How Tallie Expense Report Software Works

Transcription

1 PRODUCT WORKFLOW How Tallie Expense Report Software Works Capture expenses on the go with your phone or tablet Snap a Receipt Photo When the cashier hands you a receipt, just pull out your phone and take a photo, then throw the receipt away. Tallie will create an expense based on the receipt image, reading the receipt for pertinent data such as merchant, date and amount. Tallie's learning algorithms will even help code your expenses. TALLIE FOR ANDROID WATCH A VIDEO OF A TALLIE MOBILE RECEIPT SCAN Direct Credit Card Transaction Import Connect Tallie directly to your bank account for any credit card, including corporate credit cards. Choose to import charges automatically, or by transaction. MANAGE CREDIT CARD TRANSACTONS WITH TALLIE Track Mileage as You Travel As you depart from a business engagement, simply initiate Tallie mileage tracking by tapping Start in the mileage screen. When you ve arrived at your destination, simply tap Stop. Prefer to report your travel after the fact? Simply enter departure and destination addresses into the mapping interface and Tallie will calculate the mileage traveled. TALLIE FOR IOS Forward Receipts to Tallie Tallie quickly and accurately reads

2 receipts. Simply forward receipts from merchants such as Amazon and Uber to Tallie. Tallie will recognize your address and automatically generate the expense. Let Tallie do the heavy lifting On top of intuitive expense capture methods, Tallie automatically processes expenses to intelligently create and categorize all items on your expense report. $37.42 $15.42 $ 5.00 $17.00 Total $37.42 Receipt Data Scan Automated Credit Card Matching Auto-Categorization Expense Report Assignment Tallie uses powerful, true Optical Character Recognition (OCR) algorithms to identify key expense data for import into Tallie in mere seconds, not hours or days. Tallie's proprietary Duplicate Tallie learns how to automatically Identification technology will code your transactions based on automatically match credit card experience. This saves your team transactions with receipts for time and reduces errors. your review. WATCH A VIDEO OF RECEIPT SCANNING AND EXPENSE AUTO-CATEGORIZATION Tallie automatically bundles your expenses into reports. You can choose to drag and drop transactions between reports or submit them with a single click. Submit your expense reports with confidence Tallie points out potential duplicate transactions and policy violation prior to expenses being submitted. This allows employees to make corrections quickly and reduces the number of rejected expense reports. WATCH HOW TO CREATE AN EXPENSE REPORT IN TALLIE

3 Mapping & Coding Duplicate Detection Expense Policy Check Approver Assignment Tallie tracks your expenses for Tallie detects potential Set your policies and Tallie will Tallie offers multiple approval strong managerial accounting. duplicates by comparing each flag the exceptions. For absolute configurations including Customize your expense expense item against all other clarity, each exception includes a Manager approvers, Project categories and up to five expenses in your account. Tallie customized, detailed description Manager approvers as well as additional fields including presents potential duplicate of the policy. Policies may be dollar-based approval routing. Customer, Job, Class, items next to each other for configured as strict Talk to a Tallie product expert Department and Location. You quick resolution. requirements or warnings. for additional details. can also rename each field to fit your business. Clear, consistent communication Tallie keeps tab of outstanding items and automatically reminds your team when it's their turn to act. Submission Reminders Approver Notifications Approval Alerts Status Tagging At the end of each month, Tallie Tallie informs approvers when Tallie automatically notifies Employees can easily track the notifies employees of expenses are submitted for the employee once their status their reports and unsubmitted expenses. review. Tallie also sends a expense report is approved. remind approvers at the touch gentle reminder when of a button. submitted reports remain outstanding.

4 Approve/reject from anywhere in the world Tallie sends approvers all the detail they need. Managers can check all the details, view receipts and approve or reject expenses with a single click or tap on . WATCH THE ONE-TAP EXPENSE REPORT APPROVAL PROCESS ON AN IPAD Source Documentation Line Item Detail Comment or Correct Internal Controls Your team can enter and view All mapping & coding assigned Accountants and The same duplicate detection source documentation such as on expense items can be viewed administrators can edit and and expense policy flags receipt images and mileage via . This ensures a quick, annotate reports prior to displayed to the expense maps via browser or mobile. complete review. sending them to the submitter are displayed to accounting system. approvers and administrators. LEARN MORE ABOUT HOW TALLIE AUTOMATES APPROVAL CHAIN CONFIGURATION Configure Tallie exactly for your business Whether you are operating a multi-location enterprise or a small family business, you can configure Tallie to your needs.

5 Direct Data Sync with Your ERP Tallie connects directly to your QuickBooks Online, Intacct, Xero and/or Bill.com. Once connected, Tallie automatically imports the information you need for a quick setup and easy ongoing maintenance. Data can also be imported from other systems via nightly data feed. Streamline the User Experience Tallie understands that your engineering team doesn't need to see all of the projects and expense categories that your marketing team sees. Tallie allows you to tailor what each person and/or team sees, speeding the time to enter data and reducing the number of misclassifications. Custom Expense Categories for your General Ledger Map Tallie s default expense categories to your general ledger, or create entirely new categories for your use. Map each category to a GL account or an item, to enable easy client billing. Plus, if you re integrated with Intacct, sync over your Expense Types from your ERP! Multi-Layered Flexible Approval Chians Tallie supports multi-level approval chains. Add manager approvers, project approvers and/or spend thresholds for each approver. Corporate Expense Policy Rules Engine Use Tallie's policy engine to enforce corporate spend guidelines. Tallie allows you to create rules by expense category and/or by spend limit. These rules can include requiring receipts, project names, business purpose descriptions, etc. Classifications & Custom Fields Select the level of detail that you'd like the track expenses. In addition to expense category, Tallie provides five customizable fields to attribute expenses to. These include Customer, Job, Class, Department and Location. Each field can be custom named and exported to your accounting system, as applicable. Experience unparalleled continuous integration Tallie builds and supports all of its accounting integrations. These award-winning integrations are provide you with the confidence that every export will be smooth and INTEGRATIONS & EXPORT OPTIONS

6 Leverage Tallie for corporate credit card management Streamline and simplify your credit card accounting process with Tallie. Smart Transaction Coding Assign Cards to Cardholders Group Reports by Statement Run Accrual Reports Tallie imports your credit card transactions and learns how to code them. Our machine learning algorithms become smarter the more transactions you import. Also, Tallie can automatically assign Departments, Classes and Locations based on users and/or projects. Tallie will import corporate credit If you provide your billing cycle cards with multiple accounts. dates to Tallie, the system will Administrators can then assign group corporate credit card each card to the appropriate charges by statement. This eases individual. This process allows the reconciliation process for the administrators to control the accounting department. process and streamlines the team's experience. LEARN MORE ABOUT AUTOMATED CREDIT CARD TRANSACTION MANAGEMENT Tallie makes it easy to calculate your month-end expense accrual. Simply run the accrual report to see all of the expenses that have yet to be submitted and/or exported to your accounting system.

7 Award-winning customer support options for all users Our Product Experts are available to all users via live chat, or phone between the hours of 7am and 6pm Pacific Time, Monday through Friday. Reach us at or x2. One-on-One Implementations A Tallie Product Expert will help configure your account unique to the needs of your business and configure your ERP sync. Pricing starts at $300. Complimentary User Training Tallie offers weekly and bi-weekly end user, approver and administrator training webinars to all customers and free trial account holders. Upgrade to the Key Program Customers and accounting partners can benefit from additional strategic services and dedicated support by signing up for the Tallie Key Program. The quickest path from receipt tallie.com to balance sheet