The Management System

Transcription

1 fefe The Management System Health & Safety Management System

2 SECTION 1 Introduction Health and Safety Policy Review Record Introduction Our Process for Managing Health and Safety Health and Safety Management System (HSMS) Overview

3 SECTION 1 Introduction Health and Safety Policy Review Record The development history of our documentation is recorded to demonstrate that we have reviewed and updated our Health and Safety Policy. We will review our documents ourselves, and in conjunction with Salus Consulting, our Health and Safety Consultants, periodically and at least annually. We will communicate any changes to the staff affected and implement any new arrangements or requirements. Health and Safety Policy first issue date:... Date of management training by Salus Consulting:... Consultant... Date of Policy Review Brief Description of Changes Signed for the Organisation Consultant's Signature

4 SECTION 1 Introduction Introduction We recognise that the benefits of good safety management are: Staff and public safety Reduced number of accidents and ill-health Protection of our best interests and reputation Compliance with legal duties Happier, better motivated staff Greater operating efficiency If we fail to manage health and safety correctly the result could be: Injuries and ill-health to staff and members of the public Loss of efficiency through interruptions/bad publicity Productive time spent investigating accidents instead of working to our goals Disruption of our activities through absence following injury or as a result of ill-health Disruption of our activities through defending claims and criminal actions Increased insurance premiums Feelings of personal guilt Criminal prosecution by enforcing authority Fines, imprisonment or other penalties imposed by a court of law Our Health and Safety Management System has been prepared by Salus Consulting on our behalf and with our involvement. It contains the information we need to effectively manage the hazards and risks associated with our premises and activities. Use of this system in full is our objective so that we can realize the benefits stated above and avoid the damaging effects of neglecting our individual and collective duties. The following flow chart shows a model of how we manage health and safety. The yellow boxes show the elements where Salus Consulting have direct involvement; green and white boxes show where we implement our Health and Safety Management System; green boxes are where Salus Consulting may provide further assistance.

5 SECTION 1 Introduction Our Process for Managing Health and Safety Risk Manager Initial Review Plan actions to be taken Health & Safety Policy Development Management Systems Policies Procedure, Organisation and Responsibilities Initial set up. Salus Consulting Implementation train managers and key staff on Policies, Procedures and Responsibilities Our Action Make staff aware of Management Systems and train them on contents. Make staff aware of changes and new systems requirement Implement policies, procedures and rules, monitor Management Systems use Carry out specific and detailed activity risk assessment Make staff aware of changes and new systems requirement Use checklist for Hazard spotting Discuss findings with Salus Consulting and Implement corrective actions Salus Consulting Review Review progress, check systems implementation. Revise assessment; amend Management System to reflect changes and new requirements. Plan new action to ensure continuous improvement Process of Continuous Improvement Salus Consulting Activities Our Actions Salus Consulting Menu Assistance

6 SECTION 1 Introduction Health and Safety Management System (HSMS) Overview INTRODUCTION Our Health and Safety Management System provides us with the means to manage health and safety in an efficient and effective way. The documents contain our plans, policies, procedures, organisation, arrangements and risk management tools. The documentary system is divided into the following three elements, which are subdivided into a number of sections: Health and Safety Policy Monitoring, Checking and Recording Health and Safety Policy In this part we declare how we will manage health and safety, stating our policy on the range of issues that affect us. We support these stated intentions with internal arrangements such as the procedures to be followed, training requirements and records to be kept. We identify our organisational structure for health and safety and designate individual responsibilities to all levels of staff, to ensure that we are all aware of the duties that we hold to create and maintain a safe working environment. The next section contains information that supports our policies and procedures, helping us to understand why we need the policy and procedure and how to implement it. See main contents list for details contained in this element of our system. Monitoring, Checking and Recording This information is found in the separate file bearing the above title. The master documents for monitoring and checking are held in this section, completed forms can also be retained here. We have records for our fire precaution checks, training and other master and completed forms required by our policies and procedures. We retain the completed plans and lists of management action from our Risk Manager to see what we do right and where things have gone wrong so that we can prevent a recurrence. These and the other completed records are our proof that we have been diligent in carrying out our policy and complying with legal requirements. Contents Section 1 Section 2 Section 3 Section 4 Section 5 Monitoring Sheets and Checklists Fire Precaution Records Training Records Other Records Working Practices

7 SECTION 2 Hydrostatic Testing Consultants Ltd Health & Safety Policy

8 SECTION 2 Our Health & Safety Policy Health and Safety Policy References to Legislation

9 SECTION 2 Our Health and Safety Policy Health and Safety Policy INTRODUCTION We have a legal requirement to produce, and revise as necessary, a Health and Safety Policy. Our Health and Safety Policy forms a significant part of our Health and Safety Management System (HSMS) including: Our commitment to managing Health and Safety Our policies Our procedures Responsibilities for Health and Safety Monitoring and reviewing activities to ensure the effectiveness of our HSMS. Our 'Health and Safety Policy Statement' is a broad statement of our commitment to the effective management of health and safety and is posted around our premises so that all staff are aware of our intentions. We have documented our policies which identify, in individual topic areas, what we intend to do to control risks, manage health and safety issues, and comply with legal requirements. They are supported with procedures to provide us with a means of managing the health and safety aspects of that particular topic. The procedures record how we will implement the associated policy and require further arrangements to be put into practice such as training, risk assessment, record keeping, monitoring etc. Having identified what to do and how to do it, we then identify who is responsible for ensuring that our policy is implemented and that our Health and Safety Management System is working. We record our Organisation structure to clearly identify reporting lines and areas of responsibility, supporting this with written responsibilities and rules for all staff and specific responsibilities for key members of staff. Our monitoring activities are aimed at checking the implementation of our policies and procedures, and ensuring that they have sufficient scope to cover all areas of risk. They are complemented by our hazard spotting checklists that we complete according to the specified schedule. The legal references that follow identify the full titles of legislation which, for ease of reading, are referred to in shorter form throughout our system.

10 SECTION 2 Our Health and Safety Policy References to Legislation The main Health and Safety legislation affecting our organisation is as follows: Health and Safety at Work, etc. Act 1974 Corporate Manslaughter and Corporate Homicide Act 2007 Disability Discrimination Act 1995 as amended Management of Health and Safety at Work Regulations 1999 as amended Provision and Use of Work Equipment Regulations 1998 Manual Handling Operations Regulations 1992 Workplace (Health, Safety and Welfare) Regulations 1992 Work at Height Regulations 2005 as amended Health and Safety (Display Screen Equipment) Regulations 1992 as amended Personal Protective Equipment at Work Regulations 1992 as amended Fire Safety Order 2005 Control of Asbestos Regulations 2006 Electricity at Work Regulations 1989 Health and Safety (Safety Signs and Signals) Regulations 1996 Health and Safety (First Aid) Regulations 1981 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 Control of Substances Hazardous to Health Regulations 2002 as amended Registration, Evaluation, Authorisation and Restriction of Chemicals (EC Regulation No. 1907/2006) as amended Employers' Liability (Compulsory Insurance) Act 1969 Employers' Liability (Compulsory Insurance) Regulations 1998 Health and Safety Information for Employees Regulations 1989 Health and Safety (Consultation with Employees) Regulations 1996 Working Time Regulations 1998 as amended Smoke-free (Premises and Enforcement) Regulations 2006 Smoke-free (Signs) Regulations 2007 Smoke-free (Exemptions and Vehicles) Regulations 2007 Lifting Operations and Lifting Equipment Regulations 1998 Gas Safety (Installation and Use) Regulations 1998 Pressure Systems Safety Regulations 2000 Dangerous Substances and Explosive Atmospheres Regulations 2002 Highly Flammable Liquids and Liquefied Petroleum Gases Regulations 1972 Control of Noise at Work Regulations 2005 Construction (Design and Management) Regulations 2007 Construction (Head Protection) Regulations 1989 Confined Spaces Regulations 1997 Environment Protection Act 1990 NB For simplicity this legislation may be referred to in shorter form elsewhere in our documentation.

11 SECTION 3 Heath & Safety Policies and Procedures Hydrostatic Testing Consultants Ltd Health & Safety Policy Statement Accidents Policy Accidents Initial Action Procedures Accident and Incident Reporting and Investigation Procedure Communication and Consultation Policy Communication Procedure Consultation Procedure Company Vehicles Company Cars Policy Company Vehicles Company Cars Procedure Control of Substances Hazardous to Health Policy Control of Hazardous Substances Procedure Confined Spaces Policy Confined Spaces Procedure Construction Site Working Policy Construction Site Planning Procedure Display Screen Equipment (DSE) Policy Display Screen Equipment (DSE) Safety Procedure Dangerous Substances and Explosive Atmospheres Policy Dangerous Substances and Explosive Atmospheres Procedure Electrical Safety Fixed Installation Policy Electrical Safety Fixed Installation Procedure Electrical Safety Portable Appliances Policy Electrical Safety Portable Appliances Procedure Fire Safety Policy Fire Safety Procedure Fire Notice First Aid Policy First Aid Assessment of Requirements Procedure First Aid Notice Form Gas Safety Policy Gas Safety Procedure Highly Flammable Liquids and Liquefied Petroleum Gases Policy Highly Flammable Liquids and Liquefied Petroleum Gases (HFL s & LPG s) Procedure Health Surveillance Policy Health surveillance Procedure Hazard Reporting Policy Hazard Reporting Procedure

12 SECTION 3 Lifting Operations, Equipment and Accessories Policy Lifting Operations, Equipment and Accessories Procedure Loading and Unloading Vehicles Policy Loading and Unloading Vehicles Procedure Lone Working Policy Safety of Lone Working Procedure Liquefied Petroleum Gas Cylinders Storage and use Policy Liquefied Petroleum Gas Cylinders Storage and use Procedure Maintenance Policy Maintenance Procedure Manual Handling Operations Policy Manual Handling Operations Procedure Monitoring and Checking Policy Monitoring and Checking Procedure Noise at Work Policy Noise at Work Procedure Personal Protective Equipment (PPE) Policy Personal Protective Equipment (PPE) Procedure Pregnancy at Work Policy Pregnancy at Work New and Expectant Mothers Procedure Pregnancy at Work Women of Child Bearing Age Procedure Pressure Systems Policy Pressure Systems Procedure Risk Assessment Policy Risk Assessment Procedure Smoking Policy Smoking Procedure Stress Management Policy Stress Management Procedure Training Policy Training Procedure Temporary Work at Heights Policy Temporary Work at Heights Procedure Temporary Work at Heights on Vehicles Policy Temporary Work at Heights on Vehicles Procedure Visitors Policy Visitors Procedure Visitors Rules Work Activities Policy Work Activities Procedure Management of Work at Heights Policy Management of Work at Heights Procedure

13 SECTION 3 Work Equipment Policy Work Equipment (New) Procedure Work Equipment (Existing) Procedure Workplace Environment Policy Workplace Transport Policy Workplace Transport Procedure Young Workers Policy Young Workers Procedure

14 SECTION 3 Our Health and Safety Policy Hydrostatic Testing Consultants Ltd. Health and Safety Policy Statement HYDROSTATIC TESTING CONSULTANTS LTD. will: Establish and implement a Health and Safety Management System to manage the risks associated with our premises and activities. Regularly monitor our performance and revise our Health and Safety Management System as necessary to ensure we achieve our objective of continuous improvement. Provide sufficient resources to meet the requirements of current Health and Safety legislation and aim to achieve the standards of 'Good Practice' applicable to our activities. Actively promote an open attitude to Health and Safety issues, encouraging staff to identify and report hazards so that we can all contribute to creating and maintaining a safe working environment. Communicate and consult with our staff on all issues affecting their health and safety and, in doing so, bring this policy to their attention. Provide adequate training for our staff to enable them to work safely and effectively, and to ensure they are competent and confident in the work they carry out. Carry out and regularly review risk assessments to identify hazards and existing control measures. We will prioritise, plan and complete any corrective actions required to reduce risk to an acceptable level. Maintain our premises and work equipment to a standard that ensures that risks are effectively managed. Ensure that responsibilities for Health and Safety are allocated, understood, monitored and fulfilled. Retain access to competent advice and assistance through the support of Salus Consulting, thereby ensuring that we are aware of relevant changes in legislation and 'Good Practice'. Provide health surveillance for staff where appropriate and maintain records. Co-operate with other organisations on construction sites to ensure that they are aware of any risks to their employees and other people posed by our activities, that we are aware of any risks to our employees from their activities, and that we comply with the requirements of relevant legislation. It is the duty of all of us when at work: To take reasonable care of our own safety To take reasonable care of the safety of others who may be affected by what we do or fail to do To co-operate so that we can all comply with our legal duties To ensure we do not interfere with or misuse anything provided in the interests of health and safety. Signed: Richard Christopher Date: October 2010 Position: Managing Director

15 SECTION 3 Our Health and Safety Policy Accidents Policy INTRODUCTION An accident is an unplanned or uncontrolled event that may or may not result in personal injury, damage to equipment, premises or environment. Accidents where no personal injury occurs may be referred to as incidents. We have adopted this policy and related procedures to assist us in the management and control of accidents and their causes. There are legal requirements placed on us by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) (See Accident Guidance) which are referred to in this policy. It is our policy to: Record all injuries in our Accident Book and instruct employees on the procedure to be followed. Keep records of all accidents/incidents involving non-employees, ensuring the details of their status e.g. visitor, contractor etc. is recorded. Seek advice from Salus Consulting on any situation reportable under RIDDOR and any serious 'near miss' incident. Report all injuries, industrial diseases and dangerous occurrences, as detailed in RIDDOR, to the Enforcing Authority. Keep records of all accidents/incidents, detailing those that are reportable and how they were reported. Keep details of occupational ill health, including how this was reported to the Enforcing Authority where appropriate. Investigate all accidents, including 'near miss' incidents, to prevent recurrence. Ensure first aid (see First Aid Policy) provision is readily available. Contact Salus Consulting Ltd if in doubt.

16 SECTION 3 Our Health and Safety Policy Accidents - Initial Action Procedure

17 SECTION 3 Our Health and Safety Policy Accident and Incident Reporting and Investigation Procedure An accident or incident has been recorded and/or reported Contact Salus Consulting to check whether the accident is reportable to the Enforcing Authority Notify the Enforcing Authority if necessary Keep copy of Report Form Where possible and appropriate, take photographs Assemble information relating to the accident or incident Determine witnesses and take statements Determine witnesses and take statements Determine new/improved controls to prevent recurrence Implement control Record

18 SECTION 3 Our Health and Safety Policy Communication and Consultation Policy INTRODUCTION We recognise the value of effective methods of communication and consultation in achieving a positive health and safety culture in our business, to ensure not only that up to date information is available when required, but also that our workers are fully involved with our management of health and safety. It is our policy to: Establish effective lines of communication both internally and externally as required. Involve and consult with workers on issues affecting their health and safety at work and to take account of their views on these matters. Communication and consultation (see Guidance) takes place through: Individual conversations Staff meetings Notice-boards Internal publications Health and Safety Committee meetings Representatives of staff safety Provide information on performance, lessons learned from incidents, plans, standards, procedures and systems etc. Display the following: The 'Health and Safety Law - What You Should Know' poster Our current Certificate of Employers' Liability Insurance Our Health and Safety Policy Statement (see Health and Safety Policy Statement). Consult with workers when changes to processes, equipment, work methods etc. are introduced into the workplace that may affect their health and safety at work. Notify all workers of the arrangements for appointing a competent person. Recognise the legal rights of non-unionised staff representatives.

19 SECTION 3 Our Health and Safety Policy Communication Procedure

20 SECTION 3 Our Health and Safety Policy Consultation Procedure This applies where staff are not represented by recognised trade unions

21 SECTION 3 Our Health and Safety Policy Company Vehicles - Company Cars Policy INTRODUCTION We recognise that requiring staff to drive company cars as part of their work activities exposes them to specific hazards and risks. Lack of vehicle maintenance or driver skills may increase the risk of injury and damage to vehicles. It is our policy to: Identify any driver training or instruction that may be necessary on the use of mobile phones, accidents, servicing, regular vehicle condition checks, breakdown, maximum working and driving hours and personal safety. Provide additional driver skills training or instruction, as appropriate. Check all driver licenses on a periodic basis. Ensure that all staff are fully trained, insured and in a fit state of health to drive company or their own vehicles for work-related activities. Ensure that vehicles provided for staff are safe and in a roadworthy condition. Ensure that vehicles are serviced and maintained in good condition and at intervals recommended by the manufacturer. Ensure that vehicles provided are suitable for the individual who has to use them, e.g. sufficient adjustments, head and leg room, position of controls etc.

22 SECTION 3 Our Health and Safety Policy Company Vehicles - Company Cars Procedure

23 SECTION 3 Our Health and Safety Policy Control of Substances Hazardous to Health Policy INTRODUCTION Hazardous substances can be brought into the premises for use in various activities and processes and can also be generated as a result of a process or activity. Exposure to hazardous substances can result in short and long term ill-health and injury, and even to fatalities. (See Guidance). It is our policy to: Identify and maintain records of all hazardous substances used or created in the workplace and keep suppliers' safety data sheets available. Use safer substances where suitable substitutes exist. Risks assess work activities involving hazardous substances. Record the findings of the risk assessments, and review them periodically or when changes occur. Introduce effective control measures to ensure exposure to hazardous substances is prevented, where it is reasonably practicable, or adequately controlled to minimise the health risk. Take steps to ensure the use of control measures. Maintain control measures in effective working order and, where appropriate, ensure that they are periodically examined and tested. Undertake monitoring of exposure to hazardous substances, where appropriate. Place employees under suitable health surveillances in appropriate cases. Ensure that those responsible for managing work likely to result in exposure to hazardous substances are adequately trained and competent. Inform, instruct and train employees about the risks and the precautions to be taken to protect themselves or others from the harmful effects of hazardous substances. Ensuring that in appropriate cases suitable arrangements are in place for dealing with accidents, incidents and emergencies. Ensure no new substances are introduced into our work activities without approval of a designated manager, and before an assessment of the risk is carried out.

24 SECTION 3 Our Health and Safety Policy Control of Hazardous Substances Procedure

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26 SECTION 3 Our Health and Safety Policy Confined Spaces Policy INTRODUCTION The term "confined space" refers to a place which is substantially, though not necessarily entirely, enclosed and where there is a reasonably foreseeable risk of injury from hazardous substances or conditions within the space or from nearby. It is our policy to: Identify activities where work in confined spaces may be required. Carry out work in confined spaces only when the task cannot be effectively carried out from outside the confined space. Carry out a risk assessment on all confined space working activities in order to determine the hazards that are currently present, could become present due to the work activity or the ingress of a hazardous substance from elsewhere. Identify in the risk assessment control measure that will effectively eliminate or control the risks and put them into place prior to allowing entry. Use a permit to work system and a method of work that will ensure that the work can be carried out safely. Ensure that all persons that are required to work in confined spaces are adequately trained and competent. Ensure that safe access and egress are provided and that the sizes of openings are taken into account when planning rescue arrangements. Supervise confined space working, commensurate with the risks involved, to ensure that the work is carried out safely, in accordance with the permit to work and with the control measures identified in the risk assessment in place. Prepare emergency procedures and equipment for dealing with rescue and resuscitation. Provide a means of communication to and from the worker(s) in the confined space.

27 SECTION 3 Our Health and Safety Policy Confined Spaces Procedure

28 SECTION 3 Our Health and Safety Policy Construction Site Working Policy INTRODUCTION Fewer deaths and personal injury, not only to construction industry workers but also to members of the public, has resulted from improved safety performance over the years. Despite this the number of deaths and injuries in our industry is still far too high. Although the statistics are encouraging, we should not allow ourselves to become complacent. If we are to further improve our safety performance it is essential that we ensure that our safety policies remain dynamic through risk assessment and continued appraisal of the hazards that we face. Strong and effective supervision must be available to ensure that staff and contractors at all levels are using the control measures identified by risk assessment. It is our policy to: Actively manage health and safety through the identification of hazards and risk assessment. Put into place control measures that reduce the risks to the lowest possible level. Ensure that suitable personal protective equipment is provided and readily available. Provide adequate information, training and instruction commensurate with the degree of risk. Ensure that competent persons are appointed to manage safety at work sites. Provide and maintain a safe means of access and egress to and from work sites. Provide adequate and sufficient welfare facilities. Ensure that all plant and equipment brought into the workplace, including that used by contractors, is safe, without risk to health and has been subjected, where appropriate to statutory inspections. Provide a formal procedure for the selection of competent contractors. Ensure the health and safety of the public through the provision of adequate physical barriers, as far as is reasonably practicable, information and adequate hazard warning signage.

29 SECTION 3 Our Health and Safety Policy Construction Site Planning Procedure

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31 SECTION 3 Health and Safety Policies and Procedures Display Screen Equipment (DSE) Policy INTRODUCTION We recognise that incorrect use of display screen equipment may result in ill health such as pains in the arms, neck, elbows, wrists, hands and fingers, temporary eyestrain and headaches, fatigue and stress. It is our policy to: Identify 'Users' of DSE as defined under current legislation. In general we interpret 'users' as staff who use this equipment for at least an hour or more at a time, or more or less daily. Carry out a specific risk assessment of each workstation, taking into account the DSE, the furniture, the working environment and the user. Take the necessary measures identified in the assessment to reduce risks to the lowest reasonably practicable extent. Ensure that risk assessments are regularly reviewed. Advise staff of the findings of the assessment on their own workstation. Advise "Users" of the opportunity for free eye and eyesight tests and the purchase of any corrective lenses, at our expense, when they are required specifically for using our DSE. Ensure the software we use is suitable for our tasks. Provide information and training for staff on the risks to health from using DSE and how to avoid them.

32 SECTION 3 Health and Safety Policies and Procedures Display Screen Equipment (DSE) Safety Procedure

33 SECTION 3 HEALTH & SAFETTY MANAGEMENT SYSTEM Health and Safety Policies and Procedures Dangerous Substances and Explosive Atmospheres Policy INTRODUCTION Dangerous substances are explosive, oxidising, highly flammable and flammable substances and certain dusts, which when mixed with air, have the potential to catch fire or explode. Examples of dangerous substances include petrol, liquefied petroleum gas (LPG), solvents, paints, varnishes and wood dust. It is our policy to: Undertake a specific risk assessment for fire and explosion risks of any activity involving dangerous substances, as required by the Dangerous Substances and Explosive Atmospheres Regulations (DSEAR). Provide measures to eliminate, or reduce as far as is reasonably practicable, the fire and explosion risks as identified in the DSEAR risk assessment. Apply measures, as far as is reasonably practicable, to control risks and to mitigate the detrimental effects of a fire or explosion. Provide equipment and procedures to deal with accidents and emergencies. Provide information and training to employees. Classify places where explosive atmospheres may occur into zones and mark the zones where necessary.

34 SECTION 3 HEALTH & SAFETTY MANAGEMENT SYSTEM Health and Safety Policies and Procedures Dangerous Substances and Explosive Atmospheres Procedure

35 SECTION 3 Health and Safety Policies and Procedures Electrical Safety - Fixed Installation Policy INTRODUCTION The fixed installation consists of the switchgear and electrical distribution systems throughout our premises. We recognise that electrical equipment is potentially hazardous and will identify risks to persons and reduce those risks in accordance with current safety legislation and guidance. It is our policy to: Ensure that a competent electrician inspects and tests all fixed installations at the intervals recommended in current guidance and that the appropriate report is issued and retained. Inform employees that they must not carry out any electrical fault finding or repairs unless trained and authorised to do so. Ensure that all employees are informed of the need to speedily report any problems encountered in connection with electrical supplies, circuitry or switches. Ensure that those who carry out work on electrical systems are competent, and use the correct equipment. Isolate or take out-of-service any faulty electrical system or equipment. Test electrical circuits following repair and prior to reinstating their use. Provide emergency and first aid information to cover the actions to be taken in the event of electric shock or burns.

36 SECTION 3 Health and Safety Policies and Procedures Electrical Safety - Fixed Installation Procedure Arrange for competent person to inspect and test Decide if permit to work is required. Consult Salus Consulting if necessary Ensure equipment is properly marked up If necessary, carry out works to make installation safe Liaise with electricians undertaking work on safe procedures for isolation of equipment/circuits etc. e.g. permit to work Identify areas where work will be taking place Inform staff of works and areas out of bounds Receive report on state of installation Retain test results on site Decide frequency and plan retest of fixed installation Train staff to identify hazards and report defects

37 SECTION 3 Health and Safety Policies and Procedures Electrical Safety - Portable Appliances Policy INTRODUCTION We recognise that the use of portable electrical appliances is potentially hazardous. We will identify risks to people, managing those risks in accordance with current safety legislation and guidance. It is our policy to: Maintain a register of all portable electrical appliances used by us and ensure that a competent person inspects and, where required, tests all such equipment at intervals identified in our risk assessment. Prohibit personal portable electrical appliances from being brought into our premises unless prior approval has been given and the equipment has been inspected by a competent person before use. Provide instruction to users of portable electrical appliances so that they are aware of the hazards and are able to spot visible defects prior to use. Inform staff that they must not carry out any electrical fault finding or repairs unless trained and authorised to do so. Ensure that all staff are aware of the need to stop using portable electrical appliances if problems are encountered and report any defects immediately. Isolate or take out of service any faulty electrical equipment. Test electrical appliances following repair and prior to reinstating their use. Provide emergency and first aid procedures to cover the actions to be taken in the event of electric shock or burns. Take all reasonable precautions to ensure that any hired electrical equipment is safe to use.

38 SECTION 3 Health and Safety Policies and Procedures Electrical Safety - Portable Appliances Procedure Make an inventory of all portable electrical appliances, including personal equipment authorised to be used on site Carry out inspection and testing of all portable electrical appliances and maintain records Decide on inspection and test intervals in accordance with Salus Consulting guidance. Plan future inspections and tests Ensure staff are aware of basic checks and what to do if equipment is faulty

39 SECTION 3 Health and Safety Policies and Procedures Electrical Safety - Portable Appliances Procedure Make an inventory of all portable electrical appliances, including personal equipment authorised to be used on site Carry out inspection and testing of all portable electrical appliances and maintain records Decide on inspection and test intervals in accordance with Salus Consulting guidance. Plan future inspections and tests Ensure staff are aware of basic checks and what to do if equipment is faulty

40 SECTION 3 Health and Safety Policies and Procedures Fire Safety Policy INTRODUCTION We recognise that fire prevention is an important obligation for all organisations, including ours, and that fire has the potential to present significant risks to our health and safety (see Fire Safety Guidance). It is our policy to: Identify the person responsible for fire safety within our premises. Appoint competent persons for fire safety to implement the requirements of fire safety legislation. Assess the risks from fire at our premises and implement appropriate control measures. Ensure good housekeeping to minimise the risk of fire. Provide means of detection and giving warning in case of fire. Inspect and/or test fire safety equipment at the appropriate intervals. Provide and maintain safe means of escape from premises in the event of a fire. Maintain all fire detection, fire fighting equipment and installations. Implement a procedure for the action to be taken in the event of a fire. Train and instruct staff in fire safety including the carrying out of fire drills. Keep records of all fire safety matters (see Fire Records Section). Ensure that all visitors are made aware of the fire precautions and emergency arrangements. Identify people with any disability or impairment who may require assistance in the event of a fire. Consult with other parties involved with fire safety within our premises.

41 SECTION 3 HEALTH & SAFETTY MANAGEMENT SYSTEM Health and Safety Policies and Procedures Fire Safety Procedure Identify person responsible for fire safety in the premises and appoint competent persons to help implement and maintain fire safety controls Carry out a fire risk assessment Identify persons at risk who may need assistance to evacuate or move to a safe place Ensure that there is a method for giving warning of fires and that it can be heard in all areas of the workplace Ensure the workplace can be evacuated safety in the dark or in the event of a power failure Display fire evacuation notices and ensure all escape routes and exits are adequately signed Ensure all escape routes and exits are free from obstruction and all fire fighting facilities are readily available Maintain fire detection, warning systems and installation Train staff, carry out fire drills and keep records

42 SECTION 3 HEALTH & SAFETTY MANAGEMENT SYSTEM Health and Safety Policies and Procedures Fire Notice Below is an example of our Fire Notice.

43 SECTION 3 Health and Safety Policies and Procedures First Aid Policy INTRODUCTION We recognise that by providing suitable first aid facilities, having regard to the nature of our undertaking and the number and location of our staff, we may reduce the immediate impact of any accident. It is our policy to: Appoint and train suitable numbers of first aid personnel. Provide and maintain suitable and sufficient first aid facilities (see First Aid Guidance). Ensure that first aid facilities, equipment and personnel are readily available. Provide additional training for first aid personnel as necessary to take into account any specific hazards.

44 SECTION 3 Health and Safety Policies and Procedures First Aid - Assessment of Requirements Procedure

45 SECTION 3 Health and Safety Policies and Procedures First Aid Notice Form This is an example of our First Aid Notice.

46 SECTION 3 Health and Safety Policies and Procedures Gas Safety Policy INTRODUCTION If gas appliances and pipework are incorrectly installed and inadequately maintained, staff and others may be at risk from carbon monoxide poisoning, explosions and fire. (See Guidance). It is our policy to: Use gas appliances which conform to appropriate standards. Ensure gas appliances and pipework are installed and maintained by a competent person. Keep records relating to gas appliance and pipework maintenance and safety checks. Create an emergency plan to deal with gas leaks, fire or explosions and train staff in its implementation.

47 SECTION 3 Health and Safety Policies and Procedures Gas Safety Procedure

48 SECTION 3 Health and Safety Policies and Procedures Highly Flammable Liquids and Liquefied - Petroleum Gases Policy INTRODUCTION The term "highly flammable liquids" includes liquefied flammable gases and liquefied petroleum gases. Liquefied flammable gas is any substance which would, be a flammable gas at a temperature of 20 O C and atmospheric pressure, but which is in a liquid form as a result of the application of pressure or refrigeration or both. Liquefied petroleum gas covers commercial propane, butane and any mixture of both. A more detailed description can be found in the guidance covering this subject. The consequences of incorrect storage, handling, transportation and use of highly flammable liquids can be catastrophic it is therefore vital that we comply with current legislation and follow guidance on the subject. This policy should be read in conjunction with our fire safety policy. It is our policy to: Identify and minimise, quantity of highly flammable liquids stored and used. Store highly flammable liquids and liquefied petroleum gas cylinders in a safe manner and in accordance with current legislation and guidance. Return all empty liquefied petroleum gas cylinders to store as soon as possible. Store only the minimum daily requirements of highly flammable in the work area. Provide appropriate signs on storerooms and containers used to store highly flammable gases. Take all reasonable steps to prevent leaks and spills of highly flammable liquids. Establish emergency procedures to deal with accidental spills and leakage's. Eliminate sources of ignition in areas where highly flammable liquid vapours may be present. Provide appropriate fire fighting equipment which is readily available in areas where highly flammable liquids are stored and used. Provide adequate and safe means of escape in case of fire from areas where highly flammable liquids are stored, used or mixed. Prevent the build up of deposits of highly flammable substances and, where such deposits have occurred, remove residues as soon as possible. Ensure that employees receive suitable information, instruction and supervision so as to allow them to store, handle, transport and work safely with highly flammable liquids.

49 SECTION 3 Health and Safety Policies and Procedures Highly Flammable Liquids and Liquified Petroleum Gases (HFL's & LPG's) Procedure

50 SECTION 3 Health and Safety Policies and Procedures Health Surveillance Policy INTRODUCTION Each year many thousands of people become ill because of the work they do. Some suffer diseases or conditions that can mean years of pain. Business loses billions of pounds through sickness absence and lost production. Yet occupational ill health is preventable and many of these costs can be reduced by managers taking effective steps to control health risks at work. One of these steps is to arrange for health surveillance of employees. There is also a legal duty under, principally the Management of Health and Safety at Work Regulations (MHSW Regs) and the Control of Substances Hazardous to Health Regulations, to provide health surveillance at work. It is our policy to: Carry out risk assessments under the MHSW Regs and any other applicable Health and Safety Regulations in order to decide if health surveillance is appropriate. Place affected employees under suitable health surveillance where the risk assessment(s) indicate that health surveillance is appropriate. Consult with employees and, where applicable safety representatives, over the proposed arrangements for health surveillance and for the need for affected employees to participate in these arrangements. Inform affected employees and, where applicable safety representatives of the health risks and of the health surveillance procedure. Ensure that the person carrying out the health surveillance procedure is competent to undertake the task. Ensure that the results of health surveillance is suitably recorded and that the records are kept readily available for inspection by any person who has a right to see them. Suitably action any recommendations made as result of health surveillance and if necessary review the associated risk assessment. Treat an individual's health surveillance records as confidential information. Inform employees and, where applicable safety representatives, of the collective results of health surveillance, but ensuring that no individual is identified. Ensuring that health surveillance records are retained for statutory retention periods.

51 SECTION 3 Health and Safety Policies and Procedures Health Surveillance Procedure

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53 SECTION 3 Health and Safety Policies and Procedures Hazard Reporting Policy INTRODUCTION We recognise that staff have an invaluable monitoring role within the workplace in helping to identify hazards (see Hazard Reporting and Recording Guidance) before they cause an injury or accident. In addition, staff also have a legal duty to report conditions that might cause harm. It is our policy to: Have an effective system for the reporting of hazards found by staff in their workplace. Ensure all reported hazards are dealt with expediently and efficiently. Check that action has been taken following receipt of a hazard report. Train staff to verbally report the following circumstances immediately: Discovery of a fire Ineffective, defective or missing guards Damaged or ineffective personal protective equipment or clothing Faulty equipment that cannot be operated safely Insufficient training or information to carry out your work safely Insufficient information on the use and handling of a hazardous substance Spillage of a hazardous substance Potential incident or dangerous occurrence Complete checklists for hazard spotting at prescribed intervals.

54 SECTION 3 Health and Safety Policies and Procedures Hazard Reporting Procedure

55 SECTION 3 Health and Safety Policies and Procedures Lifting Operations, Equipment and Accessories Policy INTRODUCTION The result of failure in use, or misuse, of this type of equipment can lead to serious injuries or death, not only to users but also to those in the vicinity of lifting operations. Lifting equipment includes equipment used for carrying persons, and lifting accessories are such items as chains, strops, slings, ropes and "D" shackles. It is our policy to: Provide lifting equipment and lifting accessories that are suitable for the lifting operation on which they are to be used. Uniquely identify each accessory and item of lifting equipment, and maintain a register, and mark equipment to show it can be used for lifting persons. Install lifting equipment in such a way as to reduce the risk of the equipment or load striking a person. Ensure all lifting equipment and accessories are marked to indicate their safe working load and provide any other marking appropriate to the configuration of use and for reasons of health and safety. Subject all items of lifting equipment and lifting accessories to thorough examinations by a competent person at intervals required by the examination scheme and where exceptional circumstances could jeopardise safety. Ensure that, prior to putting into use, we have evidence that all items of lifting equipment and lifting accessories are thoroughly examined by a competent person. Store equipment and accessories in such a way as to prevent damage or degradation. Keep all records of thorough examinations, tests, inspections and defect reports throughout the lifetime of the lifting equipment and in the case of lifting accessories for 2 years. Carry out risk assessments on all lifting operations and take action on their findings. Ensure that all lifting operations are properly planned by a competent person, are supervised and carried out in a safe manner. Provide suitable training for all users of lifting equipment and those involved in lifting operations. Take out of use and segregate any dangerous or faulty equipment or accessory until the item is repaired, tested and returned to service, or the item is rendered unusable and disposed of.

56 SECTION 3 Health and Safety Policies and Procedures Lifting Operations, Equipment and Accessories Procedure

57 SECTION 3 Health and Safety Policies and Procedures Loading and Unloading Vehicles Policy INTRODUCTION We recognise that activities associated with the loading and unloading of vehicles presents a wide range of risks to both employees and non-employees, which can potentially, result in serious injury or fatality. Accidents can occur during loading and unloading of vehicles e.g. employees being struck by part of a failing load, being struck or run over by a moving or overturning vehicle, or falling from a height. We also recognise that Management responsible for these activities on their premises need to be aware of potential problem areas and general control measures that have to be put into effect, monitored and maintained. It is our policy to: Ensure that all loading and unloading be carried out in an area away from passing traffic, pedestrians and other people not involved in the loading and unloading operation. Ensure that the vehicle or trailer is adequately stabilised where appropriate and that its brakes are applied to prevent any unsafe movement during the loading and unloading operations. Load and unload vehicles or trailers in such a way that the load weight is spread evenly as far as possible. Ensure that no vehicle/trailer is loaded beyond its rated capacity or its legal limit of gross weight. Drivers of vehicles are responsible for ensuring that these limits are not exceeded and that loads are safe and secure before moving off. Take appropriate precautions against mechanical hazards such as the use of dock levellers, scissor lifts, vehicle tail lifts etc during the loading and unloading operations. Not to carry out loading and unloading operations so near to overhead electric lines that may make it possible to make contact with them, or of electric arcing between the vehicles and cables and/or the loading and unloading equipment. Make appropriate arrangements to safeguard against the possibility of a vehicle moving away before the loading and unloading operation has been completed. Make suitable arrangements between the haulier and/or the occupier of the workplace to confirm whether the driver of the vehicle is required for loading and unloading operations. This should include the provision of any necessary instructions and equipment to carry out loading and unloading safely. Provide visiting drivers a safe place to wait if they are not required for loading and unloading operations. To check vehicles/trailers before loading for any damaged or loose boards and obstructions that could compromise the safety of the loading operation. Ensure that loads are suitably packaged and that where pallet boards are used that they are in good condition. Where necessary, loads will be secured to prevent them from falling off or being a hazard during the unloading operation. Ensure that all staff involved in loading and unloading operations are suitably trained in manual handling and in the use of any equipment that may need to be used. Refuse to load or unload a vehicle/trailer where circumstances make it unreasonable to do so.

58 SECTION 3 Health and Safety Policies and Procedures Loading and Unloading Vehicles Procedure

59 SECTION 3 Health and Safety Policies and Procedures Lone Working Policy INTRODUCTION We recognise that staff who work alone may be exposed to hazards that are not usually present when working with other staff. We additionally recognise that extra precautions are required to safeguard the health and safety of lone working staff. It is our policy to: Carry out a suitable and sufficient risk assessment for lone working activities. Provide a safe system of work for staff. Provide appropriate information and training to all lone working staff. Make adequate first aid provision for all lone working staff.

60 SECTION 3 Health and Safety Policies and Procedures Safety of Lone Workers Procedure

61 SECTION 3 Health and Safety Policies and Procedures Liquefied Petroleum Gas in Cylinders - Storage and Use Policy INTRODUCTION Liquefied petroleum gas (LPG) e.g. propane or butane is a colourless liquid which readily evaporates into a gas. It has no smell, although it will normally have odour added to help detect a leak. When mixed with air the gas can burn or explode when it meets a source of ignition. It is heavier than air, so it tends to sink towards the ground. LPG can flow for long distances along the ground, and can collect in drains, gullies and cellars. LPG is supplied in pressurised cylinders to keep it liquefied. The cylinders are strong and not easily damaged, although the valve at the top can be vulnerable to impact. Leaks can occur from valves and pie connections, most likely as a gas. Liquid LPG can cause burns to the skin. It is our policy to: To undertake a specific risk assessment for fire and explosion risks relating to the storage, handling and use of liquefied petroleum gas, as required by the Dangerous Substances and Explosives Regulations (DSEAR). Implement control measures as identified in the DSEAR risk assessment. Provide suitable and secure storage arrangements for LPG cylinders. Designate the storage area as 'no smoking'. Ensure that cylinders are securely stored in an upright position in order to minimise the possibility of accidental damage to the valves. Segregate full and empty cylinders. Ensure that the storage area is free from combustible materials and clear access is available. Provide an adequate number of suitable fire extinguishers within the storage and work areas. Train key members of staff in the correct use of these fire extinguishers. Ensure that the areas where LPG fire appliances are used are well ventilated. Ensure that LPG cylinders are securely located in an upright position whilst in use. Ensure that LPG appliances and cylinders are segregated from combustible materials. Arrange for all equipment using LPG as a fuel to be inspected and maintained on a regular planned basis by a competent person. Keep records relating to maintenance and inspection of LPG appliances. Instruct employees on the action to take in the event of a gas leak, on smelling gas in the building and in case of fire.