Councillors James Foubister, Robin W Crichton, Maurice C Davidson, W Leslie Manson, James W R Moar and Graham L Sinclair

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1 2110 Appendix 8 MINUTE of the MEETING of the ASSET MANAGEMENT SUB-COMMITTEE of the POLICY AND RESOURCES COMMITTEE of ORKNEY ISLANDS COUNCIL held in COUNCIL OFFICES, KIRKWALL on 19 MARCH 2015 at 10.30am Present: Clerk to the Sub-committee: In Attendance: Apology: Councillors James Foubister, Robin W Crichton, Maurice C Davidson, W Leslie Manson, James W R Moar and Graham L Sinclair Angela Kingston, Committees Officer Gillian Morrison, Executive Director of Corporate Services Hayley Green, Head of Buildings and Facilities Darren Richardson, Head of Roads and Environmental Services (for Items 1 to 6) Colin Kemp, Corporate Finance Senior Manager Jill Macadam, Solicitor Graeme Christie, Estates Manager Hazel Flett, Senior Committees Officer Councillor Steven B Heddle Declaration of Interest: Councillor James Foubister Item 5 Councillor James Foubister, Vice Convener, in the Chair 1 CORPORATE ASSET MANAGEMENT PLAN PROGRESS UPDATE copies of which had been circulated, and after hearing a report from the Head of Buildings and Facilities, with reference to the Minute of the Meeting of the Asset Management Sub-committee held on 29 January 2015, paragraph 3.7, the Sub-committee:- NOTED:- 1.1 that, following approval of the Corporate Asset Management Plan by the Council on 8 October 2013, work had commenced on individual Asset Category Plans that came under the umbrella of the Corporate Asset Management Plan; 1.2 progress on the individual Asset Category Plans, as detailed in section 6 of the report by the Executive Director of Corporate Services; and 1.3 that the Capital Planning and Asset Management Sub Group, established through the Corporate Asset Management Plan, held its first meeting on 29 January 2015 and would now be meeting monthly, in the first instance, to undertake the following:-

2 to oversee production of the Asset Category Plans, referred to at paragraph 1.2 above; to ensure that Asset Management within the Council was fully integrated within the Capital Planning process; and to ensure that all investment decisions were considered and appraised systematically and corporately. 2 PROPERTY VALUATION copies of which had been circulated, and after hearing a report from the Corporate Finance Senior Manager, with reference to the Minute of the Meeting of the Asset Management Sub-committee held on 29 January 2015, paragraph 3.6.2, the Sub-committee:- NOTED:- 2.1 that property valuations must be carried out by a suitably qualified and experienced valuation surveyor; 2.2 that property valuations were a means to ensure best value could be obtained in the acquisition and disposal of property, and were required for accounting purposes; and 2.3 the several methods used to assess the value of surplus property, as detailed in section 6 of the report by the Executive Director of Corporate Services. 3 EXCLUSION OF PRESS AND PUBLIC RESOLVED, on the motion of the Vice Convener, seconded by Councillor W L Manson, that, under section 50A(4) of the Local Government (Scotland) Act 1973, the public should be excluded for the remainder of the meeting on the grounds that it involved the likely disclosure of exempt information as defined in Part I of Schedule 7A of the Act. 4 PROPERTY DEEMED POTENTIALLY SURPLUS TO OPERATIONAL REQUIREMENTS that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act. copies of which had been circulated, and after hearing a report from the Estates Manager, the Sub-committee:-

3 2112 NOTED the current status of property previously deemed potentially surplus to requirements, as detailed in Annex A to the report by the Executive Director of Corporate Services. 5 LEASES ON TERMS BELOW MARKET VALUE Councillor J Foubister declared a non-financial interest in this item, being a Councilappointed trustee of Pickaquoy Centre Trust, but concluded that his interest did not preclude his involvement in the discussion. that it involved the likely disclosure of exempt information as defined in paragraphs 2, 6 and 9 of Part I of Schedule 7A of the Act. copies of which had been circulated, and after hearing a report from the Head of Buildings and Facilities, the Sub-committee:- NOTED the current status with regard to leases on terms below market value. Councillor R W Crichton joined the meeting during discussion of this item.

4 PROPOSED LAND ACQUISITION that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act. After consideration of a joint report by the Executive Director of Corporate Services and the Executive Director of Development and Infrastructure, copies of which had been circulated, and after hearing a report from the Head of Roads and Environmental Services, the Sub-committee:- Resolved to RECOMMEND to the Council what action should be taken with regard to the proposed acquisition of land.

5 REQUEST TO PURCHASE LAND that it involved the likely disclosure of exempt information as defined in paragraphs 6 and 9 of Part I of Schedule 7A of the Act. copies of which had been circulated, and after hearing a report from the Estates Manager, the Sub-committee:- Resolved to RECOMMEND to the Council what action should be taken with regard to a request to purchase land.

6 CONCLUSION OF MEETING At 12 noon the Vice Convener declared the meeting concluded. Signed: J Foubister