SA Trade Online Tutorial. Navigation of Site. Selecting Site. Welcome to TradeWorld s Online Tutorial:

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1 Welcome to TradeWorld s : The following notes have been prepared to assist you in navigating TradeWorld s SA Trade website. For full training and demonstration of the Website, please contact our Client Care Department on (011) and book an appointment to attend one of our bi-monthly sessions. Navigation of Site Selecting Site Once linked to the internet, go to: Click on SA Trade Login Screen Page 1 of 1

2 SA Trade Landing Page Important Various levels of information are available to the user, depending on whether he registers for free, or subscribes to specific paid products. FREE Access (After REGISTRATION) You are able to register as a guest on the website for free. FREE Guest Registration Provides Access to: Make use of the first level of information of the Business Basics guide; Access online local and international business directories; Receive the Daily Brief. How to Register as a Guest Click Register here as a GUEST on the left hand Login navigation bar; The next page will provide fields for your address, and ask you to provide a password that you will need to access the free areas of the website (make a note of this password for future use); Complete these fields and click Continue. Page 2 of 2

3 Register as a Guest The next page will ask for your company contact information, complete and click Continue ; The next page will confirm that your registration was successful. For further information regarding TradeWorld s Subscription based products, click Continue ; OR Use the left hand SA Trade navigation bar to access the free areas of the website. Business Basics (Level 1) Registered guests are able to access the first level of information under the Business Basics guide. Full access is available after paid subscription to one of TradeWorld s Leads & Tenders products. After logging in your Guest Registration Username and Password, click Business Basics on the left hand navigation bar; The main index of Business Basics opens up; Page 3 of 3

4 Business Basics (Level 1) Main Index The Business Basics guide is divided into three steps, each step has it s own sub-index of information; Business Basics (Level 1) Step 1 Sub-Index Navigate this guide by using the main index page (available by clicking Business Basics on the left hand navigation bar) and the Previous and Next buttons at the bottom of each page. Page 4 of 4

5 Business Basics (Level 1) Step 1 Information Local Business Directory Locate the local business directory (provided by Brabys), by clicking Trade Directory, and then Local Directory on the left hand navigation bar; Brabys Red Index will open up in a new window. Local Directory Brabys Red Index Page 5 of 5

6 Global Business Directory Locate the local business directory (provided by Brabys), by clicking Trade Directory, and then Global Directory on the left hand navigation bar; WAND will open up in a new window. Global Directory WAND Page 6 of 6

7 Daily Brief When you registered as a guest, you will have selected whether you wish to receive the Daily Brief a daily electronic newsletter containing highlights of daily news articles, forex rates, business information and updates of TradeWorld activities. If you opted to receive the Daily Brief, it will be delivered to your Inbox every working day of the year! TradeWorld Daily Brief Page 7 of 7

8 PAID Access (After SUBSCRIPTION) After subscribing to TradeWorld s Leads & Tenders product, you will have full access to the website: Full Subscription Provides Access to: TradeWorld Leads & Tenders; Levels 1 & 2 of the Business Basics guide; News and Research components. Logging On Once linked to the internet, go to: Click on SA Trade ; Enter your username and password into the Login Box on the left hand side of the page. (Your username and password appears on your welcome letter and should have been supplied to you via or by your TradeWorld sales representative) Click Login. Logging On Page 8 of 8

9 Leads and Tenders The first section of information provides you with a report for the current month, giving you the number of enquiries per week, and per recent day, which have been matched to your specified commodity profile; These can be viewed separately by clicking on either Last Week (for last week s tenders), Yesterday (for yesterday s tenders), Today (for today s tenders) and This Week (for all tenders received for the current week). Leads & Tenders Landing Page After selecting the batch of enquiries you want to view, the website will bring up a schedule of tenders, which are viewable separately (Click on Quick View ), or collectively (Click on View / Print All). Page 9 of 9

10 Schedule of Categorised Leads / Enquiries Screen Select the tenders you wish to view (if not all) by checking the box next to the enquiry and then click on View / Print Selected. The tender/s will then appear on your screen. Each enquiry follows the same format. You will be provided with the Buyer s name, their contact details, when the enquiry expires, where the delivery point is and to which commodities it has been matched. Under the Details section, you will be notified of what action to take: There may be documentation to collect, site meetings to attend, people to contact, or quotations to be submitted. Page 10 of 10

11 The Enquiry Screen Quoting Back Online: If there is a blue button labeled Quote Back, you are able to quote back online. Please Note: Sometimes the enquiry may ask you to quote back via fax on a TradeWorld Quote Form this is only for subscribers who do not have Internet access and are using our fax service; you are still able to quote back online. Page 11 of 11

12 The Enquiry The Online Quote Back Form Page 12 of 12

13 The system will pull through all of the information from the enquiry, as well as your contact details (These can be edited under My Details further down the landing page). Simply complete the quote and click Submit Quote. Your quote will then be forwarded directly to the relevant buyer. This is all done in a secure environment so your quotation is kept confidential. SkyNet Tender Collection Service: As a value added service to subscribers, TradeWorld is proud to announce its Tender Collect & Tender Return Service - in partnership with SkyNet Worldwide Express, voted the Top Domestic and International Courier Company in South Africa. Should you be unable to collect documentation yourself, SkyNet will collect and deliver it to you at a reduced rate. The service offerings include: Tender Collection A counter-to-desk service, whereby Skynet Worldwide Express pays a deposit on your behalf (if required), collects the tender documentation from the relevant location, whether it be from the various tender boards, mining houses, or private institutions and delivers it straight to your desk; Tender Return This service includes a pro-active call from SkyNet 48-hours prior to the submission date of the tender, arrangement for the collection of the completed documentation from your desk and returning of the documentation straight to the tender box on your behalf, by the specified deadline; Simply click on the red bar at the bottom of the enquiry and complete the collection request. Contact Yolanda Muller at SkyNet on tenders@skynet.co.za or phone on The SkyNet Tender Collection Screen Page 13 of 13

14 Submitted Quotes: This section of information allows you to track any quotations you may have submitted online. Bear in mind that you cannot respond to all enquiries online, however each enquiry will provide you with the relevant instruction. Submitted Orders: This section will reflect any orders received via the system Quotes Report Screen Advanced Searches: Click on Advanced Enquiry Search to run parallel searches on the database. Enquiries can be run by entering a keyword (Detailed Description Section); by standard TradeWorld category (Product Category); Product Name; Dates; Buyer s Name and Province; or for a combination of these. Page 14 of 14

15 Advanced Search Enquiry Screen Once you have run an enquiry, the results will appear in the same format as the schedule for the Leads and Tenders ; - See Page 12 - Schedule of Categorised Leads / Enquiries Screen (and are viewable in the same manner). Page 15 of 15

16 Extras: This section provides you with Tender Results (searchable by Buyer, Reference Number and Closing Date), RFQ / Enquiry Results (searchable by the same criteria as for formal tenders), Tender Prices (gives the results of previous tenders and their pricing), and the Tender Diary. My Details: This section contains your specific company information. The biographical data can be maintained by clicking Company Info. Delivery Method determines how you receive the information, i.e. fax or . Product Category Allocation holds the information for which commodities you are listed in order to receive tenders and enquiries (these can also be amended online). Contact Detail Maintenance Screen Product Category Allocation holds the information for which commodities you are listed in order to receive tenders and enquiries (these can also be amended online): Removing Current Product Categories Click the drop-down arrow next to the Edit Your Categories box. A list of categories will appear in the box. By selecting one category and clicking Submit, a further list of subcommodities pertaining to that main category will appear. Page 16 of 16

17 Product Category Allocation Current Product Categories Product Category Allocation Removing Commodities Page 17 of 17

18 Click the check boxes next to the categories you wish to remove within each category, and click Submit at the bottom of the page. This will send our administrators an advising them to amend your profile. Adding New Product Categories This can be done in two ways: By typing a keyword into the Search by typing a category name box. Typing a keyword instructs the database pulls through all commodities with this word in the text. (E.g. computer will bring up commodities like computer cables, computer programming, computer paper, computer hardware, etc). Click the check boxes next to the categories you wish to add and click Submit at the bottom of the page. This will send our administrators an advising them to amend your profile. Product Category Allocation Keyword Search Page 18 of 18

19 Product Category Allocation Adding new Commodities (By Searching Using Keywords) By searching an entire category by clicking the drop-down arrow and then Submit, the database pulls through all commodities linked to this category. (See Appliances Domestic & Industrial example below). Click the check boxes next to the categories you wish to add and click Submit at the bottom of the page. This will send our administrators an advising them to amend your profile. Product Category Allocation Adding new Commodities (By Searching Main Category) Page 19 of 19