Working in the Cloud? Best Practices for Sharing Data and Writing Collaboratively
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1 Working in the Cloud? Best Practices for Sharing Data and Writing Collaboratively October, 2013
2 Mistakes in Research
3 Mistakes in Research Mistakes are the portals of discovery. James Joyce
4 Mistakes in Research Mistakes are the portals of discovery. James Joyce Science, my lad, is made up of mistakes, but they are mistakes which it is useful to make, because they lead little by little to the truth. Jules Verne
5 Mistakes in Research
6 Mistakes in Research Bad Mistakes are mistakes we should Never make:
7 Mistakes in Research Bad Mistakes are mistakes we should Never make: Submitting the wrong version of draft
8 Mistakes in Research Bad Mistakes are mistakes we should Never make: Submitting the wrong version of draft Analyzing the wrong data set
9 Mistakes in Research Bad Mistakes are mistakes we should Never make: Submitting the wrong version of draft Analyzing the wrong data set Incorporating the wrong figure
10 Mistakes in Research Bad Mistakes are mistakes we should Never make: Submitting the wrong version of draft Analyzing the wrong data set Incorporating the wrong figure The goal is to eliminate the bad mistakes so we can go on making the good mistakes.
11 Research Is Collaborative
12 Research Is Collaborative Develop Experiments Jointly, Share Data
13 Research Is Collaborative Develop Experiments Jointly, Share Data Develop Analyses Jointly, Share Metadata
14 Research Is Collaborative Develop Experiments Jointly, Share Data Develop Analyses Jointly, Share Metadata Develop Papers Jointly, Share Documents
15 Research Is Collaborative Collaborative Research Enhances The Chances of Bad Mistakes
16 Bad Mistakes
17 Bad Mistakes I Hate Bad Mistakes More Than Just About Anyone
18 Bad Mistakes I Hate Bad Mistakes More Than Just About Anyone Left to My Own Devices, I Make Bad Mistakes More Than Just About Anyone
19 Bad Mistakes I Hate Bad Mistakes More Than Just About Anyone Left to My Own Devices, I Make Bad Mistakes More Than Just About Anyone Good Work Processes
20 Bad Mistakes I Hate Bad Mistakes More Than Just About Anyone Left to My Own Devices, I Make Bad Mistakes More Than Just About Anyone Good Work Processes Bad mistakes results from bad work processes, not from personal failings
21 Bad Mistakes I Hate Bad Mistakes More Than Just About Anyone Left to My Own Devices, I Make Bad Mistakes More Than Just About Anyone Good Work Processes Bad mistakes results from bad work processes, not from personal failings Bad mistakes should result in better work processes
22 What Should I Pay Attention To Obviously,
23 What Should I Pay Attention To Obviously, Backup
24 What Should I Pay Attention To Obviously, Backup Security
25 What Should I Pay Attention To Obviously, Backup Security Convenience in Usage
26 What Should I Pay Attention To Obviously, Backup Security Convenience in Usage Easy to Set Up
27 What Should I Pay Attention To Not So Obvious: Institutional Sponsorship
28 What Should I Pay Attention To Not So Obvious: Institutional Sponsorship Input into policies
29 What Should I Pay Attention To Not So Obvious: Institutional Sponsorship Input into policies Not responsible for security
30 What Should I Pay Attention To Not So Obvious: Institutional Sponsorship Input into policies Not responsible for security Support
31 What Should I Pay Attention To Not So Obvious: Institutional Sponsorship Input into policies Not responsible for security Support Compliance with granting agencies
32 What Should I Pay Attention To Without Institutional Sponsorship: Real Facebook Post: Apparently, Google drive doesn t believe that my Bayes workshop is appropriate, and have removed the file(s) from Google drive. Frequentist conspiracy, or idiotic copyright-flagging spider?
33 What Should I Pay Attention To Not So Obvious: Versioning
34 What Should I Pay Attention To Not So Obvious: Versioning Keep all changes as revisions
35 What Should I Pay Attention To Not So Obvious: Versioning Keep all changes as revisions Method of identifying changes, merging changes, backing out of changes
36 What Should I Pay Attention To Not So Obvious: Versioning Keep all changes as revisions Method of identifying changes, merging changes, backing out of changes
37 What Should I Pay Attention To Not So Obvious: Versioning Keep all changes as revisions Method of identifying changes, merging changes, backing out of changes A record of who did what, where, when, maybe why (enforced logging)
38 What Should I Pay Attention To Not So Obvious: Versioning Keep all changes as revisions Method of identifying changes, merging changes, backing out of changes A record of who did what, where, when, maybe why (enforced logging) Well-defined before-the-fact workflow
39 What Should I Pay Attention To Not So Obvious: Versioning Keep all changes as revisions Method of identifying changes, merging changes, backing out of changes A record of who did what, where, when, maybe why (enforced logging) Well-defined before-the-fact workflow Ability to work asynchronously without communication
40 The Good
41 The Good Really, Really Easy
42 The Good Really, Really Easy Institutional Support & Backup
43 The Bad
44 The Bad No organization, Proliferation of files, Idiosyncratic naming: What Is That?
45 The Bad No organization, Proliferation of files, Idiosyncratic naming: What Is That? Hard to search: Where Is That Attachment
46 The Bad No organization, Proliferation of files, Idiosyncratic naming: What Is That? Hard to search: Where Is That Attachment Not Necessarily Reliable: Sent to Junk, Read and Forgotten
47 The Bad No organization, Proliferation of files, Idiosyncratic naming: What Is That? Hard to search: Where Is That Attachment Not Necessarily Reliable: Sent to Junk, Read and Forgotten Horrible for big files
48 The Bad No organization, Proliferation of files, Idiosyncratic naming: What Is That? Hard to search: Where Is That Attachment Not Necessarily Reliable: Sent to Junk, Read and Forgotten Horrible for big files Fairly expensive from an institutional standpoint
49 The Ugly is Perfect For Making Bad Mistakes.
50 DropBox, Google Drive: The Good
51 DropBox, Google Drive: The Good Really Easy
52 DropBox, Google Drive: The Good Really Easy Snapshot backup
53 DropBox, Google Drive: The Good Really Easy Snapshot backup Organized as your filesystem
54 DropBox, Google Drive: The Good Really Easy Snapshot backup Organized as your filesystem Some minimal versioning capabilities
55 DropBox, Google Drive: The Bad
56 DropBox, Google Drive: The Bad Not enough versioning capabilities
57 DropBox, Google Drive: The Bad Not enough versioning capabilities No Institutional Umbrella
58 DropBox, Google Drive: The Bad Not enough versioning capabilities No Institutional Umbrella Not sure of backup, security, viruses, copyright spiders, etc.
59 DropBox, Google Drive: The Ugly
60 DropBox, Google Drive: The Ugly Too easy to overwrite yours or your colleague s work.
61 DropBox, Google Drive: The Ugly Too easy to overwrite yours or your colleague s work. Too hard to detect these conflicts and too hard to fix them if detected
62 DropBox, Google Drive: The Ugly Too easy to overwrite yours or your colleague s work. Too hard to detect these conflicts and too hard to fix them if detected Bad mistakes won t happen as often as with , but it is not a truly safe method
63 Meet box.com
64 Meet box.com MU is flirting with Box (box.com), a Dropbox clone.
65 Meet box.com MU is flirting with Box (box.com), a Dropbox clone. Convenience of Dropbox
66 Meet box.com MU is flirting with Box (box.com), a Dropbox clone. Convenience of Dropbox Institutional Umbrella
67 Meet box.com MU is flirting with Box (box.com), a Dropbox clone. Convenience of Dropbox Institutional Umbrella Better versioning than Dropbox or Google Drive, but still not ideal
68 Version Control Systems: The Good SVN, Bazaar, git, Mercurial
69 Version Control Systems: The Good SVN, Bazaar, git, Mercurial Designed For Versioning, Extensive Versioning Capabilities
70 Version Control Systems: The Good SVN, Bazaar, git, Mercurial Designed For Versioning, Extensive Versioning Capabilities Used for the development of programming code distributed across tens or hundreds of team members
71 Version Control Systems: The Good SVN, Bazaar, git, Mercurial Designed For Versioning, Extensive Versioning Capabilities Used for the development of programming code distributed across tens or hundreds of team members Adapt to the research setting for avoiding bad mistakes.
72 Version Control Systems: The Bad
73 Version Control Systems: The Bad Hard to use
74 Version Control Systems: The Bad Hard to use Hard to get a colleague to use (though not as hard as getting a colleague to use LaTeX).
75 Version Control Systems: The Bad Hard to use Hard to get a colleague to use (though not as hard as getting a colleague to use LaTeX). Need a server
76 Version Control Systems: The Bad Hard to use Hard to get a colleague to use (though not as hard as getting a colleague to use LaTeX). Need a server Need someone to administer the server
77 Version Control Systems: The Ugly Not for everyone, not even for most of us...yet.
78 Meet collaborate.missouri.edu
79 Meet collaborate.missouri.edu Research-dedicated git server
80 Meet collaborate.missouri.edu Research-dedicated git server Web-based graphical interface for server and clients
81 Meet collaborate.missouri.edu Research-dedicated git server Web-based graphical interface for server and clients Institutional Umbrella
82 Meet collaborate.missouri.edu Research-dedicated git server Web-based graphical interface for server and clients Institutional Umbrella Not easy
83 Challenges
84 Challenges No good answer yet, we can t have our cake and will need to make some trade-offs
85 Challenges No good answer yet, we can t have our cake and will need to make some trade-offs Two reasonable solutions coming: box.com under MU and collaborate.missouri.edu git server
86 Challenges No good answer yet, we can t have our cake and will need to make some trade-offs Two reasonable solutions coming: box.com under MU and collaborate.missouri.edu git server Efforts needed into making easier methods safer and harder methods easier.
87 How Do You Get Help With All This Local IT/graduate/post doc support
88 Possible Support Models
89 Discussion What will work best for you? How can we collaborate to increase your productivity? What is missing in our current support structure?
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