CAC/PIV PKI Solution Installation Survey & Checklist

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1 CAC/PIV PKI Solution Installation Survey & Checklist Konica Minolta CAC/PIV Solution Revision: 1.3 Date: 10/19/09

2 1 Document Overview This document must be completed and used as a checklist or questionnaire prior to the installation of a Konica Minolta PKI Solution. The intent is to gather all the network and security information necessary to configure the PKI solution on the Multi-Function Printer (MFP). The data collected in this guide will greatly enhance the installation procedure. 1.1 PKI/Active Directory (AD) Solution The Konica Minolta PKI Solution allows a user to authenticate against Active Directory using a Common Access Card (CAC) or a Personal Identification Verification (PIV) card (as used by the Department of Defense or the US Government). This solution consists of: PKI Authentication via Active Directory Scan to Scan to Me Scan To Network Folder Scan to Home PKI Card Print The PKI Solution can secure the entire MFP where authentication is needed to use any feature or it can secure those features that touch the network; Scan to , Scan to Network Folder, FTP, etc. 1.2 Supported PKI Solution Features and Functions for this install Please check all the features and options that will be required within your network. PKI Authentication via Active Directory Scan to via Scan to Me (Active Directory provided) Scan to via LDAP name search Scan to via Adhoc name entry (manual entry of any address) Scan to Network Folder SMB Scan to Me (Active Directory provided user address) Scan to Home (Active Directory provided network folder path) Scan to FTP Scan to WebDAV Fax OCSP Responder/Repeater (IP Address/URL) with Digital Signature with Encryption PKI Card Print Public Access to functions without CAC/PIV card authentication Copy Allow Scan Allow

3 1.2 Network Port Access This MFP will need to access the network via several ports. The following table lists the default ports needed based on the features that are used. Port Protocol Required by which Feature 25 SMTP Scan to 53 DNS DNS Lookups 80 Web Web Configuration / OCSP Validation 88 Kerberos Active Directory Authentication 389 LDAP (non-ssl) Address / Home Directory LDAP Lookup 445 Windows File Sharing Scan To Network 636 LDAP (SSL) Address / Home Directory LDAP Lookup 1.3 Key IT/Network Contacts It will be helpful to identify the appropriate people on-site that can be contacted for assistance during the CAC/PKI installation. Administrator Name Phone Active Directory Network Tumbleweed/OCSP Information Assurance Officer 1.4 USB Flash Drive Policy Please describe the current policy for USB Flash Drive usage. The loadable drivers for our CAC/PIV card Reader are installed via a USB Flash Drive.

4 2 Basic Network Configuration This section is required to setup the MFP on the network. If the MFP has already been added to the network, please complete this section so that this information can be used as needed during the CAC/PKI installation. Active Directory User Authentication Yes No explain Is SSL required for Authentication Yes No 2.1 IP Address This MFP can be configured to acquire an IP Address via DHCP or a static IP Address can be assigned to it. Which method is preferred? DHCP Static IP Address If using a static IP Address, the following information is needed: IP Address for the MFP: IP Address of the Gateway: Subnet mask: 2.2 DNS Servers In order for this MFP to function correctly on the network it will need to resolve DNS names. Please provide the IP Address for the following servers: Primary DNS Server: Backup DNS Server (optional): 2.3 Time Server In order for the MFP to authenticate, its time must be synced with the domain controller. Time Server (NTP) NO Time Server (NTP) IP Address : 2.4 Domain Names The Default Domain Name is required to resolve DNS names. Provide the appropriate domain names: 1. Primary Domain Controller Host Name: 2. Secondary Domain Host Controller Name: 3. The Fully Qualified Domain Name: The fully Qualified Domain Name is required. This is the fully qualified name of your primary authentication server.

5 2.5 Default LDAP Configuration The MFP supports a default LDAP configuration, if LDAP is needed complete this section. LDAP Required LDAP w/ssl Required LDAP NOT Required 1. IP address or name of a LDAP directory IP Address or Name: 2. Port used to communicate with the LDAP server. Typically this is 389 for non-ssl connections; 636 for SSL connections. Port: 3. If SSL is required to communicate with the server, then the LDAP Server s SSL certificate will need to be installed on the device. SSL is not required SSL is required Certificate: Please have file ready at install time. If SSL is used, then the fully qualified domain name (instead of just the IP Address) needs to be used in item If using SSL, the LDAP Certification Validation method must be selected. If not using SSL, you can skip this step. The available validation methods are: Never Allow Try Demand Never The certificate will not be requested or checked. A certificate will be requested. If provided, it will be checked, but invalid certificates will be ignored. A certificate will be requested. If a certificate is provided, it must be valid. If a certificate is not provided, no error will occur. A certificate will be requested. If the certificate is not provided, or is invalid, the LDAP connection will be terminated. Select the validation method: Never Allow Try Demand 5. Base name for search. This defines the section of the LDAP directory in which to start the search. The value is typically something like dc=branch,dc=mil. Search Base: 6. Search Timeout. The timeout in seconds after which the search is cancelled. Valid values are 5 to 300 seconds. The default of 30 seconds is recommended. Search Timeout: seconds 7. Maximum Search Results. The maximum number of search results to be displayed to the user. Valid values are 5 to 500 results. The default value of 100 is recommended. Maximum Search Results:

6 8. Access rights needed to access the LDAP directory. The device supports anonymous binding, the authenticated user s credentials, or a service account using a Distinguished Name and password. Anonymous User s Credentials (Cannot be used in Pin Only mode) Service Account Distinguished Name: Password: To be provided at installation 2.6 Server Setup The Server Settings are needed to use the scan to function of the MFP. 1. IP Address or Hostname of SMTP Server and the port used (typically 25). A primary and secondary address can be specified. IP Address or Name: Port: IP Address or Name: Port: 2. SMTP servers may require some type of authentication before allowing an to be sent. Select the authentication required by the SMTP Server. Anonymous User s Credentials Service Account Distinguished Name: Password: 3. All s sent from the device will have a default subject that can be changed (if allowed) by the user. A suggested default is: Scanned Document. Default Subject: 4. All s sent from the device will have a default message that can be changed (if allowed) by the user. A suggested default is: Please see the attached document. Default Message: Scan to Me option Scan to Me is an option that restricts a user to ing only to their own address as defined in Active Directory. When this function is enabled the users address appears in the address field on the MFP automatically. 1. Should this feature be enabled at MFP setup? Enabled Disabled

7 Encryption s can only be encrypted when the encryption certificate can be found for each of the recipients this limits encrypted s to those users in the global address book. The encryption certificate on the card (if available) is used for the authenticated user if he/she sends to his/herself. 1. This feature can be always disabled, always enabled, or the user can select this setting manually; Always Disabled Always Sign 2. When the is both signed and encrypted, it can be signed once or twice. When signed twice, the is signed, encrypted, and then the resulting message is signed again. Choosing the double-signing methods reduces the maximum allowed size to approximately 15MB. Which method should be used? Sign and Encrypt Sign and Encrypt and Sign Again 3. The LDAP configuration designated for the Address Book Lookup in section 5.5 is used for searching for the encryption certificates. A primary and alternate LDAP attribute can be specified for the location of the user s certificates. The defaults are usersmimecertificate and usercertificate, respectively. If different attributes should be used, specify below. Primary LDAP Attribute: Alternate LDAP Attribute: 2.7 Scan to Network Folder Configuration The PKI Scan To Network Folder provides the ability to scan pages and store the resulting image onto a network fileshare General Settings IP Address where shared file is located: Host Name where shared file is located: File Share Name: UNC Path: Scan to Home option Scan to Home is an option that restricts a user s ability to scan. The user will only be able to scan to a designated network folder as defined in Active Directory. Should this feature be enabled at MFP setup? Enabled Disabled

8 2.8 Domain Controller Certificates Please have copies of the Root CA, Sub CA and OCSP certificates available at the time of installation Security Certificates Root CA Sub CA OCSP MUST be provided by on-site IT at time of install MUST be provided by on-site IT at time of install MUST be provided by on-site IT at time of install 2.9 OCSP Responder/Repeater Information OCSP Server Validation Authority URL: Server IP Address: Is a Proxy Server used? IP Address: Additional Notes:

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