How To Use Web Conferencing On Cisco United Personal Communicator On A Pc Or Mac Or Ipa (For A Web Conference) On A Computer Or Ipad Or Ipac (For An Ipa Or Ipro) On Your Computer
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1 CHAPTER 4 Web conferencing topics include: Setting Up Voice Mail and Web Conferencing, page 9-2 About Web Conferencing, page 4-1 Adding Web Conferencing to Conversations, page 4-2 Working With Web Conferencing Sessions In Progress, page 4-3 Comparison with Cisco Unified MeetingPlace Express Web Meetings, page 4-4 About Web Conferencing If your company offers web conferencing, you can add it to your conversations. Web conferencing lets you display documents and applications on your computer for other participants to see. All participants can draw or write on a transparent overlay over the content you share, leaving your originals intact. If you are familiar with Cisco Unified MeetingPlace Express web meetings, see the Comparison with Cisco Unified MeetingPlace Express Web Meetings section on page 4-4. Related Topics Adding Web Conferencing to Conversations, page
2 Adding Web Conferencing to Conversations Chapter 4 Adding Web Conferencing to Conversations Procedure Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Make sure you are set up to use web conferencing. See the Setting Up Voice Mail and Web Conferencing section on page 9-2. In the active conversation window, do one of the following: Click the Start Web Conferencing button. From the menu bar, choose Session > Start Web Conferencing. A web conferencing window will open on the screen of all conversation participants who are using Cisco Unified Personal Communicator. If you see a window asking if you can close the window, click Yes. This closes an unneeded auxiliary window. If some participants in the conversation are not using Cisco Unified Personal Communicator, see the Adding Participants to Web Conferencing Sessions section on page 4-2. If additional participants join the conversation and they do not see the web conference, use the procedure in Step 5 to allow them to join the web conference. For more information about web conferencing, see the table in the Working With Web Conferencing Sessions In Progress section on page 4-3. Adding Participants to Web Conferencing Sessions Participants in the conversation who are using Cisco Unified Personal Communicator join the web conference automatically. If some participants in the conversation are not using Cisco Unified Personal Communicator, you must perform the following procedure in order for those participants to join the web conference. Procedure Step 1 In the active conversation window, click the Invite Participants button. 4-2
3 Chapter 4 Working With Web Conferencing Sessions In Progress Step 2 Step 3 Step 4 Step 5 Click Send . Add the addresses of the participants who need to join the web conference. Send the . Recipients must click the link in the message. Working With Web Conferencing Sessions In Progress To Do This Get help with web conferencing Hide the web conferencing controls in the conversation window. Show the web conferencing controls again. Allow additional people to join the web conference Do This During the conference: From the menu bar at the top of the web conferencing window, choose Help > Cisco Unified MeetingPlace Express Help. Anytime: See the Getting Documentation section on page Note The term share-only web meeting in that documentation is equivalent to web conferencing in this document. Click the Close web conferencing pane button in the conversation window. (This is the same button as the Start Web Conferencing button.) Click the Open web conferencing pane button in the conversation window. (This is the same button as the Start Web Conferencing button.) See the Adding Participants to Web Conferencing Sessions section on page
4 Comparison with Cisco Unified MeetingPlace Express Web Meetings Chapter 4 To Do This Reopen the web conferencing window of a session in progress if you have closed the browser window. End a web-conferencing session Do This In the active conversation window, click the Rejoin Web Conference button. In the active conversation window, click the End Web Conference button. Only the person who added web conferencing can do this. Comparison with Cisco Unified MeetingPlace Express Web Meetings Note Information in this section is useful only to people who are familiar with Cisco Unified MeetingPlace Express. Web conferences that you add to Cisco Unified Personal Communicator conversations include a subset of the functionality that is available in web meetings that you initiate from Cisco Unified MeetingPlace Express. Web conferences that you add to Cisco Unified Personal Communicator conversations always have the following characteristics: Only sharing and annotating features and connection- and screen-management functions are available. No Cisco Unified MeetingPlace Express password or profile is required to participate, but you may need a profile in order to add web conferencing. People can join these web conferences only via a Cisco Unified Personal Communicator conversation or a URL from the conversation. People cannot find or join these web conferences via the Cisco Unified MeetingPlace Express web pages or service on Cisco Unified IP Phones. 4-4
5 Chapter 4 Comparison with Cisco Unified MeetingPlace Express Web Meetings All participants in the conference, including the initiator of the web conference, have Presenter privileges. There are no meeting notifications for these conferences. Your Cisco Unified MeetingPlace Express profile settings do not apply to web conferences that you add via Cisco Unified Personal Communicator. You do not need to schedule these conferences in advance. You cannot change the display language of the web conference. If you require full Cisco Unified MeetingPlace Express conferencing functionality, and you have a profile in that application, consider starting your conference from Cisco Unified MeetingPlace Express instead of Cisco Unified Personal Communicator. For more information, see the online Help in Cisco Unified MeetingPlace Express, or the documentation listed for that product in the Getting Documentation section on page
6 Comparison with Cisco Unified MeetingPlace Express Web Meetings Chapter 4 4-6
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