Web Based Asset Management Services

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1 Web Based Asset Management Services Infrastructure Corporation of America & Woolpert Prentiss Lund Woolpert, INC

2 Agenda Benefits Management & Delivery Issues prior Introduction Goals Methodology Technology

3 Infrastructure Corporation of America (ICA) Infrastructure Corporation of America Provider of asset maintenance management services. ICA offers governmental and transportation agencies a common sense approach to effectively maintaining transportation infrastructure on ever shrinking budgets.

4 Who is Woolpert Founded in Employees Nationwide Asset Management GIS Programming and Development Surveying / GPS Site Civil Design Services Facilities Design Transportation / Planning Water Management Planning, Design, and Construction Services Photogrammetry

5 Enterprise Implementation Experience Azteca (Business Partner) City Fayetteville, NC City of Concord, NC Mecklenburg County, NC Horry County, SC City of Charleston CPW, SC City of North Myrtle Beach, SC Newport News Public Works, VA St. Johns County, FL City of Savannah, GA City of Fort Collins, CO City of Waterford, MI City of Grand Rapids, MI City of Germantown, TN City of Battle Creek, MI City of Ann Arbor, MI City of Miami Beach, FL City of Naperville, IL City of Redding, PA Maximo/MRO Hansen (Business Partner) Nashville Metro Water, TN City of Ft. Lauderdale, FL City of Indianapolis, IN City of Honolulu, HI City of Dayton, OH City of Spartanburg, SC City of Charlotte, NC DataStream (Business Partner) Denver Metro Wastewater, CO Miami Dade Water and Sewer, FL Wilmington, NC George Butler Master Series (GBA) (Business Partner) Northern Kentucky Sanitation District, KY

6 What is Asset Management? What is it? A systematic and cost effective process of maintaining, upgrading, and operating physical assets. How accomplished? Several technologies are utilized: engineering, business management, economics and computer technology. Benefits? This process aids asset owners in decision making and both short term and long term planning.

7 Importance of Asset Management Florida Case Study Who? Florida 1st state to execute asset management for its roads What? Contract responsibility roads, rightof ways, medians, bridges, rest areas, and call boxes Where? July 2000 ICA awarded 7 yr contract to maintain 253 miles of I 75 (Miami to Ocala) Benefits? 6 months financial savings at 15% Presently Florida has ~17 asset management contracts totaling $484 million resulting in $64 million in annual savings.

8 Type of Assets

9 Benefits of Asset Management Performance Based Projects Performance based projects Owner/agency sets requirements Contractor agrees to meet requirements Success is measured by adherence to overall standards Focus on managing highway assets instead of people Subcontracting significantly easier Cost savings Subcontracting: Hiring and Firing Compensation

10 ICA s Goals Improve asset management practices Support project bid Smart Bid Streamline business practices Desire to accurately inventory and track maintenance of assets Intuitive and easy to use application for internal and external clients.

11 Pre Woolpert & Now Paper and clip board evaluations Work order system not fully integrated throughout company Recently though ICA upgraded their system, Microsoft Dynamics SL, to track all work, both in house crews and subcontractors work based on activities supplied by our clients. This makes reporting for internal and for client accurate and real time.

12 ICA why Woolpert? Woolpert has a history of asset assessment work particularly in Virginia and our company has known a number of Woolpert's personnel for years. We found that working with Woolpert made our job of explaining what we expected from the assessment process easy since they understood what we were expecting. Randolph Cooke, ICA

13 Data Collection Technologies

14 Data Collection Technologies Orthophotography data extraction Windshield pavement surveys Video van data collection Field data collection

15 Woolpert s SmartSurveyor Pen Based Data Collection Application Obtain & upload relative GIS layers to pen computers Create & upload database with domain pick list Program settings in pen computer to filter data storage Datum Datum Accuracy Accuracy Requirements Requirements GPS Data Filters Database Domain Pick list Planimetric Data

16 Improvements Video Van Technology Camera Power At Work

17 Video Van Collection Extracting GPS Coordinates and Attribution

18 Document Review Legacy Databases Provided by DOT Pavement Management Asset list Work Orders Warehouse Inventory Light poles Maps and Atlases GIS data Provided by DOT Web search

19 Methodology Collection images Spreadsheet of attributes (x,y), domains, asset condition, etc

20 Notice for Bid Notice for Bid Woolpert to Woolpert to Perform Baseline Perform Baseline Inventory Inventory ICA Paid on MRP ICA Paid on MRP Full condition Development of assessment sets Inventory of project benchmark for asset WEB WEB Update Solomon Update Solomon ICA Cuts Work ICA Cuts Work Orders Based on Orders Based on pre MRP pre MRP Woolpert Performs Woolpert Performs pre MRP by State pre MRP by State Standards Standards ICA Awarded ICA Awarded Contract on Smart Contract on Smart Bid Bid condition Ability to develop Smart Supplements inventory Bid with condition assessment additional Auto population of Maintenance cycle Adds value to proposal data in GIS Solomon or reduction in GIS Improved efficiency coupled with tech viewer and reviewed effort innovations steps 8 10 spatial component data Snap shot in time greatly reduced Woolpert Performs Woolpert Performs Condition Condition Assessment Assessment Solomon Data formatted for integration into GIS Ancillary data developed (images, x,y coordinate), thru use of Images, no longer excel docs Video Van, Scanner, etc. ICA Cuts ICA Cuts Workorders Workorders Reduced risk Work Order Work Order Completed Completed MRP Notification MRP Notification Update Solomon Update Solomon Maintenance Maintenance Cycle Cycle

21 ICA s Web Based Application

22 Why Integrate GIS & Maintenance Management System? Track costs Track trends Improved Preventative Maintenance Planning Route crews to work locations Aid in scheduling work in specific area Provide enhanced facilities planning Use maps to locate utilities GIS CMMS

23 Woolpert s Web Based Enterprise Asset Management Integration Services

24 Benefits Improved asset management practices Support project bid Streamlined business practices Near real time snap shot of asset Value added to DOT product Allows client and ICA to view progress near real time.

25 Questions?

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