VETSTAR Practice Management Software to Streamline Your Business

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1 VETSTAR Practice Management Software to Streamline Your Business VETSTAR is produced by Advanced Technology Corp. 79 N. Franklin Turnpike Suite 103 Ramsey, NJ Tel: (201) Fax: (201)

2 Thank you for investing time to review some of the many ways VETSTAR can improve the efficiency of your practice. VETSTAR represents a long-term strategy for a modern veterinary hospital. It is currently being used in university veterinary teaching hospitals, large referral practices, emergency practices, equine practices, mixed practices and multiple site practices. VETSTAR satisfies all the business, medical, marketing and client service requirements necessary to run a successful practice. With VETSTAR your software investment is protected and your future secure! Purchasing a Veterinary Computer System Purchasing a veterinary computer system is a daunting task. It involves a financial commitment, a time commitment, and analytical skills as you evaluate the many different offerings available in the marketplace. We believe purchasing a veterinary system is a long-term investment. This necessitates a thorough understanding of what the product does, and how your practice will operate using it. For this reason we prefer you to set up time with one of our business consultants to demonstrate the software for you and your practice managers. We will conduct as many demonstrations of VETSTAR as needed for your evaluation. At ATC, we want you to understand VETSTAR and all of the ways it can benefit your practice before you purchase it. This provides the foundation for a strong long-term relationship. Why VETSTAR? Despite similarities in veterinary packages, there are fundamental differences where VETSTAR excels: Flexibility Complete and Customized Electronic Medical Records Broadcast Treatment Scheduling Appointment Scheduling Integrated Accounting Staff Productivity Marketing Remote Access Upgrades Scalability NEW! Integrated RIS On the following pages, some of these features are described in further detail. 1

3 Electronic Medical Records For hospitals whose goal is electronic medical records, VETSTAR has no equal. Electronic medical records mean staff can review patient records without having to access paper folders. VETSTAR provides many features that allow a busy hospital to maintain electronic medical records without adversely impacting staff and doctor performance. The following is a partial list of these features. The key is flexibility to choose which approach you like and this approach can vary by doctor within your practice. Examination templates o Automatically generate invoice from exam template o Automatically generate invoice from exam section Procedure expand groups o Single procedure expands to include other procedures Procedure work lists o User defined procedure pick lists by problem or medical reason o Unlimited number Problem list o Automatically generate invoice from problem o Automatically populate comment sections Diagnosis list o Supported databases include SNOMED, SNVDO or custom database Diagnostic Tests o Custom lab interfaces o Images linked to test o Reports linked to test Estimates o Detailed and blanket estimates o Estimate history Treatment processing o Broadcast Treatment Scheduler o Schedules multiple services from single entry o Automatically updates invoice o Staff electronic treatment list Pharmacy processing o Tracks original refills vs. remaining o Automatic invoicing from refills o Pending prescriptions Comments/reports o Unlimited comment sections o Comments populated automatically from procedures, problems, treatments, etc. o Comment templates o Comment security Images o Unlimited number per patient o Organized by patient and visit Client Communication o Log calls to / from clients 2

4 Customizable Client / Patient Processing Screen Displayed below is the Client / Patient Screen (Home screen). Patients are selected on this screen, and much of the daily activity commences from here. Some of the exciting features are described below: Icons The majority of these icons open user-defined selection lists when clicked. For example, clicking the Client Icon displays tasks specific to client based tasks. The functions that display when the icon is clicked are determined by You! The list can be as long or as short as you desire. The key is that with one or two clicks you can navigate anywhere in VETSTAR. Some icons like Charges, Payments and Communication go directly to the appropriate screen for data entry. The Favorites icon lists works similarly to the Favorites button on you Internet Browser. 3

5 Examination Templates You can create an unlimited number of examination templates in VETSTAR, and each doctor can design their own. The templates include user defined examination areas. The areas can be setup to always display with the template, or available as a selection by the doctor. The following screen displays a sample examination template. Sample Examination Template While on the screen the user can change the result, access the problem file, open a comment window, access the charge screen, enter treatment information and change the patient s weight. The doctor can click on the comment icon to enter exam comments as follows: 4

6 In just a few clicks, users can create a complete and customized medical record. Below is an example of a Visit Summary Report. 5

7 Problem Based Processing VETSTAR supports automatic processing based on specific problems. Productivity is greatly enhanced by linking the typical profile for a given problem. This profile is then presented to the doctor each time the problem is entered. For example, assume the problem mucus is entered in the patient s master problem file as indicated below: Master Problem Screen As soon as the record is saved the profile created based upon predefined options determined by the end user. If the doctor leaves the three items checked the following actions occur: The comment section Examination Comments opens populated with the template entitled Mucus - Antibiotic. This is then edited by the doctor if needed. The pick list of client instructions is presented for the doctor for selection. These then post to the comment area Client Instructions and are presented to the doctor for further editing if needed. A procedure work list displays for the doctor to select those procedures that should be invoiced. 6

8 Again, a complete and customized medical record has been created in a matter of seconds. 7

9 Treatment Scheduling You can call the Treatment Scheduling window at any time. It is designed to allow doctors to enter a treatment once, with the following processing taking place automatically: Frequency and number of days are scheduled Updates invoice when treatments are completed Updates medical record that treatment was completed with date and time Supports comment entry for doctor review Lists treatments remaining in medical record Treatment Broadcasting refreshes the Treatment Scheduler every minute and is designed for display on large screens in the treatment area. Master Treatment Schedule Screen 8

10 Integrated Accounting VETSTAR is the ONLY veterinary system with a fully integrated suite of accounting modules including: General Ledger Inventory Purchase Order Accounts Payable This enables a hospital to operate as a business with business controls, reporting and accountability. This is critical to the success of any hospital in this era of increased competition. An integrated accounting environment greatly reduces staff time and accounting expense, and allows you to monitor your business in a timely fashion. Increased Staff Productivity Staff productivity is critical for any growing veterinary hospital, and is an area where a good computer system can make its largest contribution. VETSTAR achieves staff productivity in many ways, and outlined below are just a few examples: Reducing redundant data entry Automating repetitive tasks Prompting staff for necessary data input Supporting quick commands Providing intelligent searches Linking activities Summarizing visit information Automatically generating paperwork Tracking and reporting compensation Eliminating month end reporting Supporting remote login 9

11 Integrated RIS The VETSTAR RIS is based on a full fledged order / review system and has been live at Kansas State University Since November This is an add on module that supports order entry, order review all the way to the radiology report. Below is an example of one of the RIS Screens: 10

12 CORPORATE PROFILE Advanced Technology Corporation (ATC) was formed in 1983 as a software development company specializing in an advanced fourth generation computer language called ProIV. ATC has specialized in the veterinary industry since 1988, and produces a veterinary hospital management system called VETSTAR and Laboratory Information Management System called VADDS. VETSTAR is the Market Leader among Universities offering veterinary degrees. ATC maintains its primary headquarters at: 79 North Franklin Tpke., in Ramsey, NJ We can be reached at: Voice: (201) Fax: (201) sales@vetstar.com We strive to provide our clients with a tool that will offer the greatest return on investment by increasing their productivity, profitability and professionalism. Our goal is to offer products that are comprehensive, feature rich and intuitive allowing you to be more productive and profitable. For more information or to arrange a demonstration please contact one of our business consultants: sales@vetstar.com Tel: