Adopted Report. Community and Cultural Development Committee Meeting

Transcription

1 579 th Council Meeting 25 October Community And Cultural Development Committee Meeting 20 October 2010 Report 579 Adopted Report of the Community and Cultural Development Committee Meeting held on Wednesday, 20 October 2010 at 2:00 pm Gold Coast City Council Chambers 135 Bundall Road Surfers Paradise Our positioning statement Working for our future - today Our city vision Defined by our spectacular beaches, hinterland ranges, forests and waterways, the Gold Coast is an outstanding city which celebrates nature and connects distinct communities with the common goal of sustainability, choice and wellbeing for all. Our mission Leading the way towards a bold future that can sustain growth and economic development while retaining a lifestyle that is uniquely Gold Coast.

2 579 th Council Meeting 25 October Index Adopted Report Community and Cultural Development Committee Meeting Wednesday, 20 October 2010 Item Direct. File Page Subject 1 CMS FN334/375/02(P18) LOCAL AREA WORKS PROGRAM - COMMUNITY SERVICES MINOR WORKS 2 CMS FN334/375/02(P18) LOCAL AREA WORKS PROGRAM - ADDITIONS 3 CMS FN251/48/113/02(P1) 13 REGIONAL ARTS DEVELOPMENT FUND REPORT ROUND ONE CMS PN91148/221/16(P1) 18 PALM BEACH COMMUNITY LOUNGE OPENING HOURS 5 CMS CS433/46/03(P1) 23 USE OF COMMUNITY - CARPARKING INFRASTRUCTURE CONTRIBUTIONS FOR BROADWATER PARKLANDS STAGE 3 CAR PARK 6 CMS PN90835/16(P3) 27 PIZZEY PARK MIAMI - PROPOSED INCREASE IN RECREATIONAL SPACE - COUNCIL REPORT 7 CMS CS105/221/05/01(P1) 31 REVISION OF COLLECTION DEVELOPMENT POLICY AND DISPOSAL OF DISCARDED LIBRARY RESOURCES POLICY 8 CMS CS105/221/05/01(P1) 51 REPORT ON THE EFFECTS AND OUTCOMES OF A CHANGE TO CONDITIONS OF USE OF BRANCH LIBRARY MEETING ROOMS Closed Session 9 CMS HL323/244/06(P1) 58 COUNCIL RESPONSE TO QUEENSLAND S WASTE STRATEGY CONSULTATION DRAFTS General Business KEY: CEO - Chief Executive Officer OS - Organisational Services BI - Business Improvement PET - Planning Environment & Transport CG - City Governance WR - Water Reform CMS - Community Services ES - Engineering Services EDMP - Economic Development & Major Projects

3 579 th Council Meeting 25 October ATTENDANCE Cr R La Castra Cr D Gates Cr J Grew Cr M Grummitt Cr C Robbins Cr G Betts Ms C McCool Chairperson Director Community Services (left 2.45pm) Mr J Kearney Ms M Morgan-Bindon Mr J Cohen Mr R Greenwood Ms B Rounsefell Mr S Krueger Manager Commercial Services Manager Library Services & Cultural Development Manager Health, Regulatory & Lifeguard Services Executive Coordinator Parks 2020 Vision on Waste Special Project Officer Recreational Services Officer APOLOGIES Nil PRESENTATIONS Nil ADOPTED AT COUNCIL 25 OCTOBER 2010 RESOLUTION G Moved Cr La Castra Seconded Cr Grew That the Report of the Community & Cultural Development Committee Meeting held on Wednesday, , covered by Recommendations numbered CC to CC , be received. CARRIED RESOLUTION G Moved Cr La Castra Seconded Cr Grew That the Report of the Community & Cultural Development Committee s Recommendations of Wednesday 20 October 2010, numbered CC to CC , be adopted with the exception of:- Recommendation Numbers CC which was specifically resolved. CARRIED

4 579 th Council Meeting 25 October ITEM 1 COMMUNITY SERVICES LOCAL AREA WORKS PROGRAM MINOR WORKS FN334/375/02(P18) Refer 1 page attachment 1 BASIS FOR CONFIDENTIALITY 2 EXECUTIVE SUMMARY 3 PURPOSE OF REPORT The purpose of this report is for Council to approve the minor works as part of the Local Area Works Program as detailed in Attachment 1. 4 PREVIOUS RESOLUTIONS 5 DISCUSSION Council Officers in conjunction with Councillors have suggested that the projects in Attachment 1 be added to the Local Area Works Program. 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL PLAN Key Focus Area:2 A city loved for its green, gold and blue. Outcome 2.1: Parks and open green spaces are safe, connected and accessible for all members of the community Establish a network of interconnected greenways, parklands and walkable neighbourhoods across the city that encourage people of all ages and abilities to use the open space for recreation and environmentally friendly modes of travel such as walking and cycling Increase the community's visitation and participation of the city's parks and gardens by maintaining and enhancing standards and facilities. 7 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 1 within the financial year. Details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 1. The new/upgrade cost is the cost to create or upgrade the asset. The renewal cost is the cost to renew the asset in today s dollars and includes disposal costs and design costs as required at the end of the asset s estimated useful life.

5 579 th Council Meeting 25 October ITEM 1 (CONTINUED) LOCAL AREA WORKS PROGRAM MINOR WORKS FN334/375/02(P18) The works proposed in this report will be maintained and operated using WOC maintenance budgets unless otherwise specified. Budget submissions will therefore be lodged during future budget deliberations to cover maintenance and operational costs. These assets will be included in relevant Asset Management Plans currently being developed. 8 RISK MANAGEMENT Engineering Services risk in the terms of project development and delivery is mitigated by the risk management procedure 2-40 which is aligned with the Risk Management Standards AS/NZS 4360:2004. Community Services risk in the terms of project development and delivery is mitigated by undertaking risk assessments (including consequence and likelihood assessments and mitigation actions) as part of project planning and execution. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES The policy applicable to the inclusion of Local Area Works Projects listed for endorsement by Council is the Divisional Program Policy (ispot # ) which is currently under review. 11 DELEGATIONS Delegation 393 is applicable to Local Area Works Minor Works projects. 12 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted Directorate or Organisation Director Community Services Yes Councillor Division 1 Yes Councillor Division 2 Yes Councillor Division 4 Yes Councillor Division 5 Yes Councillor Division 6 Yes Councillor Division 7 Yes Councillor Division 10 Yes Councillor Division 11 Yes Councillor Division 12 Yes Councillor Division 13 Yes Councillor Division 14 Yes Senior Project Officer, Citywide Community Services Yes Greening Parks Operations Officer Community Services Yes Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

6 579 th Council Meeting 25 October ITEM 1 (CONTINUED) LOCAL AREA WORKS PROGRAM MINOR WORKS FN334/375/02(P18) Senior Recreational Services Community Services Yes Officer South Outdoor Youth Space Officer Community Services Yes Parks Development Officer Community Services Yes Parks Operations Officer Community Services Yes North Citywide Greening Project Community Services Yes Officer Parks Project Officer Community Services Yes 13 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment TIMING Minor works projects are being arranged through the various Contact Officers and will be implemented in conjunction with other priority works contained in Council s Capital Works Program. 15 CONCLUSION The proposed additions to the Local Area Works Program Minor Works as suggested by Divisional Councillors in conjunction with Council Officers for notation by Council are listed in Attachment 1. These minor works projects are being arranged through various contact officers and have been actioned or will be actioned within the next few weeks under delegation. 16 RECOMMENDATION It is recommended that Council resolves as follows: That the Local Area Works Program Minor Works listed in Attachment 1 be approved for the Local Area Works Program. Author: YSK Perera Executive Coordinator Capital Works 8 October 2010 Tracks Ref: Att: Authorised by: Colette McCool Director Community Services COMMITTEE RECOMMENDATION CC moved Cr seconded Cr That the Local Area Works Program Minor Works listed in Attachment 1 be approved for the Local Area Works Program. CARRIED

7 579 th Council Meeting 25 October Community And Cultural Development Committee Meeting 20 October 2010 Adopted Report COMMUNITY SERVICES MINOR WORKS ATTACHMENT 1.1 Contact Officer C Brown CR C Brown CR A Osborne CR A Whittington CR C Brown CR C Brown CR J McIlveen CR C Brown CR P Church CR A Osborne CR C Brown CR C Brown CR C Brown CR Div Project No Location 1 DTY5 Kumgum Street, Jacobs Well 1 DTY5 Sir Charles Holm Drive, Ormeau Hills 1 DTY5 Esplanade, Jacobs Well Allocation for installation of chain wire fencing with a double gate at Jacobs Well Conservation Reserve Description Estimated Capital Costs $ Additional Estimate Proposed to Annual Useful Life Local Area Operations & Years Renewal Works Maintenance Allocation Costs $ New / Upgrade Allocation for street tree planting - 2, Allocation for planting six street trees ,300 4, DTY6 Wolvi Place, Helensvale Allocation for rectification of footpath to 6,400 6, the Discovery Park tennis courts 4 DTY8 Central Street, Labrador Allocation for street tree planting - 7, DTY8 Horder Avenue, Labrador Allocation for street tree planting - 2, DTY8 Marine Parade, Labrador Allocation for fencing and hot water facilities in Harley Park 2,930 2, DTY9 Chantrill Avenue, Debbie Allocation for street tree planting Way and Weber Court,Nerang 5 DTY9 Yaldara Street, Pacific Allocation for the replacement of the 3,000 3, Pines swing set in Yaldara Park 5 DTY9 Pitcairn Way, Pacific Allocation to supply and install a park 2,593 2, Pines naming sign for Aquifer Park 6 DTZ1 Pohlman Street, Allocation for street tree planting Southport 6 DTZ1 Kingsway Drive, Allocation for street tree planting - 9, Molendinar including removal of undesirable trees 6 DTZ1 Kosciusko Crescent, Allocation for street tree planting - 3, Southport including removal of undesirable trees

8 579 th Council Meeting 25 October Community And Cultural Development Committee Meeting 20 October 2010 Adopted Report B Flick CR J McIlveen CR C Brown CR B Stephenson CR G Hehir CR J McIlveen CR J McIlveen CR J McIlveen CR J McIlveen CR J McIlveen CR J McIlveen CR J McIlveen CR DTZ2 Ashmore Road, Benowa Allocation for installation of signage of the Sir Bruce Small Oval 5,000 5, DTZ5 Hedges Avenue, Mermaid Allocation for fence and concrete slab 1,500 1, Beach for the hot water facility in Mermaid park 11 DTZ6 Peppertree Circuit, Allocation for street tree planting Robina 11 DTZ6 Applegum Court, Robina Allocation for tree planting DTZ7 Kallay Street, Miami Allocation for the repainting of the artwork at the skatebowl in Pizzey Park 13 DTZ8 Murlong Crescent, Laguna Avenue and Gold Coast Highway, Palm Beach 14 DTZ9 Duringan Street, Currumbin 14 DTZ9 Tugun Esplanade, Pacific Parade, Bilinga Upgrade of barbecue/hot water facilities at Tallebudgera Creek Park, Murlong Park and Laguna Park Allocation for fencing works at barbecue/hot water facility areas within Winders Park Remove redundant dog drinking bubbler, install new dog drinking bubbler, tap, bowl and absorption trenches Allocation for fencing hot water units at 14 DTZ9 Marine Parade, Coolangatta Point Danger Park 14 DTZ9 Coolangatta Road, Tugun Allocation for fencing works at barbecue/hot water facility areas in Tugun Park 14 DTZ9 Duringan Street, Currumbin Allocation for fencing works at barbecue/hot water facility areas in Walter Nicoll Park 14 DTZ9 Pacific Parade, Tugun Allocation for fencing works at barbecue/hot water facility areas in Kropp Park 1,527 1, ,000 6, ,560 1, ,200 7,200 1, ,020 2, ,335 2, ,180 2, ,183 2, ,949 Cumulative Total 7,037

9 579 th Council Meeting 25 October ITEM LOCAL AREA WORKS PROGRAM ADDITIONS FN334/375/02(P18) Refer 1 page attachment COMMUNITY SERVICES 1 BASIS FOR CONFIDENTIALITY 2 EXECUTIVE SUMMARY 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the Local Area Works Program as detailed in Attachment 1. 4 PREVIOUS RESOLUTIONS 5 DISCUSSION Council officers in conjunction with Councillors have suggested that the projects in Attachment 1 be added to the Local Area Works Program: 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL PLAN Key Focus Area:2 A city loved for its green, gold and blue. Outcome 2.1: Parks and open green spaces are safe, connected and accessible for all members of the community Establish a network of interconnected greenways, parklands and walkable neighbourhoods across the city that encourage people of all ages and abilities to use the open space for recreation and environmentally friendly modes of travel such as walking and cycling Increase the community's visitation and participation of the city's parks and gardens by maintaining and enhancing standards and facilities. 7 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 1 within the financial year. Details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 1. The new/upgrade cost is the cost to create or upgrade the asset. The renewal cost is the cost to renew the asset in today s dollars and includes disposal costs and design costs as required at the end of the asset s estimated useful life.

10 579 th Council Meeting 25 October ITEM 2 (CONTINUED) LOCAL AREA WORKS PROGRAM ADDITIONS FN334/375/02(P18) The works proposed in this report will be maintained and operated using WOC maintenance budgets unless otherwise specified. Budget submissions will therefore be lodged during future budget deliberations to cover maintenance and operational costs. These assets will be included in relevant Asset Management Plans currently being developed. 8 RISK MANAGEMENT Engineering Services risk in the terms of project development and delivery is mitigated by the risk management procedure 2-40 which is aligned with the Risk Management Standards AS/NZS 4360:2004. Community Services risk in the terms of project development and delivery is mitigated by undertaking risk assessments (including consequence and likelihood assessments and mitigation actions) as part of project planning and execution. 9 STATUTORY MATTERS 10 COUNCIL POLICIES The policy applicable to the inclusion of Local Area Works projects listed for endorsement by Council is the Divisional Program Policy (ispot # ) which is currently under review. 11 DELEGATIONS 12 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted Directorate or Organisation Director Community Services Yes Councillor Division 4 Yes Councillor Division 5 Yes Parks Development Officer Community Services Yes Project Officer Community Services Yes Parks Project Officer Community Services Yes 13 STAKEHOLDER IMPACTS Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment TIMING Projects listed with TBA will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works contained in Council s Capital Works Program.

11 579 th Council Meeting 25 October ITEM 2 (CONTINUED) LOCAL AREA WORKS PROGRAM ADDITIONS FN334/375/02(P18) 15 CONCLUSION The proposed additions to the Local Area Works Program as suggested by divisional councillors in conjunction with Council officers are listed in Attachment 1. It is recommended that Council approve the additions in order that they can be delivered as soon as practicable. 16 RECOMMENDATION It is recommended that Council resolves as follows: That the additions listed in Attachment 1 be approved for the Local Area Works Program. Author: YSK Perera Executive Coordinator Capital Works 8 October 2010 TRACKS REF: ATT: Authorised by: Colette McCool Director Community Services COMMITTEE RECOMMENDATION CC moved Cr Grew seconded Cr Betts That the additions listed in Attachment 1 be approved for the Local Area Works Program. CARRIED

12 579 th Council Meeting 25 October COMMUNITY SERVICES ADDITIONS ATTACHMENT 2.1 Contact Officer C Watt CR D Attard CR A Whittington CR Div Project No Location 4 TBA Marine Parade, Biggera Waters 5 TBA Beaudesert Nerang Road, Nerang 5 TBA Lawley Crescent, Pacific Pines Description Painting of power poles as a graffiti prevention measure north of Brisbane Road to Lands End Bridge Horse dressage and park embellishments, Birdlife Park Allocation to install a shade structure over play area in Bowley Park Estimated Capital Costs $ Additional Annual Estimate Useful Life Proposed Operations & Years Local Area Maintenance Renewal Works Costs $ Allocation New / Upgrade N/A 11,600 N/A N/A 25,500 25,500 1, ,000 37, Sub Total 2,210 Cumulative Total 151,886 Cumulative total is the total value of the additional annual operational maintenance costs for local area works funded EAP assets submitted to Council for notation for the financial year as at the date of this report.

13 579 th Council Meeting 25 October ITEM 3 LIBRARY SERVICES & CULTURAL DEVELOPMENT REGIONAL ARTS DEVELOPMENT FUND REPORT ROUND ONE FN251/48/113/02(P1) 1 BASIS FOR CONFIDENTIALITY 2 EXECUTIVE SUMMARY 3 PURPOSE OF REPORT The purpose of this report is to provide Council with details of the successful Gold Coast applicants in the first round of funding through the Regional Arts Development Fund (RADF) for PREVIOUS RESOLUTIONS Ex Minute G refers: 1 That the Chief Executive Officer be delegated authority to endorse the recommendations made by the Cultural Development Advisory Committee s Task Group 3 regarding applications made for funding from the Regional Arts Development Fund (Cost Centre 410, Project CP53). 2 That the Chief Executive Officer report to Council on the successful applicants after each round of funding. The Director of Community Services is the CEO s delegate and has endorsed the recommendations made by the RADF Committee. 5 DISCUSSION On 14 September 2010, Council s RADF Committee met to consider applications for the first funding round of the RADF In total, the RADF Committee assessed eight applications of which five were successful. The following table summarises the projects recommended by the committee. Organisation Description Amount Funded by RADF Jeff Licence Costs towards media artist Jeff Licence recording a series of 10 interviews with inspiring people working in the community across the Gold Coast region. Total Project Cost $8,660 $39,720 Brin Pritchard Costs towards developing skills and to devise a Commedia dell'arte theatrical script/scenario up to the implementation stage. $7,914 $14,802

14 579 th Council Meeting 25 October ITEM 3 (CONTINUED) REGIONAL ARTS DEVELOPMENT FUND REPORT ROUND ONE FN251/48/113/02(P1) Emma Milikins Kalwun Paradise Dreaming tours Costs towards a 3-day facilitation workshop to define a sustainable business plan, and implement the brand identity and operational structure of a proposed artist hub in Miami. Costs towards the provision of a practical and achievable strategic marketing plan and business plan with realistic objectives and a framework for implementation and management of Kalwun Corporation s Paradise Dreaming Tours. $7,500 $11,951 $8,044 $12,376 Sarah Beetson Costs of development, research, sketches, planning, pattern development and animation storyboarding for solo exhibition I Dream In Celluloid. Development stage only. $9,905 $58,638 The following table provides some RADF statistics relating to the program for First Round of RADF Funding to Date Total cost of projects funded $137,487 $137,487 Total RADF contribution $42,023 $42,023 % RADF contribution to total cost of projects 30% 30% Number of paid artworkers involved in projects Number of volunteers involved in projects Total anticipated audience/participants Total applications received 8 8 No. applications eligible for funding 7 7 Total applications funded 5 5 % Eligible applications that received funding 71% 71% % Total applications that receive funding 62% 62% 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL PLAN Projects funded through the RADF program assist Council in meeting its commitment to the Corporate Plan , in particular: Key Focus Area: 3 A city connecting people and places.

15 579 th Council Meeting 25 October ITEM 3 (CONTINUED) REGIONAL ARTS DEVELOPMENT FUND REPORT ROUND ONE FN251/48/113/02(P1) Outcome 3.5 The community takes pride in its heritage and diversity Implement a rich cultural program incorporating festivals, events and activities which reflect and engage a socially diverse community Support and foster artistic talent in the city. The RADF program is integral to Council s evaluation of its performance of the Operational Plan, Focus Area Outcome 3.5 The community takes pride in its heritage and diversity which is: The community s engagement in heritage and diversity through participation in events, requests for cultural funding and heritage listings 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Funding for the RADF program for has been provided by Arts Queensland ($100,000) and Council ($150,000) and has been made available in Cost Centre 414, Project CJ10. Human Resources Council s Senior Cultural Development Project Officer is Council s RADF Liaison Officer for the purposes of meeting the requirements of the agreement with Arts Queensland. 8 RISK MANAGEMENT Community Services Directorate Risk Register CSLS13 Public mistrust of decision making where projects and activities require competitive assessment This identified risk for the RADF program is mitigated through the following: 1 Clear guidelines and processes standard application form used by all applicants guidelines provided to all applicants, and must be referred to by all applicants published guidelines state clearly the processes followed when assessing applications all applicants urged to discuss their applications and the process with the RADF Liaison Officer before submitting 2 Transparency in decision-making all applications are peer-assessed by an external specialist panel, the RADF Committee reasons for all decisions are documented unsuccessful applicants may access Committee comments for their own applications only the Committee s reasons for successful applications are on the public record details of all RADF funded projects are made available on Council s web site

16 579 th Council Meeting 25 October ITEM 3 (CONTINUED) REGIONAL ARTS DEVELOPMENT FUND REPORT ROUND ONE FN251/48/113/02(P1) 9 STATUTORY MATTERS Council has signed an agreement with the Queensland Government through Arts Queensland (FN251/48/113/LD(P2) refers) in which the two parties have entered into a partnership to administer the RADF program. 10 COUNCIL POLICIES The RADF program facilitates Council s implementation of the Gold Coast Cultural Development Policy and Strategy. 11 DELEGATIONS 12 COORDINATION & CONSULTATION In line with the guidelines provided by Arts Queensland, all applications for funding through the RADF program are assessed by the RADF Committee. Name and Title of the Stakeholder Consulted Directorate or Organisation Chair theatre, community RADF Committee cultural development Music RADF Committee Yes Visual arts RADF Committee Yes Community theatre RADF Committee Yes Arts law, writing RADF Committee Yes Multicultural arts, visual arts, design Contemporary music, community cultural development, youth arts Indigenous arts, Indigenous heritage, museums and collections 13 STAKEHOLDER IMPACTS RADF Committee RADF Committee RADF Committee Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) Yes RADF supports emerging enterprises in the creative industries, including music, film-making, performing arts and the visual arts. The Gold Coast is second only to Sydney as centre for creativity, with 3.5% of its workforce employed in this industry sector, compared to 2.1% of Brisbane and the national average of 2.3% (2001 census data). In 2005, it was estimated that the creative industries on the Gold Coast generated output of $673 million per annum, and $277 million in export earnings. Yes Yes Yes

17 579 th Council Meeting 25 October ITEM 3 (CONTINUED) REGIONAL ARTS DEVELOPMENT FUND REPORT ROUND ONE FN251/48/113/02(P1) RADF contributes support to arts and cultural programs that encourage community participation. A study commissioned by the California Arts Council in 2003 identified 37 positive impacts from such participation, including increased employment, reduced levels of crime, active citizenship, and improved social cohesion and community empowerment and community safety. RADF supports projects that increase arts and cultural activities on offer to the Gold Coast s residents and visitors. ABS data consistently show that Australians enjoy attending arts events, with 85% of the population attending at least one cultural event per year, compared with 44% attending at least one sporting event. For example, in % of Queenslanders attended a rugby league game, whilst 22% attended an art gallery. This participation is reflected on the Gold Coast, where 229,440 attended Skilled Stadium in , and 402,639 attended the Gold Coast Arts Centre in the same period. 14 TIMING 15 CONCLUSION The results of the first funding round of the RADF are presented to Council for its information. 16 RECOMMENDATION It is recommended that Council resolves as follows: That the report on the results of the first funding round of the RADF be received. Author: Daniel Carroll Senior Cultural Development Project Officer 6 October 2010 TRACKS REF: Authorised by: Colette McCool Director Community Services COMMITTEE RECOMMENDATION CC moved Cr Gates seconded Cr Betts That the report on the results of the first funding round of the RADF be received. CARRIED

18 579 th Council Meeting 25 October ITEM 4 LIBRARY SERVICES & CULTURAL DEVELOPMENT PALM BEACH COMMUNITY BRANCH LIBRARY OPENING HOURS PN91148/221/16 1 BASIS FOR CONFIDENTIALITY 2 EXECUTIVE SUMMARY 3 PURPOSE OF REPORT The purpose of this report is to recommend revised opening hours for the Palm Beach Branch Library that will become part of the refurbished Palm Beach Community Lounge. 4 PREVIOUS RESOLUTIONS Ex Minute CC refers: 1 That a library service point at Palm Beach be retained but that the service delivery model be tailored to meet the needs of the local community for collections, services and meeting spaces. 2 That the project progress to: a broader community consultation b concept and detailed design c development of a site management model for the facility 3 That the opening hours of Palm Beach Branch Library be reduced to a maximum of 31 hours per week and that the proposed spread of hours be further determined based on usage patterns and community feedback. 4 That partnerships be developed with agencies and providers to facilitate the provision of programs for older persons and young families. 5 DISCUSSION In May 2005, Council resolved that an impact assessment of the opening of the new Elanora Branch Library on the Palm Beach Branch Library be conducted within months of the new facility being operational. AEC Group Limited were engaged in June 2008 to conduct the review and provide research, analysis and advice for the future of the branch library service point at Palm Beach. As per Council resolution CC a draft design for the refurbished facility was presented to the community through several weeks of consultation in January-February The community were advised of proposed changes to the facility including a reduced collection tailored to meet the needs of the community and reduced library hours. The project is currently in the construction phase and is due to reopen on 4 January 2011 as the Palm Beach Community Lounge, with a computer learning lounge, community meeting rooms, a newspaper lounge and a reduced library collection.

19 579 th Council Meeting 25 October ITEM 4 (CONTINUED) PALM BEACH COMMUNITY BRANCH LIBRARY OPENING HOURS PN91148/221/16 When the facility reopens it is recommended the revised hours are: Monday Tuesday Wednesday Thursday Friday 9am-4.30pm 1pm-4.30pm 1pm-4.30pm 1pm-4.30pm 1pm-4.30pm The following factors were considered in determining the recommended opening hours: Performance analysis of Palm Beach Branch Library over time and since the new Elanora Branch Library opened shows there has been a steady decline in loans and visits at Palm Beach Branch Library and that there has been a large, consistent swing towards the new Elanora Branch Library from residents living in the local area Palm Beach Branch Library ranks as one of the weaker performing libraries in the Gold Coast City Council library network Patterns of use indicate that more users visit the Palm Beach Branch Library on a Monday than any other day of the week. This is a trend generally observed across other branch libraries in the network The recommended opening hours minimise the requirement to roster additional staff to cover staff lunch breaks It is important to keep opening hours as consistent as possible to aid customers in use and access to the library For security reasons it is recommended closing times of the library coincide with closing times of Council s customer service office Opening on Saturdays is not recommended due to the high cost and limited number of customers. Palm Beach has the lowest number of visitors of a Saturday of all the branch libraries. Customers have the option of visiting Elanora, Coolangatta or Burleigh Branch Libraries on this day Community groups will be able to access the computer learning lounge and meeting rooms by arrangement with the Library Services in accordance with the Library Meeting Rooms Guideline. 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL PLAN This proposal aligns to the following Bold Future Key Focus Areas and outcome and action statements in the Corporate Plan: Key Focus Area: 3 A city connecting people and places Outcome 3.4: Vibrant community and cultural hubs that meet local needs and enliven activity Expand leading edge library services that meet our diverse community s needs

20 579 th Council Meeting 25 October ITEM 4 (CONTINUED) PALM BEACH COMMUNITY BRANCH LIBRARY OPENING HOURS PN91148/221/16 Key Focus Area: 4 A safe city where everyone belongs Outcome: 4.5 Adequate social infrastructure meets the diverse needs of the community Plan and commence delivery of social infrastructure including human services, libraries, community and youth centres and sport and recreational facilities. This proposal also aligns to the following Operational Plan activities: Key Focus Area: 3 A city connecting people and places Library Service Operations & infrastructure Program Key Focus Area: 4 A safe city where everyone belongs Community Development and Capacity Building 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations As the Community Lounge facility will be available to community groups outside the library opening hours the operational savings (e.g. electricity, building maintenance, cleaning etc) at this stage are unknown. Any saving will be identified after the first year of operation. Costs for Capital Works and Service Proposals Refurbishment funding of $669,240 appears in the operational budget CC410 CJK9 Human Resources The Palm Beach Branch Library is currently staffed by the Elanora/Palm Beach/ Coolangatta library team. Staff hours previously rostered at Palm Beach Branch Library will be utilised in the operations of the Elanora Branch Library which is likely to continue to absorb some of the customer base from Palm Beach. (There is a current shortfall of FTE staff across the branch library network against the minimum State Library of Queensland Public Library Standards and Guidelines). There is no change to staffing employment conditions. 8 RISK MANAGEMENT CO Failure to provide a safe and healthy work environment resulting in injury or illness to staff and the Community. This risk has been mitigated by the closing times of the library coinciding with closing times of Council s customer service office.

21 579 th Council Meeting 25 October ITEM 4 (CONTINUED) PALM BEACH COMMUNITY BRANCH LIBRARY OPENING HOURS PN91148/221/16 9 STATUTORY MATTERS 10 COUNCIL POLICIES 11 DELEGATIONS 12 COORDINATION & CONSULTATION Title of the Stakeholder Consulted Directorate or Organisation Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) Manager Community Relations City Governance Yes Division 13 Councillor GCCC The Divisional Councillor has expressed and is concerned about the reduction in library opening hours and has requested that the hours be reviewed again in 12 months time. Branch Librarian Elanora/Palm Beach/Coolangatta Branch library staff 13 STAKEHOLDER IMPACTS External/community stakeholder Impacts Elanora/Palm Beach/ Coolangatta Branch Librarian Elanora/Palm Beach/ Coolangatta Branch Library Team The change in opening hours will be promoted through fliers and posters distributed to customers and through a public notice in the Sun newspaper. Opening hours will be updated on the Council s website. Although the recommended reduction in hours reflect the reduced customer usage, this may cause a negative effect to some members of the community who are unable to alter the time they visit the library. The Elanora Branch Library is under 3km from the Palm Beach Branch Library and has extended opening hours for 52 hours per week. Internal (Organisational) Stakeholder Impacts For security reasons it is recommended closing times of the library coincide with closing times of Council s customer service office. Yes Yes

22 579 th Council Meeting 25 October ITEM 4 (CONTINUED) PALM BEACH COMMUNITY BRANCH LIBRARY OPENING HOURS PN91148/221/16 14 TIMING The revised opening hours will commence when the refurbished facility re-opens. 15 CONCLUSION In 2009, Council resolved that a library service point at Palm Beach be retained but that the service delivery model be tailored to meet the needs of the local community for collections, services and meeting spaces. The project progressed to broader community consultation and concept and detailed design. Refurbishment of the facility has commenced. The Palm Beach Library is due to reopen 4 January 2011 as part of the Palm Beach Community Lounge providing the community with access to a computer learning lounge, community meeting rooms, a newspaper lounge and a library collection. The recommended opening hours have been based on a range of factors including a performance analysis and utilisation, and seek to deliver the most timely service to customers, achieve minor staff efficiencies and provide a safe work environment. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the following revised opening hours for Palm Beach Branch Library will be Monday 9am-4.30pm Tuesday 1pm-4.30pm Wednesday 1pm-4.30pm Thursday 1pm-4.30pm Friday 1pm-4.30pm 2 That the Palm Beach Branch Library opening hours be reviewed in 12 months time. Author: Alison Kemp Executive Coordinator Library Customer Services 14 October 2010 TRACKS REF: Authorised by: COMMITTEE RECOMMENDATION CC moved Cr Gates seconded Cr Betts Colette McCool Director Community Services 1 That the following revised opening hours for Palm Beach Branch Library will be: Monday 9am-4.30pm Tuesday 1pm-4.30pm Wednesday 1pm-4.30pm Thursday 1pm-4.30pm Friday 1pm-4.30pm 2 That the Palm Beach Branch Library opening hours be reviewed in 12 months time. CARRIED

23 579 th Council Meeting 25 October ITEM 5 COMMUNITY SERVICES USE OF COMMUNITY - CARPARKING INFRASTRUCTURE CONTRIBUTIONS FOR BROADWATER PARKLANDS STAGE 3 CAR PARK CS433/46/03(P1) 1 BASIS FOR CONFIDENTIALITY 2 EXECUTIVE SUMMARY 3 PURPOSE OF REPORT The purpose of this report is to seek Council support for the use of carparking infrastructure contributions for a southern car park proposed for the Broadwater Parklands. 4 PREVIOUS RESOLUTIONS 5 DISCUSSION Part of stage 2 development of the Broadwater Parklands includes the embellishment of the southern area of parkland with visitor facilities, public amenities and improved landscape and access. The master plan developed for this area includes a carpark to service the southern end of the parklands. However, funds are not sufficient to include the carpark as part of stage 2 works as these works focus more on park and other open space improvements. The proposed southern carpark will offer direct access to Gold Coast residents and visitors and allow the opportunity to explore and utilise this unique area of open space. With new BBQs, shelters and toilet facilities under construction, the southern parklands has limited parking spaces that would offer maximum utilisation of this space. The closest parking facilities are limited along the Gold Coast Highway and across the highway in Carey Park. The advise from Transport Planning Branch (PE&T) is that the proposed carparking will result in a net gain in carparking availability and is likely to free up the equivalent supply in the Carey car park which services the eastern half of the Southport CBD. Therefore, it is suggested the additional carparking space be funded from carparking infrastructure contributions to the Southport area. The current balance available is in the order of $484,398 and this could be made available immediately to advance the proposed car park and therefore complement the other work occurring in this area of the park. Preliminary estimates for the carpark have been calculated in the order of $450,000 $500,000.

24 579 th Council Meeting 25 October ITEM 5 (CONTINUED) USE OF COMMUNITY - CARPARKING INFRASTRUCTURE CONTRIBUTIONS FOR BROADWATER PARKLANDS STAGE 3 CAR PARK CS433/46/03(P1) 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL PLAN Key Focus Area:2 A city loved for its green, gold and blue Outcome 2.1 Parks and open green spaces are safe, connected and accessible for all members of the community 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Council s carparking infrastructure contributions to the Southport area has an available balance of $484,398 capable of supporting the development of the proposed car park. It is considered this is an appropriate use of the carparking trust account for following reasons: 1 On-street and off-street parking is managed as a total supply for the Southport regulated parking area. As such the location of individual development cash-in-lieu contributions are not considered to be relevant in providing and managing this overall supply. 2 The provision of parking at this location would likely free up the equivalent supply in the Carey car park which services the eastern half of the Southport CBD. 3 A small car park at this location would lead to some possible safety benefits. If this car park is not provided, users of the stage 2 parklands would most likely need to cross the Gold Coast Highway assuming they use the closest parking area (Carey carpark). The funds would be placed in CC 415 Function 2871 to manage its expenditure. Costs for Capital Works and Service Proposals The preliminary cost of new works is estimated in the order of $480,000. Recurrent maintenance and operational costs (including the servicing of paid parking meters) are estimated in the order of $6,050 per annum. The carpark if constructed has an estimated useful life of 60+ years. 8 RISK MANAGEMENT 9 STATUTORY MATTERS 10 COUNCIL POLICIES

25 579 th Council Meeting 25 October ITEM 5 (CONTINUED) USE OF COMMUNITY - CARPARKING INFRASTRUCTURE CONTRIBUTIONS FOR BROADWATER PARKLANDS STAGE 3 CAR PARK CS433/46/03(P1) 11 DELEGATIONS 12 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted Directorate or Organisation Management Accountant Community Services Yes Divisional Councillor Councillor Yes Manager Parks & Recreational Community Services Yes Services Acting Manager Health, Regulatory and Lifeguard Services Community Services Yes Manager Implementation and Planning Environment Yes Assessment & Transport Coordinator City Parking Community Services Yes Coordinator Designs Services Economic Development Yes & Major Projects Coordinator Broadwater Community Services Yes Parklands Coordinator Transport Planning Planning Environment & Transport Yes 13 STAKEHOLDER IMPACTS Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) The proposed carpark will complement other works occurring in the southern area of the Broadwater Parklands and is expected to be well received by visitors wanting to access this area of the park. Given the area will include picnicking opportunities, patrons will appreciate the close proximity of a carpark. Such a carpark will offer a direct, safer access and allow the new area to be utilised to its full potential. 14 TIMING Should Council decide to support this proposal the carpark would enter into a design and construction phase with an anticipated completion within 12 months. 15 CONCLUSION There is not sufficient funds to include a carpark as part of stage 2 development works of the Broadwater Parklands. Additional carparking space can be funded from carparking infrastructure contributions to the Southport area.

26 579 th Council Meeting 25 October ITEM 5 (CONTINUED) USE OF COMMUNITY - CARPARKING INFRASTRUCTURE CONTRIBUTIONS FOR BROADWATER PARKLANDS STAGE 3 CAR PARK CS433/46/03(P1) 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council support the use of Community Carparking Infrastructure Contributions for the Southport area to the value of $484,398 for the proposed southern car park of the Broadwater Parklands as this will result in a net gain in carparking availability as outlined in the body of the report. 2 That the funds be placed in CC 415 Function 2871 and the budget variations be reflected in the November Budget Review. Author: Ross Greenwood Executive Coordinator Parks 8 October 2010 TRACKS REF: Authorised by: Colette McCool Director Community Services COMMITTEE RECOMMENDATION CC moved Cr Robbins seconded Cr Grummitt 1 That Council support the use of Community Carparking Infrastructure Contributions for the Southport area to the value of $484,398 for the proposed southern car park of the Broadwater Parklands as this will result in a net gain in carparking availability as outlined in the body of the report. 2 That the funds be placed in CC 415 Function 2871 and the budget variations be reflected in the November Budget Review. CARRIED

27 579 th Council Meeting 25 October ITEM 6 PARKS & RECREATIONAL SERVICES PIZZEY PARK MIAMI PROPOSED INCREASE IN ACTIVE RECREATIONAL SPACE PN90835/16(P3) 1 BASIS FOR CONFIDENTIALITY 2 EXECUTIVE SUMMARY 3 PURPOSE OF REPORT The purpose of the report is to advise Council of the potential increase in available playing space in Pizzey Park that will require removal of some vegetation. 4 PREVIOUS RESOLUTIONS Ex minute CC refers 5. That a further report be provided to Council in relation to planned acquisitions of sporting fields and other opportunities to convert existing open space for community sporting usage. 5 DISCUSSION The need for additional playing spaces has been identified through previous reports to Council on field utilisation resulting from significant increases in population growth, demand from user groups for additional playing space and increased sports field maintenance budgets, to maintain the level of service expected by the community. As part of the strategy to address this issue, a number of parkland sites capable of being converted into designated playing spaces have been identified. The vegetated area located between the athletics and soccer fields at Pizzey Park has the ability to provide additional playing field space for both sports. Both sports/facilities have experienced increased usage over the past five years. Gold Coast Little Athletics Club is based at the athletics track and hold a regular right of use throughout the year. Burleigh Soccer Club (juniors and seniors) are based at the soccer fields and hold a right of use from January to September each year. In addition to the club s use, Gold Coast Soccer, regional schools sports bodies, local schools and the general public use the fields regularly throughout the year. Both sites are used during the Pan Pacific Masters Games and other major regional events. The intended expansion site currently has a grouping of pine trees (Slash Pine) which is a characteristic of Pizzey Park. The estimated volume of tree removal required to house the proposed sport field upgrade is approximately 5.4% of the total pine tree cover within Pizzey Park. The expansion will provide over 3,880m 2 of additional playing space. Slash pines are an exotic species and are commonly used within timber plantations for general construction, flooring, panelling, furniture, joinery and plywood. The pines have outlived their benefits within the park. It is commonly known that congregation beneath a pine tree poses many obstacles due to the spiky nature of the tree foliage and sharpness of pine cones. The prominent amenity value obtained from these trees is only in the form of shade casting on the grass verge between the playing field surface and subject trees.

28 579 th Council Meeting 25 October ITEM 6 (CONTINUED) PIZZEY PARK MIAMI PROPOSED INCREASE IN ACTIVE RECREATIONAL SPACE PN90835/16(P3) That said, the proposed reduction/removal of the trees will provide little to no loss in visual tree amenity and/or shade casting symbolic within the park. The timber removed will be recycled, ensuring benefits to the community both environmentally and financially. In compensating for the removal of the trees to allow greater playing space, Council will apply a 3 for 1 tree replacement rule. Council will, where possible, investigate the potential to plant advance tree stock in shade denuded areas within the park, and work more toward a no net canopy loss calculation for the area. By planting advanced tree stock, this will have immediate benefits to Pizzey Park users in the form of more appropriate shade. All works will be in line with Council s adopted master plan for the site that alludes to potential loss of vegetation in the area. The playing field expansion will have a significant benefit to the community and meet growth expectations for future years. 6 ALIGNMENT TO BOLD FUTURE VISION, CORPORATE PLAN, OPERATIONAL PLAN Key Focus Area:4 A safe city where everyone belongs Outcome 4.1: Our active and healthy community embraces recreation, leisure and social interaction Outcome 4.5: Adequate social infrastructure meets the diverse needs of the community 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations There is an existing budget allocation (CFW5) for the purposes of converting public open space to sports fields. There is an existing allocation (CAS7) for the purposes of developing a communications action plan for the project (signage, information sheet to local residents and website). 8 RISK MANAGEMENT 9 STATUTORY MATTERS 10 COUNCIL POLICIES 11 DELEGATIONS

29 579 th Council Meeting 25 October ITEM 6 (CONTINUED) PIZZEY PARK MIAMI PROPOSED INCREASE IN ACTIVE RECREATIONAL SPACE PN90835/16(P3) 12 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted Directorate or Organisation Office Bearer Burleigh Heads Football Club Committee Office Bearers Gold Coast Little Yes Athletics Committee Chief Executive Officer Gold Coast Soccer Yes Councillor Division 12 Yes Sports Facilities Management Community Services Yes Officer City Aborist GCCC Yes Communications Coordinator GCCC Yes 13 STAKEHOLDER IMPACTS External/community stakeholder Impacts Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate) Yes Given the symbolic nature of the trees requiring removal, there may be some discontent from local residents. This should be mitigated via the number and type of trees that will be planted to compensate this loss. Additionally, the loss of vegetation will have no impact on both the recreational activity by general users (walkers, cyclists) or visual amenity associated with use of the park. However, Council will initiate a communications plan to advise the community of the project. 14 TIMING Parks and Recreational Services has a current budget (CFW5) that will enable Council to proceed with the expansion of the athletics track this financial year. The expansion of the soccer fields will be undertaken in subsequent years subject to suitable budgets being secured. 15 CONCLUSION Council has identified the need to increase designated playing field space within the confines of the City s current public open space. One area proposed for the expansion to create additional playing fields is located between the athletics and soccer fields at Pizzey Park. Currently located within the projected expansion site is a slash pine plantation. There will be a requirement for some of the trees to be removed. It is envisaged that Council will compensate for the removal of the trees using a 3 to 1 rule. Where possible, Council will plant within Pizzey Park and utilise advanced tree stock in order to provide immediate benefit to the community.