CVM Computer Security Training
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1 CVM Computer Security Training Responsible Computing Practices Veterinary Information Systems March 2008 Agenda Physical Security Responsible Behavior Minimum Computer Security Standards (MCSS) Data Definitions and Examples Passwords Patching & Updates Protection Backing up Data / Responsible Storage Application Security Summary Q&A / Discussion 1
2 Physical Security Physical Locks Use a laptop lock if/when possible Responsible Behavior Never leave your laptop in your car (even if it s locked) Do not walk away from your laptop in a public setting Be aware of your surroundings Inventory your portable system Physical Security (What if your device is stolen?) BEFORE: Record your MAC (Media Access Control) address and serial number; keep them in a safe place MAC address is a 12-digit alphanumeric code Looks like A1-E2 Don t know how to find it? Just ask VIS AFTER: Immediately notify the police and file a police report If it is university owned, notify the Director of IT (Don Krueger, Don.Krueger@cvm.osu.edu, VIS may have to notify CIO Security 2
3 Responsible Behavior Know what restricted data is Take the required Institutional Data Training Policy Follow best computing practices 3 P s: Passwords, Patching, Protection Use screensavers with password protection Lock your computer when you leave Be careful when web surfing or downloading Know what you are looking at and what you are getting Data Definitions and Examples Public Data Examples: Data intended for broad distribution; freely available to anyone Limited Access Data Examples: Requires specific authorization to access Date of birth; ethnicity; non-personal research data Restricted Data Examples: Data protected or regulated by law SSNs, Student academic records, credit card #s, and so forth Take the required Institutional Data Policy Training 3
4 Passwords (NEVER share them with anyone) Required MCSS standard Strong and robust passwords CVM Password Criteria Change every 120 days 8 or more characters in length Must contain 3 of 4 of the following - Upper Case letters, Lower Case letters, numbers, and/or special characters Cannot contain part of your username Do not write your password down and store it in obvious places Under the keyboard, in your desk drawer, a post-it on your monitor Patching (Perform Frequently and Automatically) Required MCSS standard Acts as preventative maintenance to software and operating systems Acts as a defense mechanism against attacks Many operating systems and software packages offer auto updates 4
5 Protection (FREE to any OSU affiliated faculty or staff member) Required MCSS standard Antivirus protection FREE DOWNLOADS to any Faculty, Staff, or Student McAfee VirusScan 8.5 and McAfee VirusScan AntiSpyware module for PC Virex 7.7 or VirusScan 8.6 for MAC Spyware/Adware protection Spybot Search & Destroy Ad-Aware Firewall - Current versions of Windows and MAC operating systems have integrated firewalls Backing up your Data You are responsible for backing up your data Back it up regularly Rule of Thumb: Once a week 5
6 Responsible Storage Recommended: store data on CVM network No restricted data on personally-owned devices No restricted data on portable devices, for example: Maxtor USB jump drives (flash drives) PDA s CD s/dvd s Application Security (Internet) Utilize best practices when web surfing Do not store passwords Double check the URL and ensure you are using a secure connection when performing online transactions Check for HTTPS in the URL hyperlink when performing online transactions Look for the lock icon in your browser, looks like: Keep your history clear by deleting your cache, cookies, and downloaded info cleared regularly (select delete all) 6
7 Application Security ( ) Utilize best practices when downloading s Do not open s especially attachments from people you don t know Do not open s with misspellings or that advertise Do not use the remove option from anything suspected to be spam Summary What can you do? Take the Institutional Data Policy Training Ensure your computer and software are patched and up to date Change your passwords regularly Do not store university data on a non-university owned computers or other devices Contact VIS at or vishelpdesk@cvm.osu.edu with any questions or concerns you may have 7
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