Print and copy management made simple

Transcription

1 Print and copy management made simple

2 We estimate of up to can quickly and easily be made 2

3 Company Overview Every business has the potential to save money on their print and copy outputs, this often ignored area of office life is arguably one of the most costly, not only in financial terms but also from an environmental perspective. OCM International offers a comprehensive product portfolio developed to ensure that any organisation can benefit from savings in this area. We estimate savings of up to 25% can quickly and easily be made and in some organisations this figure will be higher. Our solution is a SQL/Web based system which includes, as standard, a mobile printing solution, secure pull printing, rules based printing, cost recovery/client billing and charge-back functionality as well as a job ticketing option to divert high volume jobs to a print room/reprographics department, other features are also available. Start experiencing the benefits of OCM's print and copy management solution: Low cost of ownership Save money Reduce your IT overhead Minimse your environmental impact Easy to use FLEET MANAGEMENT MOBILE PRINTING PRINT ANALYSIS 3RD PARTY INTEGRATION PRODUCT SUITE PRINT ROOM MANAGEMENT ENVIRONMENTALLY FRIENDLY OUTPUT COST MANAGEMENT COST RECOVERY SECURE PULL PRINTING 3

4 Simplifying Business Central web based management console The core management system of OCM s print and copy management solution is the web based central management console which manages all communications between each of the OCM device management modules which have been installed. This OCM web based administrator console offers the ability to centrally manage and configure all print management options and device parameters including: Print device and embedded device management User account management Audit group management Media management Cost recovery Secure print management User authentication OCM s web central management console includes a comprehensive web based reports Web based technology Automatically adapt to account size whether it is 10 users or 10,000 users Microsoft SQL backend database One solution for all vertical markets All management settings in one console Can easily interface into third party software management applications Adaptable to existing clients security infrastructure and user authentication Manufacturer independent OCM researches and develops it s print and copy management solutions on a manufacturer independent basis, this allows OCM to provide management solutions with the customer in mind where some if not all customer accounts will have mixed manufacturer fleets. Scalable OCM is a scalable solution it is one product for all vertical markets and designed to fit comfortably in a customer account which has ten users or ten thousand users, OCMs web based technology will automatically adapt and cope with the volume of users and the corresponding volume of document output. 4

5 User and device output brought under control by

6 Pull printing ensures printed output is until released at the MFD by a valid user. 6

7 Simplifying Secure Printing Secure pull printing OCM secure pull printing, allows end users to have the benefit of printing to a shared network attached print device but knowing that their documents are completely secure until they release them to a networked printer or multi-function device of their choice. OCM s central web management console includes an enterprise print release option which offers users the ability to send their print jobs to their own dedicated secure print queue. Logging on at a OCM managed multifunctional device (secure pull print ready) networked device presents user(s) with all print job(s) being held in their secure queue, simply by selecting job(s) to be printed the MFD will then release the documents. Should user(s) encounter default device to be busy/off-line, the user can simply walk directly to another OCM secure pull print ready networked device and automatically release their secure job(s) without the time consuming need to resend the print job. All secure documents released for printing are automatically audited with the option of charging back by client, cost centre or project code. Benefits of secure pull printing: Reduce waste Improve document security Reduce the number of local printers Increase efficiency for users Mobile Printing OCM Mobile Print is a driver-less mobile print solution for any user who is on the move and needs to be able to print from a mobile device such as an ipad, Smartphone, laptop or tablet. OCM Mobile Print removes the costs, security concerns and support overhead associated with the configuration of users own laptops or mobile devices for printing. Just send your document to print via or web submission and then collect it from a multifunctional device of your choice, at the device just enter your authentication details, view your submitted documents and choose which documents are released to print. All documents are printed and audited by OCM s cost recovery solutions. Benefits of mobile printing: Print securely from any mobile device Promotes effective working Accurate mobile print accounting Reduce IT support and costs Secure print lite OCM Secure Print Lite is a very flexible and easy to use secure print solution which is completely manufacturer independent. Jobs are submitted and the user can walk up to any print device and release all of their secure documents in one easy swipe of their ID card or by entering in a PIN on an external keypad.ocm Secure Print Lite allows users the benefit of printing to a shared network MFD knowing that their documents are completely secure until they release them. Touch screens OCM is designed to simplify the management and control of print and copy outputs. With the OCM Touch Screen console in place these outputs are easily managed at the device as the console acts as a secure print release station, with the option to assign client or departmental billing codes for future charge back or client invoicing. The Touch Screen offers a flexible and easily configurable authentication system that ensures access to print output remains secure. 7

8 Simplifying Fleet Management Powerful Auditing to enforce print and copy policies For accurate reporting, analysis and management of MFP devices, OCM s Print Auditor software allows you to have total control and visibility of document output activity including print, copy, scans and fax. In a world of spiralling printing costs it is important that you take control OCM Print Auditor enables you to know exactly who is printing what, when and from which device as well as being able to accurately validate usage of printers, copiers and multifunction devices on your network. This powerful management information can help you redeploy office equipment or rationalise your fleet to obtain maximum efficiency and cost control. The Key benefits to implementing a Fleet Management Strategy Total visibility of print and copy outputs Improved cost identification Maximise device use Rationalise fleets based on actual situation Advanced reporting The OCM Web Report Management Console includes a comprehensive web based reporting system, which presents any organisation with clear visibility of its document output At a touch of a button you can generate detailed live online reports; auditing / measuring user, device, server, client activity. Rules based printing OCM s rules based printing is an integrated print management system, which offers the network administrator the ability to manage print output from locally attached / low-end networked printers to devices which are more cost effective. Depending on user permissions, selected end users can have the option to override administrator rules based settings allowing the end-user to release the print job; however the user will be informed that this was not the most appropriate device to print the application on. 8

9 Use simple rules to

10 10 Whatever your business, accurate cost recovery is

11 Simplifying Cost Recovery Cost Recovery OCM offers simplified cost management with the ability to bill back all scan, print, photocopy and fax outputs by a specific client, division or cost centre. The user-friendly Graphical User Interface (GUI) ensures all jobs are automatically prompted for the user to key in a specific cost centre number; choose from a divisional code or even a project code. All document output is intuitively billed back to the selected billing option. Once captured the billing data can be displayed on a cost recovery report which includes date/time, workflow type, amount of pages, individual document costs while more importantly one total output cost. Key Benefits Easy to use client billing options Simplified time disbursement billing Powerful reporting Increase accuracy on client billing Automation Account integration OCM provides integration to third party applications which gives the ability to seamlessly interface with OCM s print and copy management software into an existing client time disbursement application/platform, allowing central management of all clients disbursements. OCM Cost Recovery Options Client and client matter billing Cost centre and project code billing Student billing Bill-back by department and group Bill-back by name and project CRM/AP connectors Simplifying The Market Print and copy management for your industry OCM s print and copy management solution enables any organization to take control of document outputs, to easily stop waste, improve document security and offer a more flexible way of working for its users. So whether you are a small business, big corporate, a government department or a school you can all enjoy the benefits of a print management solution Centralised control of print and copy outputs Enforcement of a flexible print policy Significant cost savings achievable Manufacturer independent Reduces carbon footprint Simplify IT and reduce IT support Improved document security Cost recovery and client billing options Rationalise devices and manage your fleet more effectively 11

12 OCM Print Management Solutions 2 Hawthorn Park Coal Road Leeds LS14 1PQ t: f: e: [email protected]