What is a Hosted Desktop? Which Industries and Business Benefit from Hosted Desktops?

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2 A hosted desktop solution has several advantages over the traditional client / server in-house model. Some of these advantages include reduced IT costs, increased security, better performance, and improved mobility. Companies that have switched to hosted desktops have seen another perk, one that many businesses did not anticipate: an increase in business efficiency. Find out how switching to a hosted desktop solution can help your business be more efficient. 1

3 What is a Hosted Desktop? A hosted desktop is a desktop operating system that is stored on a hosted server and delivered to an end-user device (such as a thin client, PC, laptop, tablet, or smartphone) via an Internet connection. It appears and functions exactly like a traditional desktop. Which Industries and Business Benefit from Hosted Desktops? Businesses of all sizes and from any industry can benefit from a virtual desktop solution. Hosted desktops reduce IT costs, alleviate the challenges associated with maintaining an in-house IT infrastructure, help increase mobility, and can help businesses remain compliant with industry standards. 10 Ways a Hosted Desktop Solution Makes Businesses More Efficient Here are 10 ways that your business can become more efficient if you move your IT infrastructure to a virtual desktop hosting solution, as well as some ways that set onthenetoffice hosted desktops apart from the rest. 2

4 SCALABILITY One of the great benefits of hosted services, such as hosted desktops, is that they are scalable. What that means is that your infrastructure can start out to fit your business today and scale up or down to accommodate your business s growth. As your business grows, your provider can add additional servers, desktops, and storage without interrupting your day to day operation. Additionally, your desktops are fully customized to reflect changing needs of the user (such as more processing power or more memory). A virtual desktop infrastructure (VDI) from onthenetoffice maintains efficiency even as it expands or contracts with no downtime. Whereas drastic changes in use can sometimes slow down a traditional server/workstation environment, one that is scalable allows the addition of virtual resources to the active desktop in real-time so that the environment performs optimally even during periods of large growth. 3

5 BETTER PERFORMANCE Hosted desktops often perform better and more efficiently than their traditional, local desktop counterparts. A desktop environment that is constantly being monitored and tuned for performance will always run faster ensure the highest level of user satisfaction and efficiency. Performance tuning will decrease downtime which is often associated with slower-running systems and applications found in a traditional desktop environment. Instead of waiting for applications to launch or waiting for large files to download, hosted desktop users can demand and receive instantaneous reactions from their desktop.. onthenetoffice hosted desktops come equipped with SMX Speed Technology, a unique combination of technologies, protocols, and practices that allows clients to launch their desktops and applications in less than one second, drastically decreasing wait time and increasing productivity, even on low-powered mobile devices such as Tablets, iphones, and ipads. 4

6 INCREASED MOBILITY One of the primary advantages of a hosted virtual desktop is that you and your employees can securely access them from anywhere. Now that mobile devices such as smartphones and tablets play a major role in daily business, it is becoming businessessential that employees have secure access to their applications and data from multiple sources. Since a hosted desktop allows data and applications to be centrally located in a private Cloud, users can access the exact same desktop from anywhere, making a hosted desktop solution more productive than a traditional on-site desktop environment. 5

7 COLLABORATION It probably goes without saying that collaboration among employees makes the workplace more efficient. Hosted desktops help improve collaboration and, therefore, improve business efficiency. With a hosted virtual desktop solution, all of the applications used by an organization are virtualized and housed on an array of interconnected servers and desktops. AAny employee with valid security credentials and permissions can access their desktop and application they need from anywhere. This makes accessing, editing and saving files extremely seamless since all files remain on the company storage system and allows employees to work on the same documents without having to them back and forth. 6

8 MANAGED BY THE PROVIDER With desktop hosting, top tier providers such as onthenetoffice include managed services as a part of their solution. Technical Engineers perform critical security updates and system maintenance around the clock to ensure a business s infrastructure is always running optimally. Hosted desktop providers may also include 24x7x365 technical support for a company s desktop and business applications. With onthenetoffice, all of our hosted desktop solutions come backed by a team of experts who perform regular updates and system checks and are available 24x7x365 to resolve any issues you may encounter. 7

9 AUTOMATED BACKUP In addition to managing your IT infrastructure, most hosted solutions providers also include managed and automated backups. These backups ensure that your critical data will not be lost in case of employee error (such as accidental file deletion). Since all of your information is stored on your provider s backup servers and is most likely replicated and stored on other, geographically separated backup servers, you don t have to worry about wasting time trying to recover it or generating new data. onthenetoffice features 3 geographically isolated data centers to protect your most valued information. 8

10 CENTRALIZATION With a traditional onsite client / server infrastructure, applications are housed on each individual workstation and files are typically stored on one or more local servers. Application updates or file maintenance means will mandate that every user s workstation on the network will need to be updated independently. With the hosted virtual desktop model, however, centralized applications and data files are delivered to each user s desktop so that the roll out of an application update is simple, seamless and occurs for all users at once. A centralized desktop environment makes a business s IT more efficient. Instead of having to update each user s individual application, the provider can deploy a single update to the software on the client s dedicated server. Additionally, the centralized nature of a hosted desktop solution allows for greater flexibility; if a user s endpoint workstation fails, they can simply use another one to connect to their always-active hosted desktop. 9

11 MORE FLEXIBILITY A standard operating system has a dedicated, 1:1 relationship with its underlying hardware. A hosted desktop is platform and device agnostic. That means that it can be easily transferred from one unit of hardware to another; it can be accessed from any device; and it can be created, deleted, or quarantined on demand. Managing a hosted desktop infrastructure is more efficient because is allows you to perform tasks quickly and effortlessly that would normally require extensive coding or new hardware purchases. 10

12 HOST ALL APPLICATIONS Some software companies offer the standard client-server versions of their software, where clients purchase and install the applications they need. Other companies offer SaaS, where they host their own applications on the Cloud, so that they can be accessed by the user through a web browser. With a hosted desktop, however, you can install and run all of your applications on a single desktop. You can access these applications from anywhere; simply sign on, and access all your applications (including custom-built applications) from any of your hosted desktops. 11

13 REDUCE COST While finances may not be the first thing businesses consider when they hear the word efficiency, it is important for companies to spend their money efficiently. Hosted desktops are often more cost-efficient than a traditional desktop for several reasons, three of which are listed below. 1) hosted desktops do not require a large, upfront capital expenditure (CAPEX); once implemented, a company only has to pay a low, flat monthly fee as an operating expense (OPEX) to continue receiving its hosted desktops. 2) businesses will invest less in IT support since hosted desktop providers like onthenetoffice, include technical support. There is no need to hire someone to work in-house or an expensive IT contractor. 3) a hosted solution extends the useful life of the already owned endpoint device. Since the processing is all done at the provider lever, the local workstation or endpoint device doesn t have to be replaced until they completely fail. Desktop hosting solutions from onthenetoffice are a great way for businesses to remain cost-efficient: they start as low as just $1/day! 12

14 CONCLUSION Many businesses that have moved away from the traditional workstation/server infrastructure to a hosted desktop environment have found that they are much more efficient. By moving away from a locally maintained IT environment into a hosted environment, users can securely access their company desktop from any device, start from the same point they stopped on, and can expect 100% uptime. These reasons alone enable the company and it s employees to be much more efficient by using a hosted desktop. 13

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