VOLUNTEER FIRE WARDENS

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1 FIRE PRE-PLAN FACILITIES SERVICES VOLUNTEER FIRE WARDENS & EMERGENCY RESPONSE MEMBERS KEELE CAMPUS & GLENDON CAMPUS Ken Wong, P.Eng. SFPE. Mgr., Building Code / Fire Protection Code Compliance Facilities Services December 8, Page 1 of 21

2 TABLE OF CONTENTS 1. CONTACT PERSONS 3 2. FIRE EMERGENCY PROCEDURES 3 3. INSTRUCTIONS TO THE OCCUPANTS 6 4. DUTIES AND RESPONSIBILITIES OF THE SUPERVISORY STAFF 7 5. FIRE DRILL FOR THE SUPERVISORY STAFF 8 6. EMERGENCY RESPONSE WARDENS ASSIGNMENTS TO THE EMERGENCY RESPONSE WARDENS PLACE OF ASSEMBLY CODE COMPLIANCE SCHEDULES ALTERNATE FIRE SAFETY MEASURES OCCUPANTS REQUIRING ASSISTANCE SCHEMATIC FLOOR PLANS 21 Page 2 of 21

3 1. CONTACT PERSONS Primary: Toronto Fire Services, 911, and Security Control Centre, , Extension Alternate: Supervisory Staff or Volunteer Emergency Response Wardens 2. FIRE EMERGENCY PROCEDURES The fire emergency procedures are posted at the manual fire alarm pull stations. Page 3 of 21

4 Single-Stage Fire Alarm System Fire Emergency Procedures IN CASE OF FIRE UPON DISCOVERY OF FIRE Leave AREA immediately and close doors behind you. Call 911, Toronto Fire Services, from a safe location. Activate the nearest fire alarm pull station to alert other occupants. Leave BUILDING via the nearest stairs ad exit. DO NOT USE ELEVATORS. Proceed to the outdoors at least 100 meters away. IN RESPONSE TO A FIRE ALARM Leave BUILDING via the nearest stairs and exit. DO NOT USE ELEVATORS. Close doors behind you. Proceed to the adjacent building or outdoors at least 100 meters away. Await instructions from Toronto Fire Services before re-entering the building. SPECIAL ASSISTANCE Call Security Control Centre, , Campus Extension REMAIN CALM Familiarize yourself with the locations of stairs and exits, fire alarm pull stations, and fire extinguishing equipment. OFFICE OF BUILDING CODE / FIRE PROTECTION FACILITIES SERVICES Page 4 of 21

5 Two-Stage Fire Alarm System Fire Emergency Procedures IN CASE OF FIRE UPON DISCOVERY OF FIRE Leave AREA immediately and close doors behind you. Call 911, Toronto Fire Services, from a safe location. Activate the nearest fire alarm pull station to alert other occupants. Leave BUILDING via the nearest stairs ad exit. DO NOT USE ELEVATORS. Proceed to the outdoors at least 100 meters away. IN RESPONSE TO A FIRE ALARM FIRST STAGE ALERT SIGNAL (One on-phase and two off-phase pulses every 3 seconds) Stand by and prepare to leave building. SECOND STAGE ALARM SIGNAL (Three on-phase and one off-phase pulses every 4 seconds) Leave BUILDING via the nearest stairs and exit. DO NOT USE ELEVATORS. Close doors behind you. Proceed to the adjacent building or outdoors at least 100 meters away. Await instructions from Toronto Fire Services before re-entering the building. SPECIAL ASSISTANCE Call Security Control Centre, , Campus Extension REMAIN CALM Familiarize yourself with the locations of stairs and exits, fire alarm pull stations, and fire extinguishing equipment. OFFICE OF BUILDING CODE / FIRE PROTECTION FACILITIES SERVICES Page 5 of 21

6 3. INSTRUCTIONS TO THE OCCUPANTS 3.1. Upon observing the fire alert signal (where applicable): All occupants prepare to leave the building Upon observing the fire alarm 1. Leave the building via the nearest marked fire exit or stairwell. Do not use elevators. 2. If encounter a fire, smoke, obnoxious fume or strange odor, use alternate exit routes. 3. Check all doors for heat and smoke before opening. Close doors behind you. 4. Hold onto the handrail to the right when using the stairs. 5. Follow the marked fire exit signs to the outdoors. 6. Proceed to the adjacent building or outdoors at least 100 meters (300 feet) away. 7. Await instructions from Toronto Fire Services and Fire Emergency Response Team Upon discovery or confirmation of a fire 1. Leave the area immediately. 2. Check all doors for heat and smoke before opening. Close doors behind you. 3. Activate the nearest fire alarm pull station to alert others and call Security Control Centre or Toronto Fire Services from a safer area. 4. Leave the building via the nearest stairs and exit. DO NOT USE ELEVATORS 5. Hold onto the handrail to the right when using the stairs. 6. Follow the marked fire exit signs to the outdoors. Page 6 of 21

7 7. Proceed to the outdoors 100 meters (300 feet) away. 8. Do not re-enter the building until declared safe by Toronto Fire Services. 4. DUTIES AND RESPONSIBILITIES OF THE SUPERVISORY STAFF 1. Notify Security Control Centre of any reported or suspected fire emergency. 2. Keep the fire exit pathways free of obstruction. 3. Ensure the fire emergency procedures are posted. 4. Keep the premises clean and tidy. 5. Control the fire hazards. 6. Maintain the cooking and space heating appliances and their exhaust systems. 7. Familiarize the staff-on-duty the locations of portable fire extinguishers and their uses by going through the instructions available on the units. 8. Practice the fire drill for the supervisory staff. 9. Maintain a current list of mobility challenged persons and guests requiring assistance in case of building evacuation. Page 7 of 21

8 5. FIRE DRILL FOR THE SUPERVISORY STAFF FIRE DRILL (DEPARTMENTAL SUPERVISORS AND TRAINED STAFF ONLY) T H E P U R P O S E O F A D R I L L I S T O E N S U R E T H A T T H E S U P E R V I S O R Y S T A F F A R E T O T A L L Y F A M I L I A R W I T H T H E E M E R G E N C Y R E S P O N S E P R O C E D U R E S, R E S U L T I N G I N T H E O R D E R L Y E V A C U A T I O N W I T H E F F I C I E N T U S E O F T H E D E S I G N A T E D E X I T F A C I L I T I E S. FIRE DRILL (Every Year) The Drill is intended for the Departmental Supervisors and Trained Staff. The involvement of other occupants is not required unless instructed otherwise. Proceed to the marked exits. Exit in a calm and orderly manner. Congregate in a pre-arranged area away from the building. Estimate the time required exiting the building. Return to the building after all participants are present. (Emergency Municipal Services will provide further instructions in a real situation.) Report any problems during the debriefing meeting. Retain record. Page 8 of 21

9 DRILL REPORT (Departmental Supervisors and Trained Staff Only) Date: Reported by: Involved Supervisory Staff Names: Starting Location: Building Height: Fire Alarm: Normal Status during the drill (Audible Alarm in Ready Mode) Primary exit: Marked Exits to the outdoors Second alternate exits: Marked Alternate Exits to the Outdoors. Time taken for evacuation: Minutes from the floor level. Number of Supervising Staff (including other staff if any): Place of Assembly: Observations: Fire doors: close and latch Exit Signs: illuminated Access to Exits: obstructions Yes No Yes No Yes No Corrective Actions if any: Comments: Page 9 of 21

10 6. EMERGENCY RESPONSE WARDENS Any staff in Facilities Services is a potential volunteer fire emergency response warden. When you are on a floor of a building that is in the fire alarm mode, you should assist the floor fire wardens or emergency response team within your scope of knowledge or trained disciplines. If you would like to be trained as a volunteer fire warden, please contact your supervisor. The following persons are on the list of volunteer fire wardens at the work places. Building Name and Floor Section Designated Alternate Physical Resources Building PRB North Wendy Sparks Theo Arvanitis PRB South Edwina Scott Mark O Keefe PRB Centre Rebecca Muyal Cathy Moon-Chong Postal Services Curtis Lecture Hall, Room 019 Steve Gunning Willie Taylor Glendon Physical Plant Central Services Building Sinclair Ammon Anna Porretta Building or Floor Section on Campus Trained Staff Volunteer Staff Page 10 of 21

11 7. ASSIGNMENTS TO THE EMERGENCY RESPONSE WARDENS The Emergency Response Wardens are occupants in the assigned building and floor section readily available for conducting the fire emergency evacuation of other staff at the same work place. They are trained and given the following duties and responsibilities related to a fire emergency: 1. Familiarize with the assigned area(s), the building resources, occupancies, operations, hazards, designated exits, fire extinguishers, fire alarm pull stations and special evacuation devices if any. 2. Upon hearing the fire alert signal, be ready for evacuation. This alert signal is applicable to the two-stage fire alarm system. 3. Upon hearing the fire alarm signal, initiate the building evacuation procedures. 4. Instruct the occupants to use the stairs if any, follow the marked exit signs and discharge to the outdoors. Do not use elevator. 5. Upon discovering a fire, activate the nearest fire alarm pull station before any effort to put out a small fire. Should attempt, without undue personal risk, to extinguish or isolate a small fire using a suitable portable fire extinguisher, but should not attempt to contain a fire that is beyond reasonable control. 6. Call 911, the Emergency Municipal Services, and then call the Security Control Centre, , extension 33333, from a safe location. Specify the building name and municipal address, floor level and room number. Request assistance on behalf of any person having difficulty in mobility. 7. Check all rooms and areas for urging others to evacuate immediately. If the occupant prefers to stay in place (against the recommended evacuation), inform the Emergency Municipal Services upon arrival the name and exact location of the occupant staying in the building. 8. Assist the person requiring assistance to leave the area of danger via the marked exit. 9. Inform the Emergency Municipal Services upon arrival any reported missing and stay-in-place person(s). 10. Await instructions from the Emergency Municipal Services. Page 11 of 21

12 8. PLACE OF ASSEMBLY The supervisory staff or volunteer fire wardens pre-select a place of assembly that is safe from the fire emergency. The place of assembly could be simply outdoors nearby if it is a false fire alarm, but should not cause any congestion at the point of the fire exit. A detached building is the preferable place of assembly under all weather conditions. If there is no detached building that is nearby the fire exit discharge to the outdoors, select the next available detached building or stay outdoors at least 300 feet (100 m) away in the event of a real fire. On a floor above or below the street level, a temporary area of refuge may be pre-selected for the person in wheelchair or in need of assistance. The volunteer fire wardens inform the fire emergency team or Toronto Fire Services upon arrival the location of the temporary area of refuge for rescue in the event of a real fire. At the time of any fire alarm or emergency, an evacuee proceeds to the pre-planned place of assembly or goes to the place of assembly that is nearby the fire exit when being present elsewhere rather than the usual work area. It is a recommended safety practice to evacuate by means of the nearest or alternate fire exit. Page 12 of 21

13 9. CODE COMPLIANCE SCHEDULES Ontario Fire Code requires the periodic check, inspection and testing on the fire and life safety equipment. Fire Prevention shall maintain the records of all such work and corrective measures for a minimum period of two years, and keep them readily available for review by Toronto Fire Services and Insurance Inspectors. Definitions of key words Check means visual observation to ensure that the device or system is in place and is not obviously damaged or obstructed. Test means operation of a device or system to ensure that it will perform in accordance with its intended operation or function Inspect means physical examination to determine that the device or system will apparently perform in accordance with its intended function. Written records shall be kept of tests and corrective measures for two (2) years after they are made. If the time interval between tests exceeds 2 years, the written records shall be kept for the period of the test interval plus one year. Fire Code Reference FIRE PROTECTION & PREVENTION Frequency 1. PORTABLE FIRE EXTINGUISHERS Inspect and initial Monthly Subject to maintenance Annually Hydrostatically test carbon dioxide and water type extinguishers Every 5 years Purge, refill and pressurize all dry chemical type extinguishers Every 6 years Hydrostatically test dry chemical and vaporizing liquid fire Every 12 extinguishers years & Recharge fire extinguishers after use or as indicated by an As Required inspection or when performing maintenance 2. SPECIAL FIRE EXTINGUISHING SYSTEM Inspect systems serving 24-hour cooking operations Quarterly Page 13 of 21

14 Inspect systems serving moderate cooking operations Inspect systems serving low-volume cooking operations Every 6 months Annually 3. FIRE ALARM SYSTEM (SUPERVISED) Check fire alarm AC power lamp and trouble light Daily Check trouble conditions Daily Check central alarm and control facility Daily Check all fire alarm components including standby power Monthly batteries Test fire alarm system Monthly Test fire alarm system by persons acceptable to the authority Annually having jurisdiction for service 4. STANDPIPE AND HOSE SYSTEM Inspect hose cabinets to ensure hose position and that equipment Monthly is in place and operable Inspect hose valves to ensure tightness and no water leakage Annually Remove and re-rack hose and replace worn gaskets Annually Remove plugs and caps on fire department connections and Annually inspect for wear, rust or obstructions Hydrostatically test standpipe system piping that normally Every 5 years remains dry Hydrostatically test standpipe systems that have been modified, As required extended, or are being restored to use after a period of disuse exceeding one year 5. SPRINKLERS Check that unsupervised sprinkler system control valves are open. Weekly Exception: Electrically supervised valves in the open position Check that air pressure on dry pipe systems is being maintained Weekly Test sprinkler alarms using alarm test connection Monthly Test sprinkler supervisory transmitters and water flow devices Every 2 Page 14 of 21

15 months Test gate valve supervisory switches and other sprinkler and fire protection system supervisory devices Every 6 months Check exposed sprinkler system pipe hangers Annually Check all sprinkler heads Annually Inspect auxiliary drains (drum drips) and dry pipe sprinkler Annually system (each Fall) Inspect dry pipe priming level Annually Remove plugs and caps on fire department connections and Annually inspect for wear, rust or obstructions Test water flow on wet sprinkler systems using the most remote Annually test connection Trip test dry pipe system Annually Test flow of water supply using main drain valve Annually Trip test dry pipe system with the control valve open Every 3 years (4) Inspect dry pipe system for obstructions and flush where necessary Every 15 years Check dry pipe valve rooms or enclosures during freezing As required weather Inspect auxiliary drains to prevent freezing As required 6. WATER SUPPLIES FOR FIRE FIGHTING Inspect valves controlling fire protection water supply; Electrically supervised valves Weekly Monthly Inspect all fire hydrants Annually Inspect all fire hydrant water flow Annually 7. EMERGENCY LIGHTING EQUIPMENT Emergency lighting unit equipment shall be checked and Monthly (1) & (2) inspected to ensure proper operation and maintenance Emergency lighting unit equipment shall be tested to ensure that Annually Page 15 of 21

16 (3)(a) the emergency lights will function upon failure of the primary power supply Emergency lighting unit equipment shall be tested to ensure that Annually (3)(b) the unit will provide emergency lighting for the duration equal to the designed criteria under simulated power failure conditions (4) After completion of the test required in Clause (3)(b), the Annually charging conditions for voltage and current and the recovery period shall be tested to ensure that the charging system is in accordance with the manufacturer s specifications 8. EMERGENCY POWER SYSTEM Check all components of the system and operate the generator Weekly set under at least 50% of rated load for 30 min Check and clean crankcase breathers, governors and linkages on emergency generators Every 6 months Inspect and service generator set Annually Check torque heads and valve adjustments for engines Every 2 years Inspect and service injector nozzles and check valve adjustments Every 3 years on diesel engines Check insulation of generator windings Every 5 years 9. MEANS OF EGRESS Inspect all doors in fire separations Monthly Check all doors in fire separations to ensure they are closed As required Maintain exit signs to ensure they are clear and legible As required Maintain exit signs to ensure they are illuminated and in good As required repair Maintain corridors free of obstructions As required 10. FIRE DEPARTMENT ACCESS Ensure streets, yards and private roadways provided for fire As required department access are kept clear 11. SERVICE EQUIPMENT, DUCTS AND CHIMNEYS Page 16 of 21

17 Check hoods, filters and ducts subject to accumulation of Weekly combustible deposits and clean as necessary Inspect all fire dampers and fire stop flaps Annually Inspect chimneys, flues and flue pipes and clean as necessary Annually Inspect disconnect switch for mechanical air conditioning and Annually ventilation Inspect controls for air-handling systems used for venting Annually 12. LABORATORIES Inspect and maintain the electrical equipment, mechanical Annually systems, piping, valves, and automatic and manual control and safety devices in good operating condition at all times Inspect and clean the ventilation systems to prevent the As required accumulation of combustible or reactive deposits Inspect the ventilation systems of the open laboratory areas Annually Inspect the ventilation system of a power-ventilated enclosure Every 6 months 13. SMOKE VENTING (f) Maintenance of building facilities provided for the safety of occupants 1. Verify the smoke venting system. Monthly 2. Verify all damper positions in accordance with the intended Monthly operation either closed or open. 3. Maintain dampers in the smoke venting system and those on the outdoor air intakes to the air handling units. As per owner s manual 4. Verify the preset fan speed for smoke venting. Monthly 5. Verify the air handling unit shutdown during the fire alarm Monthly test. 6. Verify that all dampers returns to the normal position upon completion of the test. Monthly Page 17 of 21

18 10. ALTERNATE FIRE SAFETY MEASURES 1. Prior to any work, partial by-pass or complete shutdown of the life safety, fire alarm and protection systems or part thereof, the alternate safety measures are as follows: 2. Notify the Toronto Fire Services ( ), the alarm monitoring station, Supervisory Staff, Code Compliance, Security Control Centre and building occupants. 3. Post the notice at the entrances and elevator lobbies on all floors, stating the work and when it is expected to be completed. The notice includes the alternate fire emergency procedures in case of a fire emergency. 4. Provide a fire watch by patrolling the area to ensure that the means of egress are kept clear and that regulations are enforced. A person employed for fire watch duty shall be familiar with the fire safety plan, special instructions, schematic diagrams, the type, location and operation of building fire emergency systems, and conditions of fire exits. The appropriate periodic fire patrols or constant fire watch shall be implemented to suit the extent of impairment to the life safety, fire alarm and protection systems until restoration to the normal conditions. All shutdowns will be limited in area and duration. 5. Notify the Toronto Fire Services in writing when the shutdown, disconnection or impairment of sprinkler control valve or sprinkler water supply is for more than 24 hours. Give name, address and a description of the work and when the work is expected to be done. 6. Issue the hot work permit to the contractors who must follow the fire watch requirements. No hot work is permitted when and where the automatic sprinkler system is out of service. 7. Document the impairment and restoration of the life safety, fire alarm and protection systems. 8. Notify the Toronto Fire Services, the monitoring station, Supervisory Staff, Code Compliance, Security Control Centre and building occupants, when the work has been completed and systems are operational. Page 18 of 21

19 ALTERNATE FIRE SAFETY MEASURES ATTENTION ( ) Fire Alarm ( ) Fire Hose Standpipe ( ) Automatic Sprinkler ( ) Fire Booster Pump ( ) Special Fire Suppression System ( ) TESTING ( ) REPAIRS; UPGRADES; IMPAIRMENT ( ) BUILDING RENOVATION; SPECIAL PROJECT ( ) Audible Alarm ( ) Academic Buildings: Between 7 a.m. and 8 a.m. ( ) Residential Buildings: After 9 a.m. ( ) Specified otherwise: ( ) Audible Alarm by-passed ( ) Fire Watch BUILDING: DATE: DURATION: If you discover a fire, or have an emergency, please do as follows - 1. Call 911, Toronto Fire Services, and then call Security Control Centre, , Campus Extension 33333, to report the emergency and provide the name of the building. 2. Follow the alternate fire emergency procedures by warning other occupants of imminent danger verbally. 3. DO NOT USE ELEVATORS. 4. Use the nearest marked fire exit leading to the building exterior via the exit discharge to the public way. 5. Use the alternate access to fire exit when encountering smoke or fire in the exit pathway. 6. Proceed to the outdoors at least 100 meters away. 7. Await instructions from Toronto Fire Services before reentering the building. Office of the Building Code/Fire Protection Facilities Services Page 19 of 21

20 11. OCCUPANTS REQUIRING ASSISTANCE At time of a fire or alarm emergency, the pre-planned assistance shall be provided to those who are on the list of occupants requiring assistance for evacuation. People may experience various degrees of mobile difficulties and requires assistance during evacuation. The Departmental Supervisory and Trained Staff shall provide assistance or contact Security Control Centre for requesting assistance. The following actions are recommended to the Departmental Supervisory and Trained Staff: Parking Levels: The horizontal evacuation is permissible for the wheelchair users and their assistants between the parking garage and the office section. Upon observing the alert signal (first stage alert) 1. Instruct people in wheelchairs to prepare for evacuation. 2. Observe any people may require assistance due to other personal reasons. Upon observing the alarm signal 1. Instruct people in wheelchairs on the street floor level to leave the building together with others via the nearest fire exit. 2. Instruct people in wheelchairs above or below the street floor level to assemble at the elevator landings and await further instruction. 3. Assign fire wardens or staff to assist other people having difficulty in mobility to evacuate. Upon confirmation of a fire that is a threat to life 1. Call the Emergency Municipal Services and Security Control Centre. Activate the nearby fire alarm manual pull station and initiate the evacuation. Page 20 of 21

21 2. Instruct people in wheelchairs on the street floor level to evacuate with others via the nearest fire exit or the alternate fire exit if the fire or smoke obstructs the primary fire exit. 3. Instruct people in wheelchairs above or below the street floor level to assemble at the elevator landings and await rescue by Toronto Fire Services. If the fire or smoke threatens the elevator landings, move them to the pre-selected temporary area of refuge or other fire exit away from the fire or smoke. 4. Assign fire wardens or staff to move those people having difficulty in mobility away from fire or smoke and evacuate the building immediately. 12. SCHEMATIC FLOOR PLANS The schematic floor plans are posted at the designated fire exit stair entrance, elevator landings, principal entrance and stairwells where applicable. The fire safety plan is kept in the designated box adjacent to the fire alarm annunciation panel. The symbols of the fire protection equipment, fire alarm system and exit signs are shown for the purposes of fire emergency response and evacuation. The information shown on the fire safety plan is critical to Toronto Fire Services for fire access, communication and rescue. For example, the principal entrance, fire alarm control panels, Fire Department Siamese Connections, fire hydrants, main control valves, electrical and mechanical rooms, data processing servers, hazardous materials, storage, atrium, elevators, and other unusual occupancies are shown where applicable. Page 21 of 21

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