Arizona School Immunization Requirements

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1 Arizona School Immunization Requirements Parents: 1. Children must have proof of all required immunizations, or valid exemption, in order to attend the first day of school. Arizona law allows exemptions for medical reasons, laboratory evidence of immunity and personal beliefs. Exemption forms are available from schools and at Homeless students are allowed a 5-day grace period. 2. The record for each vaccine dose must include the date and name of doctor or clinic. 3. The statutes and rules governing school immunization requirements are: Arizona Revised Statutes ; Arizona Administrative Code, R Check requirements for your child s age and grade level in the chart below. Age Under age years 11 years and older 11 years and older Grade Vaccine DTaP/DTP/DT Td Tdap Kindergarten and above Kindergarten -5 th grades 6 th, 7 th, & 8 th 4-5 doses At least 1 dose at 4 years of age or older is required. A 6 th dose is needed if 5 doses have been given before 4 years of age. History of 4 DTaP or a total of 3 tetanus & diphtheria doses given after 12 months of age. grades ONLY 1 Tdap dose is required when 5 years have passed since the last DTaP, DTP, DT or Td. Students starting or finishing the first 3 tetanus & diphtheria doses must receive only 1 Tdap as part of the 3-dose series. 9 th 12 th grades Students who have not already received Tdap are required to receive 1 Tdap dose when 10 years have passed since the last DTaP, DTP, DT, or Td. Students starting or finishing the first 3 tetanus & diphtheria doses must receive only 1 Tdap as part of the 3-dose series. Meningococcal 1 dose 1 dose recommended Not required in school year. Polio 3-4 doses 3 doses meet the requirement if the third dose was given at 4 years or older. 4 doses meet the requirement even if all 4 doses were given in the first year of life. MMR 2 doses A third dose will be required if the first dose was given before 12 months of age. Hepatitis B 3 doses A fourth dose will be required if the third dose was given before 24 weeks of age. Varicella 1 dose if given before 13 years of age 2 doses if first dose was given at 13 years of age or later Varicella vaccination, or history of chicken pox disease, is required for grades Kindergarten through 12th. Arizona Immunization Program Office 150 North 18th Avenue, Suite 120 Phoenix, AZ (602) Toll-free (866) (01/14 v.1)

2 Family Educational Rights and Privacy Act (FERPA) Family Policy Compliance Office (FPCO) Home The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students." Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies. Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information. Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR 99.31): o School officials with legitimate educational interest; o Other schools to which a student is transferring; o Specified officials for audit or evaluation purposes; o Appropriate parties in connection with financial aid to a student; o Organizations conducting certain studies for or on behalf of the school; o Accrediting organizations; o To comply with a judicial order or lawfully issued subpoena; o Appropriate officials in cases of health and safety emergencies; and o State and local authorities, within a juvenile justice system, pursuant to specific State law. Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school. For additional information, you may call USA-LEARN ( ) (voice). Individuals who use TDD may call Or you may contact us at the following address: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C (01/14 v.1)

3 Protection of Pupil Rights Amendment (PPRA) The Protection of Pupil Rights Amendment (PPRA) (20 U.S.C. 1232h; 34 CFR Part 98) applies to programs that receive funding from the U.S. Department of Education (ED). PPRA is intended to protect the rights of parents and students in two ways: It seeks to ensure that schools and contractors make instructional materials available for inspection by parents if those materials will be used in connection with an ED-funded survey, analysis, or evaluation in which their children participate; and it seeks to ensure that schools and contractors obtain written parental consent before minor students are required to participate in any ED-funded survey, analysis, or evaluation that reveals information concerning: 1. Political affiliations; 2. Mental and psychological problems potentially embarrassing to the student and his/her family; 3. Sex behavior and attitudes; 4. Illegal, anti-social, self-incriminating and demeaning behavior; 5. Critical appraisals of other individuals with whom respondents have close family relationships; 6. Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers; or 7. Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program). Parents or students who believe their rights under PPRA may have been violated may file a complaint with ED by writing the Family Policy Compliance Office. Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation of PPRA occurred. For additional information or technical assistance, you may call (202) (voice). Individuals who use TDD may call the Federal Information Relay Service at Or you may contact us at the following address: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C (01/14 v.1)

4 Child Find e-institute Schools will identify, locate and evaluate all children with disabilities within their population served who are in need of special education and related services. In its identification process e-institute Schools will include children who are suspected of being a child with a disability and in need of special education, even though a student is: Advancing from grade to grade Highly mobile, including a migrant student. [34 C.F.R ] e-institute Schools will inform the general public and parents within its population served of the responsibility for the special education services for students aged three (3) through twenty-one (21) years, and how those services may be accessed including information regarding early intervention services for children aged birth through two (2) years. Services for an eligible student with a disability shall extend through conclusion of the instructional year during which the student attains the age of twenty-two (22). [A.A.C. R C] e-institute Schools will require all staff members to review the written procedures related to child identification and referral on an annual basis, and maintain documentation of the staff review. [A.A.C. R D] Identification screening for possible disabilities shall be completed within forty-five (45) calendar days after: Entry of each preschool or kindergarten student and any student enrolling without appropriate records or screening, evaluation, and progress in school; or Parent notification of developmental or educational concerns. Screening procedures shall include vision and hearing status and consideration of the following areas: Cognitive or academic; Communication; Motor; Social or behavioral; and Adaptive development. 17 (01/14 v.1)

5 Notification of Rights for e-institute Charter School, Inc. The Family Educational Rights and Privacy Act (FERPA) afford parents and students over 18 years of age ( eligible parents ) certain rights with respect to the students education records. These rights are: 1. The right to inspect and review the student s educational records within 45 days of the day e- Institute receives a request for access. Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. 2. The right to request the amendment of the student s education records that the parent or eligible student believes is inaccurate or misleading. Parents or eligible students may ask e-institute to amend a record that they believe is inaccurate or misleading. They should write the school principal (or appropriate official), clearly identify the part of the record they want changed, and specify why it is inaccurate and misleading. If e-institute decides not to amend the record as requested by the parent or eligible student, e-institute will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing. 3. The right to consent to disclosures of personally identifiable information contained in the students records, except to the extent that FERPA authorizes disclosures without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by e-institute as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement personnel); a person serving on the Governing Board; a person or company with whom e-institute has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility. Upon request, e-institute discloses education records without the consent to officials of another school district in which a student seeks to attend or enroll. (Note: FERPA requires a school district to make a reasonable attempt to notify the parent or eligible student of the records request unless it states in its annual notification that it intends to forward records on request.) 4. The right to file on a complaint with the U.S. Department of Education concerning alleged failures by e- Institute to comply with the requirements of FERPA. The name and address of the office of FERPA: Family Policy Compliance Office U.S. Department of Education 400 Maryland Ave., SW Washington, DC (01/14 v.1)

6 Student Acceptable Use Policy Terms and Conditions The terms and conditions outlined below apply to E-Institute Charter School, Inc. courses, communication systems, learning management systems, and other technological resources, which include but are not limited to learning center computers, Internet access, network resources, printers, scanners, and cameras. Use resources only in order to achieve relevant educational goals. Immediately inform staff if inappropriate information is mistakenly accessed. Acknowledge that E-Institute Charter School, Inc. and other communication tools and resources are not private and may be read and monitored by school-employees as needed. Follow guidelines set forth in the Digital Citizenship course, including etiquette standards. Families are responsible for the appropriate storage and backup of data. Inappropriate use may result in disciplinary action up to and including expulsion. E-Institute Charter School, Inc. provides filtered Internet access at established learning centers. While at home, the parent/guardian assumes responsibility for monitoring student activity. Unacceptable use includes: Submitting, displaying, or attempting to retrieve defamatory, inaccurate, abusive, obscene, profane, pornographic, sexually oriented, threatening, racially offensive, or illegal material. Posting or revealing student name, home or address, phone number, photos, or other personal information, unless authorized to do so by staff and with permissions on file. Sharing password information with anyone other than parents and staff. Disrupting the educational process or negatively affecting students or staff, which includes non-essential use of excessive learning center bandwidth. Using resources for financial gain, political lobbying, fraud, or other illegal or activities. Attempting to harm, modify, add, or destroy information or devices, access confidential information belonging to students or staff, or in any way interfere with system security. Downloading or installing any programs, music, videos, or other files to learning center computers without permission or instructed to do so in course materials. Connecting or installing external devices to learning center computers without permission. Attempting to gain unauthorized access to or vandalizing files of another user. Committing plagiarisms or in any way infringing on copyright or trademark laws. Harassing, insulting, or attacking others or using obscene language. 19 (01/14 v.1)

7 Acknowledgement 1. I verify that all information provided on the enrollment forms is correct and all questions were answered truthfully. 2. I have read the rights under the FERPA (Family Educational Rights Privacy Act) and PPRA (Protection of Pupil Rights Amendment). 3. I understand and agree that students may have a minimum weekly time requirement for course work and attendance. Failure to meet these requirements will affect the student s enrollment status in the E-Institute Charter School, Inc. programs. 4. I read and understand E-Institute Charter School, Inc. s policies and procedures as stated in the student handbook. 5. I understand and agree that all school work must be original and performed by the student that is enrolled. It is the responsibility of the parent/guardian and student to uphold E-Institute Charter School, Inc. s virtue of integrity. 6. Standardized Testing (AIMS, Stanford 10) acknowledgement for applicable students, as stated by Arizona law: Upon enrollment, the school shall notify the parents or guardians of the pupil of the state testing requirements. If a pupil fails to comply with the testing requirements and the school administers the tests pursuant to this subsection to less than ninety-five per cent of the pupils in Arizona online instruction, the pupil shall not be allowed to participate in Arizona online instruction. Student will: Attend testing dates and take all required tests Arrange transportation to required testing Be withdrawn if they do not participate in required testing Pass all required exams to receive a diploma 20 (01/14 v.1)

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