1. If you do not already have a BlueJeans account, you can create one for free at

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1 Setting up a meeting 1. If you do not already have a BlueJeans account, you can create one for free at 2. When you log in, you will be given the option to use your personal meeting (an ongoing meeting that you can use any time) Or schedule a meeting. Scheduling a meeting is recommended for specific conferencing events. Fill in the details for the meeting. It is recommended that you click the following options: a. Add Participant Passcode. This will allow you to control who is able to access the meeting. b. Under Advanced Meeting Options: Mute Participants On Entry. This will reduce background noise as participants enter the meeting. They can choose to unmute themselves, or you can unmute them from the moderator controls.

2 You can also choose to invite participants directly as you schedule the meeting, which will send them an with the meeting details and instructions on joining, as well as a Google Calendar invite. 3. You will then receive an with the meeting details and instructions on joining. DO NOT forward this to participants, as it includes your Leader PIN (aka Moderator Passcode). Participants you added will receive their own containing a Participant Passcode. 4. If you did not invite participants during scheduling, you can send them the information by going to your homescreen and clicking on the meeting title. Starting a meeting 1. It is recommended that you bring a laptop to pair with the room system for better control options. 2. On the touchscreen, click Videoconference. Dial the BlueJeans IP address ( ). NOTE: the number pad on the touchscreen has a separate button for Dot; do not press *. 3. Once the room system is connected, you can either enter the meeting ID and Moderator Passcode onto the screen or pair up your laptop. To pair up your laptop:

3 Click Start Meeting (see above screenshot). Click Room System. You will be prompted to enter the 5-letter pairing code from the room system. Alternatively, you can start the meeting from your laptop by clicking Computer instead of Room System (note that you will have to download and install a plug-in the first time you use BlueJeans), and then enter the meeting from the room system using the Meeting ID and Participant Passcode. 4. Outside participants can join the meeting regardless of whether they have BlueJeans accounts. They can call in or connect via their computers. (Again, they will need to download and install the BlueJeans plug-in the first time they connect on their computer.)

4 Moderating a meeting 1. From here, you have a variety of options. On your laptop screen, you will see a sidebar with a list of participants like this: You can: a. Mute and unmute participants microphones b. Enable and disable participants video cameras c. Mute and unmute your own speakers d. Record the meeting, which will save a video of the meeting to your BlueJeans account (which you can download later) 2. You can also share your screen using the Share Screens icon (resembling two monitor screens). After clicking this icon, you will see this screen:

5 Click Share my desktop and you will be brought to this screen: Click Share my screen to begin. 3. Another option to share your screen is to use the room PC. To do this, click Display & Content under the Videoconference menu on the touchscreen. To use the room PC, click PC as a source. To use a laptop, click either East or South Wall (depending on which VGA port you use). This is the same as Presentation mode. You can use the Flip button under Self View to switch between the video feed and the presentation on the screen (only affects what you see; does not affect what other people in the conference see).

6 4. To control the camera, click Camera: The camera is automatically set to Preset 1. You can pan or tilt the camera around the room, and zoom in and out. To return to the default position, click Preset 1 again. To learn more about BlueJeans capabilities or to watch instructional videos on how to use these features, please visit their website at To schedule a BlueJeans training session, please contact Eric Zhang at eric.zhang@nyu.edu.