How To Write A Commission Court Order In Dallas County

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1 Dallas County Commissioners Court MEETING AGENDA November 3, :00 AM Administration Building Allen Clemson Courtroom 411 Elm Street Dallas, Texas Honorable Clay Lewis Jenkins County Judge Commissioner Dr. Theresa M. Daniel District 1 Commissioner Mike Cantrell District 2 Commissioner John Wiley Price District 3 Commissioner Dr. Elba Garcia District 4

2 A. CALL COURT TO ORDER B. DECLARE A QUORUM PRESENT C. DECLARE LEGAL NOTICES POSTED AND COURT DULY CALLED D. MOTION TO ADJOURN COURT FOR THE OCTOBER TERM E. MOTION TO OPEN COURT FOR THE NOVEMBER TERM F. BAILIFF TO OPEN COURT G. INVOCATION Minister Andrew Jacobs Central Assembly Church of God Greenville, Texas H. RESOLUTIONS COMMISSIONER DR. THERESA M. DANIEL 1. National Diabetes Month COMMISSIONER DR. ELBA GARCIA 2. Alvinia Sheree Barge - 25 Years of Service JUDGE CLAY LEWIS JENKINS 3. Planned Parenthood of Greater Texas 4. Veterans Day and 71st Anniversary of Dallas County Veteran Services Office I. PRESENTATION JOHN HAYES WITH NATIONWIDE AND DALLAS COUNTY TREASURER PAULINE MEDRANO 1. Deferred Compensation J. CONSENT AGENDA RECURRING BUSINESS 1. Register of Approved Checks, Authorized Claims Certification, Minutes of Requisitions, and Payroll Registers 2. Transfer of Funds

3 3. Collateral of Funds 4. Commissioners Court Agenda for Filing Only 5. Commissioners Court Correspondence 6. Rights of Way 7. Personnel Actions 8. Bids to Open: November 2, Request for Proposal for Psychological Screening and Counseling of Law Enforcement Personnel November 2, Request for Proposal for GPS Fleet Tracking Services for the Dallas County Automotive Service Center (ASC) November 5, Request for Proposal for Homeland Security and Emergency Management (HSEM) Disaster Debris Monitoring and Consulting Services November 9, Contract for the Removal and Replacement of the Steam Water System at North Tower Jail K. AWARDS BIDS 1. Bid No Contract to Relocate an Existing Emergency Generator and Purchase and Install Related Electrical Equipment at Youth Village - Award L. COURT ORDERS BUDGET 1. County Clerk s Office (Collections) - Global Connect Strategic Voice Broadcasting System - User Agreement 2. Public Defender Investigator II Positions 3. Dallas County State of Texas Task Force on Indigent Defense Formula Grant

4 4. Sheriff s Office Incident Management Equipment Purchase Project Amendment #1 - North Central Texas Council of Governments (NCTCOG) 5. TRADS Professional Services Contract 6. FY2016 Family Violence Comprehensive Service Project COMMISSIONERS COURT ADMINISTRATION 7. District 3 - Appointment to the Citizen Election Advisory Committee 8. Joint Appointment - Dallas Central Appraisal District (DCAD) Board of Directors 9. Jail Consultant Contract 10. Approve the Management Agreement Between Dallas County and the Dallas County Historical Foundation COUNTY CLERK 11. Car Allowance Truancy Courts Manager 12. County Clerk Request for Senior Business Analyst and Records Clerk Positions CRIMINAL JUSTICE 13. Acceptance of Residential Substance Abuse Treatment Grant 14. Sub-Grant Agreement with Meadows Mental Health Policy Institute for Staff Resources DISTRICT ATTORNEY 15. TechShare.Prosecutor MOU/ILA for Information Sharing with the Police Departments of Dallas, Garland, University Park, Richardson, and the Texas Alcoholic Beverage Commission 16. Global Rental Co. Claim Final Settlement ELECTIONS 17. Supplement to Court Order : Election Judge & Alternate Election Judge Updated Changes as of October 13, Dallas County Elections Department Implementation of GIS Program Purchases

5 19. Conditions, Policies and Procedures Applicable to the Selection of Election Judges, Alternate Judges, Early Voting Presiding Officers/ Alternate Presiding Officers and Appointments of Central Count Personnel for the Term ENGINEERING AND PROJECT MANAGEMENT 20. Bid No Contract for Refrigeration System Upgrades for the Dallas County Cook Chill Facility - Change Order No Approve an Agreement with Binyan Realty LP for Temporary Office Space during the Records Complex Renovation FORENSICS 22. City of Austin Amendment No. 8 to Interlocal Agreement for FY2016 Forensic Laboratory Services 23. City of Irving FY16-18 Interlocal Agreement for Forensic Laboratory Services HEALTH AND HUMAN SERVICES 24. Gexa Energy - Bill Payment Assistance Program Additional Funds 25. Upfront Cost Assistance Program (UPCAP) 26. Revision of Court Order HOMELAND SECURITY AND EMERGENCY MANAGEMENT 27. FY2015 Homeland Security Grant Funding HUMAN RESOURCES 28. Contract Extension with DCCCD on behalf of Richland College 29. Sheriff s Department Updates to the Civil Service Rules and Regulations 2.36 Filling Job Vacancies INFORMATION TECHNOLOGY 30. Jury Management Systems (JMS) - Change Control #1 and Change Control #2 PLANNING AND DEVELOPMENT 31. Acceleration of Funding for Campion to MacArthur Trail Project 32. Amendment No. 1 to Work Order No. 3 with Halff Associates for Chalk Hill Trail

6 PUBLIC WORKS 33. Re-Addressing of Facilities on Langdon Road in Southeast Dallas County Unincorporated Area 34. PSA with the City of Mesquite for Town East Boulevard MCIP No (U.S. Highway 80 to Skyline Drive) 35. Resale of Tax Foreclosed Property at 1709 Lombardy, Balch Springs, Texas Via Private Sale 36. Resale of Tax Foreclosed Property at 1010 Armstrong Rd., Seagoville, Texas Via Private Sale 37. Resale of Tax Foreclosed Property at 1112 Aspen Lane, Wilmer, Texas Via Private Sale 38. Resale of Tax Foreclosed Property at Eastham Street, Balch Springs, Texas Via Private Sale 39. Request to Consent to Sale of Tax Foreclosed Properties by Sealed Bid City of Dallas, Trustee 40. Pleasant Run Road (Phase I - Waterline Improvements Project) MCIP Project No (Cornell Road to Millers Ferry Road) 2 Temporary Access License Agreements JB & JB Oncor Electric Delivery Company (Transmission) PURCHASING 41. Purchase of Media, Consumables, and Isoniazid kits required by the Becton Dickinson Mycobacteria Growth Indicator Tube 960 (MGIT) instrument.- Discretionary Exemption (Sole Source) 42. Bid No Annual Contract for the Purchase of Sanitary Paper, Trash Bags, and Related Products Extension No Bid No Annual Contract for Routine Histological Services Primarily Including Preparation of Paraffin Blocks From Fixed Tissue and Preparation of Slides with Hematoxylin and Eosin Staining Award to the Sole Bid Respondent 44. Bid No for Printing/Mailing of Tax Statements Second and Final Contract Extension 45. Jury Room Audio/Video Project at Frank Crowley - Texas Department of Information Resources (DIR) DIR-TSO-2025 and DIR-SDD RFP No Request for Proposals for Collections Services for Justice of the Peace Courts -Contract Extension No. 3

7 47. RFP No Request for Proposals for Food Catering Services for Dallas County Health and Human Services Older Adult Nutrition Program - Contract Extension No Surplus Fleet Auction - Court Order Amendment 49. Request for Qualifications: Indefinite Delivery/Indefinite Quantity, Professional Engineering Laboratory Services, Construction Material Testing and Geotechnical Engineering Services - Requesting Authorization to Release and Advertise New Solicitation 50. RFP No Request for Proposal for Real Estate Broker Services - Contract Extension No SOQ No Request for Statement of Qualifications for Professional Elevator Consultant Services - Temporary Extension 52. SOQ for Professional Construction Project Management Services and On-Site Project Representation for the Records Building Complex Renovations Execute Final Contract for Award 53. RFP No Request for Proposal for Domestic Violence Battering Intervention and Prevention (BIPP) for the District Attorney s Office, Family Violence Division Execute Final Contract for Award TREASURER 54. Quarterly Report for period July 1, 2015 September 30, 2015 M. DISCUSSION AGENDA (Take action on the following items) COMMISSIONERS COURT ADMINISTRATION 1. Approval of Agreements between Dallas County and Corrections Corporation of America for Certain Premises and Lease Agreement N. PRESENTATION COMMISSIONER JOHN WILEY PRICE 1. Transparency / Court Meetings 2. Truancy Plan Update O. MISCELLANEOUS BRIEF EQUIPMENT TELECOMMUNICATIONS

8 TRAVEL P. INFORMATION AUDITOR BUDGET 1. Payment Holds - Contractual Non-compliance: Insurance as of October 21, Reserve Balance Report 3. Sheriff FY16 Clean Air Budget 4. A+ Charter Schools Loan 5. Certificate of Public Hearing Officer CRIMINAL JUSTICE 6. Jail Population Report FACILITIES MANAGEMENT 7. FY15 Strategic Plan Update - Quarter 4 Results HEALTH AND HUMAN SERVICES 8. HHS Updates INFORMATION TECHNOLOGY 9. CIO Progress Forward Report Q. PUBLIC COMMENTS R. EXECUTIVE SESSION For purposes permitted by Chapter 551, Open Meetings, Texas Government Code, Sections , , , , , and The Commissioners Court reserves the right to exercise its discretion and may convene in closed/executive session as authorized by the Texas Government Code Section , et seq. on any of the items listed on its Formal or Briefing agendas, and as a result to take any necessary action in Open Session. APPOINTMENTS County Board, Committee and Joint Appointments

9 CLAIMS 2. Claim of Global Rental Co. against Dallas County (Court Order on Agenda) 3. Claim of Stephanie White against Dallas County, Texas 4. Claim of Dallas County against Leslie Davis PENDING OR CONTEMPLATED LITIGATION AND ATTORNEY-CLIENT INFORMATION 5. Cause Nos. DC (160th District Court) and DC (193rd District Court); AIDS Healthcare Foundation v. Dallas County, Texas et al. 6. Cause No. CC A; Marvis Jones, et al. v. Dallas County PERSONNEL SECURITY 7. TCDRS Reimbursement by Dallas County for Employee # IT Security 9. Discussion and deliberation regarding the 2015 CJIS Security Audit by the Texas Department of Public Safety S. RECESS T. RECONVENE IF REQUIRED U. ADJOURN

10 Dallas County Code Sec Meetings. Citizens and other visitors attending commissioners court meetings shall preserve order and decorum and shall neither, by conversation or otherwise, delay or interrupt the proceedings nor refuse to obey the orders of the presiding officer or rules of the commissioners court. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing and/or attending the commissioners court meeting shall be removed from the commissioners' courtroom if security is so directed by the presiding officer. If the presiding officer fails to act, any member of the commissioners court may move to require enforcement of the rules, and the affirmative vote of a majority of the commissioners court shall require the presiding officer to act. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted. The presiding officer may direct security to remove offenders from the courtroom. If the presiding officer fails to act, any member of the commissioners court may move to require enforcement of the rules, and the affirmative vote of a majority of the commissioners court shall require the presiding officer to act. No placards, banners, or signs will be permitted in the commissioners' courtroom or in any other room in which the commissioners court is meeting. This does not prohibit displays and visual aids used in connection with a presentation to the commissioners court. Any person ordered to be removed from a commissioners court meeting under the provisions of this section shall be barred from further attendance of that session of the commissioners court meeting. Any person ordered to be removed from any commissioners court meeting may be barred from addressing and/or attending any commissioners court meeting for up to a six-month period. Any second violation within a year of the first shall result in a one-year suspension from attendance. A person that is found to be in violation of these rules by order of the presiding officer or an affirmative vote of the commissioners court may be held in contempt as allowed by V.T.C.A., Local Government Code, The punishment for contempt is a $25.00 fine or 24 hours in jail. For an individual's first time to be held in contempt they shall be fined and for all additional times they will be subject to confinement in jail. Persons removed from a commissioners court meeting for failure to adhere to these rules shall be subject to arrest and prosecution for violation of the V.T.C.A., Penal Code 38.13, or (Admin. Policy Manual, E( ); Ord. No , ; Ord. No , ; Ord. No , ) Código del Condado de Dallas Sec Reuniones. Ciudadanos y otros visitantes asistiendo la Corte de Comisionados preservarán el orden y decoro y ni por conversación o de otra manera, demorarán o interrumpirán los actos, ni se negarán a obedecer las órdenes del oficial dirigiendo la corte o reglas de la Corte de Comisionados. Cualquier persona que haga comentarios personales, impertinentes, profanos, difamatorios, o se agite mientras se dirige o asiste a la Corte de Comisionados sera retirada de la corte con la asistencia de seguridad por orden del oficial dirigiendo la corte. Si el oficial dirigiendo la corte falla en actuar, cualquier miembro de la Corte de Comisionados puede requerir un voto para ejecutar las reglas. El voto afirmativo de la mayoria de la Corte de Comisionados requerira al oficial dirigiendo la corte a actuar. Declaraciones hecha sin autorización por el publico, pisoteos fuertes, silbatos, gritos o cualquier otra demostración similar no seran permitidos. El oficial dirigiendo la corte le dara la orden al oficial de seguridad de retirar de la corte a cualquier ofensor. Si el oficial dirigiendo la corte falla en actuar cualquier miembro de la Corte de Comisionados puede requerir un voto para ejecuar las reglas. El voto afirmativo de la mayoria de la Corte de Comisionados requerira al oficial dirigiendo la corte a actuar. Nigun letrero, bandera, o pancarta sera permitido dentro de la Corte de Comisionados o cualquier otro cuarto donde los comisionados se juntan. Esto no prohibe demostraciónes o ayuda visual en presentaciones a la Corte de Comisionados. Cualquier persona que sea retirada de cualquier Corte de Comisionados segun las provisiones de esta sección sera prohibida en continuar asistiendo esa session. Cualquier persona que sea retirada de cualquier Corte de Comisionados se le prohibira dirigirse o asistir cualquier corte por un periodo de hasta seis meses. Cualquier violación, dentro de un año de la primera violacion resultara en un año de suspension en poder dirigirse o asistir a la corte. Cualquier persona que se encuentra en violacion de las reglas por orden del oficial que dirige la corte o por voto afirmativo de los comisionados puede ser detenido por desacato, como lo permite el V.T.C.A codigo de gobierno local El castigo por desacato es una multa de $25.00 o 24 horas de carcel. Cualquier individuo que se haye culpable sera sometido a una multa a la primera ofensa, para todas violaciones adicionales el individuo sera sometido y procesado a la carcel. Personas retiradas de la Corte de Comisionados por falta de obedecer las reglas seran detenidas por violacion de el V.T.C.A. codigo penal 38.13, or (Admin. Policy Manual, E( ); Ord. No , ; Ord. No , ; Ord. No , )

11 LEGAL NOTICE 3:oo cr:1 ~I (,J " t, c t>t 1 t c; 1 ;:-,).:4 ' ''I,_,_,,.,, ""'.. AS COUNTY Notice is hereby given that on the 3rd day ofnovember, 2015, the Commissioners Court of Dallas County, Texas, will hold a Regular called meeting during the November Term of Court at 9:00 a.m. at the Commissioners Courtroom located on the I st Floor of the Dallas County Administration Building, Elm at Houston Streets, Dallas, Texas, for purposes of * * SEE AGENDA * * If during the course of the meeting covered by this notice the Commissioners Court should determine that a closed or executive meeting or session of the Commissioners Court or a consultation with attorney as authorized by Chapter 551, Open Meetings, Texas Government Code, will be held by the Commissioners Court at the date, hour and place given in the Notice or as soon after the commencement of the meeting covered by this Notice as the Commissioners Court may consult with the Commissioners Court attorney, concerning any and all subjects and for any and all purposes permitted by Chapter 551 including but not limited to Sections , , , , and Should any firial action, final decision or final vote be required in the opinion of the Commissioners Court with regard to any matter considered in such closed or executive meeting or session or consultation with the Commissioners Court attorney, then such final action, final decision or final vote shall be at either: (a) (b) the open meeting covered by this notice upon the reconvening of this public meeting; or at a subsequent public meeting of the Commissioners Court upon notice thereof; as the Commissioners Court may determine. On this 23rd day of October, 2015, the original of this instrument was filed with the County Clerk of Dallas County, Texas, and an original copy is being posted on the bulletin board in the lobby or foyer of the Commissioners Court - Dallas County Administration Building and on the Dallas County website at at 3:00 p.m. on said date. John Ff arren, County Clerk