The technology in this room supports both local and video conference presentations with the following equipment:

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1 The technology in this room supports both local and video conference presentations with the following equipment: Local computer (DVD/CD) with TrentNet, Internet (Trent login ID required) Crestron touch screen control panel for AV control and content switching HDCP compliant display system Laptop adapter cables for VGA or HDMI input 2 Video Projectors, 2 Projection Screens 2-Camera Video Conference System with Integrated Classroom Microphones, Speakers and 60 Confidence Monitor Wireless microphone for Instructor Wireless screen sharing via AirMedia Document camera WiFi July 10, Page 1 of 7

2 Getting Started in the Room Locate the AV touch (control) panel on the podium at the front left of the room. If the screen is blank, touch it anywhere to wake it up. Adjustable Monitor Arm Laptop Power Outlet Document Camera Local PC Wireless Microphone AV Touch Panel - touch to start system - select input source for local presentation or choose Video Conference Laptop Adapter - HDMI Laptop Adapter - VGA Local Monitor July 10, Page 2 of 7

3 Getting Started with the Touch Panel If the panel is dark simply tap the surface to wake it up. This is the first screen you should see upon waking the panel. Touch again to bring up the main menu. The projectors will come on and screens will lower automatically. To begin a Local Presentation, start below. To begin a Video Conference, start on page 4. Starting a Local Presentation To begin using the room for a presentation, choose your desired source from the menu. This will project the image for the selected source. Power on Local PC in the podium rack if needed and login with your Trent username and password. Insert your USB memory stick if presenting from that device. Optionally, present from a personal laptop by connecting to one of the adapter cables on the podium. Switch from one input source to the other as desired. AirMedia provides wireless screen sharing for both presenter and/or students in the room from their laptops or mobile devices. Open your browser and go to the URL shown in the address bar of the AirMedia welcome page. Then enter the access code in the upper right to share content. The Crestron AirMedia app is also available for Android and ios. To adjust volume during a local presentation, simply press the up or down arrow in the Volume box on the right of every screen. Tap Mics On or Mics Off to disable (mute) and enable the wireless microphone. Room lighting can be changed by using the buttons in the Lights box along the top. Temporarily cancel video projection by tapping Projector Mute. When you re done your presentation, please be sure to turn off the system by tapping Shutdown in the upper right. Instructions for this button are on page 7 of this document July 10, Page 3 of 7

4 Starting a Video Conference Session To begin using the room for video conferencing, choose the Video Conference / Distance Education button from the source list. This will activate the in-room video cameras and turn on the confidence display at the rear of the room. Note: All video conference calls must be pre-arranged with I.T. at least three days in advance by using the online request form in mytrent under Tools > Information Technology/Request a Video Conference Meeting Room lighting can be changed by using the buttons in the Lights box along the top. When you are finished your conference or class, please be sure to turn off the system by using the Shutdown button. Instructions for this button are on page 7 of this document. July 10, Page 4 of 7

5 Video Conference Controls This is the first page you will see when starting a Video Conference session. Here, you can control the cameras both in your room and in the far room and share your content to the other conference participants. To change which camera is active, select the appropriate camera button on the left. For presentations being sent from this room select Presenter Camera. For presentations being received from the far end site select Participant Camera. After selecting the camera use the Movement and Zoom controls to adjust the camera angle and focus of the presenter/participants. To share your content source (local PC, laptop, document camera, AirMedia) tap desired option. Tap Stop Content to stop sending. The Dialing Control tab is for dialing calls but, typically in-room dialling is not necessary as all video conference calls must be scheduled with I.T. three days in advance by using the request form in mytrent under Tools > Information Technology/Request a Video Conference Meeting. This button indicates the current status of room microphones. Tap Mics On to mute all audio being sent to the far end site. Tap Mics Off to re-enable audio. To navigate the on-screen Polycom menu, choose the Menu Control tab (this is an advanced function and typically not required). Tap Back to Sources button at the top any time to return to the main menu. Audio: All microphones going to the far participant can be muted by pressing the Mic button in the bottom right corner. The volume at which you hear the far participants can be adjusted using the volume up and down buttons on the right. July 10, Page 5 of 7

6 Video Conference Dialing The Dialing Control tab is used for advanced dialing that requires an IP or address to be entered. Note: in-room dialing is not required as video conference calls must be pre-arranged with I.T. Video conference calls must be requested three days in advance by using the online request form in mytrent under Tools > Information Technology/Request a Video Conference Meeting. Tap Hang Up to end the conference call. On the subsequent prompt select an individual call to end or choose Hang Up All Calls and then Close July 10, Page 6 of 7

7 Video Conference Menu Control The control pad in the centre allows you to navigate the on-screen Polycom menu. Note; This is used for advanced operation and typically not required by the user. Tap Hang Up to end the conference call. On the subsequent prompt select an individual call to end or choose Hang Up All Calls and then Close Tap Home to return to the Polycom home screen. Tap Toggle Selfview PiP to display a self view window on the in-room display. Tap a second time to remove. Powering Off When you are finished using the equipment in the room, logoff the local PC and press the Shutdown button found in the top right corner of every screen. You are presented with the option to cancel in case you accidentally pressed the Shutdown button. To continue with ending your session, press the green Yes button. To return to the previous screen, press the red No button. Remove USB memory stick from the podium computer if one was used. Switch off the document camera if used. System shut down will disconnect all calls, turn off the projectors and raise the screens. July 10, Page 7 of 7

The technology in this room supports both local and video conference presentations with the following equipment:

The technology in this room supports both local and video conference presentations with the following equipment: The technology in this room supports both local and video conference presentations with the following equipment: Local computer (DVD/CD) with TrentNet, Internet (Trent login ID required) Crestron touch

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