YSoft SafeQ Accounting Software and Terminals. Applications YSoft SafeQ

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1 YSoft SafeQ Accounting Software and Terminals Applications YSoft SafeQ

2 YSoft SafeQ, Intro YSoft SafeQ Complete Accounting & Security YSoft SafeQ is a server that controls and distributes printing in networks supporting both MS Windows and Linux platforms. Efficiently determining and distributing each print job, the YSoft SafeQ server secures full and complete control over the whole process of document production printing within any large to midsize governmental, educational, banking or insurance company. Because of the the growing importance of utmost secure and efficient printing in any professional network environment, user credit check and anaccessibility guarantee are among the core functions of this intelligent accounting application. Furthermore, the complete monitoring of any print job during the process makes YSoft SafeQ the ideal solution for long-term printing cost reduction and printing environment optimisation. As an elegant and affordable alternative to the convenient external YSoft SafeQ terminals, YSoft SafeQ can optionally be integrated into Konica Minolta bizhub device panels via best technology. YSoft SafeQ Instant Edition YSoft SafeQ Instant Edition is an entry-level print solution designated for small and medium-sized businesses. It s particularly suitable for print volume monitoring and copying for four or more devices. The Instant Edition is not limited to a specific number of users and/or devices. Therefore, you can connect to the server any number of network printers, copiers, multi-functional devices and local printers. YSoft SafeQ Enterprise Edition YSoft SafeQ Enterprise Edition is a print solution designed for business with the highest demands on system accessibility and stability. This edition includes everything that a YSoft SafeQ solution can offer. In comparison to the Professional Edition, the Enterprise Edition for instance provides clustering and load balancing features. YSoft SafeQ Professional Edition YSoft SafeQ Professional Edition is the prevailing and best-selling YSoft SafeQ edition on the European market. This edition fits medium-sized and large companies, schools and project design companies. This product includes almost everything that YSoft SafeQ can offer. 2

3 YSoft SafeQ, Embedded YSoft SafeQ Embedded Seamless Panel Integration YSoft SafeQ Embedded Platform offers convenient and user-friendly enhancement that covers all basic aspects and needs of modern print environments integrated with the latest Konica Minolta MFPs. The solution is designed to be easy to use for common users, easy to deploy and very easy to maintain for IT administrators. The major focus has been to reduce total costs of ownership of the solution as much as possible. YSoft SafeQ Embedded offers built-in: MFP panel integrated authentication of users (including access by card), role-based function access (print, copy, scan, colour, ) differentiation, tracking and exact accounting of every user action and all convenience-oriented tools such as pull-printing with Follow Me (possibility to select and print the document on all available MFPs), favourite/hot jobs or one-click scan to my tool. The solution is suitable for every customer starting from one device and extending to enterprise environments with thousands of MFPs spread across nationwide branches. Features Authentication via MFP panel or smart cards Complete copy, scan and print accounting integrated with YSoft SafeQ server applications Displays job lists, job previews & print job information Output control based on credit balance Supports project accounting Central management for all MFPs Benefits Higher user convenience due to panel integrated operation No need for external hardware terminals Easy deployment with server-based management Can be maintained without additional training or technicians Replaces additional external accounting hardware such as copy terminals 3

4 YSoft SafeQ, Features YSoft SafeQ the Universal Accounting Solution Accurate cost accounting, high security, accessibility and universal usage are among the many merits of the YSoft SafeQ product family. This control and distribution system is designed to provide total cost control over printing, copy and scanning with a focus on TCO and charging for print services. Its unique software architecture grants both enriched security of the print workflow and increased productivity of all related output devices. Administrators will also benefit from the easy-to-use interface that allows output management of the highest degree, scalable from small offices to large and distributed enterprise environments. Features Print accounting Accurate on-line accounting during the printing process Immediate and complete billing of the delivered print job for off-line accounting Copy accounting Automatically blocked copier function in case of default Efficient copy accounting with immediate billing Automatically blocked copier function by default Full user charge during time of authorization with automatic blocking in case of expiration of time limits or credit depletions Individual restriction options for particular devices within the print environment in terms of out put, colour resolution, duplex copying and paper sizes Deployment Support for hundreds of branches with thousands of MFDs Completely centralized maintenance and administration Automatic detection of available MFPs Automatic registration and status reporting Minimal requirements on system resources Support for low-bandwidth networks Cluster support Server clustering and load balancing with 2 to 5 servers forming a server farm for guaranteed accessibility and continuous operation Central reporting system Central multi server and data collection administration for enterprises and organisations with a wide network of branches and departments to connect Easy-to-use parameters (time, device, depart ment, user, project) for convenient creation and customi - sation of reports Periodical reporting due to automatic set distribution via option for selected users Graphic overview of all relevant long-term and short-term statistics (e.g. individual devices, output types, workloads, prints, costs) 4

5 YSoft SafeQ, Benefits Workflow Copier with a YSoft SafeQ terminal Network printer bizhub with YSoft SafeQ panel integration Workstation Workstation with local printer YSoft SafeQ server Network printer Economic and statistics system Printer/MFP with a terminal For better and more effective usage of reprographic services within any midsize to large company, YSoft SafeQ offers convenient and transparent solutions. Benefits Possibility of printing environment optimisation Cost-reducing network printing due to effective usage of reprographic services within a company Full insight into costs for any reprographic service Print volume reduction Complete print volume monitoring leading to both short-term and long-term printing cost reduction Significant cost recovery due to user credit check and access rights Insight into costs for reprographic services Detailed insight into all accounting costs during the process for projects, cost units, users or user groups Secure and flexible printing Simple individual access upon authentication Utmost secure printing and high flexibility with Follow Me Greater efficiency of the printing environment Effective control of all print and copier operations based on central multi server and data collection administration 5

6 YSoft SafeQ, Hardware YSoft SafeQ Terminals Serving Simply above the Standard Providing utmost document security and access upon authorisation for its users, terminals in general are used as an external device identification system. The YSoft SafeQ system is completed by two different hardware components that are customised to deal with various user requests, but still share one primary aim: offering utmost simple and functional operation. YSoft SafeQ Terminals Professional YSoft SafeQ Terminal Professional offers a wellarranged touch screen display with 320 x 240 pixel definition, which significantly simplifies and extends operational possibilities. Terminal Professional offers the choice of print or copying, selected job print, job deleting, favourite jobs, project accounting, PIN authorization, card authorization, and combinations thereof. YSoft SafeQ Recharging Station The YSoft SafeQ Recharging Station for coins/banknotes devices is intended for recharging the accounts within the YSoft SafeQ module. The biggest advantage is 24-hour operation and complete self-service. The device has a robust design and is wall mounted. The cash, either coins or banknotes, is immediately added to the credit account of the user. 6

7 YSoft SafeQ, Great Versatility Great Versatility Instant Edition Professional Edition Enterprise Edition Accurate accounting (on-line) Network printers monitoring Local printers monitoring Copy accounting (terminal required) Wide-format printers accounting Toner coverage accounting Server clustering and load balancing Central multi server and data collection administration Project accounting Print optimization Credit accounting Statistical evaluation Economic evaluation Job selection at terminal support Department recharge accounting, revenues Connection to AD/NS/LDAP Secured (deferred) print User/role access rights settings Warning and trigger system Control of user rights to devices User colour print restriction option Favourite jobs Shared print queue Scan management (optional) YSoft SafeQ Terminal Professional YSoft SafeQ Konica Minolta Embedded Terminal YSoft SafeQ Recharging Station 7

8 Technical specifications System requirements: Minimum Intel Pentium IV 1.4GHz 512 MB of RAM 10 GB HDD with 5400 rpm 100 mbps network Recommended Intel Pentium IV 1.4 GHz 1 GB of RAM 40 GB HDD with 7200 rpm 100 mbps network Operating systems Windows 2000/2003 Server, Advanced Server, Enterprise Server Active Directory servers Terminal Windows 2000/2003 Server (Citrix) Linux: Red Hat Linux 9, Enterprise or newer, Fedora Core Linux 1 or newer, Debian Linux 3.1. Suse Linux or SLES Databases Microsoft SQL Server 2000 (including clustered DB) Microsoft SQL Server 2000 Desktop Edition Microsoft SQL Server 2005 (including Express Edition) PostgreSQL Server 8.0/8.1 The PostgreSQL and the MS SQL Desktop Edition databases are a part of the SafeQ distribution package Supported card types RFID 125 khz - (TE), Motorola/Indala W26 - (TE), Motorola/Indala W27 - (TE), Motorola/ Indala ABA Track II - (TE), Motorola/Indala Lite - (TE), Motorola/Indala KANTECH - (TE), HID - (TE), HID UDF - (TE), HID iclass - (TE), MIFARE - (TE), Dual MIFARE + RFID 125 khz - (TE), LEGIC Advant - (TE), Unique - (TE), TIRIS 134 khz - (TE), COTAG - (TE), Magnetic cards - (TE), Barcodes (swipethrough) - (TE) Some of the product illustrations contain optional accessories. Konica Minolta does not warrant that prices or specifications mentioned will be error-free. Specifications are subject to change without notice. Microsoft, Windows and the Windows logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. All other brand and product names may be registered trademarks or trademarks of their respective holders and are hereby acknowledged. Printed in Germany on chlorine-free bleached paper.