Safran Project Program and Portfolio Management Planning Done Your Way

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1 Safran Project The only enterprise project management solution exclusively focused on solutions for asset intensive industries. Safran products are used to manage and control some of the worlds most complex projects. Safran s products are optimized for use in the following industries: Oil, Gas, & Chemicals Engineering & Construction Utilities Infrastructure Owners Aerospace & Defense Safran has a client portfolio of Fortune 500 Global customers that trust Safran to manage their most demanding projects. Safran is the leading provider of project management solutions to asset-intensive organizations. Safran customers leverage our products to improve the planning of their projects, to optimize the execution of their projects, and manage the operation of their assets. The result is optimization of capital and resources and reduction of risk, driving top line and bottom line economic benefit. Safran is the only enterprise software vendor exclusively focused on developing and supporting project management solutions for asset intensive industries. As a result, Safran s solutions are singularly focused on meeting the needs of our customers and are not diluted to meet broader market requirements. Safran Project Does your planning software work with you or against you? We work closely with industry to understand the everyday challenges of project management. The result is Safran Project, a comprehensive planning and project control software solution designed to add value at every stage of your project. Program and Portfolio Management Safran Project gives you visibility into status, resource spending, resource conflicts and demands from your initiatives, projects, programs and portfolios. Use Safran s reporting capabilities to highlight conditions requiring executive action and decision-making. Planning Done Your Way No two project organizations work the same way, so flexibility is at the core of Safran Project. Create unlimited networks, sub-networks, activities, links, summary levels, and baselines to perfectly structure your network. Once the project is underway, flexible layouts and over 100 user-definable fields allow you to sort, filter, and view your data the way that works best for your business. Unlimited baselines are essential on complex projects. They give flexibility in reporting and added insight into changes over the full project lifecycle. Together with the storage of planned dates and past period performance data, they allow for a full in-depth review of a project for an audit or a lessons learned process. When a planner prefers one layout while a manager prefers another, Safran Project s user-level layout creation and storage solves the problem. Restrict layouts to the creator or make them available to the whole organization. Safran Software Solutions Global Offices: Houston, London, Oslo, Stavanger 1

2 Oil & Gas Case Study Safran is working closely with a Norwegian oil company operating on the Norwegian continental shelf. The client is a license holder in numerous oil and gas fields, and their onshore facilities in Norway are active within such areas as gas treatment, crude oil reception, refinement and methanol production. With operations in so many countries and the world s attention on their projects, the client needs a project control system it can rely on. PLANNING AT EVERY LEVEL, ON EVERY DEVICE The client takes advantage of Safran s entire range of software. Safran Project Over 250 client planners and project managers use Safran Project to plan, monitor, control and manage some of the most complex, critical projects in the industry. Where business criticality matters, the client chooses the advanced control features of Safran Project. Safran Planner A vital tool for the client, Safran Planner enables engineers in a wide range of job roles to produce quick schedules, and the planning team to monitor high-level master plans. Over 3,500 client staff have access to Safran Planner. Safran Web Access To enable their geographically-spread planners and engineers to update actual project progress, the client has chosen to implement Safran Web Access in The tool also allows management quick access to formal and informal projects reports, wherever in the world they are, on their laptop, tablet, or even smartphone. A Planning Lead at one of the client s major on-land sites explains how the client uses the software: Safran Planner is great for high-level project plans for mega projects. We use Safran Project for turnarounds because of the business critical nature of the activity. Turnarounds are the Formula 1 of planning and so we need the very best tools in place. We can t afford for it to go wrong. We have chosen to implement Web Access so we can collect and report on the very latest project data quicker than ever before. A Comprehensive Enterprise Project Control System Program and Portfolio Management Cross project views Program and Portfolio reporting Resource leveling Performance monitoring Enterprise coding Plan, Execute, & Control Capabilities Rich Critical Path Method (CPM) analysis Flexible project navigation tool Flexible data entry options Real-time network calculations Unlimited networks and sub-networks Unlimited activities and links Unlimited summary level combinations Flexible user-defined coding Compatible with major planning applications (including Microsoft Project and Primavera P3/P6) Capture duration uncertainty at data entry stage by Monte Carlo driven schedule risk analysis Project Calendars Day, hour or minute-based scheduling Unlimited calendars within a network User-defined working hours per day User-defined holiday periods Easy to use calendar editor Resource and Cost Management Unlimited number of resource definitions User-defined profiles for resource distribution Variable resource availability Fixed cost or unit cost Resource progress Graphical resource assignment Resource levelling (auto, semi-auto, or manual) Resource type by labor, man-hour, cost material or other Unique traceability from resource loading Resource and time-constraint scheduling 2 Safran Software Solutions Global Offices: Houston, London, Oslo, Stavanger

3 Oil & Gas Case Study (Cont.) The Head of the client s Planning Center, continues: We get a number of real advantages from using Safran Project for turnarounds. First of all, we are able to construct good quality, robust networks. Along with the advanced reporting capabilities, this means we can identify critical issues with the plan as early as possible, deal with them, or mitigate. Another crucial factor for us is the ability to combine hundreds of project plans into one master plan, giving us all sorts of insight at the portfolio level. SUPPORTING RISK ASSESSMENT Safran Project supports the client s operational risk assessment activities at a large processing plant. The facility, north of Stavanger, plays a key role in the transport and treatment of gas and condensate (light oil) from important areas on the Norwegian continental shelf. The client has developed a Total Risk Assessment (TRA) methodology for the plant, which requires standardized input of planning information. It is vital the input is as correct as possible, so the TRA method requires one, integrated planning tool to supply consistent data from across the project portfolio. All activities must be included to drive a valid TRA, so all project participants are identified and informed that they must give input to an integrated plan. The integrated plan combines all the project work connected with the plant, but also the schedules from every contractor contributing to the projects. Using Safran Project s portfolio management tools, plus additional functionality developed to support the process, all individual Safran Project files are mapped into one large network, with data carefully analyzed to ensure consistency. The data is fed into an analysis tool to give senior management a true picture of risk across their portfolio of projects, for the first time. INTEGRATED PLANNING One of the first projects to truly benefit from Safran was a laborintensive project with many partners, which placed stringent demands on project management. Reporting Progress and Project Status Structured status entry Automatic analysis of current schedule Frontline against volume and/or time User-defined weighting calculations Performance measurement calculations Earned value analysis Integrated resource and cost progress Summaries by OBS/WBS Forecast, current, and revised schedules Baseline, planned, current, and actual values Schedule risk analysis (option) Baseline Management Unlimited baselines User-defined inclusion of variations into baseline Full traceability of history with multiple baselines What-If Analysis Compare two or more plan versions Flexible forecasting Revised schedule comparison Change Control and Variation Orders Schedule impact documentation and analysis Documentation of scope growth over time Full traceability of each item of change Status tracking of changes Automatic comparison between baseline and current plan and estimates Project History Storage of baseline, planned dates and past period performance data Full traceability through the project lifecycle Safran Software Solutions Global Offices: Houston, London, Oslo, Stavanger 3

4 Oil & Gas Case Study (Cont.) Firstly, we were able to communicate effortlessly and share project information across our common interface, explained the lead planner. Secondly, we could engage in discussions and problem solving in a manner that we only dreamed of before. But most importantly, we became confident that our contractors were using a reliable project management tool that we could understand. For renewal projects such as these, the critical phases are the shut-down periods. Tens of thousands of personhours are worked in a short period of time, typically just a week or two. The impact of even the smallest of delays can cost millions of dollars, so it s essential to spot any potential issues as early in the process as possible. Normally, the drilling and production work on the platforms is shut down for two weeks every other year. But for the duration of this conversion project, the platforms were shut down for a three week period every year. It goes without saying that in order to maintain full production on an annual basis despite this increase in the number of shut-down periods, this project had to be managed with every single detail in mind, said the lead planner. Coordination was extremely important. We needed a detailed schedule that ensured, for instance, that the drilling crew had completed its activities and checked out before the late-life teams arrived to perform modification work on the drilling facilities. It was important on more than one level too both in terms of making accommodation available for the late-life teams, and in terms of the actual modification work required. Safran is ideal for these kinds of planning scenarios, and the situation that we are in right now where all three contractors are using Safran as well is a dream come true for a project manager. I know they are using a reliable tool, and it makes planning so much easier when I can import their data directly into our overall schedule. Reporting A comprehensive reporting module is integrated into Safran Project, allowing production of information-rich reports without the need for expensive additional software. Safran Project allows users to dig deep into project data to sort, filter, and configure a dazzling array of reports, including: Bar chart (gantt) views Cost/manhour/manpower histograms Progress S-curves Progress summary report Tabular reports PERT charts Tornado chart Change reports Bull s Eye chart In addition to these most common reports, creating ad-hoc reports based on any piece(s) of project data is straightforward. Many projects require the same reports to be updated weekly or monthly. With Safran Project, report packages can be created to streamline workflow and allow planners to spend time adding value, not generating the same reports week after week. Reporting features include: Configurable reports User-defined selection, sort and filtering Excellent query support Full control of report layout and formatting Store report specifications Print preview Multiple export formats Send reports via Extensive performance and comparison reporting Easily create ad-hoc reports Create and store report packages Progress charts against baseline Schedule risk reports (option) 4 Safran Software Solutions Global Offices: Houston, London, Oslo, Stavanger

5 Houston Safran Software Solutions LLC State Hwy. 249 Houston, TX Tel: (888) London Safran Software Solutions AS Southbank Technopark 90 London Road London, UK SE1 6LN Tel: Oslo Safran Software Solutions AS Lysaker Torg 2 N-1366 Lysaker Tel: Stavanger Safran Software Solutions AS Løkkeveien 99 N-4008 Stavanger Tel: The Only Certainty Is Uncertainty Even the most carefully constructed plans can be ruined by a few uncertain activities. Safran Project introduces cutting-edge schedule risk analysis, allowing you to model duration uncertainty and understand the range of possible outcomes. Every project manager knows uncertainty exists, yet many choose to ignore it. In fact, most planning software encourages this behavior, with a rigid approach to setting durations and calculating schedules. Not anymore, with the new schedule risk analysis functionality of Safran Project. With cost and time pressures greater than ever before, durations within project schedules are rarely certain. Even schedules built on years of experience and best practice cannot always accurately predict the future behavior of a modern project. Unless this uncertainty is properly understood and appropriately managed, this risk will compound over time to give management a false view of the most likely outcome. Performing schedule risk analysis assesses this uncertainty by taking into account the duration uncertainty of individual activities. This gives management visibility of critical factors such as the spread of end dates and the probability of achieving milestones. The Mathematics of Risk Analysis When the Monte Carlo method is applied to project planning, a thorough risk analysis is performed. The schedule is simulated and iterated many times with different outcomes each time. For each new set of durations a normal time analysis is performed on the network. The duration is selected from the probability distribution and the input of your three point estimates. For each analysis different completion dates may occur and the duration, start and finish dates and float data are collected from all iterations of the simulation. From this data, a probability distribution (histogram) of these different dates represents the possible outcomes driven by the uncertainty put into your schedule. The repetition produced by the Monte Carlo method results in a far deeper understanding of the potential impact of the uncertainty in your schedule, and greater confidence for management. Are we accumulating value as planned? Is the project resource allocation sufficient? Do we have any problem areas hidden in otherwise acceptable total figures? What is the forecast Estimate To Complete (ETC) and Estimate At Completion (EAC) values? Are we in shape to pick up any project bonuses, or to avoid penalties? Safran Software Solutions Global Offices: Houston, London, Oslo, Stavanger 5

6 Additional Safran Products Safran Planner Safran Planner is a light-weight scheduling tool designed especially for smaller projects. Gain better insight into how time is spent and the overall health of your projects, without the need for a comprehensive project control system. The familiar interface allows a project manager to establish new projects, add activities and milestones, and assign resources with ease. It s simple enough for a firsttime planner, yet offers advanced functionality for the experienced professional. Safran Web Access Safran Web Access enables project members to update status and project stakeholders to view live information, wherever they are in the world, on whatever device they choose. In order to make the right decisions, managers at all levels need access to reliable project information based on live data, not aged reports. Safran Web Access allows stakeholders to view the latest project reports, including the formal weekly or monthly report packages or your own bespoke creations, all through a web browser. You never again need to wait for a report during a critical business meeting. From London to Singapore, Houston to Tokyo, you have access to the same timely reports as you would from your Head Office. Safran Project and Earned Value Methods Earned Value Methods (EVM) are at the heart of Safran Project. Any project that needs more than a simple CPM schedule will sooner or later find great benefits of the embedded EVM functionality that presents itself at all stages of the project control process. EVM in Safran Project builds on the same well know principles that were developed in the United States more than half a century ago and today are widely in use all around the world. From bottom up aggregations of budget information, actual expenditure and realistic achievement measures, one can quickly get reliable status and trend information for the project as a whole or for any part of it. Safran Project supports EVM setup and execution from cradle to grave of projects. The budget definitions can be individually tailored to include different stages of budget approval, reflecting down to each single resource assignment. Actual manhour and cost expenditure is also recorded at this level, along with progress figures. Both the expenditure and the achievements are often imported by direct links or file imports from source systems at even lower levels, like document control systems, CAD, production systems or enterprise systems like SAP. The budgets, expenditures and progress figures can then be rolled up and compared across all possible permutations of budget definitions, system codes and user defined codes. Together this presents a collection of highly relevant project information. Users can then leverage Safran s reporting feature to easily bring this data into trend histograms, S-curves, tabular reports, pie charts and bull s eye reports to get an immediate check of how the project is doing. About Safran Software Solutions Safran Software Solutions, headquartered in Stavanger with offices in Oslo, Houston and London is a leading provider of EPPM and Project Risk management software solutions to project- and asset-intensive industries. Safran is recognized globally for streamlining the EPPM process while elevating project delivery confidence through its integrated project reporting, risk and change management capabilities. Safran prides itself on speed of product adoption and customer satisfaction which ensure the greatest value for its customers. Safran is laser-focused on enabling the success of project control teams. To learn more about project success achieved by Safran clients like Statoil, Aker Solutions and ABB, visit 6 Safran Software Solutions Global Offices: Houston, London, Oslo, Stavanger