How would lost data impact your business? What you don t know could hurt you. NETWORK ATTACHED STORAGE FOR SMALL BUSINESS

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1 How would lost data impact your business? What you don t know could hurt you. NETWORK ATTACHED STORAGE FOR SMALL BUSINESS

2 How would lost data impact your business? What you don t know could hurt you You may not know all the options when it comes to electronic data storage and maintenance. Intel -based Network Attached Storage (NAS) devices may provide your business with a safer and more cost effective solution for protecting your business data. Businesses of all sizes are becoming more and more reliant on electronic data, from client account, financial and product information to legal documents, designs and plans, and multi-media content. The volume of this data is exploding, and its value increases daily, but many small and medium-sized businesses have no simple and cost-effective way to store, protect and manage this vital business resource. The responsibility to maintain sufficient capacity and reliable storage often falls on relatively small IT departments, or perhaps on a single individual in the company, and managers with limited time, staff, and budget are scrambling to keep up.

3 The business impact of the digital data explosion is just beginning, and a set of business trends is combining to escalate storage needs: Content Rich Data: Electronic communication is becoming more graphics and media intensive. Business transactions are increasingly done online and require large storage solutions that allow fast, easy, and secure access to information of all types text, sound, images, and video. Data Security: The back room filled with boxes of files doesn t (or shouldn t) exist anymore, so businesses need a secure way to store this valuable business data electronically. Not only must it be stored, but it must be routinely backed up and stored in more than one location to enable disaster recovery. Virtual Access: Not only is the back room disappearing, but so is the notion of a physical office. Airplanes, coffee shops, homes, sidewalks, and cars have become virtual offices, and the trend will continue. With wireless broadband access just around the corner, your business data will need to become as mobile as you are. Regulatory Compliance: Financial services, healthcare, and life science industries are now expected to comply with a whole host of new government regulations such as Sarbanes Oxley (SOX), HIPPA, and SEC. Right now, these regulations primarily affect large businesses, but as more and more businesses become electronically integrated, these regulations will evolve to put the burden of compliance on smalland medium-sized businesses as well. The number and size of s in your inbox increases every day, and so does your business reliance on that . Your folders have likely replaced your need for a desk drawer filled with files. With playing such a critical role in business communications, you must find a way to keep servers from clogging up while still enabling your employees to securely store and retrieve this valuable information. Most businesses have dealt with data storage and management challenges already by adding disk space or reconfiguring servers. In many cases the solutions work for a while, but then end up creating more problems later. Businesses that have been through this process start seeing some common pain points: 1. Data becomes fragmented across multiple locations, machines, and appliances. Suddenly no one knows who has the right copy of a file, or if it can be found at all. 2. Once finding files becomes a problem, employees start using their folders to store these valuable business files. Since files are easily ed around, security goes out the window, and people lose track of how many versions of a particular file are in circulation, leading to mistakes and confusion. 3. Most businesses already do some form of backups, but very few businesses actually test their backups to see if information could be reliably restored. In addition, businesses often learn the hard way that their backup processes missed something important because it was stored somewhere unexpected. 4. When there is a capacity issue, businesses must take their network down to add, reallocate, or change server configurations. The downtime affects business, and often the changes create other interruptions and administrative issues. The business impact of the digital data explosion is just beginning. 1

4 Direct Attached Storage (DAS) Solutions The most common solution to data storage and management issues is to add Direct Attached Storage (DAS) devices a hard disk drive (HDD) attached directly to a PC. This is done by replacing or adding an additional HDD to an existing server (or desktop) or by adding an additional server with its own DAS device. The following situation is a relatively typical example of how a business might use DAS to solve a storage problem: ACME Advertising Group just signed a new contract with an existing client, Widgets, Inc. Widgets is already a client of ACME so large files of Widget s advertising data (multimedia files) are already stored on one of the ACME servers. However, with the new contract from Widgets, additional capacity will be needed to create and store new media files. Rather than disrupt the ongoing work on the old server by reconfiguring it with a new HDD, ACME decides it would be more efficient and cost effective to add another server with a large amount of disk space (DAS) for the new Widgets work. But is this really efficient and cost effective? Because the cost of storage hardware is relatively inexpensive and continues to drop, businesses see DAS as an easy and costeffective solution. With the cost of server hardware also dropping, adding a general purpose server to the network is also an attractive solution. However, because your business now requires more and more fault tolerance, data protection, data availability, disaster recovery, and online backup, the cost of managing that storage is going up. Businesses are quickly learning that storage hardware costs do not equal storage management costs. By adding disk space to an already fragmented network, you actually increase the complexity of backup, access, security, and availability. By adding a general purpose server to a network, you also add the complexity of managing an additional server. With the down time needed to reconfigure or add servers, interruptions to your business must also be managed. While DAS may be a great solution for some of your storage needs, it may not be the best alternative for other needs. DAS solutions, while seemingly cost effective, can actually increase your overall total cost of ownership (TCO) because of the unnecessary complexities it can introduce. 1 Network Attached Storage (NAS) Solutions Recognizing the challenges that businesses face in managing and storing data, Intel offers another solution for storage management. NAS devices are self-contained storage units that plug directly into your network. They are specifically designed to provide fast, scalable, and reliable access to your business data while avoiding the pitfalls of adding complexity to your network. Adding storage is as simple as attaching a device to your network. NAS devices are not attached to a specific computer, as opposed to DAS devices, so your files can be managed centrally from any location on your network. NAS solutions based on Intel storage building blocks gives your business a truly efficient and cost-effective way to add and manage data storage. Let s go back to our advertising firm, ACME. Using a NAS solution, ACME can now handle its new contract with Widgets much more effectively. Instead of adding another server to provide the data capacity, ACME simply adds a NAS device to the network to house all the Widgets files. No downtime, no new server, no fragmented data. More about Network Attached Storage NAS devices are somewhat similar to general-purpose servers, but they have been optimized to do one thing: file sharing. NAS appliances contain an internal operating system and corresponding file system, but the operating system is optimized for file sharing and only includes functionality that is related to communicating with the file system and network. All other functions are removed or disabled from the system. The device attaches directly to the network and is available to all clients on the LAN via standard Ethernet protocols. Data is stored in file format and looks the same as files stored on a PC. The installation process for NAS devices is extremely easy to deploy and will not disrupt users or applications on your network. NAS devices include intuitive management consoles for installation and management, and in most cases can be installed and working in less than 15 minutes. Compared to general purpose servers NAS devices contain relatively large amounts of storage. Entry-level NAS devices generally provide 200 Gigabytes to 2 Terabytes of storage, while enterprise level devices can provide up to 30 Terabytes. Therefore these devices can provide considerable cost savings while easily scaling with your business. Not only is the cost of capacity typically less, but there are also no per-seat licenses to purchase for users or applications accessing the device. 1. Total Cost of Ownership (TCO) refers to the actual cost of purchasing and managing systems, including purchase price, cost of upgrades or maintenance contracts, ongoing labor costs to maintain, and costs for eventual replacement.

5 Streamlining Your Network with Network Attached Storage Businesses already understand the efficiencies gained by dedicating servers on the network to perform specific tasks. For example, you probably have a single server dedicated to serving company , and perhaps another server dedicated to serving the external Web site. By allocating servers to specific tasks, your network and applications can be streamlined for performance and management. Intel provides a way to extend this concept to data storage by using NAS devices. By separating data storage and access from processing power, your network can be further streamlined to support your business while reducing TCO. With NAS, data storage, access, and backup simply becomes another service on your network that can be optimized and centrally managed. Data storage and access services common across many businesses include file sharing and backup. While NAS can bring benefits in many other scenarios, these are two services that NAS devices are particularly well suited for: NAS for file sharing: Adding a NAS device to your network can provide large amounts of shared storage for your business users and applications. The devices are easy to install and manage, they help avoid business interruptions, and they can lower overall TCO. NAS reduces the need to add generalpurpose servers and helps minimize the frustration around upgrading and replacing HDDs. Because NAS devices can support large amounts of storage, file sharing can be consolidated and managed centrally. Access to files is transparent to the user or application, thereby avoiding the administration issues that can be introduced by adding new servers. In addition, the performance of critical-to-the-business productivity applications can be greatly improved by moving the data access functionality onto a NAS device. NAS for backup and recovery: Your business relies on the protection and availability of your data, so backing up that valuable data is very important. For businesses that perform backups infrequently (if at all), NAS provides a simple and economical way to easily begin implementing a more robust backup and recovery policy. Because NAS devices generally have a relatively large data capacity, they serve as an ideal, centralized backup repository. If you are currently backing up multiple servers to tape, consolidating these individual backups onto a networked NAS device could greatly reduce the effort expended on individual tape backups. The files on the NAS device can then be backed up to tape all at once. Perhaps the biggest benefit of using NAS for backup is its ability to rapidly recover lost or deleted files. Working with tape can be cumbersome and recovery of lost files can take hours or days. Since NAS storage behaves the same as a normal HDD on a PC, restoring information is as simple as moving files on the network. NAS is disk based, and therefore the data is online and available immediately. For an even more robust solution, backing up to a NAS device and then archiving to tape provides complete redundancy of information and still provides the benefits of fast and easy restore. 3

6 Intel Entry Storage System SS4000-E An Easy-to-Use Network Attached Storage (NAS) System Designed for Affordable Data Protection. The Intel Entry Storage System SS4000-E is an intelligent network storage solution for small office, medium office, and home network environments. Costing less than big file servers, the SS4000-E manages shared files by user names or groups, and features a client backup and recovery system. The SS4000-E can connect to a Gigabit Ethernet network and support up to four Serial Advanced Technology Attachment (SATA) hard disks. This high performance solution is ideal for protecting valuable data and quickly restoring from a backup. With a convenient Web interface, the SS4000-E provides security by limiting access to shared folders by user or group level authentication. Complete and advanced data protection is provided through support for RAID Levels 10, 5 and 1. Features Data file sharing among Windows,* Linux* OS, and Macintosh* users, with user name, password protection, and managed access in local workgroups. Data protection (RAID Levels 10, 5, and 1). Easy-to-use set up wizard. The backup and recovery application provides system backup, remote boot and recovery for Windows* clients. Can act as a Dynamic Host Configuration Protocol (DHCP) server. Can act as a DHCP client for easy network configuration. User-friendly Web interface for setting up users and access rights. Built-in FTP server provides convenient high-speed file transfers. Web-based management provides system information for disk usage, service status, RAID, system log, and current connections. Can be used as linear storage or set up as RAID 0.

7 Conclusion Managing and securing electronic data has become critical to the success of your business, and the demand for storage capacity is rapidly rising. Your business requires a solution that is both cost effective and easy to use. Intel is committed to providing the highest quality solutions to enable your company to keep pace in the rapidly moving business climate. They understand the need for robust storage solutions that meet the specific needs and constraints of small- and mediumsized businesses. Intel-based Network Attached Storage products are specifically designed to meet these needs. They provide a reliable, scalable, and flexible storage solution that fulfills the specific needs of your business while enabling you to lower your overall cost of managing storage. To learn where to buy Intel-based NAS solutions please visit Intel is creating new advances in storage capabilities providing greater value to its users by lowering TCO, increasing ease-of-use, and enabling faster time-tomarket. Their innovations in silicon, and ecosystem enabling have created new leaps in the way data is stored, protected, and accessed. The result is high performance, flexible, and scalable storage solutions that you can count on. 5

8 Need assistance with technology? Intel Premier Providers offer hardware and software products and services, including IT outsourcing and consulting. Copyright 2006 Intel Corporation. All rights reserved. Intel, Intel logo, Intel. Leap ahead., and Intel. Leap ahead. logo are trademarks or registered trademarks of Intel Corporation or its subsidiaries in the United States and other countries. *Other names and brands may be claimed as the property of others. Printed in the United States. 0506/MPB/HBD/PG/2.5K US

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