Request for Proposal- Network Switches and Professional Services

Transcription

1 Request for Proposal- Network Switches and Bids may be faxed, ed, or mailed. It is the vendor s responsibility to make sure that the proposal is received. All bids must be received no later than 2:00 pm EST on January 4, 2010 to be considered. Submit proposals by mail to: Submit proposals to: Mike Porter Mike Porter Director of Technology mporter@ware.k12.ga.us Ware County School District 1301 Bailey Street Submit faxed proposals to: Waycross, GA Mike Porter Bids should be clearly marked Network Switches and addressed to Mike Porter. Questions: Call Mike Porter at or at mporter@ware.k12.ga.us NOTE: Ware County School District (owner) reserves the right to accept or reject any or all bids with or without cause and to waive bid formalities. The successful bidder will submit the bid that is deemed the best bid by the Ware County School District technology director and/or his staff. The criteria used to determine the best bid will consist of price, experience with the vendor, years in business, certifications, and the assessment of references furnished by the vendor on similar projects and/or other references concerning the vendor. Expert installation is expected by certified staff. Favorable consideration will be given to vendors with installation staff certified by ProCurve such as ProCurve Master ASE. The vendor with the best bid will be submitted to the Ware County Board of Education for its approval on January 12, After January 12, 2010, the vendor who is awarded the bid will be notified and all other bidders will be given the opportunity to request by the bidders list and the bid amounts submitted. All unit prices for equipment must be given and vendor must honor those prices for additional purchases for 90 days. The successful bidder will provide a turn-key solution. The bid will be broken down into two parts: Equipment and The section will have a Scope of Work (SOW). The Equipment section will have a list where the vendor will fill out the unit and extended costs of all equipment. The Equipment section prices will only be considered valid when paired with the section, except for additional equipment that may be ordered within the 90 day window mentioned above and installed by the owner s staff. Costs and quantities are shown at each site for professional services estimation and for our accounting purposes. 1

2 BOE/Ware County High School Materials List All equipment is for WCHS unless indicated by (BOE) Qty Unit Cost Extended Cost ProCurve 5412zl switch 1 ProCurve zl 20+4 module 1 ProCurve zl 4 port X2 transceiver 1 module ProCurve zl 875 watt power supply yl-48G switch yl-24G switch switch switch 2 yl 4 port 10GBE module 2 10 GBE-LRM transceiver 4 Gigabit/SX mini-gbic 4 ST-SC fiber jumper 2 meters 4 ST-LC fiber jumper 2 meters 8 ProCurve 765wl Mobility 1 Controller w/40 AP licenses (BOE) ProCurve MSM410 a/b/g/n 8 wireless access points (BOE) 5400 Premium Edge Lic. 1- BOE, 2 1-WCHS ProCurve Manager Plus (new) users (version 3.x) (BOE) ProCurve Manager Plus (upgrade 1 to 3.x) from 100 user version (BOE) Scope of Work- BOE The BOE currently has a 5406zl switch serving as the core switch at the BOE MDF. The vendor will replace that switch with the 5412zl listed above and copy the configuration from the 5406zl to the 5412zl and reconnect all devices and patch cables. This will be done before ANY work is done at the high school. Minimum network down time required. Install ProCurve 765wl Mobility Controller. Install and configure 6 to 8 MSM410s (WAPs). Owner is responsible for Cat 5e cable to the Access Points. Configure Premium Edge License (PEL) to support multicast routing only. Scope of Work- High School The high school MDF will receive the 5406zl (previously at the BOE) with zl-4port x2 transceiver added. It will then be cleared and programmed to act as a core in the MDF at the high school. Currently an Enterasys N5 is acting as the core. It will be the vendor s responsibility to make any changes necessary in the MDF at the high school to integrate the 5406zl into the network scheme. The server farm is on /22 network in the MDF and the clients connect to the /22 network in the MDF. A one (1) GB copper WAN connection to the BOE is currently in the MDF on the Enterasys Core. Three (3) IDFs (one existing, two new IDFs in wings under construction) will connect to the Core 5406zl) switch in the MDF. All new switches will have appropriate static IP addresses assigned. Configure PEL for multicast routing only. 2

3 The existing IDF-Hub is subnetted ( /22). The ProCurve 3500yl-48G switch w/ yl-4 port module will connect IDF-Hub to MDF at 10Gbps. Additional ProCurve switches (4) will be uplinked to the 3500yl and all existing Enterasys equipment (10-48 port switches) will be individually uplinked to the 3500yl at 1Gbps using copper. There are currently 4 individual Enterasys switches and 2 units of 3-Stacked Enterasys switches. Both stacks will be broken and the individual switches will be uplinked to the 3500yl over 1Gb copper. One 4000M will be removed completely and its connections moved to the 2610s. All switches will have appropriate static IP addresses assigned. Network outages should be held to the bare minimum during the school day. Prolonged outages (breaking the stacks) should be done after 3:30 pm in this IDF. Discuss IP scheme with owner prior to beginning work. The new IDFs (IDF-CHAPS and IDF-A&M) will each have a 3500yl-24 switch. These 2 IDFs are not actually ready to go due to construction. The vendor will configure and label all switches and BOE staff will connect them into the network at a later time. All configuration MUST be complete on the equipment so it is just a plug and play installation. The IDF-CHAPS will have a new subnet /22. IDF-CHAPS will have a 3500yl-24 switch w/ yl-4 port 10GBE module w/10gbe-lrm transceiver. Seven (7) switches and one (1) switch will be uplinked individually to the 3500yl switch using 1Gb copper. All switches will have appropriate static IP addresses assigned. The 3500yl will be assigned IP , the other switches will continue.2,.3, IDF-A&M will have a new subnet /22. IDF-A&M will have a 3500yl-24 switch linked with a 2GB trunk (2x1GB fiber) to the 5406zl in the MDF. Three (3) switches and one (1) switch will be uplinked individually to the 3500yl with 1Gb copper. All switches will have appropriate static IP addresses assigned. The 3500yl will have address , the other switches will continue.2,.3,.4 : The ProCurve Manager Plus will be installed by the vendor on a computer at the BOE with 100 new licenses and an upgrade to an existing 100 user license (ProCurve Manager Plus with S/N SG608VR067) giving us the ability to manage 200 devices systemwide. All licenses must be up to date with the latest version. It is the vendor s responsibility to determine is there is a cost associate with the upgrade of the existing license. Premium Edge License will be installed on the 5406yl at the high school and the 5412yl at the BOE and configured for multicast routing. A minimum of 4 hours training on using ProCurve Plus should be included in your professional service quote for the high school and BOE. All work is considered to be turn-key. Vendor should state number of days anticipated to complete the BOE and High School Scope of Work and the number of men that will be assigned to the task. A day shall consist of no less than 7 hours on site per man. Professional services are the essence of this RFP as anyone can sell us the equipment. The high school is generally open Monday thru Friday from 6:30 am to 7:00 pm. Sometimes the school closes early on Friday, but not before 4:00pm. ANY REMOVED EQUIPMENT WILL RETURNED TO MIKE PORTER AT 1301 BAILEY STREET-BOE OFFICE. 3

4 Ware County Middle School Materials List Qty Unit Cost Extended Cost 3500yl-24G switch Gigabit/SX mini-gbic 24 ST-LC fiber jumper- 2 meters Premium Edge License 1 Scope of Work-Ware County Middle School Ware County Middle School has an existing network. All existing equipment will be removed and replaced with new equipment. The WCMS network will be subnetted when the equipment is placed in service. Currently the DHCP server at WCMS is running on NetWare 6.5. New scopes will be created on the DHCP server appropriate for the new subnets. A minimum amount of downtime is required. Some work may have to be done after hours. Premium Edge software will be configured for multicast routing. The MDF will be network /22. The server will be moved to this location from IDF-Library. The DHCP scope will be Printers will be assigned IP addesses in the range. Servers will be assigned IP addesses in the range. Switches will be assigned IP addresses in the range. The address for the 3500yl-24G will be and the gateway will be The addresses for the three (3) switches will be The connection from the 3500yl to the IDF-Library will be a trunked fiber connection (2x1Gb). The connection from the 3500yl to the IDF-600 hall will also be a trunked fiber connection (2x1Gb). The IDF-Library will consist of the 3500yl-24G with trunked connection to the MDF 3500yl-24G and a uplinked to the 3500yl with 1Gbps copper. The subnet for the IDF-Library will be /22. This subnet will also be used in the IDF-400 and IDF Office. The 3500yl will have an IP address of and the will have an IP address of The DHCP scope will be Reserved IP address for printers will be The IDF-400 Hall will uplink to the IDF-Library by 1Gbps copper connection to the 3500yl. The IP address of the single in the IDF-400 will be NOTE: An existing furnished by owner will be configured for future expansion and will assigned a address and will be uplinked by 1 Gb copper to the new 2610 in this closet. The IDF-Office will uplink to the IDF-Library by 1Gbps copper connection to the The IDF-Office will have a single switch with IP address

5 The IDF-300 Hall will be on a new subnet. The subnet will be /22. The will uplink to the IDF-Library by 1Gbps fiber to the 3500yl in the IDF-Library. The DHCP scope will be An Additional will also be in the IDF-300 and will uplink to the by 1Gpbs copper. The IP address of the switch will be and the address of the will be The DHCP scope will be The IDF-600 Hall will be on a new subnet /22. There will be three (3) switches. The DHCP scope will be The IP address on the top 2610 will be The IP addresses of the other 2 will be and A trunked (2x1Gb Fiber) connection will connect the top switch to the 3500yl in the MDF. The middle 2610 will be uplinked to the top switch by 1 Gb copper. The bottom 2610 will uplink to the top switch with 1Gb copper. The bottom switch will link to the IDF-Auditorium by 1 Gbps fiber. The IDF-Auditorium will be on the same subnet as the IDF-600. The switch will have IP address and will have a 1Gbps fiber link to the IDF-600 hall and a 1Gbps fiber link to the IDF-Gym. The IDF-Gym will be on the same subnet as the IDF-600 and the switch will have IP address It will be uplinked to the IDF-Auditorium over 1Gbps fiber and will be uplinked to the IDF-Field House over 1 Gbps fiber. The IDF-Field House will be on the same subnet as the IDF-600 and the switch will have IP address It will uplink to the IDF-Gym with 1 Gbps fiber. The IDF-500 Hall will be on the same subnet as the MDF. The new will have IP address This new switch will uplink to the MDF over 1 Gbps fiber and will uplink to the IDF-Band over 1Gbps fiber. A second existing owner furnished switch for expansion of the network will be uplinked to the new over 1Gbps copper and have IP address The IDF-Band will be on the same subnet as the MDF. The new will uplink to the 500 IDF over 1Gbps fiber. The IP address of this switch will be NOTE: ALL EQUIPMENT REMOVED FROM SERVICE WILL BE RETURNED TO MIKE PORTER AT 1301 BAILEY STREET- WARE COUNTY BOE OFFICE. 5

6 Waycross Middle School Materials List Qty Unit Cost Extended Cost 3500yl-24G switch switch switch 4 Gigabit/SX mini-gbic Base-F transceiver 2 ST-LC fiber jumper- 2 meters Premium Edge License 1 Scope of Work-Waycross Middle School Waycross Middle School has an existing network. All existing equipment will be removed and replaced with new equipment. The WXMS network will be subnetted when the equipment is placed in service. Currently the DHCP server at WCMS is running on NetWare 6.5. New scopes will be created on the DHCP server appropriate for the new subnets. A minimum amount of downtime is required. Some work may have to be done after hours. Premium Edge software will be configured for multicast routing. The MDF will be network /22. The DHCP scope will be Printers will be assigned IP addresses in the range. Servers will be assigned IP addresses in the range. Switches will be assigned IP addresses in the range. The address for the 3500yl-24G will be and the gateway will be The addresses for the three (3) switches will be The address for the will be The connection from the 3500yl to the IDF-Voc Wing will be a trunked fiber connection (2x1Gb). The connection from the 3500yl to the IDF-Lunchroom will be a 1Gbps fiber connection. The connection to the IDF-Band Room will be a 1 Gbps fiber connection from the 3500yl. The connection to the IDF-Clinic will be 100BaseF from one of the 2610 switches. Each 2610 switch will be uplinked to the 3500yl core switch over 1Gbps copper. The IDF-Voc will be on network /22. The DHCP scope will be The top switch will have IP address , the middle switch will be , the bottom switch will be NOTE: An owner furnished 2610 will be configured with address for network expansion. This switch will be uplinked to the switch over 1Gbps copper. The switch will be linked to the top switch over 1 Gbps copper. The switch will be linked to the top switch over 1 Gbps copper. The IDF-Lunchroom will be on the same subnet as the MDF. The will have IP address and the will have address The will uplink to the MDF 3500yl over 1Gbps fiber. The will link to the over 1 Gbps copper. 6

7 IDF-Band Room will be on the same subnet as the MDF. The IP address of the will be The will uplink to the MDF over 1Gbps fiber. No rack available, the switch will mount to the wall or shelf. IDF-Old Clinic will be on the same subnet as the MDF. The IP address of the will be The will uplink to the MDF over 100Mbps fiber (100Base-F) transceiver. This link is currently not used but will be made an active link during installation. No rack available, the switch will mount to the wall or shelf. NOTE: ALL EQUIPMENT REMOVED FROM SERVICE AT ANY LOCATION WILL BE RETURNED TO MIKE PORTER AT 1301 BAILEY STREET (BOE OFFICE). 7

8 All Questions Must be Answered and all Cost Sheets Must Be Filled Out Completely to be Considered for Bid Award. All sheets must be returned in your bid packet. Bid Sheet (Cost Recap) Each Materials Table from the three schools must be filled out by line item and totals entered below. BOE Ware County High Waycross Middle School Ware County Middle School Totals Grand Total All software/hardware Professionals services Turn Key Price List at least 3 current references including contacts and phone numbers that you have installing a ProCurve network. Indicate the approximate size of each network. Contact Company Phone Approx size of network (# of switches) 8

9 List any current certifications (particularly ProCurve) that your installation team possesses. The on-site leader s certification is particularly important. Technican s Name Certification(s) (Leader) How many technicians will be assigned to this project? How many years has the business that is bidding this project been in existence? How long (after receiving the PO) will it take to begin this project? How many days do you estimate that each of the following will take? BOE Scope of Work days Number of on-site techs High School Scope of Work days Number of on-site techs Waycross Middle Scope of Work days Number of on-site techs Ware Middle Scope of Work days Number of on-site techs My technician/trainer is trained on using ProCurve Manager Plus PCM+) Y or N My technician/trainer is trained on configuring Premium Edge software Y or N My technician/trainer is trained on Mobility Manager Y or N I/my on-site staff is willing to work a minimum of 7 hours per day per man at the site locations. I/we are also willing to work after hours (after 3:30 pm) at the schools when the network will be down for more than short periods of time. I/we will provide professional installation and configuration services including time to install PCM+ management software and to train owner s staff in using the software. I/we will work in a professional manner and finish one site before beginning another. I/we will keep Mike Porter informed about all project timelines. I certify that all information submitted is true and complete and will provide a turnkey solution based on the RFP and will honor requirement of the RFP. Signed Date Title 9