Get Your Out of Control SAP Database Under Control:

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1 Get Your Out of Control SAP Database Under Control: 2 Paths To A Successful Data Archiving Strategy Velocity Technology Solutions / June 2015 SAP Data Archiving Strategy Guide: Why SAP Archiving: The Business Drivers Benefits of Data Archiving Path #1 : Data Archiving Solution and Components Path #2 : Migration to SAP HANA and Steps Next Steps

2 Why do I need a data archiving strategy for my SAP applications? TABLE OF CONTENTS Organizations running SAP generate massive amounts of data. Over time, much of that data is no longer needed for operational activity. Why do I need a data archiving strategy for my SAP applications? Benefits of Data Archiving Path #1 Data Archiving Solution and Steps 4 Path #2 Migration to SAP HANA and Steps 5 Next Steps 6 Buildup of inactive data on an SAP database adds unnecessary stress and hinders its ability to efficiently manage, backup, index and search. This results in slow system performance, escalating infrastructure costs and increased risk. Data archiving is one of the best ways to manage uncontrollable data growth and maintain a lean database. By moving files that are no longer active to a cost-effective storage site, companies are able to dramatically improve SAP system performance and reduce total cost of ownership. Benefits of Data Archiving Data Archiving Goals: Data archiving helps organizations gain control of the highly transactional data volumes in their SAP database. Data archiving provides companies with the following benefits: Reduce Data Volumes Greater system availability through reduced data volumes Reducing the volume of data in the operational database will increase performance and speed, while reducing storage costs. By archiving, organizations can move data that is no longer needed for search and query purposes by storing it in a cost-effective archive site where it can still be retrieved. Reduced primary storage costs Legal Data Retention Requirements Better use of resources due to leaner systems For every company, there are a number of legal factors that require the development of long-term archiving solutions for data that no longer has operational value. In fact, there are more than 150 international, federal and local laws that govern how long data must be retained.1 Organizations also choose to keep data to defend against or substantiate a potential lawsuit. Improved performance of IT infrastructure Reduced length of time for data backups Shorter Upgrade Projects Many organizations will complete a data archiving process prior to an SAP system or application upgrade. The reduced volume of transactional data that is migrated to the new system results in shorter upgrade projects and lower costs. Production downtime and the risk associated with an upgrade are also reduced. 1 2 Database Archiving for Long Term Data Retention, Information Life, 201

3 Path #1 Data Archiving Solution and Steps Path #2 Migration to SAP HANA and Steps One option for controlling the growth of your SAP database is implementing a data archiving solution. It allows you to target files that are no longer in use and get them off your tier one storage. Data archiving involves the following considerations: While archiving is a sensible option for controlling database growth, a move to SAP HANA provides its own compelling benefits. With an in-memory compute model, HANA offers data compression of 10:1. 1. Software and Software Maintenance If you ve decided to implement a traditional data archiving solution, the first thing you ll need to do is evaluate, select and procure a software archiving product. This will typically include up-front costs for the software and an ongoing annual cost for software maintenance. Data compression allows companies to reduce the volume of servers and storage required while improving the functionality of SAP applications. The future-proof solution of SAP HANA allows companies to streamline and control subsequent data growth. SAP HANA Benefits: Costs savings of nearly 40% across software, hardware and labor Database speed is x faster Partnering with an SAP certified consultant is a recommended next step to ensure best practices are followed. An expert SAP consultant will help create an archiving strategy blueprint that includes the following considerations: Real-time data access for faster transactions, reports and decision making Direct access to operational data without affecting application performance Easy-to-use modeling increases autonomy of business users Identify data for archiving: Data that is growing exponentially but not needed frequently is a prime candidate for archiving. Eliminates the divide between data transactions and analytics Analyze impact on other integrated systems: An analysis of all internal and external data sources and systems is needed before implementing a solution. Implementation Process: Check legal requirements of the organization and relevant governing bodies. Install, and configure the purchased Archiving Software solution, consistent with customer legal, and business requirements. 1. Identify Identify the best options available for the enterprise to adopt HANA into the landscape. 2. Determine In addition to controlling database growth, determine the business value and implementation value of SAP HANA.. P lan Plan the current BW Environment into HANA by utilizing the current available data, enhancements and efficiencies. 2. Consulting Services Define business rules governing archiving and implementation of the software. Hosting and Application Management When implementing a software archiving solution, you can select to: 4. Validate Validate the solutions required for implementing SAP HANA Procure and internally host the application along with the storage associated with the archiving solution 5. Deliver Deliver the required solutions for implementing the predetermined SAP HANA strategy. Choose a third party to host and manage your archived data in the cloud 4 5

4 Next Steps After determining which path is best for your organization, you ll want to consider partnering with a certified SAP Partner to ensure best practices are followed using a defined method. Velocity Technology Solutions offers end-to-end SAP services including Data Archiving and SAP HANA implementation. SAP Data Archiving Solutions: Velocity s SAP Data Archiving Solutions support a comprehensive information lifecycle management strategy, which we leverage to help companies meet their goals for a lean, flexible and efficient infrastructure. Our solutions include optimized analytics, legacy decommissioning tools and support for the management of SAP data retention. SAP consultants with an average of 8+ years experience Senior teams of consultants around the world World-class, highly secure data centers with redundant power and network capacity Dual data centers with redundant GBPS connectivity to provide disaster recovery services SSAE 16 Type II Certified Hosting Centers SAP HANA Implementation Services: Velocity offers a flexible menu of innovative and cost effective options to help you implement and maintain HANA. SAP HANA implementation strategy Cloud hosted SAP HANA deployment On-site, location application deployment Post go-live support and ongoing maintenance 24/7 SAP HANA application support By tackling the problem of data growth, organizations can benefit from the insight big data provides without worrying about escalating costs and performance issues. Data management solutions improve the ROI on SAP investments and position the enterprise for continued success. Velocity Technology Solutions, Inc. is a leader in enterprise and business application hosting services which are fully-managed and protected within a virtual private cloud. Velocity lowers operational costs, provides world-class customer experiences, and delivers application access at top levels of performance and availability. Velocity s expertise managing software 24/7, combined with its proprietary infrastructure design and cloud management platform, guarantee the availability, security, and control over software. Velocity is the trusted partner for rapidly deploying application software into a secure and resilient virtual private cloud. Velocity is headquartered in Charlotte, North Carolina with facilities in North America, Europe, and Asia. Velocity is a portfolio company of Silver Lake Sumeru, a global leader in private equity investments in growth-oriented technology and technology-enabled companies. 6 7

5 Velocity Technology Solutions 1901 Roxborough Road, 4th Floor Charlotte, NC Phone: Fax: VelocityCloud.com Velocity and the Velocity logo are registered trademarks of Velocity Technology Solutions, Inc Velocity Technology Solutions, Inc. All rights reserved. All other trademarks are the property of their respective owners SAPDATABASE

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