Your Book Fair Homepage and Online Fair ~ Adding, Editing, Publishing, and Managing ~

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1 Your Book Fair Homepage and Online Fair ~ Adding, Editing, Publishing, and Managing ~ Introduction Your basic Book Fair Homepage is created for you, and your Online Fair is activated, as soon as you enter the Toolkit for a Fair. Now you can add important features and customize your schedule, messages, and Online Fair dates. Note: While the Homepage is available to all Book Fairs, the Online Fair is not available to BOGO (Buy One, Get One Free) Fairs. Your Homepage and Online Fair Click the Homepage - Online Fair icon in the menu and you will land on the page below, where you can manage and update your Homepage details. Click View Your Live Homepage to see the basic Homepage we ve published for you

2 This is an example of the standard features you will see on your basic Homepage, before you customize it with your own details. School name, address, and Fair location (customizable) Chairperson name, link to , optional phone number (customizable) Call for volunteers (customizable) Add your school s Book Fair location. Basic schedule of Fair dates (you will add times and events). Customizable message to visitors. You can add a link in the message. Payment methods. You can edit how checks are payable. Online Shopping is set up to start 5 days before the in-school Fair, with a total duration of 14 days. Dates are customizable and duration can be up to 21 days. Online shopping is not available for BOGO Fairs. Your customers can learn about and download the Book Fairs App before the Fair starts. Featured books (not customizable) - 2 -

3 About Your URL When you enter the Toolkit, your Homepage and URL are automatically created. You may customize your URL by clicking on Change URL. Your school s URL will carry over from Fair to Fair. Adding Features There are two important features to add before you start customizing your Fair s Homepage: Your Book Fair Goal (you can also add your goal to the Homepage automatically as you complete the Book Fair Planner) Principal s Reading Activity To customize the URL, click Change URL To add your Goal, click this button. You can also add the goal to the Homepage automatically as you are setting up the Book Fair Planner To add Principal s Reading Activity, click this button.

4 Editing Features To customize (edit) any feature: Click on the green Preview & Edit Your Page button and you will land on the Preview & Edit page. To edit all features, click this button. Editing is similar for each section. On the Preview & Edit page, hover over any section, select Click to Edit, and follow the directions to make your changes

5 Here is an example of editing the School Information section (school name, address, location of the Fair at the school). Just make your edits and click Save. Be sure to add the location! All of these sections are editable: School name, address, and location of Fair Chairperson name, , and phone number Daily schedule, times, and events Payment methods Book Fair Message Thank You Message (when Fair ends) Call for volunteers Online Fair shopping dates Your Book Fair Goal The Principal s Reading Activity - 5 -

6 Online Shopping: The Online Fair is automatically activated for you as soon as you enter the Toolkit. Online Fair shopping dates are pre-set to start five days before your in-school Fair, with a total duration of 14 days. You may change the dates of the Online Fair and it can be extended for as long as 21 days. You may also disable the Online Fair. (Note: Online Shopping is not available to BOGO Book Fairs.) Daily Schedule: As you add times and events to your Schedule, save your changes after each edit. You can post this event directly to your Planning Calendar! Publishing Changes After editing, be sure to click Publish Now. Your changes are published immediately. If you select Publish Later, your changes will be saved, but not visible to the public, until you come back and click Publish Now

7 Managing the Homepage and Online Fair Here s how to Manage your Homepage and Online Fair shopping: Edit features anytime. See the number of visitors to your Homepage. Update your URL. Enable/Disable Find a Fair. Find great ways to promote the Book Fair using the Homepage. Manage the Online Fair Change dates Preview the online store (before the Online Fair starts) Go to your online store (after the Online Fair starts) Disable, if not started yet View orders and shipping details Refer to How-to Guide View FAQs Contact Customer Care Note: Not available to BOGO Fairs View a brief introduction to the Homepage. Learn about the Online Fair in this video. Read this document for Homepage details. Update your goal with your daily results

8 When the Homepage Expires Your Homepage will expire at 6:00 am (EST) the day after the in-school Fair End Date or the Online Fair End Date, whichever is later. Customers who visit the Homepage after it expires will see a Thank You page like the one shown below. After the Homepage expires, you can still edit the Thank You message and update your Goal, Chairperson details, and School Address. Tips and Details To Display and Remove Features To display a feature on the Homepage, go to the Preview & Edit page, hover and Click to Edit, and check the box to Display on the Homepage. To remove a feature, uncheck the box. Your Chairperson Contact Information If you would like members of your school community to contact you by and/or phone, fill in your Contact Information. Phone number: By default, your phone number will not be displayed on the Homepage. If you wish to display your phone number, check the box to display. Address: If you do not wish to display your name and link for , uncheck the Contact Person and Address boxes. Tip: If you want to hear from customers and potential volunteers, publish all or part of your Contact Information. For your privacy, your address will not be displayed on the Homepage; instead, your name will be displayed as a link to a form customers can send you via . The form will not show customers your address, but their messages will be delivered to your inbox

9 Notes on the Volunteer Section You can change the default to another address, and you can add up to three additional addresses for other members of your team to receive s from potential volunteers. The volunteer link, Let us know if you can volunteer, links to a form customers can send you via . The form will not show customers your address, but their messages will be delivered to your inbox. Online Shopping The Online Fair is not available to BOGO (Buy One, Get One Free) Book Fairs. Field Lengths School Name, Address and Location: Each customizable field (School Name, Street Address, City, Location of the Fair) allows up to 30 characters. Fair Schedule: The Event Description field allows up to 30 characters. Tip: Uncheck the box beside the word Display and the day will not be visible on the Homepage. Or, you may keep the Display box checked, click Add an event for this day, and select the event called Closed this will display the day on your schedule with the notation Closed. URL: The URL (Web address) assigned to your Homepage can be edited by clicking Change URL. The editable portion of the URL allows up to 30 characters. Welcome Message: The Heading field allows 30 characters. The Welcome Message field allows up to 1,000 characters. Thank You Message: The Thank You Message field allows up to 400 characters. Volunteer Recruitment: The Heading field allows up to 30 characters. The Volunteer Message field allows up to 400 characters. Payment Methods: The Checks Payable field allows up to 50 characters. Book Fair Goal: The Goal Purpose field allows up to 200 characters. Principal s Reading Activity: The Heading field allows up to 35 characters. The Principal s Reading Activity field allows up to 500 characters. If you experience technical difficulty or have questions, please contact Customer Care at cptoolkit@scholasticbookfairs.com Update: 01/27/15