Health & Safety Policy For Locations Hosting Film Production Companies

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1 Health & Safety Policy For Locations Hosting Film Production Companies Throughout this document, the location will be referred to as The Venue and the film production company as The Contractor. The following Health & Safety Policy is offered as a guide to comply with current legislation in accordance with the Health and Safety at Work Act etc 1974 and the Management of Health and Safety at Work Regulations Advertisements The Contractor must not display any advertisement or name board without prior consent of The Venue. Animals If animals are involved, The Contractor must comply with The Animal Welfare Act 2006 and The Performing Animals (Regulation) Act 1925 and have The Venue's consent for animals to be permitted on site prior to work commencing. Control of Substances Hazardous to Health (COSHH) Prior to delivery and at least 24 hours prior to use on site, The Contractor must supply full trade names and product data sheets for all hazardous substances (with no exceptions) proposed for use on site in order that a full COSHH assessment can be made in accordance with the Control of Substances Hazardous to Health Regulations Copyright & Consent The Contractor must obtain written permission from The Venue, staff and any visitors to the location if their image, branding or logos are to be used in any part of their film in accordance with the Copyright, Designs and Patent Act Electricity The Contractor and their Sub- Contractors are responsible for complying with all legislative requirements relating to the maintenance and testing of all electrical equipment they bring to The Venue in accordance with the Health and Safety at Work Act 1974, Electricity at Work Regulations 1989 and BS7909 Code of Practice for Temporary Electrical Systems for Entertainment Related Purposes. Fire Exits Emergency evacuation procedures and plans showing assembly points and designated fire exits must be clearly indicated and kept free of obstructions at all times. First Aid The Venue will have its own first aiders, first aid kit and procedures for contacting the emergency services which will be clearly displayed. The Contractor will have their own qualified first aiders and first aid kit, appropriate and fit for purpose and must ensure that both are easily identifiable and available at all times, including during setup, filming and break down. Any first aid incidents should be recorded in accordance with Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) Page 1 of 5

2 Food Hygiene Any business supplying food to The Contractor at The Venue's location must comply with Food Hygiene Regulations The Contractor will make sure food is consumed only in areas designated by The Venue and all litter will be disposed of appropriately. Indemnity and Insurance Prior to filming commencing, The Contractor must produce a copy of their Public Liability Insurance to the value agreed with The Venue and in accordance with the planned activity and agree to indemnify the owner of The Venue or their representatives against any claims arising as a direct result of the activities of the production. The Contractor must ensure that they, as well as their Sub- Contractors, comply with the requirements of the Employers' Liability Insurance (Compulsory Insurance) Act Please refer to the Employers' Liability Act 1969 and Employers' Liability Regulations Illegal or Inappropriate Activities Consuming alcohol, illegal drugs and gambling are strictly forbidden on The Venue's premises both inside and outside. Swearing or the use offensive language will not be tolerated. The Contractor must ensure that all members of the crew behave in a professional and respectful manner at all times. Ladders/Scaffolds/Mobile Towers/Cranes/Jibs/Cherry Pickers/Portable Power Generators The Contractor must ensure that all equipment is suitable for its intended purpose, appropriate safety precautions complied with and that only properly trained operatives will move or operate such equipment. Regular checks must be made by these operatives to ensure the use, safety and stability of such equipment when in use, setting up or breaking down. Please refer to the Lifting Equipment and Lifting Regulations 1998, The Provision and Use of Work Equipment Regulations 1998, The Supply of Machinery (Safety) Regulations 1992 and Manual Handling Operations Regulations 1992, Any petrol, oils or chemicals used with the machinery must be stored safely and securely away from any of The Venue's buildings and property. Please refer to the Fire Precautions (Workplace) Regulations 1999, Dangerous Substances and Explosive Atmospheres Regulations 2002, Storage of Dangerous Substances 2003, COSHH Regulations 2002, and Control of Explosives Regulations The equipment must not be left in such a way that it may be used by an unauthorised person. All equipment which could aid unauthorised access to the site must be removed at the end of each working day or secured by padlock and chains as agreed with The Venue. Local Neighbourhood Information The Contractor must abide by Local Council Authority rules on informing any local neighbours who could be affected about the coming filming activities and inform them as early as possible or at least two weeks prior to work commencing. Please refer to the Control of Noise at Work Regulations 2005 and Environmental Act Page 2 of 5

3 Noise/Parking/Deliveries/Street Signs/Street Furniture/Street Lighting The Contractor is expected to minimise noise nuisance and disturbance to site staff, visitors and neighbours at all times particularly when working outside, arriving or leaving the site including loading/unloading people, goods or materials. Vehicles must not obstruct any access or exit route. Please refer to the Road Traffic Act 1988, Road Vehicles (Construction and Use) Regulations 1986,Traffic Management Act 2004, Traffic Signs Regulation and General Directions 2002 and Highways Act Personal Protective Equipment (PPE) The Contractor must ensure that operatives are provided with and are fully trained in the use of well maintained PPE where appropriate. Please refer to the Personal Protective Equipment Regulations Person in Charge The Contractor (or their appointed deputy) must remain on site to supervise the works in progress. This person must be provided with a mobile telephone, radio or other acceptable method of direct communication with site staff as requested. Props, Special Effects and Stunts The Contractor must have The Venue's consent for potentially hazardous stunts or hazardous props, ie. weapons and explosives. Only appropriately trained, qualified and licensed persons may operate such devices or perform such stunts under adequate and appropriate supervision and in accordance with current legislation. Protection of the Works The Contractor will provide adequate protection to building and property belonging to or loaned by the site. This will include protection to all floors, walls, ceilings, stairs, fixtures and fittings in the vicinity of the work and access routes. The Contractor will ensure that all work areas and access routes are kept in a clean and tidy condition at all times and waste removed and disposed of as agreed with The Venue. Risk Assessments The Venue will have its own health and safety policies and risk assessments in place and these documents will be accessible on request in accordance with the Health & Safety at Work Act etc The Contractor and their Sub- Contractors must create a suitable risk assessment for any hazards they will encounter and may create, which must be presented prior to work commencing. This risk assessment is a living document and must be updated immediately whenever circumstances change, developments occur or incidents happen. Safeguarding If children or vulnerable adults are involved, The Contractor must comply with the Safeguarding Vulnerable Groups Act 2006, Children (Performances) Regulations 2000 and Children Act The Contractor must ensure any scenes containing semi or full nudity, or contain elements which may cause distress or offence to The Venue's staff or visitors are treated in a discreet and sensitive manner. Page 3 of 5

4 Safety Signage and Barriers Suitable signage and adequate barriers must be used and clearly identifiable and where vehicles are involved, please refer to the Highways Act 1980 Section 132(1). Security & Personal Security The Contractor must follow all reasonable instructions given to them by The Venue's staff whilst on site. Vehicles, tool kits, bags and boxes and any personal items being brought on or off site may be searched by The Venue's staff. The Contractor should ensure that all vehicles and belongings are kept safe and secure while on site. The Venue does not accept responsibility for any loss or damage. Smoking Smoking is not permitted, except in areas designated by The Venue. Supervisor The Venue will appoint a suitable member of staff to oversee, facilitate the activity and safeguard its staff and visitors. The Contractor shall agree to and comply with all instructions given. The Venue reserves the right to remove any person from the site for breaching Health & Safety, Security or other Venue rules. Page 4 of 5

5 Health & Safety Policy Statement (Sample) The Contractor/The Venue and the management and employees recognise that the approach to health and safety will be based on the identification and control of risk. This policy also acknowledges its responsibility in respect of persons other than its own employees, whether members of the public, productions, tenants, employees of contracting companies or delegates (Third Parties). The Contractor/The Venue acknowledges its responsibilities as set out in the Health and Safety at Work Act 1974 to ensure that as far as is reasonably practicable : The provision of a working environment that is safe and without risks to health; Provision and maintenance of a safe place to work, together with safe access to and from that place of work; Compliance with all relevant statutory requirements for Health, Safety and Welfare; Provision and instruction, information, training and supervision necessary to ensure the health and Safety of employees and third party users of The Venue; Safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances. The Contractor/The Venue aim to do everything possible to prevent personal injury and damage, and are made aware of their responsibilities for Health and Safety. All employees should be familiar with the Health & Safety Policy and in turn their responsibilities to themselves and to others. The Contractor considers this policy a "living document" and best endeavours to ensure that changes in circumstances, legislation or new technology are properly accounted for and amended within accordingly. This policy statement will be displayed within... with a copy being available on the website. In addition a copy will be provided to all employees and made available to all third parties. I have read and understood this document and my own responsibilities with regard to Health and Safety. Name (print)... Signed... Date... Page 5 of 5

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