# Risk Analysis Overview

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3 form of analysis is extremely time consuming, and results in lots of data, but still doesn t give you the probability of achieving different outcomes. Spreadsheet Risk Analysis You can perform a risk analysis in several ways, but one method involves building a spreadsheet model. A good spreadsheet model can be very helpful in identifying where your risk might be, since cells with formulas and cell references identify causal relationships among variables. One of the drawbacks of conventional spreadsheet models, however, is that you can only enter one value in a cell at a time. Why would you want to put more than one value in a cell, you ask? Remember those uncertain values that you could represent either with point estimates, range estimates, or what-if scenarios? A spreadsheet will not allow you to enter a range or multiple values 3

4 for a cell, only one value at a time. So calculating the range requires you to replace the uncertain value several times to see what effect the minimum, most likely, and maximum values have. Calculating more realistic "what-if" scenarios is the same, except it requires you to change your spreadsheet even more. And don t forget to keep track of all the results somewhere, or you will have to repeat the scenario! This is where Crystal Ball comes in. Crystal Ball helps you define those uncertain variables in a whole new way: by defining the cell with a range or a set of values. So you can define your business phone bill for future months as any value between \$2500 and \$3750, instead of using a single point estimate of \$3000. It then uses the defined range in a simulation. In addition, Crystal Ball keeps track of the results of each scenario for you. What Is Monte Carlo Simulation? What do we mean by "simulation?" When we use the word simulation, we refer to any analytical method meant to imitate a real-life system, especially when other analyses are too mathematically complex or too difficult to reproduce. Without the aid of simulation, a spreadsheet model will only reveal a single outcome, generally the most likely or average scenario. Spreadsheet risk analysis uses both a spreadsheet model and simulation to automatically analyze the effect of varying inputs on outputs of the modeled system. One type of spreadsheet simulation is Monte Carlo simulation, which randomly generates values for uncertain variables over and over to simulate a model. How did Monte Carlo simulation get its name? Monte Carlo simulation was named for Monte Carlo, Monaco, where the primary attractions are casinos containing games of chance. Games of chance such as roulette wheels, dice, and slot machines, exhibit random behavior. The random behavior in games of chance is similar to how Monte Carlo simulation selects variable values at random to simulate a model. When you roll a die, you know that either a 1, 2, 3, 4, 5, or 6 will come up, but you don't know which for any particular roll. It's the same with the variables that 4

5 have a known range of values but an uncertain value for any particular time or event (e.g. interest rates, staffing needs, stock prices, inventory, phone calls per minute). What do you do with uncertain variables in your spreadsheet? For each uncertain variable (one that has a range of possible values), you define the possible values with a probability distribution. The type of distribution you select is based on the conditions surrounding that variable. Distribution types include: To add this sort of function to an Excel spreadsheet, you would need to know the equation that represents this distribution. With Crystal Ball, these equations are automatically calculated for you. Crystal Ball can even fit a distribution to any historical data that you might have. What happens during a simulation? A simulation calculates multiple scenarios of a model by repeatedly sampling values from the probability distributions for the uncertain variables and using those values for the cell. Crystal Ball simulations can consist of as many trials (or scenarios) as you want - hundreds or even thousands - in just a few seconds. During a single trial, Crystal Ball randomly selects a value from the defined possibilities (the range and shape of the distribution) for each uncertain variable and then recalculates the spreadsheet. How Do You Analyze the Results of a Simulation? For every spreadsheet model, you have a set of important outputs, such as totals, net profits, or gross expenses, which you want to simulate and analyze. Crystal Ball lets you define those cells as forecasts. A forecast is a formula or output cell that you want to simulate and analyze. You can define as many forecasts as you need, and when you run a Monte Carlo simulation with Crystal Ball, Crystal Ball remembers the values for each forecast for each trial. 5

6 During the simulation, you can watch a histogram of the results, referred to as a Frequency Chart, develop for each forecast. While the simulation runs, you can see how the forecasts stabilize toward a smooth frequency distribution. After hundreds or thousands of trials, you can view the statistics of the results (such as the mean forecast value) and the certainty of any outcome. The example below is a forecast for Total Remediation Cost. What is Certainty? Certainty is the percent chance that a particular forecast value will fall within a specified range. For example, in the chart above, you can see the certainty of the remediation project costing more than \$8,724 by entering the \$8,724 amount as the lower limit. Of the 2000 trials that were run, 80.13% of those had a cost greater than \$8,724, so your certainty of the remediation costing more than \$8,724 is 80.13%. Certainty is the percent chance that a particular forecast value will fall within a specified range. 6

7 Therefore, the forecast results not only show you the different result values for each forecast, but also the probability of any value. Other charts allow you to examine different facets of your model: The Sensitivity Chart lets you analyze the contribution of the assumptions (the uncertain variables) to a forecast, showing you which assumptions have the greatest impact on that forecast. What factor is most responsible for the uncertainty surrounding your net profit? Which geological assumptions are most important when calculating oil reserves? Sensitivity analysis lets you focus on the variables that matter most. The Overlay Chart lets you display multiple forecasts on the same axis, even when the forecasts are from separate spreadsheet models. Which of six potential new projects has the highest expected return with the least variability (smallest range of values) surrounding the mean? With the Overlay Chart, you can compare and select the best alternatives. The Trend Chart lets you stack forecasts so that you can examine trends and changes in a series. How do your risks change over time? What is Optimization? Optimization is a process that finds a best, or optimal, solution for your model. Not every spreadsheet model requires optimization; however, the technique is very important when you have model variables that you can control (e.g., spending) and you want a maximum or minimum goal that relies on those variables. For example, you want to know the maximum possible return on an investment portfolio, but you are not sure how much money to put into each separate investment. Or, you are a project manager with budget constraints, and you need to figure out which combination of seven possible projects will result in the highest profit. Or, you are a petroleum engineer, and you must determine the optimal number of oil wells to drill given a certain reservoir size and specified production rates. With traditional spreadsheet models, you can perform simple optimizations with programs such as Excel's Solver, which applies linear equations to come up with a maximum or minimum value. This works fine if your problem has a single optimal value, like the top of a mountain. In reality, such simple situations are rare, and more often than not, you are searching for the highest peak in a whole range of mountains. You must discern which of the high values is the highest, and you need to perform a more global optimization. OptQuest, the Crystal Ball optimizer, performs both linear and nonlinear global optimizations, and most importantly, it works with Crystal Ball to perform optimizations given the uncertain conditions. With OptQuest, you can find an optimal value when variables in the model are uncertain and change over time. 7

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