Trade Show Invitation

Transcription

1 16TH-21ST MAY

2 Trade Show Invitation The Australian Brahman Breeders Association Limited is inviting exhibitors to take part in the 18th World Brahman Congress Trade Show. The Trade Show will be held at the Rockhampton Showgrounds from May 19-21, 2016 and will be an important part of the Congress. It will coincide with the conference in the Schwarten Pavilion on Thursday May 19 and the Stud Cattle Show judging on Friday and Saturday, May 20 & 21. Brahman genetics are the foundation of the northern beef industry. Research has indicated 70% of the bulls working north of the Tropic of Capricorn are Brahmans. Brahman cattle play a major role in the supply chain of Australia s domestic and premium beef export market to Japan, and the European Union and are the breed of choice for Australia s live export markets to feedlots in Asia. Our World Congress is expected to attract wide interest from cattle producers across Northern Australia as well as Brahman breeders from North and South America, South Africa and throughout Asia. The Australian Brahman Breeders Assoc with over 1000 stud members is the largest beef cattle association by membership in Australia. With about 20,000 new animals recorded in our pedigree and performance database annually we are among the leading beef cattle associations in Australia and enjoy a similar position among Brahman associations throughout the world. Participation in the Trade Show will give exhibitors an opportunity to link with a successful high profi le event in the Northern Beef industry and exposure to a large and infl uential market of Australian and international beef cattle producers. Both indoor and outdoor Trade Show sites will be available and site numbers have been limited to ensure only areas which receive high traffi c fl ow will be utilised. We trust you will give serious consideration to our invitation and we welcome any enquiries you may have. Yours faithfully, JOHN CROAKER General Manager 18TH WORLD BRAHMAN CONGRESS AUSTRALIA

3 Bookings and Site Enquiries Trade Show Opening Times Schwarten Pavilion Sites Australian Brahman Breeders Association Ltd PO Box 796 Rockhampton Qld 4700 TRADE SHOW CO-ORDINATOR: Michael Lawton Mobile: Monday May pm (optional) Tuesday May w10.30pm (optional) Full Trade Show all pavilions and outdoor Wednesday May am 5.00pm Thursday May am 5.00pm Friday May am 5.00pm Saturday May am 5.00pm Preferred Equipment Supplier HE BRAHMAN DVANTAGE Underwood Party Hire 100 Buchan Street, Portsmith Cairns Qld 4870 Phone: (07) Fax: (07) TH WORLD BRAHMAN CONGRESS AUSTRALIA 2016

4 Terms and Conditions 1. The exhibitor must submit to Australian Brahman Breeders Association Ltd (ABBA) (the Company), hereafter referred to as The World Brahman Congress (the Event), a completed Trade Fair Application, herein referred to as the agreement, together with an application fee of 25% of the total site fee. 2. The exhibitor shall pay the remaining 75% of the total site fee no later than 26/2/2016. The exhibitor shall pay for all site materials and additional accreditation by 1/4/2016. ABBA reserves the right to terminate this agreement should the exhibitor fail to comply with this payment schedule. 3. If the exhibitor should request that this agreement be terminated before 26/2/2016, the ABBA may do so on the condition that it retains the 25% application fee. 4. NO REFUNDS will be given after 26/2/ The site set-up must be completed and the display open for business and manned at all times during the Trade Show opening hours. The exhibitor shall not dismantle, remove or pull-down the site or any part of it before close of business on the final day of the Trade Show. 6. Vehicles involved in the set-up of Trade Show sites must be removed from the Trade Show area by 8.00am Thursday May 19. Vehicles will not be permitted entry to the Trade Show area after 7.30am on Friday and Saturday and must be removed by 8.00am. 7. Vehicles involved in the dismantling of exhibits will not be permitted entry to the grounds before the close of the Trade Show on the final day May The exhibitor shall not share, assign, transfer, sublet, set over or part with possession of their site or any part of it or enter into any agreement so to, unless written authorisation from the ABBA is obtained prior. 9. It is the responsibility of the exhibitor to maintain a clean, tidy and waste free site at all times. The exhibitor shall make no alterations to any floors, walls or roofs and the site must be returned to the same condition as that of when the exhibitor took possession. 10. The exhibitor shall cover their public risk liability and indemnify ABBA, its employees and agents from all claims, demands, losses, damages, actions, costs and expenses resulting from the use of the site. The exhibitor must provide a Certificate of Currency, as proof of Public Liability Insurance coverage with ABBA noted as an interested party, to ABBA no later than 1st April Exhibitors must have a minimum liability limit of $20 Million. 11. ABBA shall not be liable for any theft, loss or damage to the exhibitor s property during the event. 12. ABBA will use its best endeavours to ensure the supply of services to the site but it shall not be liable for any theft, loss, damage or expenses incurred by the exhibitor resulting from any cause beyond the control of ABBA. 13. If ABBA shall find it necessary, expedient or desirable to postpone the World Congress Trade Show or cancel or suspend the operation of the Trade Show site agreement, then this agreement shall cease to operate or be suspended upon notice to the desired effect being served upon the exhibitor by handing it to the exhibitor personally or by mailing it to the exhibitor at the postal or address given on the site application, or at the option of ABBA or it s authorized agent handing it to or offering it to any person who appears to be an employee, agent or partner of the exhibitor. ABBA shall not be liable to the exhibitor for any compensation, whether in respect to loss of profit or otherwise, as a result of such cancellation or postponement. ABBA may at its sole discretion decide whether to refund any monies paid by the exhibitor. 14. ABBA reserves the right to reallocate or relocate any trade fair site to enable a better showing of exhibits and to amend or alter the exact location of the site. The exhibitor agrees to be bound by such alteration or relocation. 15. Exhibits, displays and demonstrations shall remain in keeping with the dignity and atmosphere of the World Congress Trade Show and ABBA reserves the right to reject any display or demonstration, which does not achieve this objective. 16. ABBA or its authorised agents may enter upon the site at any time to remove any article, sign, picture or printed matter, which in his/her opinion is not eligible for display or may cause offence. 17. The exhibitor shall not erect or display any form of signage, promotional or advertising material on or around the grounds outside the boundaries of the trade fair site leased under this agreement. 18. The exhibitor shall not conduct any leafl et dropping, questionnaires, surveys or offer to the public any free products and/or materials on or around the grounds outside the boundaries of the trade fair site leased under this agreement. 19. The exhibitor shall not conduct, permit or suffer any lottery, raffl e, guessing competition, game of chance, sideshow or sale by auction or tender on the grounds without the prior written permission of the ABBA & the applicable permit/license from the relevant governing body. 20. Microphones, sound amplifiers and machine demonstrations will be permitted only as long as they cause no annoyance to neighbouring exhibitors or the visiting public. 21. Only tractable cattle will be allowed on Trade Show sites. 22. Any persons intending to use animals for show, display or demonstrations at the World Brahman Congress must be aware of and abide by the regulations under the Animal Care and Protection Act (2001). Every person in charge of an animal has a legal Duty of Care to that animal, which means they must take all reasonable steps to meet the needs of that animal through the provision of water and appropriate diet. Appropriate accommodation. Rapid diagnosis and treatment of any disease. Handling and management that does not cause the animal unnecessary fear and suffering. 23. All cattle must be visibly free of ticks and must remain so for the duration of the event. ABBA reserves the right to remove any infested or disruptive animals at the exhibitor s expense. 24. If any breach or infringement of any conditions of this agreement and/or if the exhibitor does not occupy its site for the full period of the Trade Fair, ABBA shall have the right to cancel this agreement, retain any monies paid and relet the site. 18TH WORLD BRAHMAN CONGRESS AUSTRALIA

5 Food & Beverage The retail sale of unpackaged food, meals and beverages for immediate consumption from Trade Show sites requires the approval of ABBA. The sale of such food and beverage if approved shall comply with relevant license and food standard and hygiene regulations. Indoor Trade Sites The booth dimensions are 3m x 3m x 2.4m high. Panels are frontrunner covered and Velcro compatible. Each booth is carpeted and will have access to power, 2 lights and 2 power points and named facia. Schwarten Pavilion 13 x 3mx3m $2500 each The Schwarten Pavilion will be the focal point for social functions and catering activities as well as the venue for the Congress Conference sessions. Trade Show exhibitors in this area would have the option of being open during the extended period of social functions. The number of Trade Show sites are limited in this pavilion. The Stud Cattle Show judging will be held in the eastern (open) end of the Schwarten Pavilion. Agricultural Pavilion 22 x $1500 each The Agricultural Pavilion is an older style pavilion in close proximity to the Schwarten Pavilion. It provides fl ow through access to the outdoor trade sites. Exhibitor Checklist 25% payment upon application 75% payment due by 26/2/2016 Site materials and certificates of currency by 1/4/2016 Kele Pavilion 36 x 3mx3m $1500 each The Kele Pavilion is a newer pavilion with fl ow through access to the outdoor trade site area and adjacent to the Rockhampton Cattle Club. Exhibition Pavilion 47 x 3mx3m $1500 each The Exhibition Pavilion is the largest of the indoor trade show pavilions and is located centrally in the World Congress Trade Show area. Outdoor Trade Sites These sites are sold on a space only basis and does not include fi xtures or fi ttings. Power boxes are located throughout the Trade Show area and have multiple outlet points. It is the responsibility of the exhibitor to outfi t these sites in a safe and visually appealing manner. 4 18TH WORLD BRAHMAN CONGRESS AUSTRALIA 2016

6 REVISED OUTDOOR TRADE SITES SITE COST SITE COST NUMBER SIZE (INC. GST) NUMBER SIZE (INC. GST) O1 10m x 13m $1,650 O2 20m x 30m $2,750 O3 19m x 30m $2,750 O4 19m x 30m $2,200 O5 6m x 12m $660 O6 6m x 12m $660 O7 8.25m x 13m $880 O8 8.25m x 13m $880 O9 8.25m x 13m $880 O m x 13m $880 O11 8.3m x 12m $1,100 O12 8.3m x 12m $1,100 O13 8.3m x 12m $1,100 O14 6.5m x 5m $550 O15 6.5m x 5m $550 O16 6.5m x 5m $550 O17 6.3m x 5m $550 O18 6.3m x 5m $550 O19 6.3m x 5m $550 O20 6.3m x 5m $550 O21 6.3m x 5m $550 O22 6.3m x 5m $550 O23 6.7m x 5m $550 O24 6.7m x 5m $550 O25 6.7m x 5m $550 O26 6.7m x 5m $550 O27 8m x 5m $660 O28 8m x 5m $660 O29 8m x 5m $550 O30 8m x 5m $550 O31 8m x 5m $550 O32 8m x 5m $550 O33 8m x 5m $550 O34 8m x 5m $550 O35 6.5m x 5m $440 O36 6.5m x 5m $440 O37 6.5m x 5m $440 O38 6.5m x 5m $440 O39 6.5m x 5m $440 O40 15m x 18m $1,650 O41 15m x 18m $1,650 O42 15m x 18m $1,650 O43 15m x 18m $1,650 O43A 14m x18m $1,650 O44 21m x 19m $2,200 O45 15m x 19m $1,320 O46 15m x 19m $1,320 O47A 14m x 18m $1,320 O47 15m x 24m $1,540 O48 15m x 24m $1,540 O49 15m x 24m $1,540 O50 15m x 24m $1,540 O51 15m x 15m $1,100 O52 15m x 15m $1,100 O53A 15m x 19m $1,100 O53B 15m x 19m $1,100 O54 15m x13m $880 O55 15m x 25m $1,540 O56 15m x 20m $1,320 O57 15m x 15m $1,100 O58 15m x 15m $1,100 18TH WORLD BRAHMAN CONGRESS AUSTRALIA

7 REVISED OUTDOOR TRADE SITES PARKING CAMPING x18 BRAHMAN COMPOUND 50x x x15 19x x30 3 6x x x x x x13 8.3x12 20x x x x E A x18 15x x18 15x18 21x19 14x18 15x19 15x19 15x24 15x20 15x24 47A x x25 15x x13 53B 53A 52 15x15 15x15 15x19 15x19 10x13 A K 4.4x4.4 S S A K E SCHWARTEN PAVILION AGRICULTURAL PAVILION KELE PAVILION EXHIBITION PAVILION OUTDOOR TRADE INFORMAL SEATING UNLED CLASSES INDOOR TRADE FIRE HYDRANT OUTDOOR TRADE STALL NUMBERS O METERS 1:1.5m ROCKHAMPTON SHOWGROUNDS MAP 6 18TH WORLD BRAHMAN CONGRESS AUSTRALIA 2016

8 Pavilions A1 A16 A15 A2 A14 A17 Agricultural Pavilion A3 A4 A5 A6 A7 A8 A13 A12 A11 A10 A18 A19 A20 A21 A22 A9 18TH WORLD BRAHMAN CONGRESS AUSTRALIA

9 3x3 OFFICE 3x3 OFFICE K1 K18 K2 K17 Kele Pavilion K3 K4 K5 K6 K7 K8 K21 K22 K27 K28 K33 K34 K20 K23 K26 K29 K32 K35 K19 K24 K25 K30 K31 K36 K16 K15 K14 K13 K12 K11 K9 K TH WORLD BRAHMAN CONGRESS AUSTRALIA 2016

10 E13 E12 E11 E10 E9 Exhibition Pavilion E14 E15 E16 E17 E18 E19 E20 E21 E22 E23 E47 E41 E35 E29 E42 E36 E30 E24 E46 E43 E40 E37 E34 E31 E28 E25 E45 E44 E39 E38 E33 E32 E27 E26 E8 E7 E6 E5 E4 E3 E2 E1 WINDOW Male Female Kitchen 18TH WORLD BRAHMAN CONGRESS AUSTRALIA

11 Schwarten Pavilion S1 S2 S3 S4 S5 S6 S7 S8 S9 S10 S11 S12 S13 STAGE 10 18TH WORLD BRAHMAN CONGRESS AUSTRALIA 2016

12 Trade Show Booking Form ROCKHAMPTON SHOWGROUNDS, EXHIBITION ROAD THURSDAY, 16 MAY - SATURDAY, 21ST MAY 2016 I/We hereby apply to rent space within the Rockhampton Showgrounds as part of the 18th World Brahman Congress Australia Trade Show. Company N ame:... Contact Person:... Postal Address: Postcode:... Ph:... Fax:... Mobile: SITE INFORMATION Preferred Location:... Inside Site Outside Site Site No:... Area m 2 :... Frontage:... Depth:... Type of Product on display:... Public Liability policy (Certifi cate of Currency, Public Liability insurance to be supplied - Condition 10) COST INFORMATION Total Cost of: Site/s - Inside dressed pavilion sites - Outside sites $... TOTAL $... Twenty-fi ve percent deposit (25%) $... Paid.../... /... Balance due by 26th February 2016 $... Paid.../... /... SITE BOOKING & PAYMENT: A signed booking form and a 25% deposit is required for the fi rm bookings of a site. An invoice for fi nal payment by 26th February 2016 will be forwarded in January Sites for which full payment has not been received by 26th February 2016 will be resold and the deposit forfeited. BOOKING FORM: Please return your signed booking form/space agreement together with a 25% deposit payable to the Australian Breeders Association Ltd, PO Box 796, Rockhampton QLD Fax: (07) [email protected] Make cheques payable to the Australian Brahman Breeders Association Ltd. (No international cheques accepted) Credit Card (American Express not accepted) Direct Deposit BSB A/C Commonwealth Bank Visa Mastercard Expiry Date.../... Cardholders Name... Card Number... I have read and agree to abide by all the conditions set out on page 3 of the Trade Show Prospectus. Attached is $... being a 25% deposit and confi rmation of this site booking. Signature:... Signature:... (Signature of Exhibitor) (Signature of World Congress Representative) AUSTRALIAN BRAHMAN BREEDERS ASSOCIATION LTD PO Box 796, Rockhampton QLD 4700 Ph: Fax: [email protected] 18TH WORLD BRAHMAN CONGRESS AUSTRALIA

13 ROCKHAMPTON QUEENSLAND 16TH-21ST MAY

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