Look at what innovation can do

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1 Clinic Information System Practice Management Tool Look at what innovation can do Despite all the innovative solutions we have put into CIS, the most amazing result might just be what you can get out of it. Innovation by P & P Data Systems CIS v8 CMS v4.1 Certified ISO 13845:2003 Licensed

2 CIS Practice Management What if your clinical management system could do everything you need it to do and more? No longer will you compromise powerful technology for a reliable system. CIS is a comprehensive clinical management system that offers features and flexibility unavailable in any other clinical management system on the market. From single doctor practices to large clinics with hundreds of users, P & P s CIS is a proven solution, guaranteed to enhance your business. With CIS and P & P s commitment to world-class customer service, you aren t implementing an EMR on your own. CIS is the safest decision you will ever make. Why CIS? CIS provides the perfect balance of strength through reliability and power through innovation. Our base system comprehensively improves your business and ensures that your clinic is always running smoothly. CIS includes a flexible and powerful scheduler, patient demographics management with the option of automated health card validation, and a billing suite capable of electronic data transfer. Users requiring more features can customize the package with advanced immunization and compliance, prescription writing capabilities, paperless electronic medical records (EMR), and a lab connection module. With a complete array of innovative extended features, your clinic can move past the ordinary and discover the best of its potential. CIS 8 is visually stunning and intuitive with a robust software backbone and durable hardware to go with it. CIS is v4.1 certified under strict OntarioMD 4.1 specifications guidelines and built from the ground up using extensive research put forward by the people that use our software every day. P & P Data Systems Inc. The future of health care

3 P & P Data Systems Inc. The future of health care It starts with Base CIS... The features included in our base system will get you started as you strive for a clinic that works better. Depending on your clinical management needs, this suite of tools may be all you need. Registration and Scheduling Patients are the focal point of a medical practice. In the same way, patient information management is the focal point of CIS. CIS makes accessing and editing patient data simple, yet flexible. Searching for a patient s record is accomplished by the mouse or keyboard entry, allowing you to use the tools the way you prefer. Booking an appointment for your patients is only as difficult as their schedule may be to accommodate. The scheduler can automatically search for open appointment times in a specific time and date range, making it as easy as possible to book your patients appointments. Additionally, the scheduling program is designed with features meant specifically for the medical industry such as appointment coloring for internal organization schemes, and timers in case of the need to monitor certain patients. All functionality, standard or unique, can be accessed with a few simple steps. Billing CIS handles billing to the Ministry (OHIP), WCB, insurance providers, out-of-province, third parties, and patients. CIS comes standard with billing codes to bill the Ministry and stores custom billing code sets as required. Standard, built-in features ensure that billing with CIS greatly reduces human errors. P & P knows the paramount importance for physicians to receive payment on time, and without error. The billing tools are fully integrated, so clinics gain the benefits of the product s automated billing. The scheduler displays unbilled appointments in an easy-to-read fashion, and allows administrators to work through the billing process smoothly. By using CIS s scheduler and integrated billing, missed submissions are a thing of the past.

4 ...and grows into Extended CIS If you don t require anything more than Billing and Scheduling to help your clinic run smoothly, we know you will be more than satisfied with our basic CIS. However, should you need a clinical management system with a little more power under the hood, we have you covered. Through our extended suite of clinical management tools, CIS can help you develop a completely paperless environment. These tools have all the power of our innovative software development behind them, so your clinic can push the boundaries of efficiency to create an environment of better patient care. EMR CIS can keep typing to a minimum by using templates, short-cut tools, or dictation software to accommodate your style of creating electronic records. Recordkeeping is organized according to the SOAP principles used by practitioners in the medical industry and CPP information is automatically extracted and can be organized by category or tabs. The EMR system is set up so that each physician in a clinic setting can customize many functions to suit their style without affecting other staff members. EMR data, last visits, mini CPP, activities, and chronic disease information are displayed, so information from a patient s past visits is readily available without switching from the information you are currently entering. Prescription Writer The Prescription Writer in CIS provides a customizable database to manage patient medications. Once a prescription is completed, the clinic can print it or send it electronically directly to a patient s pharmacy. Patient medications are stored in the medical record, allowing physicians to easily refill, cancel, or modify a prescription. Prescription Writer also allows the doctor to keep track of drug interactions and patient allergies. CIS puts a vast amount of information right at the point of service by working with custom formulary references, prescribing guides and drug reviews. P & P Data Systems Inc. The future of health care

5 P & P Data Systems Inc. The future of health care Lab Connection Most medical laboratories provide data from test results by transmitting information over a dial-in facility. The Lab Connection in CIS integrates the information directly from the dial-in facility to the patient s medical record. The solution provides an easy-to-use lab requisitions tool and the ability to store test results electronically, eliminating the need for paper-based lab results. Physicians, nurses and administrators all benefit from the increased efficiencies of the Lab Connection. It allows them to review lab results without having to locate and leaf through lengthy reports. The system delivers results at the click of a button, allowing users to graph this information in order to easily understand patients progress. In addition, the Lab Connection tracks all requisitions and results, alerting the appropriate physician, nurse, or front desk staff of missing or abnormal results. Paperclip Document management at its finest, our Paperclip module brings document management to a whole new level of efficiency. We understand that becoming truly paperless in an industry dominated by the fax machine is difficult. Paperclip can help. A quick scan of the paper record is all it takes; Paperclip will read the document and file it away in the appropriate patient s record. This Smart Scanning tool will significantly cut down on the time you spend sorting and filing incoming documents. Letter Generator With just a few clicks, clinic staff can create and send personalized letters to patients in batches or one at a time. Physicians and specialists can use the letter generator to communicate with each other in a consistent way that ensures all the necessary information is passed on. With one click, information is pulled from the patient s demographics and medical record to create an information-rich letter.

6 Immunizations A strong demonstration of the integrated nature of CIS, the built-in Immunizations tool works in combination with the whole system to ensure that your patients are receiving the right immunizations at the right time and that you are receiving proper compensation for ensuring your patient s immunization record is up to date. Inventory Keeping track of your stock of prescriptions, immunizations, and other items you may have on hand can be a nightmare. With our Inventory module, you hardly even have to think about it. As you use inventory items, the system automatically updates and warns you when your supplies are getting low. Ordering new stock is straightforward and simple, so you will never run out of crucial items again. Chronic Disease Manager (CDM) The Chronic Disease Manager allows you to track your patients overall health at a glance. Because no two patients are alike, CIS allows you to customize by setting the parameters and criteria you wish to monitor in each individual patient. Within mere seconds, CIS renders the information you have chosen on an easy to understand dashboard. Because the information is rendered on a single screen, it is quick and easy to obtain the information you need. Preventative Medicine CIS makes it easy to ensure patients are booking their preventative medicine appointments so issues can be dealt with before they become problematic; after all, an ounce of prevention is said to be better than a pound of cure. The Preventative Medicine feature reminds clinical staff to contact patients prior to necessary maintenance and to schedule the appropriate appointment(s) at suitable times. Manual processes and sticky note reminders can be unreliable and costly as a result. This feature ensures your patients never miss a maintenance appointment again. P & P Data Systems Inc. The future of health care

7 P & P Data Systems Inc. The future of health care Pushing for change through innovation CIS for Specialists EMR implementations have always tended to focus on family medicine. As a specialist your practice has different requirements. CIS can meet those requirements both from a practice management perspective and an EMR perspective. Our practice management system accommodates the most complex scheduling and billing needs; for example, when required, CIS can book and bill prerequisite diagnostic tests in one step. In the EMR, features like the Medical History Wizard allow you to take quick histories to start your visit and the customizable letters allow you to quickly create consult letters to the referring physicians following a patient s appointment with a single click of the mouse. In addition, CIS provides the most connections to medical equipment (e.g. ECG s, Corneal topographers, etc.) so your office can become completely paperless. CIS for Multi-Site Clinics CIS is not just for single-site clinics. All its robust tools have been designed with high-volume use in mind. Additionally, CIS has built-in data-sharing capabilities: CconX has been designed especially for multi-site clinics to allow physicians to access patient records from any site, no matter which clinic the patient usually visits. We take the reliability of our secure services very seriously, so records are shared between sites using the best security tools technology has to offer. Backed by years of experience working with clinics of all sizes, P & P can have your multisite clinic up and running in no time.

8 What makes our customer service work? Outstanding Implementation and Training Solo practitioners, multi-disciplinary clinics, specialists, and hospital departments all deliver health care differently. P & P recognizes the unique nature of every practice and tailors its consulting and support services to each client s business. P & P s implementation and project planners first review a clinic s workflow process in order to optimally deploying its CIS. Once completed, experienced and friendly specialists train clinic staff to use CIS effectively. Training is performed on-site, and includes follow-up during the critical transition period. If you find yourself in need of further training after software implementation and the initial training is complete, we are always happy to work with you to schedule further sessions, whether for new employees or refresher courses for current employees. We also provide a number of resources geared to assisting you and your staff in becoming familiar with the software. Training videos and help files allow your self-learning staff members to find their way through the software at their own pace. Outstanding Support As with any kind of technology, you may hit bumps along the way to becoming CIS experts. Our support staff provides superior customer service to ensure any problems are dealt with quickly and with as much care as possible so that your clinic is affected as little as possible. The help desk experts remotely diagnose issues through a secure internet connection and quickly provide troubleshooting services. On-site support staff are available as well in the event an issue arises that must be dealt with in the clinic. Since help desk support staff work closely with CIS developers, customers feedback and feature requests are seriously considered and frequently implemented. Users can also submit feature requests directly to the company s development team on P & P s web site. CIS users know support does not simply mean help to resolve software issues. P & P offers software upgrades as new features and fixes are released as a standard service. Clients are assured they will always have the most stable and feature rich CIS available. P & P continually focuses on developing and supporting its software solutions to improve the quality of practice management. Toll free Web CIS v8 CMS v4.1 Certified ISO 13845:2003 Licensed CIS 05/13

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