, this report details a five year strategic thinking and planning process by the North Carolina Community College System. Dr. Findt informed those in attendance that Deputy Chief Jamie Smith of the Elizabethtown Fire Department had requested to speak before the board regarding a fire training center. He will speak at an upcoming board meeting. Old Business: No old business was brought before the Board. New Business: Mr. Petteway presented the suggested Board meetings for Mr. Troy made the motion to approve the suggested Board meetings. Dr. Gemma seconded, and the motion carried unanimously. Mr. Petteway stated that the Board needs to vote on the election of officers for Mr. Petteway stated that he had enjoyed his time as chair, but it is healthy to rotate the position periodically. Ms. Washington nominated Ms. Andrews for chair. Mr. Leinwand nominated Mr. Troy for chair. Mr. Beatty made the motion to close nominations for chair. Mr. Dickerson seconded, and the motion passed. Ms. Andrews stated that she would yield her nomination if that was what the Board desired. Mr. Gary Grady stated that a motion could be withdrawn. Mr. Dickerson made the motion to rescind the motion to close the nominations for chair. Charlotte Smith seconded, and the motion carried unanimously. Ms. Washington withdrew her nomination of Ms. Andrews for chair.

7 Mr. Beatty made the motion to close the nominations for chair. Dr. Gemma seconded, and the motion passed unanimously. Mr. Troy nominated Ms. Andrews for vice chair to which she declined. Mr. Leinwand nominated Dr. Gemma for vice chair. Landon Bordeaux made the motion to close the nominations for vice chair. Ms. Andrews seconded, and the motion passed unanimously. Dr. Gemma nominated Dr. Findt for secretary. Mr. Leinwand made the motion to close nominations. Mr. Washington seconded, and the motion carried unanimously. The motion to approve the nominations passed unanimously. At 8:49 p.m. following a motion by Mr. Petteway and a second by Ms. Washington, Mr. Petteway stated that pursuant to Statute G.S (A6) the Board would go into closed session to discuss personnel information. Wayne Edge moved that the Board return to open session, seconded by Ms. Washington; motion carried and the Board returned to open session at 9:25 p.m. Mr. Edge made the motion that the Board accept Mr. Grady s recommendation for the college to hire Tharrington Smith, LLP to defend the recent EEOC complaint at a cost not to exceed $10,000. Ms. Washington seconded, and the motion carried. Mr. Petteway made the motion to accept Dr. Findt s evaluation as noted. Ms. Washington seconded, and the motion passed unanimously. At 9:30 p.m., Chairman Petteway thanked the Trustees for their support during his appointment as chairman. The meeting adjourned with a motion by Ms. Washington and a second by Ms. Andrews. William Findt, Secretary Dennis Troy, Chairman