Emergency Evacuation Plan: 232 King St.

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1 Emergency Evacuation Plan: 232 King St. Effective Date: July 2003 Revisions: 0 Approved on: April 20, 2004

2 Table of Contents 1.0 Building Resources Human Resources Definitions Emergency Procedures for Occupants during Fire Evacuation Fire Hazards Training Responsibilities Duties During a Fire Alarm Fire Drill Alternate Measures for Occupant Fire Safety Fire Code Appendix 1: Floor Plans Appendix 2: Site Plan Maps Appendix 3: Emergency Evacuation Report Appendix 4: Emergency Evacuation Contact Information Appendix 5: Fire Alarm Procedures Poster (i)

3 1.0 Building Resources Wilfrid Laurier University Emergency Evacuation Plan Building Name: Building Location: Offices: Type of building: Number of stories: Fire vehicle access route: Fire department siamese connections: Fire alarm system monitored by WLU Security: Fire alarm panel location: Fire annunciator panel location: Smoke control measures: Sprinkler system: Fire pump: Emergency power: Elevators: Exit locations: 232 King St. N 232 King St. N, Waterloo Career Services, Co-operative Education Structural Steel, Cement Block, Plastered walls and ceilings 2 plus basement King St. No Yes Main entrance Main entrance Manual stations and fire extinguishers No No None Yes See site plan maps Note: During 8:30am-4:30pm emergency wardens conduct procedures outlined in the following plan. After hours the plan (outlined in section 4) is conducted by security employees. 1

4 2.0 Human Resources Human Resources Department Contact listing maintained by Wilfrid Laurier Human Resources Department ext Environmental/Occupational Health and Safety Office The environmental/occupational health and safety office is responsible for the appointment and organization of designated building evacuation coordinators and emergency wardens to carry out fire safety duties. This includes: Instruction of building evacuation coordinators and emergency wardens. Holding annual emergency evacuation drills. Control of fire hazards. Building Evacuation Coordinators, Emergency Wardens and Supervisory Staff Responsible for: Ensuring fire alarm has been activated. Supervising evacuation of occupants. Informing and providing access to Fire Department upon arrival of conditions in the building. Building Owner Wilfrid Laurier University 75 University Ave West Waterloo, Ontario N2L 3C5 Physical Plant and Planning Wilfrid Laurier University Physical Plant and Planning Department ext Responsible for checking, inspection, and testing of fire protection systems. Notifying Waterloo Fire Department of shut down of fire protection systems. Providing alternate measures for safety of occupants during shutdown of the fire protection equipment. Security Wilfrid Laurier University Security Services ext Responsible for providing emergency response assistance. Responsible for providing access to Fire Department. 2

5 Fire Plan Wilfrid Laurier University Environmental/Occupational Health and Safety Office ext Occupancy Hours Building Open Occupancy Hours 6:00 am-12:00 am Indeterminate 24 hours 7 days a week 3.0 Definitions Fire Evacuation An immediate evacuation of the affected area and/or building(s) where a fire alarm has been pulled. Controlled Evacuation An immediate evacuation of the affected area and/or building(s) where there has been a chemical spill, physical plant failure, etc. Emergency Evacuation Coordinator (EEC) (EOHS Manager) Coordinates building evacuation coordinators, and is the chair of procedures of the fire evacuation procedures. Building Evacuation Coordinator (BEC) Appointed by the emergency evacuation coordinator or EEC s delegate (i.e. dean or department chair). Coordinates building evacuations and liaisons with the appropriate authorities. Informs the emergency wardens of the nature of the emergency once safe to do so. BEC s are visible during an evacuation by wearing a yellow bumper cap. Emergency Wardens (EW) Appointed by the BEC or EEC s delegate. EW s assist with quick and orderly evacuations. They are familiar with the nearest fire alarm station and nearest emergency exits and inform new employees about emergency evacuation procedures. EW s provide assistance to those who need help evacuating (when safe to do so), and ensure that all individuals have been instructed to leave the floor/area/building. 4.0 Emergency Procedures for Occupants during Fire Evacuation If you smell smoke, see flames or are alerted to fire: 1. Vacate fire area and close doors. 2. Activate nearest wall mounted fire alarm. 3. Evacuate the building. (DO NOT use elevators). Use an alternate exit if you encounter smoke or fire. 3

6 4. Call Waterloo Fire Department at and Security (ext. 3333) from a safe location. Attempt to extinguish fire only if you can do it safely and are trained to do so. 5. Meet emergency wardens (red bump caps) and fire department outside (30 m away from building). Give them as much information as possible. Report all fires (even those that appear to be out). 6. Report the location of anyone who might still inside to the fire department. 7. The fire alarm is not to be reset until the fire department authorizes for the alarm to be turned off. 8. Do not re-enter the building until authorized by the fire department. When a fire alarm sounds: 1. Calmly evacuate the building. DO NOT use the elevator. 2. As time allows, close windows and doors. Turn off electrical and laboratory equipment. 3. Use alternate exit if you encounter smoke or fire (see Appendix 1 for floor maps indicating emergency exits). 4. Follow instructions of building evacuation wardens (yellow bump caps) and emergency wardens (red bump caps) to move away at least 30 m from the building. 5. Do not re-enter the building until authorized by the fire department. If unable to evacuate: 1. Call and give your location. 2. A closed door can provide good protection against fire and smoke. Use available materials to seal door and air ducts. 3. If smoke enters the room, stay as low as possible as heat and gases tend to rise. 4. Signal your position at a window if possible. 5. Persons with mobility difficulties should move to an area of refuge (stair side of fire doors, room with a phone). Controlled evacuations: In non-fire situations threatening the safety of building occupants, the building will be evacuated under the direction of the BEC s, EW s and WLU Security Staff. The fire alarm should not be used to evacuate a building. 5.0 Fire Hazards In order to avoid fire hazards in the building, occupants are advised to be aware of the following: 1. Open flames, including candles, are not permitted in buildings without permission from the EOHS office (except as part of lab work, approved food services, and maintenance/construction approved by PP&P). Portable fire extinguishers shall be made readily available for any activity involving open flames. To request permission to use 4

7 open flames in campus buildings, download the request form from the following website: 2. Corridors and stairwells must be free of obstructions and any combustible or flammable materials ( (1), Ontario Fire Code). 3. Self-closing doors must be able to close. Wedges are only permitted as a temporary measure while attended to hold doors open. 4. Fire safety equipment including exit signs, fire extinguishers, and fire hose cabinets must be kept unobstructed. 5. Burnt/smoldering materials should always be saturated with water prior to disposal. 6. Combustible materials must not be allowed to accumulate. 7. Hazardous materials must be cleaned up immediately. 8. Smoking is prohibited in any university building and within a 10-meter radius of a university building. 9. Store flammable liquids only in approved locations and in approved safety containers or storage cabinets. 10. Use only CSA or equivalent electrical equipment. Check equipment, extension cords and plugs for worn spots and exposed wires regularly. 6.0 Training BEC s and EW are trained in the role outlined under the fire safety plan as well as in emergency fire extinguisher use. Training is conducted by the Waterloo Fire Department and the EOHS Office. BEC s and EW re-take the training every three years, and new volunteers are trained as needed. 7.0 Responsibilities A. Emergency Evacuation Coordinator 1. Appoint building evacuation coordinators and emergency wardens by directly assigning the position or requesting the assistance from the respective chair and/or dean of the faculty. 2. Review evacuation plan annually, and maintain and circulate the plan to building evacuation coordinators and emergency wardens. 3. Provide building evacuation coordinators with up-to-date floor plans. 4. Provide bump caps when needed. Issue Do Not Enter signs to building evacuation coordinators and emergency wardens. 5. Arrange annual emergency evacuation drills. B. Building Evacuation Coordinator 1. Appoint emergency wardens, if requested to do so by emergency evacuation coordinator. 2. Coordinate emergency wardens and review responsibilities and building evacuation procedures. 3. In the event of a building evacuation, ensure the fire alarm is activated. 5

8 4. Inform the fire department and security of the location of person(s) requiring assistance (anyone with special needs or injuries) during an evacuation. Define area requiring special attention (computer rooms, hazardous processes, etc.). Emergency wardens will inform the building evacuation coordinator of the location of person(s) requiring assistance. 5. Ensure no one re-enters the building until authorized by the fire department. C. Emergency Warden 1. Assist with quick and orderly evacuations (without endangering the life and health of either the emergency wardens or building occupants). This includes: Sounding the fire alarm and calling Advising occupants of the need to evacuate. Guiding building occupants to the nearest exit and designated safe area (see attached building plans for exits and designated safe areas). Ensuring that all individuals have been instructed to leave the floor/area/building without putting him/herself at risk. 2. Review fire evacuation floor plans for the building. Be familiar with the specific duties and assigned areas. Locate the nearest fire alarm station, fire extinguisher, and emergency exits. Be prepared for changes resulting from building renovations or construction projects. 3. Maintain the following equipment: Do Not Enter signs. Identification bumper caps (must be worn during an evacuation). 4. Inform the building evacuation coordinator of any lengthy absences from the workplace in order that an alternate may be appointed. 5. Participate in annual emergency evacuation plan review and evacuation drills. Report any difficulties, ambiguities and suggestions for improvement in the emergency evacuation plan to the building evacuation coordinator. 8.0 Duties During a Fire Alarm A. Building Evacuation Coordinator 1. If possible bring the emergency evacuation plan and building floor plans. 2. Relay any information to Security or the Waterloo Fire Department concerning the hazardous situations still in operation, hazardous materials, and disabled persons left in the building or persons not evacuated. Emergency wardens will inform the building evacuation coordinator of any of the above. 3. The Waterloo Fire Department or Security will inform the building evacuation coordinator when it is safe to re-enter the building. The building evacuation coordinator will then inform the emergency wardens to allow people to re-enter the building. 4. The building evacuation coordinator will then prepare a written evacuation report for the environmental/occupational health and safety office. (Appendix 2). 6

9 B. Emergency Wardens 1. Advise all persons to evacuate the building and head to the safe area as stated in the building floor plans. The emergency warden may take any action necessary to prevent panic. 2. Ask faculty evacuating during lectures if there are any students/staff with special needs who require assistance. 3. Ask someone to remain with and/or help any person with special needs at the closest exit, or help evacuate him or her with the consent of both parties. If this is not possible, ensure those with special evacuation needs are placed on the stair side of closed fire doors in the safest stairwell with an exit. The actual physical evacuation of an individual requiring assistance should be done by the Waterloo Fire Department. 4. Before leaving the evacuation area, check that all fire doors are closed. 5. Report to the building evacuation coordinator the location of any person waiting evacuation (i.e. students or staff with special needs) and the location of others not evacuated, as well as the location of hazardous materials, equipment or processes. 6. Proceed to designated safe area and wait for instructions from the building evacuation coordinator. 7. Advise persons not to re-enter the building until authorized by the fire department. 9.0 Fire Drill As per section (2) of the Ontario Fire Code, drills will be conducted at least once annually. The environmental/occupational health and safety office with the help of the building evacuation coordinators will coordinate the drills. The emergency evacuation coordinator will inform only those involved in the drills about the date and time of the drill. During a fire drill, BEC s and EW will follow the procedures outlined below: 1. Advise all persons to evacuate the building and head to the safe area as stated in the building floor plans. The emergency warden may take any action necessary to prevent panic. 2. Ask faculty evacuating during lectures if there are any students/staff with special needs who require assistance. 3. Ask someone to remain with and/or help any person with special needs at the closest exit, or help evacuate him or her with the consent of both parties. If this is not possible, ensure those with special evacuation needs are placed on the stair side of closed fire doors in the safest stairwell with an exit. The actual physical evacuation of an individual requiring assistance should be done by the Waterloo Fire Department. 4. Before leaving the evacuation area, check that all fire doors are closed. 5. Report to the building evacuation coordinator the location of any person waiting evacuation (i.e. students or staff with special needs) and the location of others not evacuated, as well as the location of hazardous materials, equipment or processes. 6. Proceed to designated safe area and wait for instructions from the building evacuation coordinator. 7

10 7. Advise persons not to re-enter the building until authorized by the fire department Alternate Measures for Occupant Fire Safety 1. In the event that the fire protection system is not functioning properly, PP&P will contact the Waterloo Fire Department, WLU Security, and the building evacuation coordinator. 2. The building evacuation coordinator will then inform the emergency wardens. 3. The building evacuation coordinator and emergency wardens will then conduct a fire watch. They will patrol the hallways once every hour and log these patrols until the system has been serviced and is functioning properly. In the event of a malfunction on weekends or between 4:30 pm and 8:30 am on weekdays, security will take over the fire watch. 4. In the event that the fire protection system will be out of service for longer than 2 hours, the building will be closed until the fire protection system is functioning properly Fire Code Definitions Check: means visual observation to ensure the device or system is in place and is not obviously damaged or obstructed. Inspect: means physical examination to determine that the device or system will apparently perform in accordance with its intended function. Test: means operation of device or system to ensure that it will perform in accordance with its intended function. FIRE SAFETY MAINTENANCE REGULATIONS For a complete explanation of the maintenance regulations, the Ontario Regulation should be consulted. Code No. Maintenance Measures Frequency Conducted By Inspect all portable extinguishers monthly PP&P Conduct maintenance procedures for fire extinguishers annually PP&P/Contracted Hydrostatically test carbon dioxide type extinguishers * every 5 years contractor Replace the extinguishing agent in dry chemical fire extinguishers every 6 years contractor Hydrostatically test dry chemical type extinguishers * every 12 years contractor 8

11 FIRE ALARM Code No. Maintenance Measures Frequency Conducted By Check fire alarm AC power lamp and trouble light on Simplex panel in security office daily Security Check trouble conditions, if any, on Simplex panel in security office daily Security Check central alarm and control facility on Simplex panel in security office daily Security Test fire alarm system and all components including standby power batteries Conduct a complete test of the fire alarm system by a qualified personnel acceptable to the Chief Fire Official MEANS OF EGRESS yearly annually Contractor EOHS Office Code No. Maintenance Measures Frequency Conducted By Check doors in fire separations to ensure that they remain closed daily PP&P Maintain corridors free of obstructions daily PP&P These articles require written records to be maintained (see article ) 9

12 EXIT SIGNS/EMERGENCY LIGHTING - BATTERY PACK Code No. Maintenance Measures Frequency Conducted By Check pilot lights for operation monthly PP&P Inspect terminal connections to ensure they are clean monthly PP&P Inspect and test emergency lighting system, batteries, units monthly PP&P and lamps Inspect terminal clamps to ensure they are clean and tight, as per manufacturer s specifications monthly PP&P Inspect the battery surface and ensure it is kept clean and dry monthly PP&P Test emergency lighting units to ensure emergency lights will function upon failure of the primary power supply Test emergency lighting units to ensure unit will provide emergency lighting for a duration equal to the design manufacturer criteria under simulated power failure conditions* * after completion of the test, the charging conditions for voltage and current and the recovery period shall be manufacturer accordance with the manufacturer s specifications Check exit signs to ensure they are illuminated and in good repair monthly monthly annually monthly PP&P PP&P contractor PP&P Article A written record shall be kept of all tests by PP&P, and corrective measures for a period of two years after they are made, and the record shall be made available upon request to the Chief Fire Official. 10

13 12.0 Appendix 1: Floor Plans Basement Designated Safe Area: Sidewalk in front of variety store plaza. 11

14 Floor 1 Designated Safe Area: Sidewalk in front of variety store plaza 12

15 Floor 2 Designated Safe Area: Sidewalk in front of variety store plaza. 13

16 13.0 Appendix 2: Site Plan Maps Basement 14

17 Floor 1 15

18 Floor 2 16

19 14.0 Appendix 3: Emergency Evacuation Report Wilfrid Laurier University Emergency Evacuation Report Date and time of evacuation: Building or area evacuated: Reported by: 1. Please indicate below the purpose of the evacuation (if you require additional space, please use the back of this form): 2. To your knowledge, could anything have been done to prevent the evacuation? If yes, please indicate how. 3. Do you have any comments or recommendations regarding future evacuations? Name of person reporting evacuation: Signature: Date: Name of Building Evacuation Coordinator: Signature: Date: 17

20 15.0 Appendix 4: Emergency Evacuation Contact Information Emergency Wardens and Building Evacuation Co-ordinators Contact List 232 King St. Emergency Wardens Name Position Applicable Floor Ext. Cathy Meagher Building Evacuation Coordinator Cmeagher Karen McCargar Emergency Warden Basement 4105 Kmccarga Jan Basso Emergency Warden Jbasso Tina King Emergency Warden Tking Colin McEwen Emergency Warden cmcewen 18

21 16.0 Appendix 5: Fire Alarm Procedures Poster 19

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