Where to search for books and articles. Accessing and Searching Avery Index

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1 Finding and citing articles for students at College of Architecture & Design Goals of this tutorial: Searching and locating articles for architecture and design-related research using Avery Index. Citing the articles using a consistent citation style. Creating a database search strategy to find journal articles using online databases relevant to the subjects taught at CoAD specifically, Art Full Text and Art Index Retrospective. Where to search for books and articles Whole works (books, journals) Library catalog Parts of a work (journal articles) Periodical, or bibliographic index Avery Index, available in print and online subscription, contains references to articles published in journals of architecture, city planning, interior design, archeology, and historic preservation. Accessing and Searching Avery Index Go to the Architecture Library home page, click Avery Index. You can also find Avery in the complete list of databases and indexes available through NJIT, by clicking Databases by Subject, then choosing Avery Index from the alphabetical list, or from the subject listing, under Art and Architecture. The list of databases includes the subjects covered for each database and the range of years the database covers. When accessing the databases remotely (off-campus), your UCID and password are required. 1

2 Note location of Avery Index, and Databases by Subject under Find it 2

3 Databases listed alphabetically by title, or by subject After you open Avery Index, we will begin by searching for articles on the Swiss re building in London, by the architect Norman Foster. 3

4 Type Swiss re in search box for keyword. Hit Search. Avery Index Basic Search page Tip: Also consider that a building may have alternative spellings; it may be referred to in languages other than English or may also be referred to by its address. (ie., Swiss re may also be referred to as 30 Saint Mary Axe). You may want to try these alternatives if you are not getting any results. 4

5 There are 78 results from this search, or hits. Note that the underlined words at the top of each hit and the words after source. The underlined words are the titles of the articles and the words after source are the names of the periodicals that contain the article. By clicking the underlined title of the article you need, the full record will display. 5

6 Full Avery Index record The most popular question many students will ask at this point is where is the call number? Library Catalog records for books and journals contain call numbers to locate these items in the library. Avery Index is a bibliographic index that contains the references to articles, but not the articles themselves. To get the article, you will have to determine if the library owns the journal or has electronic access to the journal that contains that article. Accessing the articles you find in Avery Index records Examine the list of results. It is easy to tell right away which articles can be accessed through the NJIT Libraries. Look for NEW JERSEY INST OF TECH in the record. Check the full list of journals at the Architecture Library for the call number of the journal and the years covered. For access to online journals, visit Journals by title on the Architecture Library home page. 6

7 Journals by Title page 7

8 This journal is available in print and electronic for various years of coverage. For the appropriate years follow the links for print, microform, or electronic coverage. 8

9 Note: Journals older than the current year are shelved in the far left end of the Architecture Library, at the last row of stacks (found in deep blue in the visual below). Current journals are displayed on the opposite end of the library. Plans, sections, elevations: Using Avery Index to find images of architectural details As a student of architecture, you may be searching for images of architectural details to include in a presentation or case study. Listed as details in the Avery Record, this will indicate whether the article contains plans, sections, elevations, photographs, illustrations, drawings and more. To find which details are included in an article, view the complete record by clicking on the title of one of your hits, and direct your attention to what is listed for details. 9

10 To target your search to a specific detail such as photos, plans, ports, sketches, models, elevations, sections, maps, plans, site plans, diagrams, or computer drawings and other details, use the follow search strategy below. To search for a plan of the Guggenheim Museum, type plan in first text box and choose illustration from the drop down box next to it. In the next text box, type Guggenheim Museum and choose subject from the second drop down box. 10

11 Example on how to search for a plan or other detail in Avery Index 11

12 There are 9 hits for this search. 12

13 Detailed record of first hit this record includes a plan and illustration. Citing your sources Avery Index Records contain all of the information you will need to cite your source, and it will format your citation in a few different styles (see below). Check if your professor requires that you use a specific citation style. On the detailed Avery Record, click the link for cite this item. You may wish to consult a current citation manual for other styles not exemplified here, and when citing any publication, whether a book, article (print or electronic), or website. See our list of citation style manuals. 13

14 If the article you need is not owned by NJIT library The articles in your result list that are not contained in the journal holdings at NJIT will not have the indicator NEW JERSEY INST OF TECH in the record. This article can be requested using Interlibrary Loan. In the Avery record, click, and a new window will open. In the new window, choose ILL form. This will link you to the Interlibrary Loan (ILL) section of the NJIT Library website. Login using your last name and library barcode. A barcode can be obtained from the circulation desk of either the Architecture Library or the Van Houten Library. After you log in, you will choose the article button. Next enter all information asked for on the form this information can be obtained from the Avery Record. Then, click submit. Remember to provide contact information on the form so that you can be contacted when your article is ready for pickup at the ILL Office located at Van Houten Library. 14

15 Click the link in the new window for ILL Form 15

16 Log in using library barcode number and last name Now that you know how to search a single topic (Swiss re building in London) in a database specializing in architecture (Avery Index), we can move on to formulating a search strategy in a multi-subject database. There are many at NJIT, and some that may be most relevant to students at the CoAD are: Academic Search Premier JStor Omnifile Art Full Text and Art Index Retrospective Creating a Search Strategy Before attempting to search a multi-subject database, you must formulate your topic into a search strategy. Select words that represent the concepts, or the main ideas Think of synonyms or alternative words for the concepts 16

17 Connect the words using Boolean operators (to follow) If you are doing research on the working relationship between architect and client, list the synonyms and concepts associated with this topic. Concept A: a synonym for this is Concept B: a synonym for this is Working relationship AND architect AND Client are the concepts. Synonyms may include professional relationship, friendship, rapport, firm, patron although there will likely be others. You now connect these words with Boolean operators AND and OR: searching for words connected with AND finds records containing ALL of the words use AND to connect the concepts searching for words connected with OR finds records containing ANY of the words use OR to connect the synonyms Putting this together as a search strategy: Working Relationship OR Professional relationship OR friendship OR rapport AND Architect OR firm AND Client OR Patron Using a search strategy, a database will find records containing at least one word or phrase from each line. This should be the first step to beginning a database search. Searching Art Full Text and Art Index Retrospective Art Full Text is a bibliographic database that indexes and abstracts articles from a wide range of periodicals. It also includes full-text articles from selected periodicals. Art Index Retrospective is a bibliographic database that includes citations from Volumes 1-32 of the printed Art Index that covers , which covers a vast amount of periodicals and indexes reproductions of works of art that appear in indexed periodicals. From the Architecture Library home page, click the link databases by subject. You can choose Art Full Text and Art Index Retrospective from the list of alphabetical databases at the top of the page, or in the compiled subject list under Art and Architecture. The database is set to the Advanced Search screen. Start with the simple search strategy using the Advanced Search screen: 17

18 Working Relationship AND Architect AND Client Type working relationship in the first text box. The quotes will ensure that working relationship will be found as a term rather than two separate words. Type architect in the second search box, and client in the third search box. You are connecting these terms with the AND operator, so make sure that AND is selected from each of the two drop down boxes to the left. Click Start. There are three hits: 18

19 Examine the screen. The underlined words are the title of the article, and the words in italics are the name of the periodical with the article. If Full-Text PDF or Full Text html is at the bottom of a hit then an electronic version of the article is available in the database. If neither PDF nor html is available, as the above examples demonstrate, then the record does not provide access to the full-text article. As with Avery, you will check our complete list of journal holdings in the Architecture Library to ensure the library owns the journal and to note its call number. Adding the synonyms You will now add the synonyms. The entire search strategy is: Working Relationship OR Professional relationship OR friendship OR rapport AND Architect OR firm AND Client OR Patron 19

20 Return to the Advanced Search Screen (click Modify Search at the top of the screen above your results). Type working relationship OR professional relationship in the first text box, and architect OR firm in the second search box, then client OR patron in the third search box. Typing OR is using the OR operator. Click Start. This search strategy returns 14 records 11 more than before. 20

21 Considering the example above, what can you tell about using the OR operator? What would happen if you added another concept using the AND operator? Using the OR operator.. the number of hits. Using the AND operator would.. the number of hits. The OR operator increases the number of hits, or broadens the search. Adding another concept using the AND operator would decrease the number of hits, or narrow the search. (Hint: Don t forget that subject headings within the records may lead to more results, ie, Architect/Client Relationship, Architect/Business Relationships) The Boolean operator NOT can also be used to narrow down your search by excluding a particular term that you do not want the database to retrieve. Suppose that you want to research the working relationship between architect and client but want to focus strictly on architects instead of architects and firms. You might rework the above strategy as 21

22 Working Relationship OR Professional relationship OR friendship OR rapport AND Architect NOT firm AND Client OR Patron Using this strategy will eliminate firm from the search and only look for articles that highlight more personal client and architect relationships. Truncation Some words may not be found exactly as typed. Some records in the database may contain relationships and relation as well as relationship. Truncation will make sure that all variations of a word are found. Each database has its own symbol for truncation; for Art Full Text and Art Index Retrospective, it is an asterisk (*). Redo the last search with working relationship typed as work* relation *, professional relationship typed as profess* relation *, friendship typed as friend*, 22

23 Click search. There is an increased number of hits to 73, from only 14 in the last search. Searching for peer-reviewed (or refereed) articles Peer-reviewed articles those articles that are evaluated by experts before publication. The purpose of this process is to make sure that they meet scholarly standards. Peer-reviewed articles are typically written by academics, where articles that are not, are usually written by a journalist. Check with your professor if you re expected to use only peer-reviewed articles. Check the box for peer-reviewed in the Limit to section of the screen. This will limit your search to only peer-reviewed articles. 23

24 Limit to peer-reviewed articles So far this tutorial has covered: Searching and locating articles for architecture and design-related research using Avery Index. turning your topic into a Boolean search strategy using AND, OR and NOT applying a Boolean search to a database to find information the difference between full-text and bibliographic records using truncation The difference between peer-reviewed and non peer-reviewed articles. Thank you for completing this tutorial. If you need any assistance, please contact a librarian at the Architecture Library: Maya Gervits, or Jessica O Donnell, This tutorial was based on self paced tutorial for architecture & design, Architecture & Design Library, Victoria University of Wellington, New Zealand 24

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